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Township of Adelaide Metcalfe Asset Management Policy Page 1 of 6
Policy/Plan Date:
November 2019
Council Approval: December 16, 2019
Amended Date:
N/A
Township of Adelaide Metcalfe
Strategic Asset Management Policy
STRATEGIC ASSET MANAGEMENT POLICY
Purpose:
The purpose of a Strategic Asset Management Policy is to provide commitment to the development
and implementation of the Township's Asset Management Program. It is intended to guide the
consistent use of asset management across the organization to facilitate logical and evidence-based
decision-making for the management of municipal infrastructure assets and to support the delivery of
sustainable community services now and in the future. By using sound asset management practices,
the Township will work to ensure that all municipal infrastructure assets meet expected performance
levels and continue to provide desired service levels in the most efficient and effective manner.
Linking service outcomes to infrastructure investment decisions will assist the Township in focusing
on service, rather than budget, driven asset management approaches.
Scope:
The Strategic Asset Management Policy applies Township-wide to all municipal infrastructure assets.
Objectives:
This policy will provide a reliable, systematic, and sustainable approach to the management of
municipal infrastructure assets.
Definitions:
Unless otherwise noted, the definitions provided in this policy align with those outlined in Ontario
Regulation 588/17 (OREG 588/17), Asset Management Planning for Municipal Infrastructure, under
the Infrastructure for Jobs and Prosperity Act, 2015.
"Asset Management" means the coordinated activity of an organization to realize value from assets. It
considers all asset types, and includes all activities involved in the asset's life cycle from planning and
acquisition/creation; to operational and maintenance activities, rehabilitation, and renewal; to
replacement or disposal and any remaining liabilities.
"Asset Management Plan" means documented information that specifies the activities, resources, and
timescales required for an individual asset, or a grouping of assets, to achieve the organization's
asset management objectives. Under OReg 588/17, by 2023 asset management plans for core
municipal infrastructure assets will be required to include the current levels of service being provided;
the current performance of each asset category; a summary of assets in each asset category, their
Township of Adelaide Metcalfe Asset Management Policy Page 2 of 6
replacement cost, average age, condition information, and condition assessment protocols; lifecycle
activities required to maintain current levels of service; discussion of population and economic
forecasts; and documentation of processes to make inventory and condition related background
information available to the public.
"Capitalization Threshold" means the value of a municipal infrastructure asset at or above which a
municipality will capitalize the value of it and below which it will expense the value of it.
"Green Infrastructure Asset" means an infrastructure asset consisting of natural or human-made
elements that provide ecological and hydrological functions and processes and includes natural
heritage features and systems, parklands, stormwater management systems, street trees, urban
forests, natural channels, permeable surfaces and green roofs.
"Level of Service" means parameters, or combination of parameters, which reflect social, political,
environmental and economic outcomes that the organization delivers. Parameters can include, but
are not necessarily limited to, safety, customer satisfaction, quality, quantity, capacity, reliability,
responsiveness, environmental acceptability, cost and availability.
"Lifecycle Activities" means activities undertaken with respect to a municipal infrastructure asset over
its service life, including constructing, maintaining, renewing, operating and decommissioning, and all
engineering and design work associated with those activities.
"Municipal Infrastructure Asset" means an infrastructure asset, including a green infrastructure asset,
directly owned by a municipality or included on the consolidated financial statements of a
municipality, but does not include an infrastructure asset that is managed by a joint municipal water
board.
Policy Statement:
To guide the Township, the following policy statements have been developed:
1. The Township will implement a Township-wide asset management program through all
departments. The program will promote lifecycle and risk management of all municipal
infrastructure assets, with the goal of achieving the lowest total cost of ownership while
meeting desired levels of service.
2. The Township will implement continuous improvement protocols and adopt best practices
regarding asset management planning, including:
i)
Complete and Accurate Asset Data
ii)
Condition Assessment Protocols
iii)
Risk and Criticality Models
iv)
Lifecycle Management
v)
Financial Strategy Development
vi)
Level of Service Framework
3. The Township will develop and maintain an asset inventory of all municipal infrastructure
assets which includes a unique identification, description, location information, value (both
historical and replacement), performance characteristics and/or condition, estimated remaining
life and estimated repair, rehabilitation or replacement date, and estimated cost repair,
rehabilitation or replacement costs.
Township of Adelaide Metcalfe Asset Management Policy Page 3 of 6
4. The Township will develop an asset management plan (AMP) that incorporates all
infrastructure categories and municipal infrastructure assets that are necessary to the
provision of services. This may include assets that fall below their respective capitalization
thresholds. The scope of these assets will be determined based on the professional judgement
of Township senior staff. The AMP will be reviewed annually to address the Township's
progress in implementing its asset management plan and updated at least every five years in
accordance with O.Reg. 588/17 requirements, to promote, document and communicate
continuous improvement of the asset management program.
5. The Township will integrate asset management plans and practices with its long-term financial
planning and budgeting strategies. This includes the development of financial plans that
determine the level of funding required to achieve short-term operating and maintenance
needs, in addition to long-term funding needs to replace and/or renew municipal infrastructure
assets based on full lifecycle costing.
6. The Township will explore innovating funding and service delivery opportunities, including but
not limited to grant programs, public-private partnerships (P3), alternative financing and
procurement (AFP) approaches, and shared provision of services, as appropriate.
7. The Township will develop meaning performance metrics and reporting tools to transparently
communicate and display the current state of asset management practice to Council and the
community.
8. The Township will consider the risks and vulnerabilities of municipal infrastructure assets to
climate change and the actions that may be required including, but not limited to, anticipated
costs that could arise from these impacts, adaptation opportunities, mitigation approaches,
disaster planning and contingency funding. Impacts may include matters relating to operations,
levels of service and lifecycle management.
