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Schedule "A" to By-Law 2023 - 49
TOWNSHIP OF ADMASTON/BROMLEY
EMERGENCY RESPONSE PLAN
Revised:
October 5, 2023
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Table of Contents
Preface ............................................................................................................................................... 4
Part One: Administration ................................................................................................................... 5
1.1 Aim ...................................................................................................................................... 5
1.2 Authority ............................................................................................................................. 5
1.3 Definition of an Emergency ................................................................................................ 5
1.4 Township of Admaston/Bromley Declaration ..................................................................... 6
1.5 Termination of Emergency.................................................................................................. 6
Part Two: Emergency Operation and Procedures .............................................................................. 7
2.1 Community Control Group (CCG). ...................................................................................... 7
2.1.1 Membership ..................................................................................................................... 7
2.1.2 Operating Cycle ................................................................................................................ 8
2.1.3 Collective Responsibilities of the Community Control Group .......................................... 8
2.1.4 Emergency Notification Procedures ................................................................................. 8
2.2 Activation of the Emergency Response Plan ....................................................................... 9
2.3 Emergency Operations Centre (EOC) .................................................................................. 9
2.3.1 Emergency Operations Centre Procedures ...................................................................... 9
2.3.2 Operations Cycle ............................................................................................................ 10
2.4 Roles and Responsibilities of the Community Control Group ........................................... 11
2.4.1 Mayor or Designate ........................................................................................................ 11
2.4.2 Operations Officer - Chief Administrative Officer/Clerk ................................................ 11
2.4.3 Community Emergency Management Coordinator or Alternate ................................... 12
2.4.4 Safety Officer - Community Emergency Management Coordinator or Alternate ......... 12
2.4.5 Liaison Officer - Community Emergency Management Coordinator/Alternate ............. 12
2.4.6 Fire Chief or Designate ................................................................................................... 13
2.4.7 Public Works Manager ................................................................................................... 13
2.4.8 Emergency Information Officer - Administrative/Planning Assistant ............................ 14
2.4.9 Other Members as Required .......................................................................................... 14
2.5 Telecommunications ......................................................................................................... 15
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Part Three: Legislative Compliance .................................................................................................. 15
3.1 Emergency Management and Civil Protection Act .................................................................... 15
3.2 Freedom of Information and Protection of Privacy ................................................................... 16
3.3.1 Employee Indemnification ...................................................................................................... 16
3.3.2 Municipal Liability ................................................................................................................... 16
3.4 Plan Maintenance ...................................................................................................................... 17
3.5 Accessibility............................................................................................................................................. 17
Part Four: Annexes ........................................................................................................................... 18
4.1 Annex 1 - Check List in Consideration of a Declaration of an Emergency .................................. 18
4.2 Annex 2 - Declaration of an Emergency ..................................................................................... 20
4.3 Annex 3 - Termination of an Emergency .................................................................................... 21
4.4 Annex 4 - Hazard Identification and Risk Assessment (HIRA). .................................................... 22
4.5 Annex 5 - Critical Infrastructure. ................................................................................................ 23
4.6 Annex 6 - Quick Contacts for Emergencies ................................................................................ 25
4.7 Annex 7 - Municipal Council and Staff Contacts. ....................................................................... 26
4.8 Annex 8 - Provincial Agencies .................................................................................................... 27
4.9 Annex 9 - Federal Agencies ........................................................................................................ 28
4.10 Annex 10 - Equipment and Supplies ........................................................................................ 29
4.11 Annex 11 - Evacuation Centres ................................................................................................ 31
4.12 Annex 12 - Resource Directory and Services ............................................................................ 32
4.13 Annex 13 - Distribution List. ..................................................................................................... 38
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Preface
Emergencies are defined as: "a situation or an impending situation that constitutes a danger of
major proportions that could result in serious harm to persons or substantial damage to property
and that is caused by the forces of nature, a disease or other health risk, an accident or an act
whether intentional or otherwise.". Emergencies affect public safety - the health, welfare, and
property, as well as the environment and the economy of the Township of Admaston/Bromley.
The Emergency Response Plan is comprised of distinct arrangements, emergency operations and
procedures, from the normal day-to-day operations of the township and its departments and
address the elements of a fully developed Incident Management System In the event of an
emergency significantly implicating the resources of the township, every official, department,
municipal partner, and external agency must be prepared to carry out specific and assigned roles
and responsibilities.
