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THE CORPORATION
OF THE TOWNSHIP OF
BECKWITH BY--LAWNO. 2019-47
BEING A BY-LAW TO ADOPT A STRATEGIC ASSET MANAGEMENT
POLICY
WHEREAS Ontario Regulation 588/17, Asset Management
Planning for Municipal
Infrastructure requires municipalities to adopt a strategic
asset management
policy;
AND WHEREAS, Section 5 (3) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended,
- provides that a municipal power, including a Township's
capacity, rights,
powers and privileges under Section 9, shall be exercised
by by~law unless the
Township is specifically authorized to do otherwise;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of
Beckwith enacts as follows:
1.
GENERAL REGULATIONS
1.1
THAT, the Strategic Asset Management
Policy, attached
hereto as
Schedule "A",be adopted.
2.
ULTRA VIRES
2.1
Should any sections
of this by--law,including any section or part of any
schedulesattached
hereto, be declared by a court of competent
jurisdiction to be ultra vires, the remaining
sections
shall nevertheless
remain valid and binding.
3.
EFFECTIVE DATE
3.1
THAT, this by--lawshall come into force and effect on the day of its
passing.
'
BY--LAWREAD a first and second time this 3'0'day of December, 2019.
BY-LAWREAD a thirdtime, signed, sealed and passed in open council this 3"'day of
December, 2019.
éiww
Richard Kidd, Reeve
Cassandra
McGregor,
Clerk Administrator
Policy and Procedure
Strategic
Asset
Management
1.0
Purpose:
This strategic
asset management
policy formalizes the Township's
commitment
to asset management,
' aligns its asset management
actions with strategic goals
and objectives, and provides direction to guide Council, management
and staff
~
inrcarryingout its business
strategies,
plans and activities. This policy will
support the Township in focusing its infrastructure efforts onmanaging
risks,
addressing
priorities, and meeting short and long--termneeds within the bounds
of possible funding.
2.0
Scope:
Thescope of this policy is to proactively manage
its assets to best serveits
objectives, including:
-
Prioritizing the need for existing and future assets to effectively deliver
services, Supporting
sustainability
and economic development,
and
-
Maintaining prudent financial planning and decision making.
1
3.0
Objectives:
The objectives
of this policy are to:
-
Provide a framework for implementing asset management
to enable a
consistent and strategic
approach throughout the organization.
-
Provide guidance
to staff responsible for asset management.
-
S
Providetransparency
and accountability and to demonstrate
to
stakeholders the legitimacy of decision--making processes
which
combine
strategic plans, budgets, service levels and risks.
4.0
StrategicAlignment:
Asset management
planning will not occur in isolation from other municipal
goals, plans and policies therefore an integrated approach willbe followed to
successfully develop asset management plans that align with, but is not limitedto,
the following:
ISSUED BY:
DATE ISSUED:
SUPERCEDES:
Page:
{
Clerk Administrator
December 3'",2019
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5.0
6.0
-
Asset Management
Plan;
-
Emergency
Management
Plan;
o
Accessibility Plan;
o
Official Plan;
-
Energy Conservation and Demand Management
Plan;
-
Roads Needs Study.
These plans were designed
to meet the legislative requirements
and work
together to achieve
the Township's
mission of providing innovation and
excellencein service delivery. Spending requirements
defined in the
budgeting process
and in long--termfinancial planning will reflect the
objectives of these plans.
Allof these plans rely to some extent on the physical assets
owned by the
Township and the commitment of staff to ensure their strategic use. This
includes the long--termmaintenance,
repair, and replacement
of existing
assets
along with the acquisition of new assets
to meet the evolving needs of
the Township.
Asset management
planning therefore willnot occur in isolation from other
municipal goals, plans and policies.
Stakeholder
Engagement
The Township recognizes
the importance
of stakeholder
engagement
as an
integral component
ofa comprehensive
asset management
approach.
The
Township acknowledges
that residents,
businesses,
local institutions are
stakeholders
and neighboring municipal bodies, provincial agencies,
and
regulated utilities are partners in service delivery. Accordingly, the Township will
foster informed dialogue with these parties using the best available information
and engage
with them by:
-
Providing opportunities for residents and other stakeholders
served by the
Township to provide input in asset
management
planning; and
-
Coordinating
asset management
planning with other infrastructure
asset owning agencies
such as other local government
bodies and
regulated
utilities.
Guiding Principles
The infrastructure
for Jobs and Prosperity Act, 2015 sets out principles to
guide asset management
planning in municipalities in Ontario. The Township
willstrive to incorporate the followingprinciples whenever
possible into the
day~to--dayoperation of the Township:
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.
Forward looking: The Township shall take _along~term view while
considering
demographic
and economic
trends in the region.
.
Budgeting
and planning:
The Township shall take into account any
applicable budgets
or fiscal plans, including those adopted through
Ontario legislation
.
Prioritizing:
The Township shall clearly identify infrastructure
priorities which willdrive investment decisions.
.
Economic
development:
The Township
shall promote economic
competitiveness,
productivity, job creation, and training opportunities.
.
Transparency:
The Township shall be evidence~based and
transparent, basing decisions on publicly shared information and
make info available to the public
.
Consistency:
The Township's
infrastructure
planning and investment
willconsider the continued provision of core public services.
Environmentally
conscious:
The Township shall minimize
the impact of infrastructure on the environment
by:
1. Respecting
and helping maintain ecological
and biological diversity,
2. Augmenting resilience to the effects of climate change,
and
3.
Endeavoring
to make use of acceptable
recycled aggregates.