9. The Township will ensure that all asset management planning is aligned with any of the
following financial plans:
i.
Financial plans related to the Township's water assets including financial plans
prepared under the Safe Drinking Water Act, 2002.
ii.
Financial plans related to the Township's wastewater assets.
10. The Township will align all asset management planning with the Province of Ontario's land-use
planning framework, including any relevant policy statements issued under section 3(1) of the
Planning Act; shall conform with the provincial plans that are in effect on that date; and, shall
be consistent with all municipal official plans.
11. The Township will coordinate planning for interrelated municipal infrastructure assets with
separate ownership structures by pursuing collaborative opportunities with neighbouring
municipalities, the County of Middlesex as our upper tier or any jointly-owned municipal bodies
wherever viable and beneficial.
12. The Township will develop processes and provide opportunities for Township residents and
other interested parties to offer input into asset management planning whenever and wherever
possible.
Township of Adelaide Metcalfe Asset Management Policy Page 4 of 6
13. The Strategic Asset Management Policy should be reviewed and, if necessary, updated at
least every five years.
14. Council will conduct an annual review of the Township's asset management progress on or
before July 1 in each year, starting the year after the Township's asset management plan is
completed to meet the requirements outlined in O.Reg. 588/17. The annual review must
address:
i.
The Township's progress in implementing its asset management plan;
ii.
Any factors impeding the Township's ability to implement its asset management plan;
iii.
A strategy to address the factors identified as impeding the Township's ability to
implement its asset management plan.
15. The Township will post its asset management policy and asset management plan on a website
that is available to the public, and will provide a copy of the policy and plan to any person who
requests it.
Roles and Responsibilities:
1. Municipal Council
The Council for the Township of Adelaide Metcalfe will:
i.
Approve the Asset Management Policy and direction of the Asset Management
Program
ii.
Maintain adequate organizational capacity to support the core practices of the asset
management program
iii.
Prioritize effective stewardship of assets in adoption and ongoing review of policy and
budgets
iv.
Establish and monitor levels of service
2. Senior Management Team
The senior management team for the Township of Adelaide Metcalfe will:
i.
Develop policy and policy updates for adoption
ii.
Provide corporate oversight to goals and directions and ensure the asset management
program aligns with the Township Strategic Plan
iii.
Ensure that adequate resources are available to implement and maintain core asset
management practices and provide recommendations to Council
iv.
Provide departmental staff coordination
v.
Develop and monitor levels of service and make recommendations to Council
vi.
Track, analyze and report on asset management progress and results
3. Executive Lead (Treasurer)
The Executive Lead for asset management planning will be the Treasurer. The Treasurer will:
i.
Manage policy and policy updates
ii.
Provide organization-wide leadership in asset management practices and concepts
iii.
Provide departmental staff coordination
iv.
Monitor levels of service
v.
Coordinate and track asset management program implementation and progress
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4. Department Staff
The staff in each department will:
i.
Utilize the new business processes and technology tools developed as part of the
Township asset management program
ii.
Participate in implementation task teams to carry out asset management activities
iii.
Implement and maintain levels of service
iv.
Provide support and direction for asset management practices within their department
v.
Track and analyze asset management program progress and results
Key Principles:
The Township shall consider the following principles as outlined in section 3 of the Infrastructure for
Jobs and Prosperity Act, 2015, when making decision regarding asset management:
1. Infrastructure planning and investment should take a long-term view, and decision-makers
should take into account the needs of citizens by being mindful of, among other things,
demographic and economic trends.
2. Infrastructure planning and investment should take into account any applicable budgets or
fiscal plans.
3. Infrastructure priorities should be clearly identified in order to better inform investment decision
respecting infrastructure.
4. Infrastructure planning and investment should ensure the continued provision of core public
services.
5. Infrastructure planning and investment should promote economic competitiveness,
productivity, job creation and training opportunities.
6. Infrastructure planning and investment should ensure that the health and safety of workers
involved in the construction and maintenance of infrastructure assets is protected.
7. Infrastructure planning and investment should foster innovation by creating opportunities to
make use of innovative technologies, services and practices, particularly where doing so would
utilize technology, techniques and practices developed in Ontario.
8. Infrastructure planning and investment should be evidence based and transparent, and,
subject to any restrictions or prohibitions under an Act or otherwise by law on the collection,
use or disclosure of information,
i.
Investment decisions respecting infrastructure should be made on the basis of
information that is either publicly available or is made available to the public, and
ii.
Information with implications for infrastructure planning should be shared between the
Township and the broader public sector entities, and should factor into investment
decisions respecting infrastructure.
Township of Adelaide Metcalfe Asset Management Policy Page 6 of 6
9. Where provincial or municipal plans or strategies have been established in Ontario, under an
Act or otherwise, but do not bind or apply to the Township, as the case may be, the Township
should nevertheless be mindful of those plans and strategies and make investment decisions
respecting infrastructure that support them, to the extent that they are relevant.
10. Infrastructure planning and investment should promote accessibility for persons with
disabilities.
11. Infrastructure planning and investment should minimize the impact of infrastructure on the
environment and respect and help maintain ecological and biological diversity, and
infrastructure should be designed to be resilient to the effects of climate change.
12. Infrastructure planning and investment should endeavour to make use of acceptable recycle
aggregates.
13. Infrastructure planning and investment should promote community benefits, being the
supplementary social and economic benefits arising from an infrastructure project that is
intended to improve the well-being of a community affected by the project, such as local job
creation and training opportunities, improvement of public space within the community, and
any specific benefits identified by the community.