The Township of Admaston/Bromley Emergency Response Plan has been prepared to provide
important emergency response information related to roles and responsibilities during an
emergency, and arrangements, services, and equipment.
This plan will contain supporting annexes, which define procedures and agency responsibilities to
be implemented when dealing with specific hazards.
It is important that the residents, businesses and interested visitors be aware of these provisions.
Copies of the Township of Admaston/Bromley's Emergency Response Plan may be viewed at the
municipal township office.
DATE: October 5, 2023
Signed: _____________________
Mayor Michael Donohue
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Part One: Administration
1.1
Aim
The aim of the Township of Admaston/Bromley Emergency Response Plan is to make provision for
the extraordinary arrangements and measures that may have to be taken to protect the health,
safety, welfare, environment and economic health of residents, businesses and visitors of the
Township of Admaston/ Bromley when faced with an emergency resulting from the effects of a
natural, technological, or human- caused disaster. This plan meets the legislated requirements of
the Emergency Management Act.
The Township of Admaston/Bromley Emergency Response Plan has been developed to address
the elements of a fully implemented Incident Management System and reflects the hazards to
affect the township. The Emergency Management Committee has defined these hazards during
an in-depth Hazard Identification and Risk Assessment Study which was revised in Oct. 2023
For further details contact the Community Emergency Management Coordinator.
1.2
Authority
The Emergency Management and Civil Protection Act is the legal authority for this emergency
response plan in Ontario. The Act states that:
"The head of council of the municipality may declare that an emergency exists in the
municipality or any part thereof and may take such action and make such orders as he or she
considers necessary and are not contrary to law to implement the emergency plan of the
municipality and to protect property and the health, safety and welfare of the inhabitants of the
emergency area."
As enabled by the Emergency Management Act, 2003, this Emergency Response Plan and its
elements have been:
-
Issued under the authority of the Township of Admaston/Bromley By-law # 2000-07, and.
-
Filed with Emergency Management Ontario, Ministry of Community Safety and
Correctional Services.
1.3
Definition of an Emergency
An emergency is defined under the Emergency Management and Civil Protection Act as "An
emergency means a situation, or an impending situation caused by the forces of nature, an
accident, an international act or otherwise that constitutes a danger of major proportions to life or
property."
The Emergency Operations Centre (EOC) can be activated for any emergency for the purposes of
managing an emergency, by maintaining services to the community and supporting the
emergency site.
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1.4
Township of Admaston/Bromley Declaration
The Mayor of the Township of Admaston/Bromley or their designate, has the authority to declare
a State of Emergency for the Township of Admaston/Bromley. The designate for the mayor has
been named as the Deputy Mayor of the Township of Admaston/Bromley. The decision to declare
a State of Emergency is usually made in consultation with the CAO/Clerk/CEMC and other available
members of the Community Control Group (CCG). The Checklist for Declaration is noted in Annex
1 and the Declaration Form is noted in Annex 2.
The declaration of a State of Emergency at the Township level will likely occur in certain instances,
including but not limited to the following:
-
A situation compromising the critical infrastructure of the Township.
-
A general health issue identified by the local Medical Officer of Health that may affect the
entire Township.
-
A general situation, such as severe weather which affects a significant proportion of the
Township's residents and/or property; and
-
At the request of the Province of Ontario.
As a resource to assist the Mayor, Emergency Management Ontario has prepared a Checklist in
Consideration of a Declared Emergency for use. Upon declaring an emergency, the mayor will
notify:
-
Emergency Management Ontario.
-
The Minister of Community Safety and Correctional Services.
-
The Ministry of the Solicitor General
-
Council of the Township of Admaston/Bromley.
-
County Warden, as appropriate.
-
Public.
-
Neighbouring community officials, as appropriate.
-
Local Member of Provincial Parliament (MPP); and
-
Local Member of Parliament (MP).
1.5
Termination of Emergency
The Emergency Management and Civil Protection Act defines that a municipal emergency may be
terminated by the:
-
Mayor of the Township of Admaston/Bromley or designate.
-
Council of the Township of Admaston/Bromley; or
-
Premier of Ontario.
The decision to terminate a declared emergency is usually taken in consultation with the
Community Control Group (CCG). Upon termination the Mayor or Designate will notify:
-
Emergency Management Ontario.
-
The Minister of Community Safety and Correctional Services.
-
The Ministry of the Solictor General
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-
Council of the Township of Admaston/Bromley.
-
County Warden, as appropriate.
-
Public.
-
Neighbouring community officials, as appropriate.
-
Local Member of Provincial Parliament (MPP); and
-
Local Member of Parliament (MP).
The Termination of Emergency Form is noted in Annex 3.
Part Two: Emergency Operation and Procedures
2.1
Community Control Group (CCG)
The Community Control Group (CCG) is responsible for the direction and control of the overall
emergency response at the Township level. In keeping with the elements of an Incident
Management System, the CCG assumes the functions of: Command, Operations, Planning and
Logistics. The CCG ensures the provision of essential services to minimize the impact of the
emergency on the community. The CCG is responsible for implementing the Township of
Admaston/Bromley's Emergency Response Plan.
2.1.1 Membership
The Community Control Group is made up of the following members:
-
Mayor of Township of Admaston/Bromley or designate.
-
Operations Officer (CAO/Clerk).
-
Community Emergency Management Coordinator (CEMC) or alternate
-
Liaison Officer - (Treasurer-Deputy CAO/Clerk or CEMC).
-
Safety Officer - (CEMC or alternate).
-
Public Works Superintendent.
-
Fire Chief or designate.
-
Emergency Information Officer (EOI); and
-
Others as required (example: County Officials, OPP, Electrical Utility etc.).
The CCG may function with only a limited number of people depending upon the nature of the
emergency. While the CCG may not require the presence of all members, all members must be
notified whenever the plan is activated. The CCG may also require the assistance of external
organizations and/or professionals to provide an effective response. Representatives from: the
Ontario Provincial Police; Renfrew County Mutual Aid (Fire Services); Renfrew County & District
Health Unit; Emergency Management Ontario; Environment Canada; Electrical Utility
Representatives; Telecommunications Coordinator; Ministry of Natural Resources and Forestry
and the County of Renfrew, Provincial Ministries and/or Agencies may be invited to participate in
an advisory capacity to the CCG.
Members of the CCG are required to have designated alternates to respond if the primary
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member is unavailable. All responsibilities of the primary member extend to the alternate member
when acting in such capacity.
2.1.2 Operating Cycle
The Operations Officer (CAO/Clerk) will establish the frequency of meetings and agenda items.
Members of the CCG will convene at regular meetings to share information, discuss actions to be
taken and/or issues to be resolved. These meetings are brief and free from interruptions; effective
meetings are disciplined in nature. The Emergency Information Officer will maintain status board
and maps which will be prominently displayed and kept up to date.
2.1.3 Collective Responsibilities of the Community Control Group
The members of the CCG are responsible, as a group, for the following actions and/or decisions
required to support an effective emergency response:
- Implementation of the Township of Admaston/Bromley's Emergency Response Plan, in
whole, or in part, to respond to an impending, potential, or existing emergency.
- Coordinating and directing their service and ensuring that any actions necessary for the
mitigation of the effects of the emergency are taken, provided they are not contrary to
law.
- Ensuring support to the Incident Management System by offering equipment, staff, and
resources, as required.
- Ordering, coordinating and/or overseeing the evacuation of inhabitants considered to be in
danger.
- Discontinuing utilities or services provided by public or private concerns, i.e. hydro, water,
gas, altering landfill hours of operation etc.
- Arranging for services and equipment from local agencies not under community control i.e.
private contractors, industry, volunteer agencies, and service clubs.
- Determining if additional volunteers are required and if appeals for volunteers are
warranted.
- Ensuring that pertinent information regarding the emergency is promptly forwarded to the
Emergency Information Officer for dissemination to the media and public.
- Determining the need to establish advisory groups and/or subcommittees/working groups
for any aspect of the emergency including recovery.
- Maintaining individual logs outlining decisions made and actions taken related to the
emergency and submitting the original log to the CAO/Clerk and copy to the CEMC within
one week of the termination of the emergency, as required.
- Participating in the operational debrief of the emergency, upon termination.
2.1.4 Emergency Notification Procedures
Upon activation of the Emergency Response Plan the Operations Officer (CAO/Clerk) will contact
the mayor, or designate, and the CEMC or alternate. The CEMC is responsible for notification of
the CCG.
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When a member of the CCG receives a warning of a real or potential emergency, that member will
immediately contact the CEMC or alternate and direct them to initiate the notification of the CCG.
The member initiating the call must provide pertinent details as part of the notification procedure.
2.2
Activation of the Emergency Response Plan
The activation of Township of Admaston/Bromley's Emergency Response Plan will result in the
CCG convening in the designated Emergency Operations Centre (EOC). Any member of the CCG or
council may request that the plan be activated. The request will be made to the mayor, or the
CAO/Clerk, or the CEMC or alternate. Only the Mayor, or designate, the CAO/Clerk and the CEMC
or alternate have the authority to activate the Emergency Response Plan; activation of the plan is
not dependent on, nor synonymous with, an official emergency declaration by the mayor, or
designate. Activation of the plan includes:
- Notification of the CCG
- Determination of the appropriate EOC
At the scene, an Emergency Site Commander will be established as per the Incident Management
System. The Emergency Site Commander will coordinate with the CCG.
- Set up of the EOC; and
- Any other actions required to implement the plan.
Township of Admaston/Bromley's Emergency Response Plan may be implemented in whole, or in
part, based on conditions at the emergency site(s) or the severity of the situation.
2.3
Emergency Operations Centre (EOC)
The EOC is the central command for the Township of Admaston/Bromley's emergency response.
The EOC is a secure meeting room, appropriate communications equipment, rest areas,
washrooms, and appropriate areas for meals. The EOC will be in the Council Chambers located at
the Municipal Office
at 477 Stone Road, Renfrew. The Barr Line Community Centre located at 1766 Barr Line, Douglas,
is the alternate EOC.
2.3.1 Emergency Operations Centre Procedures
The CEMC, with the assistance of the Operations Officer (CAO/Clerk) and other members of the
CCG, will ensure that the EOC is operational within 120 minutes.
Upon arrival at the EOC, each CCG member will:
- Attendance of participants will be recorded in the meeting minutes by the EOI.
- Retrieve the designated EOC Kit.
- Check telephone/communications devices.
- Open personal log.
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- Contact own department/agency and obtain a status report, if applicable.
- Participate in the initial briefing.
- Participate in planning the initial response/decision making process.
- Communicate the CCG decisions to department and/or agency staff.
- Continuing participation in the EOC Operations Cycle.
Upon leaving the EOC, each CCG member will:
- Provide location/contact information for the interim.
- Fully brief any replacement/relief, as required.
2.3.2 Operations Cycle
Emergency management is cyclical in nature and the Operations Cycle is how the CCG manages
over emergency operations. The Operations Cycle includes regular meetings to share information,
discuss actions to be taken and/or issues to be resolved. These meetings are brief and free from
interruptions; effective meetings are disciplined in nature.
Initial Operations Cycle meetings may take up to 90 minutes and be held frequently, but as the
emergency response progresses meetings should be 30 minutes or less and be held less often. The
Operations Cycle meetings are to be chaired by the Operations Officer (CAO/Clerk). The
Operations Officer (CAO/Clerk), in conjunction with the mayor, or designate, and CCG, will
determine the meeting schedule. It is important to
note that the Operations Cycle should reflect the pace of the emergency in order to meet the
primary objectives of supporting the emergency site and coordinating the overall response.
The CCG will convene at the EOC, usually around a planning board or a map, at which time they
will in turn report to their departments or agencies status to the mayor, or designate, and
Operations Officer (CAO/ Clerk). In the discussion regarding the decision/actions related to the
priority items points concerning challenges, barriers, required resources, and any other relevant
information so that timely and informed decisions can be made as a group. It is essential that
every member of the CCG, covering each area of responsibility, be heard from during the
Operations Cycle meeting process. The CCG is a team, and the actions taken by one, or the lack of
action by one, may have a significant impact on an effective emergency response.
Specifically, the agenda for each Operations Cycle meeting should consistently include:
1) Current Status of each CCG member area of responsibility; including 1st and 2nd priority
issues for decision/action.
2) List of 1st Priority Items.
3) Determination of decision/action for 1st Priority Items.
4) List of 2nd Priority Items.
5) Determination of decision/action for 2nd Priority Items.
6) Discussion of emerging issues for future planning.
7) Determination of Key Messages for EOI.
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8) Time of Next Operations Cycle Meeting.
Once the Operations Cycle meeting is completed, the CCG members will contact their respective
departments and partner agencies to pass on relevant information or directives from the CCG. In
the time period following the Operations Cycle meeting and this information dissemination
process, CCG members will begin the process of acting on decisions, gathering information and
preparing for the next Operations Cycle meeting.
2.4
Roles and Responsibilities of the Community Control Group
The membership of the CCG may be supplemented as required. The Operations Officer
(CAO/Clerk) may make requests for participation in CCG meetings of other staff, municipal
partners, county partners, provincial stakeholders, and allied agencies.
In addition to the collective responsibilities outlined in section 2.1.3, there are distinct
responsibilities for each member of the CCG.
2.4.1 Mayor or Designate
- Declaring an emergency.
- Terminating an emergency.
- Notifying the Minister of Community Safety and Correctional Services of the declaration
and termination of the emergency.
- Ensuring the members of Council are advised about the declaration and termination of an
emergency.
- Communicating decisions/actions of the CCG to Council.
- Ensuring that neighbouring communities, the MPP and MP are advised of the declaration
and termination of the emergency, as required.
- Approving all key messages, major announcements, and media releases.
- Maintaining a personal log.
- Participating in the post emergency de-brief sessions.
2.4.2 Operations Officer - Chief Administrative Officer/Clerk
During an emergency the CAO/Clerk is referred to as the Operations Officer in the EOC and CCG.
The Operations Officer performs the functions of the Incident Commander in the Incident
Management System by:
- Activating the emergency notification system.
- Coordinating the activities of the EOC, including security of the EOC.
- Chairing the CCG Operations Cycle meetings.
- Advising the Mayor, or designate, on Township of Admaston/Bromley policies and
procedures, as required.
- Reviewing with, and advising the mayor, or designate, on the key messages, major
announcements, and media releases; in the absence of the Mayor or Designate, approving
such messages.
- Ensuring a communication link is established between the Emergency Site Commander and
the CCG.
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- Initiating and maintaining a business cycle format during emergency operations.
- Ensuring a master record (main events board) is maintained to record all decisions/actions
of the CCG.
- In conjunction with the CEMC, ensuring that all essential services of the Township of
Admaston/ Bromley are maintained, and that business continuity is minimally disrupted.
This may include calling out additional staff to aid, as required.
- Maintaining a personal log.
- Participating in the post emergency de-brief sessions.
2.4.3 Community Emergency Management Coordinator or Alternate
The CEMC is responsible for:
- Activating the emergency notification system, including set up of the EOC and secretary of
regular meetings.
- Providing information, advice, and assistance to members of the CCG on Emergency
Management programs and principles; also to provide administrative support to the
Operations Officer.
- Providing support to the CCG and assisting to ensure proper operation of the EOC.
- Maintaining the Emergency Response Plan in accordance with requirements of the
Emergency Management Act.
- In conjunction with the CAO/Clerk, coordinating a post-emergency debriefing and assisting
in the development of a final report to Mayor and Council.
- Ensuring a master record of all events and actions taken is maintained (main events board).
- Maintaining a personal log.
2.4.4 Safety Officer - Community Emergency Management Coordinator or Alternate
The Safety Officer is responsible for performing the functions of Safety Officer in the Incident
Management System as well as:
- Alerting the CAO/Clerk, or the mayor of an emergency, or a threat of an emergency that
may involve County resources.
- Requesting activation of the Emergency Response Plan to the Mayor or CAO/Clerk.
- Upon notification, proceeding to the designated EOC.
- Activating departmental Notification Procedures, as required.
- Providing directions to the CCG related to their Health and Safety.
- Providing leadership to the CCG members to ensure that the health and safety standards
of the emergency site(s) and responders are maintained.
- Liaising with municipal, provincial, and federal agencies, as required.
- Liaising with Mutual Assistance partners.
- Maintaining a personal log.
- Participating in the post-emergency CCG de-brief sessions.
2.4.5 Liaison Officer - Treasurer-Deputy CAO/Clerk or CEMC
The liaison officer is responsible for:
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- Activating and arranging the EOC.
- Ensuring that security is in place for the EOC and registration of CCG members.
