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TOY 16 - Grant Policy
Town of Yarmouth
GRANT POLICY
Effective: December 1st, 1993 - Amended: May 14th, 2026
TOY 16
1.0
Policy Statement
The Town of Yarmouth recognizes the important and valuable contribution of groups and
organizations to the recreational and cultural climate of our community and, as a matter of policy,
will, upon request, consider providing financial and other assistance to enable them to promote
their objectives.
1.1
Financial assistance will be classed as either operating, which is intended to cover those expenses
associated with starting and operating the program and/or service; or tax, which is intended to
cover property tax expenses.
2.0
General
Council, as a matter of policy:
a. will restrict grants to groups, and organizations who are providing a service to the Town
and area residents;
b. will not provide to a competing group or to duplicate a particular service;
c. will not consider grants to Provincial and National organizations and fund-raising
activities, of those groups/organizations until grants to local groups have been
considered;
d. will not consider a grant to any group or organization unless and until all the
information required in the grant application has been received;
e. will not consider a grant to any group or organization until a report is received on how
the last grant funding was used;
f. will prioritize groups or organizations that demonstrate a greater overall benefit to the
Town.
2.1
Funding provided under this program shall be used exclusively for the direct delivery of the
approved project or initiative by the applicant organization. Grant recipients shall not allocate,
transfer, or distribute funds to other organizations, groups, or individuals in the form of grants,
donations, or other financial contributions.
3.0
Tax Grants
3.1
Tax grants will be considered once per year.
3.2
Any group or organization applying for a tax grant must submit their application by April 15th.
TOY 16 - Grant Policy
3.3
Applications received after the deadline will not be considered.
3.4
The balance of prior year's taxes must be paid in full before any funds are released.
3.5
Any group or organization applying for a tax grant shall not be eligible for an operating grant.
4.0
Operating Grants
4.1
Operating grants will be considered twice per year.
4.2
Any group or organization may only apply once per year.
4.2
Any group or organization applying for an operational grant must submit their application by
April 15th or September 15th.
4.3
The maximum amount any group or organization may receive is $5000.00.
4.4
The budget shall be split 30% for fall intake and 70% for the spring intake.
4.5
Any application received after the deadline will not be considered until the next round of grants.
4.6
Council may, at their discretion, ask any group or organization to present to Council.
a. Presentations shall be limited to five (5) minutes with a five (5) minute question period.
b. Presenters will be determined by a majority vote of Council.
4.7
Ten percent (10%) of each year's budget will be reserved for a contingency fund to address
unforeseen grant requests.
4.8
In an election year, fall grant amounts will not be released until after the election.
5.0
Disclosure
A list of grant recipients, including type of grant and funding amount shall be published on the
Town of Yarmouth website annually, within 90 days of each fiscal year end.
TOY 16 - Grant Policy
Clerk's Annotation for Official Policy Book
Date Approved by Council: November 4th, 1993
Date of Adoption: December 1st, 1993
Date of Approval of Amended Policy: January 11th, 2007
Date of Approval of Amended Policy: February 18th, 2016
Date of Approval of Amended Policy: March 12th, 2020 (Section 2.0 i)
Date of Approval of Amended Policy: June 10th, 2021 (Section 3.0)
Date of Approval of Amended Policy: August 11th, 2022
Date of Approval of Amended Policy: January 11th, 2024 (Contingency Fund)
Date of Approval of Amended Policy: May 14th, 2026
I certify that this 'Grant Policy' was adopted by Council as indicated above.
Town Clerk: Date: