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The Town of Arnprior Corporate Policies and Procedures Manual
Policy Name: Public Notice
Page 1 of 4
Policy Manual Section:
Administrative Standards - Corporate
Procedures
Policy Number: AS-CP-08
Effective Date: November 14, 2016
Revision Date:
By-law Number: 6639-16
Organizational Coverage: All Town
Employees
1.0
Policy Statement
The Corporation of the Town of Arnprior acknowledges the importance of having an informed
public. The Town of Arnprior is an accountable and transparent organization that believes that
its residents should be made aware of the business of the municipality, and as such, that
commitment is characterized in the Town of Arnprior's values of Accountability, Dependability,
Reliability, being Open and Transparent. Section 270 of the Municipal Act, 2001 affirms that
the municipality shall adopt and maintain a policy with respect to the circumstances in which the
municipality shall provide notice to the public and, if notice is to be provided, the form, manner
and times notice shall be given
2.0
Purpose
This policy describes the circumstances in which notice shall be provided to the public and the
form, manner, and times notice shall be given as required under section 270(1)4 of the
Municipal Act, 2001.
3.0
Scope
This policy applies to public notices issued by the Corporation of the Town of Arnprior, pursuant
to the Municipal Act, 2001, with the following exceptions:
a) Where notice is otherwise prescribed by statute, regulation, by-law or other policy;
b) Where Council directs an alternate form or manner of public notice or deems that notice
is not required;
Page 2 of 4
c) Where notice requirements may need to be altered pursuant to an Emergency Provision.
4.0
Responsibility
It is the responsibility of the appropriate Department Head and/or their designates to consider
the application of this policy when determining whether notice is appropriate, as well as the
form and manner in which such notice should be given. The Clerk's office will provide advice
related to notice provisions
5.0
Definitions
"Council" means the Municipal Council of The Corporation of the Town of Arnprior.
"Day" means calendar day.
"News and Notices" means the subdirectory on the Town of Arnprior's website where notices
are electronically disseminated to the public. (http://arnprior.ca/town/notices/)
"Newspaper" means a printed publication, published at regular intervals and circulated within
the municipality as to provide reasonable notice to those affected
"Notice" means a written, published or printed notification.
"Posted" means the erection of a sign in the vicinity of the lands that are subject of the notice.
"Published" means published on the Website, or in the Newspaper, as required.
"Subject Matter" means the issue, measure, requirement, meeting or other matter in respect
of which a notice is being given.
"Town" means the Corporation of the Town of Arnprior.
"Website" means the website maintained by the Corporation of the Town of Arnprior.
6.0
Application
Department Heads and/or their designates are to adhere to and consider the application of this
policy when determining whether notice is appropriate, as well as the form and manner in which
such notice should be given
Page 3 of 4
Provision of Notice
Where notice is required, for the intention to pass a by-law, or notice of a public meeting; the
notice shall be given pursuant to Appendix A as attached. The provision of notice shall primarily
be by publishing on the Town's website, however, notice may also be provided in the form of
direct delivery, including hand delivery, direct mail, facsimile and email, newspapers, location
signs, radio and television (e.g. media releases).
Time of Notice
Where notice of intention to pass a by-law or notice of public meeting is required to be given,
such notice shall be provided in the time frame prescribed in the legislation or its regulations
and if it is not prescribed, notice shall be given pursuant to Appendix "A" as attached.
Minimum Requirements
This policy sets out the minimum requirements for providing notice; nothing in this policy shall
prevent the use of additional methods of Public Notice or for providing for a longer Public Notice
period.
Additional Public Notice
No additional notice shall be required for subsequent meetings where a matter has been
deferred to a subsequent meeting by Council, or a Committee of Council.
Emergency Provisions
If a matter arises, which in the opinion of the Chief Administrative Officer is considered to be of
an urgent, or time sensitive nature, or which could affect the health, safety or well-being of the
public, impact the welfare or security of public or private property or Town infrastructure,
seriously impact service delivery, if a State of Emergency is declared, or when so advised by a
Provincial or Federal Ministry, the Public Notice requirements of this policy may be waived and
the Clerk shall make best efforts to provide as much notice as is reasonable under the
circumstances.
Content of Public Notices
Notice to the Public shall contain the following information when applicable:
i)
A general description of the subject matter under consideration or otherwise involved;
ii)
The date, time and location of the meeting;
Page 4 of 4
iii)
Where the matter relates to a defined location, sufficient particulars of the location to
identify it generally, such as reference to a municipal address or street intersection, or
a legal description or plan or key map;
iv)
The name and address of the person who will receive written comments on the issue
which is the subject of the meeting and the deadline for receiving such comments.