- Ensuring that all members of the CCG have necessary plans, resources, supplies, maps, and
equipment.
- Providing advice and clarifications about the implementation details of the Emergency
Response Plan.
- Ensuring liaison with community support agencies.
- Ensuring that the operating cycle is met by the CCG and related documentation is
maintained and kept for future reference.
- Addressing any action items that may result from the activation of the Emergency
Response Plan and keep CCG informed of implementation needs.
- Maintaining a personal log.
- Participating in the post-emergency de-brief session.
2.4.6 Fire Chief or Designate
The Fire Chief, or designate, is responsible for:
- Alerting the CAO/Clerk, or the mayor of an emergency, or a threat of an emergency that
may involve County resources.
- Requesting activation of the Emergency Response Plan to the Mayor or CAO/Clerk.
- Upon notification, proceeding to the designated EOC.
- Activating departmental Notification Procedures, as required.
- Provide the CCG with information and advice on firefighting and rescue matters.
- Depending on the nature of the incident, assign the Incident Commander and inform the
CCG.
- Establish ongoing communication link with the senior fire official at the scene of the
emergency.
- Inform Mutual Aid Coordinators and/or initiate mutual aid arrangements for the provision
of additional firefighters and equipment, as required.
- Determine if additional or special equipment is required and recommend possible sources
of supply.
- Aid other township and community departments and being available to contribute to non-
firefighting operations, if necessary.
- Establish Incident Command, if required.
- Maintaining a personal log.
- Participating in the post-emergency de-brief session.
2.4.7 Public Works Superintendent
The Public works Superintendent is responsible for:
- Alerting the CEMC, the CAO/Clerk, or the mayor of an emergency, or a threat of an
emergency that may involve Township resources.
- Requesting activation of the Emergency Response Plan to the Mayor, CAO or the CEMC.
- Upon notification, proceeding to the designated EOC.
- Activating departmental Notification Procedures, as required.
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- Managing the Public Works response of the Township.
- Providing direction/advice to the Public Works staff responding to the emergency.
- Participating fully in the Operations Cycle Meetings of the CCG regarding: staffing and
equipment requirements, township roads, bridges, structural integrity, traffic plans and
other matters related to the department's responsibilities.
- Maintaining communication and providing information to the EOC.
- Ensuring that the health and safety standards of the Public Works Department staff
responding to emergencies are maintained.
- Activating the Amateur Radio Emergency Services, if required.
- Maintaining a personal log.
- Participating in the post-emergency de-brief session.
2.4.8 Emergency Information Officer
The Emergency Information Officer is responsible for:
- Requesting activation of the Emergency Response Plan to the Mayor, CAO/Clerk or the
CEMC.
- Upon notification, proceeding to the designated EOC.
- Participating fully in the Operations Cycle Meetings of the CCG regarding: staffing
requirements for the EOC, logistical requirements for the media, developing key messages
for the public, and recording media coverage of the emergency.
- Act as recording secretary to the CCG.
- Apprising the CCG of any significant information passed on to the public and correcting any
misinformation.
- Liaising with Emergency Information Officers of the local municipalities to ensure
consistency of messaging to the public.
- Recording and tracking the key messages of the CCG during Operation Cycle meetings.
- Coordinating interviews and media conferences for CCG members, as required, and
approved by the Operations Officer (CAO/Clerk).
- Preparing media releases for review by appropriate officials.
- Maintaining chronological record of all media releases.
- Accessing copies of news reports and interviews during and following an emergency.
- Monitoring news coverage.
- Maintaining a personal log.
- Participating in post-emergency CCG de-brief sessions.
2.4.9 Other Members as Required
- A Community Officer of Office of the Fire Marshal and Emergency Management Ontario.
- Representatives from the Ontario Provincial Police
- Renfrew County & District Health Unit
- County of Renfrew Paramedic Service
- County of Renfrew Social Services
- Medical Officer of Health
- County of Renfrew CEMC
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- Renfrew County Mutual Aid Committee
- Other appropriate Federal and Provincial Ministries are also available as resources to the
CCG.
- Members from other private, commercial and/or industrial organizations (e.g. TransCanada
Pipeline, Hydro One, Ontario Power Generation etc.) may also be requested to participate.