.
Health and safety:
The Township shall ensure that the health and safety
of workers involved in the construction
and maintenance
of infrastructure
assets is protected.
.
Community
focused:
The Township shall promote community
benefits, being the supplementary
social and economic benefits arising
from an infrastructure
project that are intended to improve the well-
being ofa community affected by the project, such as:
1. Local job creation and training opportunities
(including for
apprentices, within the meaning of section 9 of the infrastructure for
Jobs and Prosperity Act, 2015),
2.
Improvement of public space within the community, and
3. Promoting accessibility for persons
with disabilities, technologies,
services, and practices,
particularly where doing so would utilize
technology,
techniques,
and practices
developed
in Ontario.
ISSUED BY:
DATE ISSUED:
SUPERCEDES:
Page:
Clerk Administrator
December 3", 2019
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7.0
8.0
9.0
.
Integration:
The Township shall where relevant and appropriate, be
mindful and consider the principles and content of non--binding provincial
or municipal plans and strategies
established
under an Act_or otherwise,
in planning and making decisions surrounding
the infrastructure that
supports them.
Community
Planning
Asset management
planning willbe aligned with the Township's
Official Plan and
the Planning Act. The asset management
plan willreflect how the community is
projected to change
with'respect to development.
The Township will achieve this
by consulting with those responsible for managing the services and on the
analyzing of the future costs and viability of projected changes
as it pertains to
them.
The combination of lifecycle analysis
and financial sustainability principles will
be the driver in the selection of community development
or redevelopment
that requires new assets,
or existing asset enhancements.
Methods,
assumptions, and data used in the selection of projected changes
should be
documented to support the recommendations
in the Asset Management
Plan.
Cross--referencing the Township's
Official Plan and the Asset Management
Plan willensure that development
occurs within the Township's means
through an understanding
of current and future asset needs.
Climate Change
Climate change
will be considered
as part of the Township's
risk management
approach embedded
in local asset management
planning methods. This
approach willbalance
the potential cost of vulnerabilities to climate change
impact and other risks with the cost of reducing these vulnerabilities. Bolstering
resilience to climate change
includes adapting to opportunities to manage
vulnerabilities, anticipating possible costs to support contingency funds, and
disaster planning to allow for business
continuity. These actions will be taken
in
addition to acquiring or modifying assets
based on greenhouse
gas reduction
targets.
Scope andCapitalization
Thresholds
This policy applies to all assets
owned by the Township whose role in service
delivery requires deliberate
management
by the Township. The Township will
use a service
based (qualitative) perspective
when applying this policy to
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SUPERCEDES:
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Page:
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10.0
11.0
municipal assets,
ratherthan
a monetary value (quantitative). The service-
focus intent of this policy differentiatesits requirements for identifying assets
from the capitalization thresholds that are developed for the purposes
of
financial reporting. For this reason, the capitalization threshold developed for
financial reporting willnot be the guide in selecting the assets
covered by the
asset management
planning process.
Financial Planning
and Budgeting
The Township willintegrate asset management
planning into the annual capital
budget, operating budget, and its long--termfinancial plan. Sound financial
analysis willbe encompassed
in asset management
planning in order for the
asset management
plan to guide staff in budgeting and financial planning.
The
asset management
plan willbe used as a resource in the budget preparation in
order to:
-
Identify all potential revenues
and costs (including operating,
maintenance,
replacement
and decommissioning) associated
with
forthcoming infrastructure assetdecisions;
-
Evaluate the validity and need of each significant new capital asset,
including considering
the impact on future operating costs; and
-
incorporate
new revenue
tools and alternative funding strategies
where
possible.
I
The department
level budget submission prepared by each department
manager willbe reviewed and evaluated by the Clerk Administrator and
Treasurer in the preparation of the Township's
annual budget.
Staff will reference the asset management
plan for their area in order to look
up forecastedspending needs identified in the plan, verify progress made on
the plan to identify potential gaps,
and prioritize spending needs, across the
gap identified in the plan and recent developments,
for the year to be
budgeted for. Finance staff will be involved in the asset management
planning
process to coordinate the information from the department
staff in the
preparation of the budget submission.
Governance
and Continuous
Improvement
The policy requires the commitment of key stakeholders within the Township's
organization to ensure the policy guides the development
of a clear plan that
can be implemented, reviewed and updated.
The Council is entrusted with the responsibility of overseeing,
on behalf of
citizens, a large range of services provided through a diverse portfolio of
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SUPERCEDES:
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assets.
Council, having stewardship
responsibility, is the final decision maker on
all matters related to asset management
in the Township. The Council and
management
are committed to the success
of asset management
planning. The
following details the responsibilities of the key stakeholders within the Township:
Council:
-
Approve by resolution the asset management
plan and its updates every
five years;
-
1
Conduct annual reviews of the management
plan implementation progress
on or before July 1st of every year, that includes:
o
Progress
on ongoing efforts to implement the asset
management
plans;
0
Consideration
of the Strategic Asset Management
Policy;
0
Any factors affecting the ability of the Township to implement its
'asset management
plans;
0
Consultation with senior management;
0
A strategy to address
these factors including the adoption
of appropriate practices; and
.
0
Support ongoing efforts to continuously improve and implement the
asset management
plans.
Clerk Administrator
-
Maintain compliance with the asset management
policy and provincial
asset management
regulations.
Department
Heads:
o
Oversee asset management
planning activities that fall within their
service area and in support of others.
ISSUED BY:
DATE ISSUED:
SUPERCEDES:
Page:
Clerk Administrator
December 3"',2019
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