7.0
Attachments
Appendix A - Public Notice Requirements
Appendix A to Policy AS-CP-08 Public Notice
Public Notice Requirements
Circumstances
Summary
Form, Manner, and Times
Naming or Renaming of a Highway
(Section 11 of the Municipal Act)
(This does not include the naming of a
highway through the subdivision
approval process)
Public notice to advise of the intention
to pass a by-law naming or re-naming
of a highway.
Notice of the intention to pass a by-
law to name or rename a highway
shall be published on the Town's
website; and posted in the vicinity of
the subject land; and by direct mail to
property owners abutting the highway
at least thirty (30) days in advance of
the Council Meeting at which the by-
law will be considered.
Permanent Closure of a Highway
(Section 34 of the Municipal Act)
Public Notice to advise of the intention
to pass a by-law to permanently close
a highway.
Notice of the intention to pass a by-
law to permanently close a highway
shall be published on the Town's
website and shall also be posted in
the vicinity of the subject land at least
thirty (30) days in advance of the
Council Meeting at which the by-law
will be considered.
Name or Change of Name of Private
Road
(Section 48 of the Municipal Act)
Public notice to advise of the intention
to pass a by-law naming or re-naming
a private road.
Notice of the intention to pass a by-
law to name or rename a private road
shall be published on the Town's
website at least ten (10) days in
advance of the Council Meeting at
which the by-law will be considered.
Advertising Devices
(Section 99 of the Municipal Act)
Public notice to advise of the intention
to pass a by-law respecting
advertising devices.
Notice of the intention to pass a by-
law respecting advertising devices
shall be published on the Town's
website at least ten (10) days in
advance of the Council Meeting at
which the by-law will be considered.
Appendix A to Policy AS-CP-08 Public Notice
Public Notice Requirements
Circumstances
Summary
Form, Manner, and Times
Licensing By-law
(Section 151 of the Municipal Act)
Public notice required to advise of the
intention to consider a licensing by-
law.
Notice of the intention to pass a by-
law respecting licensing shall be
posted on the Town's website at least
ten (10) days in advance of the
Council Meeting at which the by-law
will be considered.
Proposal to Restructure the
Municipality
(Section 173, Municipal Act, 2001)
Public Notice required to advise of the
holding of a public meeting prior to
Council voting on whether to support
or oppose a restructuring proposal.
Notice to advise of a public meeting to
consider a restructuring proposal shall
be published on the Town's website
and shall also be published in a
newspaper at least thirty (30) days in
advance of the public meeting to
consult with the public on the
restructuring proposal.
Change of Name of the Municipality
(Section 187, Municipal Act, 2001)
Public notice required to advise of the
holding of a meeting to consider the
enactment of a by-law to change the
name of the municipality
Notice to advise of a Council meeting
to consider the enactment of a by-law
to change the municipality's name
shall be published on the Town's
website and shall also be published in
a newspaper at least thirty (30) days
in advance of the public meeting to
consult with the public on the change
of name.
Business Improvement Areas
(Section 204-210)
Public notice required before passing
a by-law designating an area as an
improvement area and establishing a
board of management
As per the requirements stipulated in
the Municipal Act, 2001, as amended.
Dissolution or Change to Local
Board
(Section 216, Municipal Act, 2001)
Notice to a local board to advise of a
Council meeting to consider a by-law
to dissolve or change the local board
A notice sent by regular mail to be
mailed to the local board at least ten
(10) days prior to the Council meeting
Appendix A to Policy AS-CP-08 Public Notice
Public Notice Requirements
Circumstances
Summary
Form, Manner, and Times
at which the by-law is to be
considered.
Changes to the Composition of
Council
(Section 217, Municipal Act, 2001)
Public notice to advise of the holding
of a public meeting prior to council
voting on potential changes to the
composition of council
Notice to advise of a Council meeting
to consider potential changes to
council composition shall be published
on the Town's website and published
in a newspaper at least ten (10) days
in advance of the public meeting to
consult with the public on the changes
in composition.