2.5
Telecommunications
The primary methods of communicating to and from the Emergency Operations Centre will be by
text message, telephone, or e-mail. In the event that landline and/or cellular telephone service is
not available, radio communications provided through the Township of Admaston/Bromley Public
Works may be employed to maintain direct contact with the Emergency Site responders. In such
cases, Amateur Radio Emergency Services (ARES) may also be activated to support the necessary
communications between the CCG members and the Site. The Public Works Superintendent is
responsible for activating the ARES and providing for their needs.
Part Three: Legislative Compliance
3.1
Emergency Management and Civil Protection Act
The Emergency Management and Civil Protection Act is the legal authority for the Township of
Admaston/Bromley's Emergency Response Plan. The Emergency Management and Civil Protection
Act states that:
"The head of council of a municipality may declare that an emergency exists in the municipality or
in any part thereof and may take such action and make such orders as he or she considers
necessary and are not contrary to law to implement the emergency plan of the municipality and to
protect the property of the health, safety and welfare of the inhabitants of the emergency area."
R.S.O. 1990, E.9, s.4 (2).
With the determination of such authority, the Emergency Management and Civil Protection Act
also prescribes that every municipality shall:
- Develop and implement an emergency management program and the council of the
municipality shall, through by-law, adopt the emergency management program. 2002,
c.14, s. 4.
- The emergency management program shall consist of:
o an emergency plan.
o training programs and exercises; for employees of the municipality and other
persons with respect to the provision of necessary services and the procedures to
be followed in emergency response and recovery activities.
o public education on risks to public safety and on public preparedness for
emergencies; and.
o any other element required by the standards for emergency management
programs set under section 14. 2002, c. 14, s.4.
- Identify and assess the various hazards and risks to public safety that could give rise to
emergencies and identify the facilities and other elements of the infrastructure that are at
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risk of being affected by emergencies. 2002 c14, s.4.
- Formulate an emergency plan governing the provision of necessary services during an
emergency and the procedures under and the manner in which employees of the
municipality and other persons will respond to the emergency and the council of the
municipality shall by-law adopt the emergency plan. 2002, c. 14, s.5 (1).
- Conduct training programs and exercises to ensure the readiness of employees of the
municipality and other persons to act under the emergency plan. 2002, c.14, s.5 (2).
- Review and, if necessary, revise its emergency plan every year. 2002, c. 14, s. 5 (3).
- Submit a copy of the emergency plan and of any revision to the emergency plan to the
Chief, Office of the Fire Marshal and Emergency Management Ontario and shall ensure
that the Chief, Office of the Fire Marshal, and Emergency Management Ontario has, at any
time, the most current version of their emergency plans. 2002, c.14, s.10.
As enabled by the Emergency Management and Civil Protection Act this emergency response plan
and its elements are:
- Issued under the authority of the County of Renfrew By-Law (85-13)
- In conformity to the plan formulated by the Lieutenant Governor in Council; and
- Filed with Emergency Management Ontario, Ministry of Community Safety and
Correctional Services.
3.2
Freedom of Information and Protection of Privacy
Any personal information collected under the authority of this plan shall be used solely for the
purposes of planning, preparing, and conducting response to emergencies as defined by the
Emergency Management and Civil Protection Act, and the release of information under this plan
shall be in conformity with the Municipal Freedom of Information and Protection of Privacy Act.
3.3.1 Employee Indemnification
Section 11, subsection 1 of the Emergency Management and Civil Protection Act protects
individual members of council and staff of municipalities from personal liability.
"No action or other proceeding lies or shall be instituted against a member of council, an employee
of a municipality, an employee of a local services board, an employee of a district social services
administration board, a minister of the Crown, a Crown employee or any other individual acting
pursuant to this Act or an order made under this Act for any act done in good faith in the exercise
or performance or the intended exercise of performance of any power or duty under this Act or an
order under this Act of for neglect or default in the good faith exercise or performance of such a
power or duty." 2006, c.13, s.1 (6)."
3.3.2 Municipal Liability
In accordance with the Emergency Management and Civil Protection Act a municipality is not
relieved from liability as stated in Section 11, subsection 3:
"Subsection (1) does not relieve a municipality of liability for the acts or omissions of a member of
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council or an employee of the municipality referred to in subsection (1), and the municipality is
liable as if subsection (1) had not been enacted and, in the case of a member of council, as if the
member were an employee of the municipality." 2006, c. 13, s.1 (6)
3.4 Plan Maintenance
It is essential that the plan be kept current and viable by adherence to a maintenance schedule.
