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This document is available in alternate formats upon request.
Please contact the Clerk's Department at 705-432-2355 or [email protected].
Township of Brock Corporate Policy
Policy Name: Asset Management Policy
Policy Type: Finance
Policy Number: F13
Reference:
Date Approved:
Date Revised:
Approval By:
Point of Contact:
1. Background
The corporation of the Township of Brock is committed to providing service in a fiscally
responsible manner that support a healthy and vibrant community. With this commitment in
mind, assets must be managed in a wat that allows the Township to achieve its goals, plans and
policies.
2. Purpose
The purpose of this policy is to establish consistent standards and guidelines for management
of the Township's assets applying sound technical, social and economic principles that consider
present and future needs of users, and the service expected from the assets. This means
leveraging the lowest total lifecycle cost of ownership with regard to the service levels that best
meet the needs of the community while being cognizant od the risk of failure that is acceptable.
The standards and guidelines must adhere to the following:
Statutory requirements
The infrastructure for Jobs and Prosperity Act, 2015 sets out principles to guide asset
management planning in municipalities in Ontario. The township of Brock will strive to
incorporate the following principles whenever possible into the day to day operation of the
Township:
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Forward looking: The township shall take a long-term view while considering
demographic and economic trends in the Region
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Budgeting and planning: The Township shall take into account any applicable budgets
or fiscal plans, such as fiscal plans released under the Fiscal Transparency and
Accountability Act, 2004 and Budgets adopted under Part VII of the Municipal Act, 2001.
This document is available in alternate formats upon request.
Please contact the Clerk's Department at 705-432-2355 or [email protected].
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Prioritizing: The Township shall clearly identify infrastructure priorities which will drive
investment decisions.
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Economic development: The Township shall promote economic competitiveness,
productivity, job creation and training opportunities.
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Transparency: The Township shall be evidence-based and transparent. Additionally,
subject to any prohibition under and Act or otherwise by law on the collection, use or
disclosure of information, the Township shall make decisions with respect to
infrastructure based on information that is publicly available or made available to the
public and share information with implications on infrastructure and investment
decisions with the Government and broader public sector entitles.
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Consistency: The Township shall ensure the continued provision of core public
services.
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Environmental conscious: The Township shall minimize the impact of infrastructure on
the environment by respecting and helping maintain ecological and biological diversity
by augmenting resilience to effects of climate change by endeavouring to make use of
acceptable recycled aggregates.
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Health and safety: The Township shall ensure that the health and safety of workers
involved in the construction and maintenance of infrastructure assets is protected.
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Community focused: The Township shall promote community benefits, being the
supplementary social and economic benefits arising from an infrastructure project that
are intended to improve the well-being of a community affected by the project, such as
community, and promoting accessibility for the persons with disabilities.
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Innovation: The Township shall create opportunities to make use of innovative
technologies, services and practices, particularly where doing so would utilize
technologies, services and practices developed in Ontario.
In addition the Township must adhere to the requirements outlined in the Minimum Maintenance
Standards currently in force, The Growth Plan for the Greater Golden Horseshoe, the Greenbelt
Plan, the Lake Simcoe Protection Plan, and any other legislation specific to the Municipality.
Existing Plans and Policies
The Township has developed and adopted a Strategic Plan, of Official Plan, and Emergency
Management Plan, a Multi-Year Accessibility Plan, a Community Improvement Plan, and an
Asset Management Plan. These plans were designed to meet the legislative requirements and
work together to achieve the Township's mission of providing innovation and excellence in
service delivery. These plans will be reviewed regularly by staff and annual spending
requirements in support of the plans' objectives will be incorporated into the budgeting process.
All of the Township's plans rely on some extent on the physical assets owned by the Township
and the commitment of staff to ensure their strategic use. This includes the long term
This document is available in alternate formats upon request.
Please contact the Clerk's Department at 705-432-2355 or [email protected].
maintenance, repair, and replacement of existing assets along with the acquisition of new
assets to meet the evolving needs in the Township.
In addition, the existing Township policies complement the planning documents by providing
details for implementation of strategic objectives.
3. Scope and Responsibility
The Treasurer will assume the lead role and be responsible for the maintenance of and
reporting on the activity related to the management of the Township assets. The Director of
Public Works together with the other department heads will assist in this task through the
utilization of condition assessment information and service level requirements to update the
long and short term asset requirements. This information will be reviewed with the Chair of the
Finance Committee and presented to the Committee annually for consideration during the
budget deliberations.
4. Definitions
In this policy the following definitions are used:
a) "Asset Management Plan"- Means a strategic document that states how a group of
assets are to be managed over a period of time. The plan describes the characteristics
and condition of infrastructure assets, the levels of service expected from them, planned
actions to ensure the assets are providing the expected level of service and financing
strategies to implement the planned actions.
b) "Capitalization Thresholds" - The Township's Asset Management Policy applies to all
assets whose role in service delivery requires deliberate management by the Township.
The Service-focus intent of this policy differentiates its requirements for identifying
asserts from the capitalization thresholds which are developed for the purposes of
financial reporting. For this reason, the capitalization developed for financial reporting
will not be the guide in selecting the assets covered by the asset management planning
process.
c) "Infrastructure"- Means municipal tangible capital assets primarily for public use or
benefit in Ontario.
5. Guiding Principles
This policy requires that commitment of key stakeholders within the Township's organization to
ensure the policy contains a clear plan that can be implemented, reviewed and updated.
Council, on behalf of the citizens, will be entrusted with the responsibility of overseeing the
management of the assets. They will approve the Asset Management Planning documents and
required updates every five years. They will review management's implementation of the plan
as part of the annual budget process. They will support efforts to improve the plan and sure it
includes changes necessitated by updates to other Township strategic documents.
This document is available in alternate formats upon request.
Please contact the Clerk's Department at 705-432-2355 or [email protected].
Management will oversee the policy implementation and ensure both the Asset Management
Plan and the Asset Management Policy are in compliance with Provincial Asset Management
regulations. Management will ensure that current year and long range asset requirements are
incorporated into the budget presented to Council annually. Management will update the Policy
and Plan to reflect changes as needed included those reflected in the updates to the
Development Charges Study, Roads Needs Study, Structural assessment reports, and all other
condition assessments commissioned for assets covered by the plan.
6. General Policy
The asset management plans and progress made on the plans will be considered annually in
the development of the Township's capital budgets, operating budgets and long-term financial
plans.
Service area personnel will reference the asset management plan for their area in order to look
up forecasted spending needs identified in the plan, verify progress on the plan to identify
protentional gaps, and prioritize spending needs, across the gap identified in the plan and
recent developments, for the year to be budgeted for.
Finance staff will be involved in the asset management planning process to coordinate the
information from the service personnel in the preparation of the budget submission.
Asset management planning will be aligned with the Township's Official Plan. The asset
management plans will reflect how the community is projected to change and the related asset
impact. The Township will achieve this by consulting with those responsible for managing the
services to analyze the future costs and viability of projected changes. Methods, assumptions,
and data used in the selection of projected changes should be documented to support the
recommendations in the Asset Management Plan.
Climate change will be considered as part of the Township's risk management approach
embedded in local asset management planning methods. This approach will balance the
potential cost of vulnerabilities to climate change impact and other risks with the cost of
reducing these vulnerabilities. The balance will be struct in the levels if service in the levels of
service delivered operations, maintenance schedules, disaster response plans, contingency
funding, and capital investments. The Township will continue to work with the Region in
regarded to climate change mitigation and adaption.
The Township recognizes the need for stakeholder input into the planning process and will
foster informed dialogue using the best available information.