Establishment of Wards
Section 222, Municipal Act
Public notice required to advise of a
public meeting to consider a by-law
dividing, or dissolving wards
Notice to advise of a Council meeting
to consider the enactment of a by-law
dividing, re-dividing, or dissolving
wards shall be published on the
Town's website and published in a
newspaper at least ten (10) days in
advance of the Council meeting at
which the by-law is to be considered.
New Procedure By-law
(Section 238, Municipal Act, 2001)
Public notice to advise of a council
meeting to consider enactment of a
new Procedure By-law
Notice to advise of a Council meeting
to consider the enactment of a new
Procedure By-law shall be published
on the Town's website at least ten
(10) days in advance of the Council
meeting at which the by-law is to be
considered.
Schedule of Meetings - Regular
and Special
(Section 238 (2)(2.1) Municipal Act,
2001)
Annual Schedule of Regular Council
and Committees of Council
Public notice to advise of the annual
schedule of regular meetings of
Council and Advisory Committees
Notice of the annual schedule of
regular meetings of Council and
Advisory Committees shall be in
accordance with the procedure by-
law, as may be amended or
superseded from time to time, and
Appendix A to Policy AS-CP-08 Public Notice
Public Notice Requirements
Circumstances
Summary
Form, Manner, and Times
(Section 240, Municipal Act, 2001)
Special Meetings of Council and
Committees of Council
Public notice to advise of special
meetings of Council, Advisory
Committees
shall be published on the Town's
website ten (10) days prior to bringing
the report forward to Council
Notice of any special or emergency
meetings of Council or Advisory
Committees outside of the annual
schedule of regular meetings shall be
in accordance with the procedure by-
law and shall be published on the
Town's website.
Budget
(Section 290, Municipal Act)
Adoption of Annual Operating and
Capital Budgets of the Town
Budget public consultation meeting(s)
Public notice of intent to adopt the
budget
Notice of public consultation meetings
with respect to the budget
Notice of intent to adopt the budget
shall be published on the Town's
website and shall also be published
once in a newspaper at least ten (10)
days in advance of the Council
meeting at which the budget will be
considered for adoption.
Notice of any public consultation
meetings with respect to the budget
shall be published on the Town's
website and shall also be published
once in a newspaper at least ten (10)
days in advance of the public
participation meeting.
Publication of Financial Statements
(Section 295, Municipal Act, 2001)
Notice to advise of the Audited
financial statements, the notes to the
financial statements, the auditor's
report and the tax rate information for
As per the requirements stipulated in
the Municipal Act, 2001, as amended.
Appendix A to Policy AS-CP-08 Public Notice
Public Notice Requirements
Circumstances
Summary
Form, Manner, and Times
the current and previous year as
contained in the financial review.
Seizure Personal Property - Public
Auction
(Section 351)
Notice of the time and place of public
auction and of the name of the person
whose property is to be sold.
Notice shall be published on the
Town's website and shall also be
published in a newspaper at least ten
(10) days prior to the auction. Written
notice by mail mailed to the sheriff,
bailiff, assignee, liquidator, trustee or
licensed trustee in bankruptcy 21 days
prior to auction.
Fees and Charges By-law
(Section 391, Municipal Act, 2001)
Public notice to advise of a Council
meeting to consider the enactment of
a fees and charges by-laws
Notice of the intention to pass a fees
and charges by-law shall be published
on the Town's website at least ten
(10) days in advance of the Council
Meeting at which the by-law will be
considered.
Local Improvement By-law
O. Reg 586
Public notice of intention to pass a
local improvement by law and to
owners of lots liable to be specifically
charged.
Notice of the intention to pass a local
improvement by-law shall be
published on the Town's website;
published in a newspaper and by
direct mail to owners of lots liable to
be specifically charged at least ten
(10) days in advance of the Council
Meeting at which the by-law will be
considered.
Sale Disposition of Land
Public notice required to advise of the
intention to sell or otherwise dispose
of municipally-owned land
Notice shall be in accordance with the
Sale and Other Disposition of Land
Policy
Temporary Program or Service
Disruption
Public notice to advise of temporary
program or service disruption
Notice shall be in accordance with the
Integrated Accessibility Standards
Regulation (IASR) Policy, including
Appendix A to Policy AS-CP-08 Public Notice
Public Notice Requirements
Circumstances
Summary
Form, Manner, and Times
but not limited to posting on the
Town's website and if available audio
messages will also be provided, by
the automated telephone attendant,
for the facility where the service
disruption is going to take place. If
deemed appropriate and time permits,
planned disruptions of services may
also be published in the local
newspapers.