Responsibility for the maintenance of the plan rests with CEMC or alternate who may delegate
tasks accordingly.
The emergency contact lists will be reviewed, and the notification system will be tested annually.
The plan will be exercised and reviewed annually as a legislative requirement.
The CCG will receive training and participate in an exercise annually as a legislative requirement.
3.5 Accessibility for Ontarians with Disabilities Act/Ontario Regulation 429/11 and 191/11
The Act specifically identifies Standards to be set by Regulation.
Ontario Regulation 429/07 sets out requirements for Accessible Standards for Customer Service
and Providing Documents in an Accessible Format.
The Township of Admaston/Bromley shall provide Emergency Response Pla n information in
an accessible format upon request in accordance with the Township's Multi-Year Accessibility
Policy.
Ontario Regulation 191/11 clarifies information requirements related to emergencies and to
Emergency Response Plans.
Key references are provided as follows:
Emergency procedure, plans or public safety information:
I3. (1) In addition to its obligations under section 12, if an obligated organization prepares
emergency procedures, plans or public safety information and makes the information available to
the public, the obligated organization shall provide the information in an accessible format or
with appropriate communication supports, as soon as practicable, upon request.
I3. (2) Obligated organizations that prepare emergency procedures, plans or public safety
information and make the information available to the public shall meet the requirements of this
section by January 1, 2012.
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Annex 1 - Checklist in Consideration of a Declaration of an Emergency
*When considering whether to declare an emergency, a positive response to one or more of the
following criteria MAY indicate that a situation, whether actual or anticipated, warrants the
declaration of an emergency:
GENERAL AND GOVERNMENT:
o Is the situation an extraordinary event requiring extraordinary measures?
o Does the situation pose a danger of major proportions to life or property?
o Does the situation pose a threat to the provision of essential services (ex., energy, potable
water, sewage treatment/containment, supply of goods or medical care?)
o Does the situation threaten social order and the ability to govern?
o Is the event attracting significant media and/or public interest?
o Has there been a declaration of emergency by another level of government?
LEGAL:
o Might legal action be taken against municipal employees or Councillors related to their actions
during the current crisis?
o Are volunteers assisting?
OPERATIONAL:
o Does the situation require a response that exceeds, or threatens to exceed the capabilities
of the municipality for either resources or deployment of personnel?
o Does the situation create sufficient strain on the municipal response capability that areas
within the municipality may be impacted by a lack of services, thereby further endangering
life and property outside areas directly affected by the current crisis?
o Is it a consideration that the municipal response may be of such duration that additional
personnel and resources may be required to maintain the continuity of operations?
o Does, or might, the situation require provincial support or resources?
o Does, or might, the situation require assistance from the federal government (ex., military
equipment)?
o Does the situation involve a structural collapse?
o Is the situation a large-scale or complex chemical, biological, radiological, or nuclear (CBRN)
incident?
o Does the situation require, or have the potential to require the evacuation and/or shelter of
people or animals (livestock) from your municipality?
o Will your municipality be receiving evacuees from another community?
ECONOMIC AND FINANCIAL
o Does the situation pose a large-scale disruption to routine patterns of transportation, or re-
routing of large numbers of people and vehicles?
o Is an event likely to have a long term negative impact on a community's economic
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viability/sustainability, including resulting unemployment, lack of available banking services
and restorative measures necessary to reestablish commercial activity?
o Is it possible that a specific person, corporation, or other party has caused the situation?
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Annex 2 - Declaration of an Emergency
MANAGING THE EMERGENCY -
DECLARATION OF AN EMERGENCY
Municipality: TOWNSHIP OF ADMASTON/BROMLEY Phone: 613-432-2885 Fax: 613-432-4052
I, ______________
hereby declare a state of local Emergency
Mayor or alternate
in accordance with the Emergency Management and Civil Protection Act, R.S.O. 1990, c E.9 s.4. (1)
due to the emergency described herein: (nature of emergency)
______________________________________________________________________________
______________________________________________________________________________
for an Emergency Area or part thereof described as: (geographic boundary)
Signed:
Title:
Dated:
at
(Time)
in the Municipality of: