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Asset Management Plan
Township of Chamberlain
May 2022
[email protected]
Township of Chamberlain
Page 1 of 61
Table of Contents
1
Introduction .......................................................................................................................................... 5
1.1
Overview ....................................................................................................................................... 5
1.2
Legislative Context for the Asset Management Plan .................................................................... 7
1.3
Asset Management Plan Development ........................................................................................ 8
1.4
Maintaining and Integrating the Asset Management Plan ........................................................... 8
2
State of Local Infrastructure and Levels of Service ............................................................................... 9
2.1
Introduction .................................................................................................................................. 9
2.2
Roads ........................................................................................................................................... 10
2.2.1
State of Local Infrastructure ............................................................................................... 10
2.2.2
Condition ............................................................................................................................. 11
2.2.3
Current and Proposed Levels of Service ............................................................................. 15
2.3
Bridges and Structural Culverts................................................................................................... 18
2.3.1
State of Local Infrastructure ............................................................................................... 18
2.3.2
Condition ............................................................................................................................. 19
2.3.3
Current Levels of Service ..................................................................................................... 21
2.3.4
Proposed Levels of Service .................................................................................................. 22
2.4
Road Culverts .............................................................................................................................. 23
2.4.1
State of Local Infrastructure ............................................................................................... 23
2.4.2
Condition ............................................................................................................................. 25
2.4.3
Current Levels of Service ..................................................................................................... 27
2.4.4
Proposed Levels of Service .................................................................................................. 27
2.5
Railway Crossings ........................................................................................................................ 29
2.5.1
State of Local Infrastructure ............................................................................................... 29
2.5.2
Condition ............................................................................................................................. 29
2.5.3
Current Levels of Service ..................................................................................................... 30
2.5.4
Proposed Levels of Service .................................................................................................. 31
2.6
Facilities....................................................................................................................................... 33
2.6.1
State of Local Infrastructure ............................................................................................... 33
2.6.2
Condition ............................................................................................................................. 33
2.6.3
Current Levels of Service ..................................................................................................... 34
2.6.4
Proposed Levels of Service .................................................................................................. 35
2.7
Vehicles and Equipment ............................................................................................................. 37
Township of Chamberlain
Page 2 of 61
2.7.1
State of Local Infrastructure ............................................................................................... 37
2.7.2
Condition ............................................................................................................................. 38
2.7.3
Current Levels of Service ..................................................................................................... 39
2.7.4 .................................................................................................................................................... 40
2.7.5
Proposed Levels of Service .................................................................................................. 40
2.8
Signs ............................................................................................................................................ 41
2.8.1
State of Local Infrastructure ............................................................................................... 41
2.8.2
Condition ............................................................................................................................. 41
2.8.3
Current Levels of Service ..................................................................................................... 42
2.8.4
Proposed Levels of Service .................................................................................................. 42
3
Lifecycle Management Strategy .......................................................................................................... 43
3.1
Introduction ................................................................................................................................ 43
3.2
Roads ........................................................................................................................................... 43
3.2.1
Lifecycle Activities ............................................................................................................... 43
3.2.2
Degradation Profiles ........................................................................................................... 44
3.2.3
Expected Lifecycle ............................................................................................................... 45
3.2.4
Capital Costs / Forecast ....................................................................................................... 45
3.3
Bridges and Structural Culverts................................................................................................... 46
3.3.1
Lifecycle Activities ............................................................................................................... 46
3.3.2
Degradation Profiles ........................................................................................................... 46
3.3.3
Decision Criteria .................................................................................................................. 46
3.3.4
Expected Life ....................................................................................................................... 47
3.3.5
Capital Costs / Forecast ....................................................................................................... 48
3.4
Facilities....................................................................................................................................... 49
3.4.1
Lifecycle Activities ............................................................................................................... 49
3.4.2
Degradation Profile ............................................................................................................. 49
3.4.3
Expected Lifecycle ............................................................................................................... 50
3.4.4
Capital Costs/Forecasts ....................................................................................................... 50
3.5
Road Culverts .............................................................................................................................. 51
3.5.1
Lifecycle Activities ............................................................................................................... 51
3.5.2
Degradation Profile ............................................................................................................. 51
3.5.3
Expected Lifecycle ............................................................................................................... 51
3.5.4
Capital Costs/Forecasts ....................................................................................................... 51
Township of Chamberlain
Page 3 of 61
3.6
Signs ............................................................................................................................................ 52
3.6.1
Lifecycle Activities ............................................................................................................... 52
3.6.2
Degradation Profile ............................................................................................................. 52
3.6.3
Expected Lifecycle ............................................................................................................... 52
3.6.4
Capital Costs/Forecasts ....................................................................................................... 52
3.7
Age Based Assets ........................................................................................................................ 53
3.7.1
Lifecycle Activities ............................................................................................................... 53
3.7.2
Degradation Profiles ........................................................................................................... 53
3.7.3
Decision Criteria .................................................................................................................. 53
3.7.4
Expected Lifecycle ............................................................................................................... 53
3.7.5
Capital Costs / Forecasts ..................................................................................................... 54
3.8
Population ................................................................................................................................... 54
4
Financing Strategy ............................................................................................................................... 55
4.1
Introduction ................................................................................................................................ 55
4.2
Annual Costs ............................................................................................................................... 55
4.3
Funding Shortfall ......................................................................................................................... 58
Township of Chamberlain
Page 4 of 61
Table 1-1 ....................................................................................................................................................... 5
Table 2-1 ..................................................................................................................................................... 10
Table 2-2 ..................................................................................................................................................... 12
Table 2-3 ..................................................................................................................................................... 13
Table 2-4 ..................................................................................................................................................... 14
Table 2-5 ..................................................................................................................................................... 15
Table 2-6 ..................................................................................................................................................... 16
Table 2-7 ..................................................................................................................................................... 17
Table 2-9 ..................................................................................................................................................... 18
Table 2-10 ................................................................................................................................................... 20
Table 2-11 ................................................................................................................................................... 20
Table 2-12 ................................................................................................................................................... 22
Table 2-14 ................................................................................................................................................... 23
Table 2-15 ................................................................................................................................................... 24
Table 2-16 ................................................................................................................................................... 25
Table 2-17 ................................................................................................................................................... 27
Table 2-18 ................................................................................................................................................... 28
Table 2-19 ................................................................................................................................................... 29
Table 2-21 ................................................................................................................................................... 29
Table 2-23 ................................................................................................................................................... 33
Table 2-24 ................................................................................................................................................... 34
Table 2-25 ................................................................................................................................................... 35
Table 2-26 ................................................................................................................................................... 37
Table 2-27 ................................................................................................................................................... 38
Table 2-30 ................................................................................................................................................... 41
Table 2-31 ................................................................................................................................................... 42
Table 3-1 ..................................................................................................................................................... 43
Table 3-2 ..................................................................................................................................................... 46
Township of Chamberlain
Page 5 of 61
1 Introduction
1.1 Overview
The main objective of an asset management plan is to use a municipality's best available information to
develop a comprehensive long-term plan for capital assets. In addition, the plan should provide a
sufficiently documented framework that will enable continuous improvement and updates of the plan,
to ensure its relevancy over the long term.
Through funding, Watson & Associates Economists Ltd. (Watson) was retained by the Province of
Ontario to consult with the Municipality on this update. With this update, it is the intent to move the
Municipality's asset management practices towards compliance with Ontario Regulation 588/17. It is
intended to be a tool for Municipality staff and Council to use during various decision-making processes,
including the annual budgeting process and future capital grant application processes. This plan will
serve as a road map for sustainable infrastructure planning going forward.
The following assets are included in this asset management plan:
Table 1-1
Asset Classes and Replacement Costs
Asset Class
Replacement Costs
Roads
20,016,511.83
$
Bridges and Structural Culverts
13,664,982.14
$
Road Culverts
319,101.87
$
Facilities (buildings and parks)
577,764.39
$
Railway Crossings
119,000.00
$
Signs
2,650.00
$
Vehicles and Equipment
997,268.96
$
Total
$ 35,697,279.20
Township of Chamberlain
Page 6 of 61
Figure 1-1
The Municipality's goals and objectives with respect to asset management are identified in the
Municipality's Strategic Asset Management Policy. A major theme within that policy is for the
Municipality's physical assets to be managed in a manner that will support the sustainable provision of
municipal services to Municipality residents. Through the implementation of the asset management
plan, the Municipality's practice should evolve to provide services at levels proposed within this
document. Moreover, infrastructure and other capital assets should be maintained at condition levels
that provide a safe and functional environment for its residents. Therefore, the asset management plan
and the progress with respect to its implementation will be evaluated based on the Municipality 's
ability to meet these goals and objectives. Ultimately it is the taxpayers of the municipality that
contribute to the replacement of these assets. The following table illustrates that given our small
population the cost/household is very high.
Township of Chamberlain
Page 7 of 61
Table 1-2
Asset Classes per Household
1.2 Legislative Context for the Asset Management Plan
Asset management planning in Ontario is continuous changing. Before 2009, capital assets were
recorded by municipalities as expenditures in the year of acquisition or construction. The long-term
issue with this approach was the lack of a capital asset inventory, both in the municipality's accounting
system and financial statements. As a result of revisions to section 3150 of the Public Sector Accounting
Board handbook, effective for the 2009 fiscal year, municipalities were required to capitalize tangible
capital assets, thus creating an inventory of assets. In 2012, the province launched the Municipal
Infrastructure Strategy. As part of that initiative, municipalities and local service boards seeking
provincial funding were required to demonstrate how any proposed project fits within a detailed asset
management plan. In addition, asset management plans encompassing all municipal assets needed to be
prepared by the end of 2016 to meet Federal Gas Tax agreement requirements. To assist in defining the
components of an asset management plan, the Province produced a document entitled Building
Together: Guide for Municipal Asset Management Plans. This guide documented the components,
information, and analysis that were required to be included in municipal asset management plans under
this initiative. The province's Infrastructure for Jobs and Prosperity Act, 2015 (IJPA) was proclaimed on
May 1, 2016. This legislation detailed principles for evidence-based and sustainable long-term
infrastructure planning. The Infrastructure for Jobs and Prosperity Act also gave the province the
authority to guide municipal asset management planning by way of regulation. In late 2017, the
province introduced O. Reg. 588/17 under the Infrastructure for Jobs and Prosperity Act. The intent of
O.Reg. 588/17 is to establish a standard format for municipal asset management plans. Specifically, the
regulations require that asset management plans be developed that define the current and proposed
levels of service, identify the lifecycle activities that would be undertaken to achieve these levels of
service, and provide a financial strategy to support the levels of service and lifecycle activities. This plan
has been developed to address the requirements of O. Reg. 588/17 utilizing the best information
available to the Municipality at this time. With the impact of the COVID 19 pandemic the regulatory
timelines associated with O. Reg 588/17 were amended as followed:
-
July 1, 2022 (previously July 1, 2021): Date for municipalities to have an approved asset
management plan for core assets (roads, bridges and culverts, water, wastewater and
Asset Class
Replacement Costs
Households Cost/Household
Roads
20,016,511.83
$
165
121,312.19
$
Bridges and Structural Culverts
13,664,982.14
$
165
82,818.07
$
Road Culverts
319,101.87
$
165
1,933.95
$
Facilities (buildings and parks)
577,764.39
$
165
3,501.60
$
Railway Crossings
119,000.00
$
165
721.21
$
Signs
2,650.00
$
165
16.06
$
Vehicles and Equipment
997,268.96
$
165
6,044.05
$
Total
$ 35,697,279.20
165
$ 216,347.15
Township of Chamberlain
Page 8 of 61
stormwater management systems) that identifies current levels of service and the cost of
maintaining those levels of service.
-
July 1, 2024 (previously July 1, 2023): Date for municipalities to have an approved asset
management plan for all municipal infrastructure assets that identifies current levels of service
and the cost of maintaining those levels of service.
-
July 1, 2025 (previously July 1, 2024): Date for municipalities to have an approved asset
management plan for all municipal infrastructure assets that builds upon the requirements set
out in 2024. This includes an identification of proposed levels of service, what activities will be
required to meet proposed levels of service, and a strategy to fund these activities.
1.3 Asset Management Plan Development
The asset management plan was developed using a program that leverages the Municipality's asset
management principles as identified within its strategic asset management policy, capital asset database
information, and staff input in identifying current and proposed levels of service, as well as proposed
asset management strategies. The development of the Municipality's asset management plan is based
on the steps summarized below:
1. Compile available information pertaining to the Municipality's capital assets to be included in
the plan, including attributes such as size/material type, useful life, age, and current valuation.
Update current valuation, where required, using benchmark costing data or applicable
inflationary indices.
2. Define and assess current asset conditions, based on a combination of Municipality staff input,
existing asset reports, and an asset age-based condition analysis.
3. Define and document current levels of service, as well as proposed levels of service, based on
discussions with Municipal Council and staff, and consideration of various background reports.
4. Develop an asset management strategy that provides the activities required to sustain the levels
of service discussed above. The strategy summarizes these activities in the forecast of annual
capital and operating expenditures required to achieve these level of service outcomes.
5. Develop a financing strategy to support the lifecycle management strategy. The financing plan
informs how the capital and operating expenses arising from the asset management strategy
will be funded over the forecast period.
6. Document the comprehensive Asset Management Plan in a formal report to inform future
decision-making and to communicate planning to municipal stakeholders.
1.4 Maintaining and Integrating the Asset Management Plan
It should be noted, that while this report covers a forecast period of 20 years, the full lifecycle of the
Municipality's assets were considered in the calculations. In this context, the asset management plan
should be updated as the strategic priorities and capital needs of the Municipality change. This can be
accomplished in conjunction with specific legislative requirements (i.e. 5-year review of asset
management plan under Infrastructure for Jobs and Prosperity Act), as well as the Municipality's annual
budget process. Further integration into other Municipality financial/planning documents would assist in
ensuring the ongoing accuracy of the asset management plan, as well as the integrated
financial/planning documents.
Township of Chamberlain
Page 9 of 61
2 State of Local Infrastructure and Levels of Service
2.1 Introduction
This section provides an analysis of the Municipality's assets, the current service levels provided by
those assets, and the service levels the Municipality intends to deliver into the future.
The difficulty in assessing local infrastructure is that it may not be consistent between communities. In
larger communities - even at a same class of road using the same Pavement Condition Index or Gravel
Condition Index - the expectation is higher and may overstate the quality of rural road networks when
compared to more urban areas.
O. Reg. 588/17 requires that for each asset category included in the asset management plan, the
following information must be identified:
-
Summary of the assets;
-
Replacement cost of the assets;
-
Average age of the assets (it is noted that the Regulation specifically requires average age to be
determined by assessing the age of asset components);
-
Information available on condition of assets; and
-
Approach to condition assessments (based on recognized and generally accepted good
engineering practices where appropriate)
Asset management plans must identify the current levels of service being provided for each asset
category. For core municipal infrastructure assets, both the qualitative descriptions pertaining to
community levels of service, and metrics pertaining to technical levels of service, are prescribed by O.
Reg. 588/17. For all other infrastructure assets, each municipality will need to establish its own
measures for levels of service.
Asset management plans must also include a 10-year forecast identifying the proposed levels of service
for each asset category. The proposed levels of service will be defined using the qualitative descriptions
and technical metrics that the municipality uses to define current levels of service.
The rest of this chapter addresses the requirements identified above, with each section focusing on an
individual asset category.
Township of Chamberlain
Page 10 of 61
2.2 Roads
2.2.1 State of Local Infrastructure
The Township currently owns and manages 74.10 centreline kilometres of road assets with a 2022
replacement value totaling approximately $20,016,511. The replacement value has been estimated
based on the replacement costs, as identified in the Lifecycle Management Strategy section of this
report. The road network consists of a single surface type - gravel and all roads reside in a rural
environment. Table 2-1,
and Error! Reference source not found. provide a breakdown of the road network by surface type and
roadside environment. The entirety of the road network, on average, is 16 years old.
Table 2-1
Roads - Surface Type
Surface Type
Centreline
Kilometres
Age
(Weighted
Average)
Replacement Costs
Gravel
74.10
16
$ 20,016,511.83
TOTAL
74.10
16
$ 20,016,511.83
Township of Chamberlain
Page 11 of 61
Figure 2-1
Map - Road Network
2.2.2 Condition
While asset age may provide some limited context to the functional state of an asset, an assessed
physical condition is a better measure of where an asset is in its lifecycle. Physical condition therefore
provides a more accurate estimate of an asset's remaining service life. The Municipality's Public Works
Department undertook a 2022 review of the physical condition rating for each road segment in the
network. Updates are included in the plan when major investments have taken place. This physical
condition rating is provided on a scale of 0-100, with 100 being a perfect condition and 0 indicating an
asset at the end of its service life. To better communicate the condition of the road network, these
numeric condition ratings have been segmented into qualitative condition states.
Table 2-2 summarizes the various physical condition ratings and the condition state they represent for
road assets.
Township of Chamberlain
Page 12 of 61
Table 2-2
Road Condition States Defined with Respect to Physical Condition
Table 2-3
Roads - Illustration of Condition State
Physical Condition -
Beginning
Physical
Condition -
Ending
Condition
State
Condition Definition
Length (Km)
1
39
Poor
Widespread signs of
deterioration, some
assets may be
unusable. Service is
affected.
7.3
40
59
Fair
Some elements
exhibit significant
deficiencies, Asset
requires attention.
31.6
60
79
Good
Good condition, few
elements exhibit
existing deficiencies.
21.6
80
100
Very Good
Well maintained,
good condition, new
or recently
rehabilitated.
13.7
Township of Chamberlain
Page 13 of 61
Table 2-4 examines the average condition of the road network by surface type. Adjustments to the
physical condition are performed based on the lifecycle degradation or set to known values when capital
improvements are completed (i.e. rehabilitation or replacement activities being performed). The
physical condition ratings utilized in this plan are from 2022 and represent the most up-to date
information available to the Municipality at this time.
As illustrated in Table 2-4, our Class 4 roads are in a "Good" condition state and our seasonal roads are
in a "Fair" State with a physical condition of 61.
Table 2-4
Road Condition Analysis
State
Gravel
Poor
Very Good
Township of Chamberlain
Page 14 of 61
Figure 2-2
Surface Type
Centreline
Kilometres
Physical
Condition
Average Condition
State
Gravel
74.10
60.64
Good
TOTAL
74.10
60.64
Good
Township of Chamberlain
Page 15 of 61
2.2.3 Current and Proposed Levels of Service
The levels of service currently provided by the Municipality's road network is, in part, a result of the
state of local infrastructure identified above. Road assets have prescribed levels of service reporting
requirements under O. Reg. 588/17. These requirements include levels of service reporting from two
different levels, i.e. community levels of service and technical levels of service. Community levels of
service objectives describe service levels in terms that customers understand and reflect their scope and
quality expectations of the road network. Technical levels of service describe the scope and quality of
Municipality roads through performance measures that can be quantified, evaluated, and detail how
effectively a municipality provides services. Table 2-5 presents the current levels of service measures as
mandated by O. Reg. 588/17.
Table 2-5
Road Current Levels of Service - O. Reg. 588/17
Levels of Service
Category
Service Attribute
Current Levels of Service
Performance
Community Levels of
Service
Scope
Municipal Roads are utilized
by passenger vehicles,
emergency vehicles,
pedestrians, cyclists, farm
equipment and heavy
transport vehicles.
Quality
Table 2-2 details how road
physical condition is
segregated into qualitative
condition states. Roads in a
poor, or worse, condition
state could face possible load
restrictions or access issues.
Technical Levels of
Service
Scope
Number of lane-kilometres of
each of arterial roads,
collector roads and local
roads as a proportion of
square kilometres of land
area of the municipality.
1.34
Quality
1. For paved roads in the
municipality, the average
pavement condition index
value.
2. For unpaved roads in the
municipality, the average
surface condition (e.g.
excellent, good, fair or poor).
1. N/A
2. 61 (Good)
The scope of our municipality shows local roads as a proportion of square kilometres of land as 1.55
with paved coming in at a PCI of 66 (Good) and unpaved coming in with a GCI of 67 (Good).
Township of Chamberlain
Page 16 of 61
As noted earlier, municipal asset management plans must identify both the existing and proposed levels
of service for each asset category. Discussions with Municipality staff have formalized the proposed
levels of service objectives. These technical levels of service are provided in the form of minimum
acceptable levels of service for road assets. These minimum technical levels of service criteria have been
designed to indicate the lowest physical condition any road in the Municipality should reach before an
intervention or activity is performed to improve the road's condition. Furthermore, the minimum
technical levels of service have been stratified into distinct expected levels of service objectives based
on the road classifications identified in O. Reg. 239/02: Minimum Maintenance Standards (MMS) for
Municipal Highways. O. Reg. 239/02 classifies roads based on their average daily traffic and speed limits
and ultimately assigns a numerical score (1 to 6), where a lower number signifies a more heavily
travelled road and/or a higher speed limit road. Table 2-6 details the Municipality's proposed technical
levels of service, in terms of minimum expected physical condition, for road classifications as defined in
O. Reg. 239/02.
The higher proposed levels of service on class 4 roads signals the relatively higher importance of these
roads by the Municipality.
Table 2-6
Roads Proposed Levels of Service
MMS Road Class
Minimum Physical Condition
4
80
5
70
6
60
Seasonal
40
The table details what proportion of the road network falls below the proposed technical levels of
service objectives, by MMS road classification. The Class 4 gravel roads have 82% who do not meet the
proposed level of service and 68% of the Class 6 fail to meet the proposed levels of service. Broken
down further, thirty-one road sections currently do not meet their proposed standard including:
-
AIDIE CREEK GARDEN ROAD S1
-
AIDIE CREEK GARDEN ROAD S3
-
ALPINE RD S1
-
BEAVER ROAD S1
-
BEAVER ROAD S2
-
BEAVER ROAD S3
-
CHAMBERLAIN ROAD 2 S2
-
CHAMBERLAIN ROAD 2 S4
-
CHAMBERLAIN ROAD 2 S6
-
CHAMBERLAIN ROAD 4 S1
-
CHAMBERLAIN ROAD 4 S2
Township of Chamberlain
Page 17 of 61
-
CHAMBERLAIN ROAD 5 S1
-
CHAMBERLAIN ROAD 5 S2
-
CHAMBERLAIN ROAD 5 S3
-
CHAMBERLAIN ROAD 5 S4
-
CHAMBERLAIN ROAD 6 S1
-
CHAMBERLAIN ROAD 7 S1
-
CHAMBERLAIN ROAD 7 S2
-
CHAMBERLAIN ROAD 7 S3
-
JACK PINE ROAD S1
-
LITTLE ROAD S1
-
MARSH ROAD S1
-
STONEY LONESOME RD S1
-
STONEY LONESOME RD S2
-
WAWBEWAWA ROAD S1
-
WAWBEWAWA ROAD S3
-
WAWBEWAWA ROAD S4
-
WAWBEWAWA ROAD S5
-
WAWBEWAWA ROAD S6
-
WEST RD S2
-
WEST ROAD S1
Table 2-7
Roads Proposed Levels of Service
Road Surface
MMS Road
Class
Centreline
Kilometres
Proposed Level of
Service
Physical Condition
(Weighted Average)
Average
Condition
State
Lowest
Level of
Service
% of Km's
Less than
Proposed
Level of
Service
4
64.98
80
62
Good
27
82%
5
0.00
70
N/A
N/A
N/A
N/A
6
8.50
60
60
Good
35
68%
Seasonal
0.62
40
45
Fair
45
0%
TOTAL
74.10
n/a
61
Good
27
Gravel
Township of Chamberlain
Page 18 of 61
2.3 Bridges and Structural Culverts
2.3.1 State of Local Infrastructure
The Municipality currently owns and manages 1 bridge and 3 major culverts, with a 2022 replacement
value totaling approximately $11,160,451 The replacement value has been estimated based on inflating
installation costs from the original purchase price. Table 2-8 provides a summary of count, age, and
replacement value for the current bridge and culvert network. The average age of the Municipality's
bridges and culverts is just over 40 years, with the bridge averaging 45 years, compared to culverts
averaging 40 years.
Table 2-8
Bridge Network -Type
Figure 2-3
Type
Quantity
Age
(Weighted
Average)
Replacement Cost
Bridge
4
64
$ 10,805,889.01
Culvert
6
39
$ 2,859,093.13
TOTAL
10
58
$ 13,664,982.14
Township of Chamberlain
Page 19 of 61
Figure 2-4
Map- Bridges and Culverts
2.3.2 Condition
The Municipality's OSIM report assessed the condition of the bridge and culvert network, applying a
bridge condition index (BCI) for asset. A BCI score is provided on a numeric scale of 0-100, and is a
measure of the overall condition of the structure based on an evaluation of individual components.
Similar to road assets, to better communicate the condition of the bridge and culvert network, the
numeric condition ratings have been segmented into qualitative condition states as summarized
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
AIDIE CREEK GARDEN ROAD
AIDIE CREEK GARDEN ROAD
AIDIE CREEK GARDEN ROAD
AIDIE CREEK GARDEN ROAD
AIDIE CREEK GARDEN ROAD
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
HWAY 11
HWAY 11
HWAY 11
HWAY 11
HWAY 11
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
HIGHWAY 11
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
WAWBEWAWA ROAD
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
PARTRIDGE ROAD
PARTRIDGE ROAD
PARTRIDGE ROAD
PARTRIDGE ROAD
PARTRIDGE ROAD
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 7
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
CHAMBERLAIN ROAD 5
MBERLAIN ROAD 6
BERLAIN ROAD 6
MBERLAIN ROAD 6
MBERLAIN ROAD 6
MBERLAIN ROAD 6
CHALET ROAD
CHALET ROAD
CHALET ROAD
CHALET ROAD
CHALET ROAD
JONES ROAD
JONES ROAD
JONES ROAD
JONES ROAD
JONES ROAD
Township of Chamberlain
Page 20 of 61
Table 2-9.
Township of Chamberlain
Page 21 of 61
Table 2-9
Bridge and Culvert Condition States Defined with Respect to BCI
As summarized in Table 2-10, our bridges are, on average, in a "Poor" condition state, while culverts are
in also in a "Poor" condition state. Assessed for the entire bridge and culvert network, all structures
provide an average BCI of 39, representing a "Poor" condition state. The lowest observed condition in
the bridge network is 38.8 (Poor), and for culverts is 0.8 (Poor). All culverts are in the Poor or Fair
condition whereas one bridge is listed as Very Good. The following bridges and culverts are listed in poor
and fair condition:
Condition
Bridges
Culverts
Poor
Aidie Creek
Krugerdorf Bridge
Blackburn Culvert #3
Blackburn Culvert #4
Crocodile Creek #5
Crocodile Creek #6
West Road #2
Fair
Lyon's Bridge (Road 7)
Crocodile Creek #1
Table 2-10
Bridge and Culvert Condition Average
Physical
Condition
-
Beginning
Physical
Condition
- Ending
Condition
State
Condition Description
Replacement
Cost
0
60
Poor
Widespread signs of
deterioration, some assets may
be unusable. Service is
affected.
$9,174,874.60
61
75
Fair
Some elements exhibit
significant deficiencies, Asset
requires attention.
$2,973,935.84
75
90
Good
Good condition, few elements
exhibit existing deficiencies.
$ -
90
100
Very Good
Well maintained, good
condition, new or recently
rehabilitated.
$1,516,171.71
Township of Chamberlain
Page 22 of 61
Figure 2-5
2.3.3 Current Levels of Service
The levels of service currently provided by the Municipality's bridge and culvert network is, in part, a
result of the state of local infrastructure identified above. Bridge and culvert assets have prescribed
levels of service reporting requirements under O. Reg. 588/17. These requirements include levels of
service reporting from two different levels, i.e. community levels of service and technical levels of
service. Community levels of service objectives describe service levels in terms that customers
understand and reflect their scope and quality expectations of the bridge and culvert network. Technical
levels of service describe the scope and quality of Municipality bridges and culverts through
performance measures that can be quantified, evaluated, and detail how effectively a municipality
provides services.
Table 2-11 presents the current levels of service as mandated by O. Reg. 588/17.
Type
Quantity
BCI
(Weighted
Average)
Minimum Observed BCI
Average
Condition
State
Bridge
1
56
56
Poor
Culvert
3
53
39
Poor
TOTAL
4
53.4
39
Poor
Township of Chamberlain
Page 23 of 61
Table 2-11
Bridge and Culvert Current Levels of Service - O. Reg. 588/17
Levels of Service Category
Service Attribute
Current Levels of Service
Community Levels of Service
Scope
Bridges and Culverts are utilized
by passenger vehicles,
emergency vehicles,
pedestrians, cyclists, farm
equipment and heavy transport
vehicles.
Quality
Table 2-9 details how BCI is
segregated into qualitative
condition states. Bridges or
culverts in a poor, or worse,
condition state could face
possible load restrictions.
Technical Levels of Service
Scope
Krugerdorf Bridge has load
restrictions which limit traffic.
10% of the overall network.
Quality
Table 2-10 summarizes the
average condition of the
Municipality's bridge and
culvert network.
2.3.4 Proposed Levels of Service
As noted earlier, municipal asset management plans must identify both the existing and proposed levels
of service for each asset category. The previous subsection described the current levels of service being
provided by the Municipality's bridges. This subsection will define the proposed levels of service for
these assets.
Discussions with Municipality staff have formalized the proposed levels of service objectives. These
technical levels of service are provided in the form of minimum acceptable levels of service for bridge
and structural culvert assets. The Municipality has a relatively few number of bridge and structural
culverts and is proposing to maintain the existing access. Closures of any of these assets would result in
unacceptable and dangerous detouring of emergency vehicles for much of the population. Due to the
importance of these assets the municipality strives to maintain the structures as at least a 75 or Good
rating. Currently, only one bridge is meeting the desired level of service.
Township of Chamberlain
Page 24 of 61
2.4 Road Culverts
2.4.1 State of Local Infrastructure
The Municipality currently owns and maintains 193 culverts with a 2022 replacement value totaling
approximately $319,102. The replacement value has been estimated based on the replacement costs, as
gathered from an Inglis Farm Drainage Inc. cost sheet. Assessed across the entire network our culverts
have an average age of 21 years.
Table 2-12
Culvert Network - Material Type
Figure 2-6
Culvert
Type
Quantity
Age (Weighted
Average)
Replacement
Cost
Metal
184
$299,783
Cement
2
$10,452
Plastic
7
$8,867
TOTAL
193
21
$319,102
Township of Chamberlain
Page 25 of 61
Table 2-13
Culvert Network - Size
Figure 2-7
Culvert
Diameter
Quantity
Age (Weighted
Average)
Replacement
Cost
<=375mm
(15 inches)
45
$25,138
375 mm -
750 mm
116
$166,480
>750 mm
(30 inches)
32
$127,484
TOTAL
193
21
$319,102
Township of Chamberlain
Page 26 of 61
Figure 2-8
Map- Road Culverts
2.4.2 Condition
While asset age may provide some limited context to the functional state of an asset, an assessed
physical condition is a better measure of where an asset is in its lifecycle. Physical condition therefore
provides a more accurate estimate of an asset's remaining service life. The Public Works Department
assessed our Culvert Network in 2016 and as replacements are made. A physical condition rating is
provided on a scale of 1-4, with 4 being a perfect condition and 1 indicating an asset at the end of its
service life. To better communicate the condition of the culvert network, these numeric condition
ratings have been segmented into qualitative condition states.
Table 2-14 summarizes the various physical condition ratings and the condition state they represent for
culvert assets. There are 19 culverts in poor condition and 25 culverts in the fair condition.
Table 2-14
Culvert Condition States Defined with Respect to Physical Condition
D171
D171
D171
D171
D171
D172
D172
D172
D172
D172
D159
D159
D159
D159
D159 D158
D158
D158
D158
D158
D157
D157
D157
D157
D157
D132
D132
D132
D132
D132
D130
D130
D130
D130
D130
D128
D128
D128
D128
D128
D157A
D157A
D157A
D157A
D157A
D196
D196
D196
D196
D196
D198
D198
D198
D198
D198 D199
D199
D199
D199
D199
D202
D202
D202
D202
D202
D203
D203
D203
D203
D203
D205
D205
D205
D205
D205
POI003
POI003
POI003
POI003
POI003
POI005
POI005
POI005
POI005
POI005POI007
POI007
POI007
POI007
POI007
POI010
POI010
POI010
POI010
POI010
POI014
POI014
POI014
POI014
POI014 POI019
POI019
POI019
POI019
POI019
POI028
POI028
POI028
POI028
POI028
POI030
POI030
POI030
POI030
POI030
POI031
POI031
POI031
POI031
POI031
POI032
POI032
POI032
POI032
POI032
POI033
POI033
POI033
POI033
POI033
POI034
POI034
POI034
POI034
POI034
POI037
POI037
POI037
POI037
POI037
POI042
POI042
POI042
POI042
POI042
POI044
POI044
POI044
POI044
POI044
POI050
POI050
POI050
POI050
POI050
POI052
POI052
POI052
POI052
POI052
POI054
POI054
POI054
POI054
POI054
POI056
POI056
POI056
POI056
POI056
POI057
POI057
POI057
POI057
POI057 POI058
POI058
POI058
POI058
POI058
POI059
POI059
POI059
POI059
POI059
POI060
POI060
POI060
POI060
POI060
POI061
POI061
POI061
POI061
POI061
POI062
POI062
POI062
POI062
POI062
POI065
POI065
POI065
POI065
POI065
POI067
POI067
POI067
POI067
POI067 POI068
POI068
POI068
POI068
POI068
POI075
POI075
POI075
POI075
POI075
POI077
POI077
POI077
POI077
POI077 POI079
POI079
POI079
POI079
POI079
POI086
POI086
POI086
POI086
POI086
POI088
POI088
POI088
POI088
POI088
POI091
POI091
POI091
POI091
POI091
POI096
POI096
POI096
POI096
POI096
POI099
POI099
POI099
POI099
POI099
POI102
POI102
POI102
POI102
POI102
POI103
POI103
POI103
POI103
POI103 POI105
POI105
POI105
POI105
POI105
POI107
POI107
POI107
POI107
POI107
POI112
POI112
POI112
POI112
POI112
POI113
POI113
POI113
POI113
POI113
POI114
POI114
POI114
POI114
POI114
POI115
POI115
POI115
POI115
POI115
POI117
POI117
POI117
POI117
POI117
POI118
POI118
POI118
POI118
POI118
POI119
POI119
POI119
POI119
POI119
POI120
POI120
POI120
POI120
POI120
POI121
POI121
POI121
POI121
POI121
POI122
POI122
POI122
POI122
POI122
POI125
POI125
POI125
POI125
POI125
POI126
POI126
POI126
POI126
POI126
POI127
POI127
POI127
POI127
POI127
POI129
POI129
POI129
POI129
POI129
POI130
POI130
POI130
POI130
POI130
POI132
POI132
POI132
POI132
POI132
POI134
POI134
POI134
POI134
POI134
POI135
POI135
POI135
POI135
POI135
POI136
POI136
POI136
POI136
POI136
POI137
POI137
POI137
POI137
POI137
POI138
POI138
POI138
POI138
POI138
POI139
POI139
POI139
POI139
POI139
POI141
POI141
POI141
POI141
POI141
POI142
POI142
POI142
POI142
POI142
POI145
POI145
POI145
POI145
POI145
POI146
POI146
POI146
POI146
POI146
POI147
POI147
POI147
POI147
POI147
POI148
POI148
POI148
POI148
POI148
POI155
POI155
POI155
POI155
POI155
POI157
POI157
POI157
POI157
POI157
POI174
POI174
POI174
POI174
POI174
POI177
POI177
POI177
POI177
POI177
POI182
POI182
POI182
POI182
POI182
POI183
POI183
POI183
POI183
POI183
POI185
POI185
POI185
POI185
POI185
POI187
POI187
POI187
POI187
POI187
POI189
POI189
POI189
POI189
POI189
POI190
POI190
POI190
POI190
POI190
POI191
POI191
POI191
POI191
POI191
POI192
POI192
POI192
POI192
POI192
POI193
POI193
POI193
POI193
POI193
POI194
POI194
POI194
POI194
POI194
POI195
POI195
POI195
POI195
POI195
POI196
POI196
POI196
POI196
POI196
POI197
POI197
POI197
POI197
POI197
POI198
POI198
POI198
POI198
POI198
POI199
POI199
POI199
POI199
POI199
POI208
POI208
POI208
POI208
POI208
POI210
POI210
POI210
POI210
POI210
POI212
POI212
POI212
POI212
POI212
POI215
POI215
POI215
POI215
POI215
POI219
POI219
POI219
POI219
POI219
POI222
POI222
POI222
POI222
POI222
POI228
POI228
POI228
POI228
POI228
POI229
POI229
POI229
POI229
POI229
POI230
POI230
POI230
POI230
POI230
POI242
POI242
POI242
POI242
POI242
POI243
POI243
POI243
POI243
POI243
POI244
POI244
POI244
POI244
POI244
POI245
POI245
POI245
POI245
POI245
POI246
POI246
POI246
POI246
POI246
POI248
POI248
POI248
POI248
POI248
POI249
POI249
POI249
POI249
POI249
POI250
POI250
POI250
POI250
POI250
POI251
POI251
POI251
POI251
POI251
POI252
POI252
POI252
POI252
POI252
POI253
POI253
POI253
POI253
POI253
POI254
POI254
POI254
POI254
POI254
POI255
POI255
POI255
POI255
POI255
POI259
POI259
POI259
POI259
POI259
POI260
POI260
POI260
POI260
POI260
POI263
POI263
POI263
POI263
POI263 POI264
POI264
POI264
POI264
POI264 POI266
POI266
POI266
POI266
POI266 POI267
POI267
POI267
POI267
POI267
POI273
POI273
POI273
POI273
POI273 POI277
POI277
POI277
POI277
POI277
POI281
POI281
POI281
POI281
POI281
POI282
POI282
POI282
POI282
POI282
POI288
POI288
POI288
POI288
POI288
POI291
POI291
POI291
POI291
POI291
POI295
POI295
POI295
POI295
POI295
POI298
POI298
POI298
POI298
POI298
POI302
POI302
POI302
POI302
POI302
POI303
POI303
POI303
POI303
POI303
POI306
POI306
POI306
POI306
POI306
POI312
POI312
POI312
POI312
POI312
POI314
POI314
POI314
POI314
POI314
POI315
POI315
POI315
POI315
POI315
POI317
POI317
POI317
POI317
POI317
POI321
POI321
POI321
POI321
POI321
POI325
POI325
POI325
POI325
POI325
Township of Chamberlain
Page 27 of 61
Figure 2-9
Physical
Condition
Condition
State
Condition Definition
Replacement
Value
1
Poor
Widespread signs of
deterioration, some
assets may be unusable.
Service is affected.
$39,490
2
Fair
Some elements exhibit
significant deficiencies,
Asset requires
attention.
$43,782
3
Good
Good condition, few
elements exhibit
existing deficiencies.
$73,627
4
Very Good
Well maintained, good
condition, new or
recently rehabilitated.
$162,204
Township of Chamberlain
Page 28 of 61
2.4.3 Current Levels of Service
The levels of service currently provided by the Municipality's road culvert network is, in part, a result of
the state of local infrastructure identified above. A levels of service analysis defines the current levels of
service and enables the Township to periodically evaluate these service level objectives.
Table 2-15
Culvert Current Levels of Service
Levels of Service Category
Service Attribute
Current Levels of Service
Community Levels of Service
Scope
Culverts are utilized by
passenger vehicles, emergency
vehicles, pedestrians, cyclists,
farm equipment and heavy
transport vehicles.
Quality
Table 2-12 details our culverts
in qualitative condition states.
Culverts in a poor, or worse,
condition state could face
possible load restrictions,
access issues or localized
flooding.
Technical Levels of Service
Scope
Figure 2-9 depicts the
Municipality's culvert network
by surface type
Quality
Figure 2-9 summarized the
average condition of the
Municipality's culvert network
2.4.4 Proposed Levels of Service
Discussions with Municipal staff have set out a proposed level of service to replace culverts as they
enter the poor condition. If a project is completed on that section of roadway culverts may be replaced
in the Fair or Good conditions based on the judgement of staff. Currently, 44 culverts fail to meet the
proposed standard. The Municipality is also moving to plastic culverts from metal to help achieve a
longer overall life for the assets.
Township of Chamberlain
Page 29 of 61
Table 2-16
Number of Culverts by Condition State
Physical
Condition
Condition
State
Condition Definition
Number of
Culverts
1
Poor
Widespread signs of
deterioration, some
assets may be unusable.
Service is affected.
19
2
Fair
Some elements exhibit
significant deficiencies,
Asset requires
attention.
25
3
Good
Good condition, few
elements exhibit
existing deficiencies.
55
4
Very Good
Well maintained, good
condition, new or
recently rehabilitated.
94
Township of Chamberlain
Page 30 of 61
2.5 Railway Crossings
2.5.1 State of Local Infrastructure
The Municipality currently has seven railway crossings which travel across its roads. The responsibility
for the repairs to these crossings are continuing to be a matter of debate. Often the cost falls onto the
Townships instead of the Ontario Northland Rail Network and we have included it within our plan.
Table 2-17
Railway Crossings
2.5.2 Condition
The Municipality has used a four point scale as listed below to rate the condition of the crossings. The
Crossings have been given a useful life of 100 years with anything over 140% listed as poor. This
expected life has been estimated based on internet research. The Municipality currently only has the
age of its railway crossings to inform condition.
Table 2-18
Culvert Condition States Defined with Respect to Physical Condition
Figure 2-10
Crossing
Year Round
Seasonal
Detour Available
Approximate Cost
Average
Age
Road 7
0
0
Yes
17,000.00
$
1906
Aidie Creek
1
1
No
17,000.00
$
1906
Road 5
0
1
No
17,000.00
$
1906
Road 4
5
1
Yes
17,000.00
$
1906
Road 3
3
1
Yes
17,000.00
$
1906
Road 2
0
0
Yes
17,000.00
$
1906
Alpine Road
1
0
No
17,000.00
$
1906
UL%
Condition
State
Replacement Value
140% ≤ UL%
Poor
$0
90% ≤ UL% < 140%
Fair
$119,000
45% ≤ UL% < 90%
Good
$0
UL% < 45%
Very Good
$0
Township of Chamberlain
Page 31 of 61
The railway tracks went in at the same time in 1906. This gives all the crossings the same again. All
crossings are in the "Fair" category.
2.5.3 Current Levels of Service
The levels of service currently provided by the Municipality's railway crossings is, in part, a result of the
state of local infrastructure identified above. A levels of service analysis defines the current levels of
service and enables the Township to periodically evaluate these service level objectives.
Table 2.5
Culvert Current Levels of Service
Levels of Service Category
Service Attribute
Current Levels of Service
Community Levels of Service
Scope
Railway Crossings are utilized by
passenger vehicles, emergency
vehicles, pedestrians, cyclists,
farm equipment and heavy
transport vehicles.
Quality
The table above details our
crossings in qualitative
condition states. Crossings in a
poor, or worse, condition state
could face possible load
restrictions, or access issues.
Technical Levels of Service
Scope
The table above depicts the
Municipality's crossing network
Quality
The Table above summarizes
the average condition of the
Municipality's culvert network
Crossing
Year Round
Seasonal
Detour Available
Approximate Cost
Average
Age
Useful Life Condition
Road 7
0
0
Yes
17,000.00
$
1906
116%
Fair
Aidie Creek
1
1
No
17,000.00
$
1906
116%
Fair
Road 5
0
1
No
17,000.00
$
1906
116%
Fair
Road 4
5
1
Yes
17,000.00
$
1906
116%
Fair
Road 3
3
1
Yes
17,000.00
$
1906
116%
Fair
Road 2
0
0
Yes
17,000.00
$
1906
116%
Fair
Alpine Road
1
0
No
17,000.00
$
1906
116%
Fair
Township of Chamberlain
Page 32 of 61
2.5.4 Proposed Levels of Service
With the aging assets all at the same time the risk is that they could fail quickly one after another. The
railway crossings in some cases are the sole access for a resident to their home, farm, or property. In
other cases, the detours are so long that they may effectively cut off service to properties for emergency
services. The municipality is proposing to maintain all existing crossings but with the large costs some
with detours may be done over the longer term to spread out the costs. Others with no detours will
need an immediate fix.
Figure 2-11
Crossings with no Detour
Aidie Creek
Crossing
Year Round
Seasonal
Detour Available
Proposed Service
Road 7
0
0
Yes
Multi-year
Aidie Creek
1
1
No
Immediate
Road 5
0
1
No
Immediate
Road 4
5
1
Yes
Multi-year
Road 3
3
1
Yes
Multi-year
Road 2
0
0
Yes
Multi-year
Alpine Road
1
0
No
Immediate
Township of Chamberlain
Page 33 of 61
Road 5
Alpine Road
Township of Chamberlain
Page 34 of 61
2.6 Facilities
2.6.1 State of Local Infrastructure
The Municipality currently owns and manages 5 buildings, and one park, with a 2022 replacement value
totaling approximately $577,764. Facilities assets range in cost with a breakdown of facility asset
numbers and replacement costs by category provided in Table 2-19. Please note that for larger facilities
the structure itself has not been included in the replacement costs.
Table 2-19
Facility - Average Age and Replacement Cost
2.6.2 Condition
The Municipality broke down the facilities into their individual assets to assess their condition. To make
it easier to interpret conditions a four point scale as show in
Facility
Age
(Weighted
Average)
Replacement
Cost
Community Hall
29
138,737.24
$
Municipal Shop (New)
13
78,500.00
$
Municipal Shop (Old)
62
154,130.16
$
Sand/Salt Shed
39
88,754.54
$
Ballfield and Park
12
114,582.46
$
Waste Site
1
3,060.00
$
TOTAL
41
$ 577,764.39
Township of Chamberlain
Page 35 of 61
Table 2-20 was used. Useful Life was broken down to exceed 100% to reflect that many assets may still
be usable beyond their expected life and will be maintained until replacement makes sense.
Township of Chamberlain
Page 36 of 61
Table 2-20
Facilities - Condition States
2.6.3 Current Levels of Service
In terms of service, facilities require a more detailed analysis than other assets as they are more
complex. Furthermore, there is no single dimension to evaluate performance. Some issues may be an
immediate safety concern while others may be cosmetic. We currently have one facilities in poor
condition - the Sand/Salt Shed.
UL%
Condition
State
Condition
Definition
Replacement
Value
140% ≤ UL%
Poor
Widespread
signs of
deterioration,
some assets
may be
unusable.
Service is
affected.
$121,525
90% ≤ UL% < 140%
Fair
Some elements
exhibit
significant
deficiencies,
Asset requires
attention.
$216,789
45% ≤ UL% < 90%
Good
Good condition,
few elements
exhibit existing
deficiencies.
$117,692
UL% < 45%
Very Good
Well
maintained,
good condition,
new or recently
rehabilitated.
$121,758
Township of Chamberlain
Page 37 of 61
Table 2-21
Facilities - Average Condition State
While there are few poor facilities there are assets in poor or fair condition. Broken down further the
following assets are in Fair or Poor condition across the facilities:
Facility
Fair
Poor
Replacement
Cost
Community Hall
Windows
Office Floors
Refrigerator
Stove
Furnace x 2
Sinks and Toilets
Septic System
Radios
Interior Painting
Hall Floors
Ceiling Fans
Hot Water Tank
Eavestroughts
Desks and Counters
Signage
$91,929
Municipal Shop
(New)
Hot Water Tank
Signage
Interior Painting
$3,500
Municipal Shop
(Old)
Structure
None
$154,130
Sand/Salt Shed
None
Structure
$88,754
Ballfield and Park
None
None
$0.00
Waste Site
None
None
$0.00
TOTAL
11
$ 338,313
2.6.4 Proposed Levels of Service
The Municipality is beginning with the items in poor condition and attempting to work with funding
programs to target locations when possible. This is especially true in the recreational parks where
Facility
% Life Used
(Weighted
Average)
Average
Condition
State
Annual
Lifecycle Costs
Community Hall
110%
Fair
96,222.82
$
Municipal Shop (New)
56%
Good
10,921.57
$
Municipal Shop (Old)
124%
Fair
154,130.16
$
Sand/Salt Shed
156%
Poor
88,754.54
$
Ballfield and Park
46%
Good
17,882.50
$
Waste Site
10%
Very Good
340.00
$
TOTAL
100%
Fair
$ 368,251.59
Township of Chamberlain
Page 38 of 61
traditionally more funding programs are available. The Municipality is proposing to maintain their
existing level of service where possible. If an item is considered unsafe such as playground equipment or
a park shelter it will be removed or restricted until a suitable replacement can be funded. The
Municipality has a goal of continuing to make its facilities fully accessible and investments in the
facilities will work toward this goal.
Township of Chamberlain
Page 39 of 61
2.7 Vehicles and Equipment
2.7.1 State of Local Infrastructure
The Municipality currently owns and manages 4 vehicles and 8 pieces of equipment, with a 2022
replacement value totaling approximately $997,268. This value represents a Shared Service Agreement
with the Municipality of Charlton and Dack and shared equipment is only recorded at 50%. Please note
that this does not include the Englehart and Area Fire Department equipment which is tracked
separately. The replacement value has been based on inflating historical cost. Table 2-22 provides a
summary of quantity, expected useful life, age, and replacement value of Municipality equipment
assets. The average age of Unshared vehicles is 8 years and of Shared Vehicles is 12 years. The average
age of Unshared equipment is 14 years and of Shared equipment is 7 years. Overall, the municipality has
vehicles and equipment with an average age of 9 years.
Table 2-22
Equipment Infrastructure Summary
Figure 2-12
Type
Agreement
Type
# of Pieces
% Life Used
(Weighted
Average)
Age
(Weighted
Average)
Replacement
Cost
Highest %
Used
Average
Condition
State
Unshared
2
34%
8
166,195.70
$
36%
Very Good
Shared
2
69%
12
44,927.88
$
85%
Good
Unshared
2
13%
14
619,210.66
$
16%
Very Good
Shared
6
11%
7
166,934.73
$
51%
Very Good
TOTAL
12
9
$ 997,268.96
85%
Very Good
Vehicle
Equipment
Township of Chamberlain
Page 40 of 61
Figure 2-13
2.7.2 Condition
The Municipality currently only has the age of its fleet to inform condition. We have used a four class
condition state to with expected useful life that could exceed 100%. As presented, the average age of
our fleet is 8 years, or a "Very Good" condition state. The next Unshared Vehicle up for replacement is
the 2018 Chevrolet Pickup truck due for replacement in 2028 with a 2022 value of $48,075. The next
Shared Vehicle up for replacement is the 2007 International Plow Truck due for replacement in 2025
with an estimated 2022 cost of $48,027 (Chamberlain responsible for 50%). The next Unshared
Equipment up for replacement is the 1996 Backhoe due for replacement in 2027 at an estimated 2022
cost of $123,356. The next Shared Equipment up for replacement is the 2015 trailer due for replacement
in 2028 at an estimated value of $13,439.
Table 2-23
Vehicles and Equipment - Condition State
UL%
Condition
State
Replacement
Value
140% ≤ UL%
Poor
$0
90% ≤ UL% < 140%
Fair
$0
45% ≤ UL% < 90%
Good
$179,339
UL% < 45%
Very Good
$817,930
Township of Chamberlain
Page 41 of 61
Figure 2-14
2.7.3 Current Levels of Service
Levels of Service Category
Service Attribute
Current Levels of Service
Community Levels of Service
Scope
Vehicles and equipment are
utilized to maintain our road
network to ensure they are
passable by passenger vehicles,
emergency vehicles,
pedestrians, cyclists, farm
equipment and heavy transport
vehicles.
Quality
Vehicles and equipment in a
poor, or worse, condition state
could cause the municipality to
meet its minimum maintenance
standards.
Technical Levels of Service
Scope
The table above depicts the
Municipality's vehicle and
equipment.
Quality
The table above depicts
theTable 2-22 summarized the
average condition of the
Municipality's vehicles and
equipment.
Township of Chamberlain
Page 42 of 61
2.7.4
2.7.5 Proposed Levels of Service
The Municipality has a Shared Services Agreement with the Township of Chamberlain and strive to
manage their vehicle and equipment networks to share equipment where it makes sense and to manage
their own equipment where it makes sense. A joint Public Works Committee makes recommendation to
Council on any additions to the base set of equipment. The Municipalities have outlined the goal of
maintaining the following equipment at a minimum:
Unshared Equipment:
-
One
Pickup Truck
-
One
Plow Truck
-
One
Grader
-
One
Backhoe
Shared Equipment:
-
One
Plow Truck
-
One
Pickup Truck
-
One
Brush Mower
-
Two
Trailers
-
One
Excavator
The Municipalities intend to replace vehicles near their expected useful life. This means that is
reasonable to expect that only a relatively small number of vehicles will have a Useful Life percentage
greater than 100%. Currently, no equipment exceed 100% of its expected life.
Township of Chamberlain
Page 43 of 61
2.8 Signs
2.8.1 State of Local Infrastructure
The Municipality currently owns and manages 53 signs with a 2022 replacement value totaling
approximately $2650. The replacement value has been estimated based on the replacement costs by
researching on Owl Signs Website. The signs have an average age of 21 years and a replacement cost of
$2650.
Table 2-24
Signs - Average Age and Replacement Costs
2.8.2 Condition
While asset age may provide some limited context to the functional state of an asset, an assessed
physical condition is a better measure of where an asset is in its lifecycle. Physical condition therefore
provides a more accurate estimate of an asset's remaining service life. The Public Works Department
assessed our Sign Network in 2022, as replacements are made and when projects are undertaken on
Sign Type
Quantity
Average
Condition
Minimum
Condition
Average
Condition
State
% Reflective
Replacement
Cost
Children at Play
3
2.00
1.00
Fair
33%
$ 150.00
Danger
2
2.00
1.00
Fair
50%
$ 100.00
General Information
0
N/A
N/A
N/A
N/A
$ -
Horse and Buggy
1
3.00
3.00
Good
0%
$ 50.00
Intersection
1
3.00
3.00
Good
100%
$ 50.00
Municipality Welcome
0
N/A
N/A
N/A
N/A
$ -
No Exit
6
2.67
2.00
Fair
83%
$ 300.00
No Snowmobiling
0
N/A
N/A
N/A
N/A
$ -
No Trespassing
0
N/A
N/A
N/A
N/A
$ -
Railroad Crossing
0
N/A
N/A
N/A
N/A
$ -
Recreation and Cultural
Interest
0
N/A
N/A
N/A
N/A
$ -
Route Marker
0
N/A
N/A
N/A
N/A
$ -
School Bus Stop Ahead
0
N/A
N/A
N/A
N/A
$ -
Seasonal Road
1
2.00
2.00
Fair
0%
$ 50.00
Speed Regulation
2
3.00
3.00
Good
100%
$ 100.00
Stop
37
2.46
1.00
Fair
86%
$ 1,850.00
Street Sign
0
N/A
N/A
N/A
N/A
$ -
Turn and Curve
0
N/A
N/A
N/A
N/A
$ -
Yield
0
N/A
N/A
N/A
N/A
$ -
TOTAL
53
Poor
81%
$ 2,650.00
Township of Chamberlain
Page 44 of 61
that section of road. A physical condition rating is provided on a scale of 0-4, with 4 being a perfect
condition and 0 indicating an asset at the end of its service life. To better communicate the condition of
the sign network, these numeric condition ratings have been segmented into qualitative condition
states. The table below summarizes the various physical condition ratings and the condition state they
represent for sign assets.
Table 2-25
Signs-Condition Rating
2.8.3 Current Levels of Service
The Municipality currently has 19 signs in the poor condition and no signs in the fair condition for a total
of $7,500. These signs vary across the municipality and have been grouped into sign types for simplicity.
The municipality has a achieved an overall 81% reflectivity rate with a low of 0% to a high of 100%.
2.8.4 Proposed Levels of Service
The municipality has an ultimate goal of moving signs to be fully reflective to improve visibility and
safety. The municipality will work on first upgrading poor non reflective signs and progressively moving
up the condition state to achieve 100% reflectivity.
Physical
Condition Condition State
Quantity
Replacement
Value
1
Poor
19
$950
2
Fair
0
$0
3
Good
34
$1,700
4
Very Good
0
$0
Township of Chamberlain
Page 45 of 61
3 Lifecycle Management Strategy
3.1 Introduction
This chapter details the lifecycle management strategies required to maintain the current and proposed
levels of service presented in Chapter 2. A lifecycle management strategy identifies the recommended
lifecycle activities required to achieve the levels of service discussed in the previous chapter. Lifecycle
activities are the specified actions that can be performed on assets in order to increase service level and
extend service life. These actions can be carried out on a planned schedule in a prescriptive manner, or
through a reactionary approach where the treatments are only carried out when specified conditions
are met. O. Reg. 588/17 requires that all potential lifecycle activity options be presented, with the aim of
analyzing these options in search of identifying the set of lifecycle activities that can be undertaken at
the lowest cost to maintain current levels of service or to provide proposed levels of service. Asset
management plans must include a 10-year capital plan that forecasts the lifecycle activities resulting
from the lifecycle management strategy. What follows are the lifecycle management strategies for all
asset classes contained within this asset management plan, with each section focusing on an individual
asset category. Although a considerable amount of effort has been spent on developing lifecycle
management strategies informed by observed asset conditions, there are still some assets for which the
lifecycle management strategy is age-based. The lifecycle management strategy for these age-based
assets is presented in the last section of this chapter. The expenditure forecasts resulting from the
lifecycle management strategies for each asset category are also included in the following sections, and
have been developed for a 20-year forecast period.
3.2 Roads
3.2.1 Lifecycle Activities
This section will detail the lifecycle activities as documented through discussions with Municipality staff.
The lifecycle activities that the Municipality currently employs in the management of its roads include:
-
Maintenance - Minor Regravelling
-
Gravel Top Up (75 mm)
-
Gravel Resurfacing (150mm, Brushing, Light Ditching)
-
Gravel Rehabilitation (150mm A, 300mm B, Excavation, Brushing, Ditching)
-
Gravel Reconstruction (150mm A, 300mm B, Excavation, Brushing, Ditching, Culverts)
Table 3-1 details the costs associated with undertaking these lifecycle activities. The costs are presented
on a $/m basis. These costs are based on unit costs derived from recent contract tenders and discussion
with municipal staff.
Table 3-1
Road Treatment Costs by Surface Type
Township of Chamberlain
Page 46 of 61
3.2.2 Degradation Profiles
Assets deteriorate over time, eventually reaching a point where they have no remaining service life left.
However, the path each asset takes in reaching its end of life differs, even for assets of the same type. A
condition rating identifies where along the path any particular asset lays, or in other words, how long an
asset has left before it reaches its end of life. The municipality works to keep its road network above a
condition rating of Good through the use of Top Ups and Resurfacing. If the road network falls into the
fair or poor category additional expenses need to be done to reconstruct or rehabilitate the road. There
is a limit to Rehabilitation will need to be done approximately every 40 years but when adequate
upkeep the municipality believes Reconstruction of the asset could be avoided.
Lifestyle Activity
Cost / m
Gravel Top Up
(75 mm)
$ 15.02
Gravel Resurfacing
(150mm, Brushing, Light Ditching)
$ 38.74
Gravel Rehabilitation
(150mm A, 300mm B, Excavation,
Brushing, Ditching)
$ 273.11
Gravel Reconstruction
(150mm A, 300mm B, Excavation,
Brushing, Ditching, Culverts)
$ 293.11
Township of Chamberlain
Page 47 of 61
3.2.3 Expected Lifecycle
Combining the treatments and degradation profiles, results in a complete lifecycle management
strategy. For surface treated roads it is important to complete the final application to extend the life of
the road to its maximum length and reduces long term costs. The difference between Class 4 and the
other road types reflect the increased traffic that occurs on these roads.
3.2.4 Capital Costs / Forecast
Figure 3-1 presents the 20-year expenditure forecast that results from following the lifecycle
management strategy detailed above. This forecast illustrates the annual expenditures without any
consideration to budgetary constraints. Over the 20-year forecast period, the average annual
expenditures would be approximately $669,607, in 2022 dollars. It is noted that the large expenditure
amount shown in year one of the forecast represents the cost of bringing all road segments to their
minimum levels of service thresholds.
Figure 3-1
Lifestyle Cycle for Roads
Surface Type
Year
Lifecycle Activity
Class 4 Gravel Roads
5
Top Up
Class 5, 6, Seasonal Gravel Roads
7
Top Up
$-
$2,000,000.00
$4,000,000.00
$6,000,000.00
$8,000,000.00
$10,000,000.00
$12,000,000.00
Township of Chamberlain
Page 48 of 61
3.3 Bridges and Structural Culverts
3.3.1 Lifecycle Activities
This section will detail the lifecycle activities (capital treatments) as set forth in the 2020 OSIM report
and through discussions with Municipality staff. The treatments that the Municipality currently employs
in the management of its bridges and culverts include:
-
Minor Rehabilitation
-
Major rehabilitation
-
Reconstruction
Table 3-2 details the costs for the lifecycle activities listed above. These costs are presented as a
percentage of estimated replacement cost for the entire bridge, which are derived from averages
present in the 2020 OSIM report.
Table 3-2
Bridge and Culvert Treatment Costs as Percent of Total Replacement
3.3.2 Degradation Profiles
Assets deteriorate over time, eventually reaching a point where they have no remaining service life left.
However, the path each asset takes in reaching its end of life differs, even for assets of the same type. A
condition rating identifies where along the path any particular asset lays, or in other words, how long an
asset has left before it reaches its end of life. These bridges and culverts are regularly assessed by
professional engineers and their degradation profiles can be more accurately tracked.
3.3.3 Decision Criteria
Structure Type
Structure Name
BCI
Last Year
Category
Average
Lifespan
Remaining
Life
Estimated Current
Year Costs
Required
Rehabilitation in
next 10 years per
OSIM
Rehabilitation
Cost as a % of
Replacement
Cost
Bridge
Aidie Creek
56.4
1987
Poor
75
40
845,469.55
$
1,800,000.00
$
213%
Bridge
Bailey Bridge (Road 5)
98.5
2018
Very Good
75
71
1,516,171.71
$
-
$
0%
Bridge
Lyon's Bridge (Road 7)
64.1
1991
Fair
75
44
2,057,778.02
$
1,300,000.00
$
63%
Bridge
Krugerdorf Bridge
38.8
1930
Poor
75
-17
6,386,469.74
$
2,390,000.00
$
37%
Culvert
Blackburn Culvert #3
0.8
1991
Poor
50
19
273,964.53
$
1,000,000.00
$
365%
Culvert
Blackburn Culvert #4
33.3
1990
Poor
50
18
274,268.93
$
320,000.00
$
117%
Culvert
Crocodile Creek #1
63
1995
Fair
50
23
453,300.52
$
150,000.00
$
33%
Culvert
Crocodile Creek #5
34.3
1978
Poor
50
6
714,201.51
$
5,000.00
$
1%
Culvert
Crocodile Creek #6
53.4
1975
Poor
50
3
680,500.34
$
320,000.00
$
47%
Culvert
West Road #2
60.7
1982
Poor
50
10
462,857.31
$
150,000.00
$
32%
Township of Chamberlain
Page 49 of 61
Figure 3-2 presents the decision criteria--developed through discussions with Municipality staff--for
triggering specific bridge and culvert treatments. When all of the decision criteria for a given asset are
met, the corresponding treatment is eligible to be applied. When a treatment is applied, the BCI of the
asset is improved by the amount specified in the "Gain to Condition" column, but not to exceed 100.
Figure 3-2
Bridge and Culvert Treatment Decision Criteria
3.3.4 Expected Life
Combining the treatments, degradation profiles, and decision criteria presented herein results in a
complete lifecycle management strategy. The lifecycle strategy as defined for bridges is a preservation
strategy, which means that an asset will only receive rehabilitation treatments and not be
reconstructed, assuming that the window of opportunity to conduct the rehabilitation treatments has
not passed. In other words, as long as budgetary constraints never prevent a bridge rehabilitation from
occurring as it becomes due, a bridge will never degrade to a point that it needs to be reconstructed. For
example, a representative bridge will degrade from some BCI greater than 75, and upon reaching a BCI
of 75, the bridge will be triggered for a rehabilitation, which in turn increases its BCI to 100. This process
will loop ad infinitum until such a time as budgetary pressures prevent the rehabilitation from occurring.
If the fiscal limits prevent the bridge from being treated for some time period that the bridge's BCI falls
to 60 or below, only then will a reconstruction be triggered. Unfortunately, two of our culverts have
already crossed the reconstruction threshold.
The lifecycle strategy for culverts is to reconstruct (replace) when the designated BCI is reached. While
this strategy is simple--and may not appear to be significantly different from an age-based replacement
Physical
Condition -
Beginning
Physical
Condition
- Ending
Condition
State
Condition Description
Lifecycle Activity
Gain to
Condition
0
60
Poor
Widespread signs of
deterioration, some assets
may be unusable. Service is
affected.
Reconstruction
100
61
75
Fair
Some elements exhibit
significant deficiencies,
Asset requires attention.
Major Rehabilitation
25
75
90
Good
Good condition, few
elements exhibit existing
deficiencies.
Minor Rehabilitation
15
90
100
Very Good
Well maintained, good
condition, new or recently
rehabilitated.
Maintenance
0
Township of Chamberlain
Page 50 of 61
strategy--because it is informed by the assessed condition this strategy results in more accurate
forecasting. As the asset's condition is regularly re-assessed over time, the timing of the eventual
reconstruction could vary significantly from an age-based approach. For example, if the environment
that the culvert resides in causes it to degrade quicker or slower than the expected average, and the
assessed condition rating reflects this, then the eventual replacement will be triggered at a different
time than an age-based approach.
Figure 3-10
Lifecycle Strategy - Culverts
3.3.5 Capital Costs / Forecast
This is the forecast without and budgetary constraints. It includes the complete reconstruction of nine of
the structural culverts and bridges as they fall in the fair or poor category. This creates an average
annual investment of $1,214,881 over the next 10 years.
Figure 3-3
Bridge & Culvert Lifecycle Management Strategy - Funding Requirements
Township of Chamberlain
Page 51 of 61
3.4 Facilities
3.4.1 Lifecycle Activities
This section will detail the capital treatments as developed through discussions with Municipality staff.
The treatments that the Municipality currently employs in the management of its facilities consists of
the replacement of the high-level facility components. This strategy, as it applies to buildings, is
intended to replace the common high-level components of a building that deteriorate over time. It is
assumed that by replacing these components over time, and through continual maintenance activities of
the buildings as a whole, the overall condition of a building will remain in good health. This implies that
the core structural and sub-structural components of a building will not degrade appreciably. Therefore,
the entire reconstruction of a building has not been modeled within this plan. If circumstances arise that
a reconstruction were deemed necessary, then the outputs of this strategy would need to be modified
in light of these changes. As some examples, a building's capacity could be deemed to be insufficient for
current Municipality needs or some event could harm the structural or sub-structural elements of a
building, both of which could necessitate the reconstruction of a building. In such cases, the existing
capital plans for these buildings would need to be readdressed through an update to this asset
management plan.
3.4.2 Degradation Profile
Assets deteriorate over time, eventually reaching a point where they have no remaining service life left.
The municipality, in discussions with staff, have determined that most assets are either maintained or in
need of replacement. There is limited opportunities to extend the life but many assets due exceed their
average lifespan.
UL%
Condition State
Condition Definition
Lifecycle
140% ≤ UL%
Poor
Widespread signs of
deterioration, some assets
may be unusable. Service
is affected.
Replacement
90% ≤ UL% < 140%
Fair
Some elements exhibit
significant deficiencies,
Asset requires attention.
Replacement
45% ≤ UL% < 90%
Good
Good condition, few
elements exhibit existing
deficiencies.
Maintenance
UL% < 45%
Very Good
Well maintained, good
condition, new or recently
rehabilitated.
Maintenance
Township of Chamberlain
Page 52 of 61
3.4.3 Expected Lifecycle
The municipality is expecting that there is a backlog which creates a large current year estimate. Once
this amount is completed the average annual investment is expected to even out.
Figure 3-4
Culvert Replacement Activity
3.4.4 Capital Costs/Forecasts
The Municipality is expecting that the average annual 10 year investment would be $38,442for a total 10
year investment of $368,251. This would address items in the poor and fair categories across the
facilities.
Township of Chamberlain
Page 53 of 61
3.5 Road Culverts
3.5.1 Lifecycle Activities
This section will detail the capital treatments as developed through discussions with Municipality staff.
The staff try to inspect culverts regularly and replace as needed. Culverts are not rehabilitated and are
replaced when the asset reaches the end of life.
3.5.2 Degradation Profile
Assets deteriorate over time, eventually reaching a point where they have no remaining service life left.
The municipality, in discussions with staff, have determined that most assets are either maintained or in
need of replacement. When culverts reach either the poor or fair state they are flagged as needing to be
replaced and based on budget and time constraints are completed. Generally, culverts are expected to
have a life of 30 years.
3.5.3 Expected Lifecycle
The Municipality continues to invest in its culvert network and as shown below is expecting an uneven
replacement cycle which peaks in 2030 with a large investment.
Figure 3-5
Culvert Network Replacement
3.5.4 Capital Costs/Forecasts
The Municipality is expecting that the average annual 10 year investment would be $30,988 for a total
10 year investment of $309,881. This would address items in the poor and fair categories across the
culverts.
Township of Chamberlain
Page 54 of 61
3.6 Signs
3.6.1 Lifecycle Activities
This section will detail the capital treatments as developed through discussions with Municipality staff.
The staff try to inspect signs for condition and reflectivity. The plan is to replace signs to improve
reflectivity and ensure the quality of the sign is readable to the public. There is not rehabilitation
expected for signs just replacement.
3.6.2 Degradation Profile
Assets deteriorate over time, eventually reaching a point where they have no remaining service life left.
The municipality, in discussions with staff, have determined that most assets are replaced. Signs require
very little maintenance but after outdoor elements are replaced over time.
3.6.3 Expected Lifecycle
The municipalities expect the signs would have a life of 25 years and would be replaced only if
conditions require it. Signs may be replaced early for reflectivity if budget allows for it.
3.6.4 Capital Costs/Forecasts
The Municipality expects that an average annual investment of $265 would be required over the next 10
years for a total of $2650 over the ten years to address the Poor and Fair signs.
Township of Chamberlain
Page 55 of 61
3.7 Age Based Assets
The remainder of the Municipality's assets do not presently have an assessed condition, and as such will
all be subject to the same age-based lifecycle management strategy. The following subsections will apply
to the following asset classes:
-
Vehicles and Equipment;
-
Railway Crossings.
3.7.1 Lifecycle Activities
3.7.2 Degradation Profiles
For age based assets, a decreasing degradation profile simply details what percentage of service life is
left in light of an expected useful life.
3.7.3 Decision Criteria
For age-based assets, when an asset reaches the end of its service life a replacement treatment is
triggered, resulting in the reconstruction or acquisition of a new asset.
3.7.4 Expected Lifecycle
Combining the treatments, degradation profiles, and decision criteria presented herein results in a
complete lifecycle management strategy.
Township of Chamberlain
Page 56 of 61
3.7.5 Capital Costs / Forecasts
3.7.5.1
Vehicles and Equipment
The vehicles and equipment need an average annual investment of $22,573 over 10 years to ensure we
are replacing vehicles and equipment with like equipment at the end of the term. Most of the
equipment was purchased used which could significantly impact expectations if adequate used
equipment is not available.
Figure 3-6
Vehicles and Equipment over the Next 10 Years
3.8 Population
Based on the most recent census the municipality has a population of 332 an increase of 4.6% from
2011. Overall, the municipality is not expecting that population growth will have an impact on increasing
servicing in the future. The greater risk is a shrinking population as has been happening in Northern
Ontario and the increasing reliance this puts on the remaining taxpayers. The small population already
makes the municipality reliant on Provincial and Federal funding to maintain its assets.
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4 Financing Strategy
4.1 Introduction
This chapter details the financing strategy that would sustainably fund the lifecycle management
strategies presented previously. This financing strategy focuses on examining how the Municipality can
fund the lifecycle activities required to maintain its assets at the current and/or proposed levels of
service. The strategy presented is a suggested approach which should be examined and re-evaluated
during the annual budgeting processes to ensure the sustainability of the Municipality's financial
position as it relates to its assets. O. Reg. 588/17 requires a 10-year capital plan that forecasts the costs
of implementing the lifecycle management strategy and the lifecycle activities required therein. To help
plan better longer term the municipality has reviewed a capital plan over the next 20 years. The
financing strategy forecast (including both expenditure and revenue sources) was prepared consistent
with the Municipality's departmental budget structure so that it can be used in conjunction with the
annual budget process. Various financing options, including reserve funds, debt, and grants were
considered and discussed during the process. The recommended financing strategy identifies
rehabilitation and replacement activities required over the forecast period, as described in preceding
sections of this plan.
4.2 Annual Costs
The table presents the capital expenditure forecast for each asset class over the 2022- 2041 forecast
period. This expenditure forecast is based on the lifecycle activities identified in preceding sections of
this plan. It is noted that in the early years of the forecast, certain assets may fall below their respective
level of service targets, as the Municipality gradually increases available capital funding. The capital
expenditures are in 2022 dollars and are not adjusted for inflation. The greatest immediate shortfall is in
the road category where the municipality will not be able to meet its service levels. A small and
shrinking population put the existing assets at risk. This plan focuses on only replacement of existing
structures with no plans to expand.
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Figure 4-1
Annual Capital Investment Required
Table 4-1
2022 Capital Investment Needs
To address the immediate capital needs of the municipality would require $23,192,631 in 2022 with
roads and bridges containing the largest dollar amounts.
Expense
2022
Roads
10,705,507.48
$
Bridges and Structural Culverts
12,148,810.44
$
Road Culverts
-
$
Facilities (buildings, parts, and cemeteries)
338,313.94
$
Signs
-
$
Vehicles and Equipment
-
$
Total
23,192,631.86
$
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Figure 4-2
Average Annual Capital Investment Needed
Table 4-2
Average Annual Capital Investment Needs
To better address the long term needs of the municipality, an average annual investment of
$1,356,790.53 is needed for tax supported items annually over the next 20 years.
Expense
Annual
Roads
673,090.80
$
Bridges and Structural Culverts
607,440.52
$
Road Culverts
15,494.09
$
Facilities (buildings, parts, and cemeteries)
24,553.30
$
Signs
132.50
$
Vehicles and Equipment
36,079.33
$
Total Tax Supported
1,356,790.53
$
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4.3 Funding Shortfall
Reserves
The Reserve position at December 31, 2020 was $452,317, representing $2741 per household. The
reserve position does include $16,749 which has been set aside for the Englehart and Area Fire
Department (not included in this plan). It is difficult to determine what would be considered an
adequate reserve level.
Current Debt
At December 31, 2020 the Township had loans totaling $637,287. This represents debt related to the
replacement of the Road 5 Bailey Bridge which matures in December 2039 and the purchase of a Grader
which matures in July 2027. This gives us an Annual Repayment Limit of $139,782 - which represents
25% of revenues less net debt charges. The Township is currently using 11% of its annual levy to fund
debt payment.
Taxation
The Township currently has a levy of $691,922 which includes about $10,000 annually toward capital
costs. The Township greatly depends on grants to fund its capital program. According to the Ministry of
Municipal Affairs and Housing the average residential household pays $1635 which makes up 2.6% of a
median household income. Increasing costs in other areas put a limit on what the Township is able to
increase to fund capital costs. Many of its roads are used to service the unorganized Townships adjacent
to the municipality and we do not have the ability to tax these properties.
Overall Financial Impact
This financing strategy is fully funded only through a tax increase of 177%. This large increase is due to
the small nature of the municipality - 165 households. Unfortunately, the shortfall in infrastructure
greatly exceeds the municipalities repayment limit of $139,782 annually and our operating reserves
would not make an impact. This tax rate increase also assumes that the Gas Tax and OCIF funding will
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continue at their current rates. The Municipality will balance this budget by temporarily missing service
delivery levels while waiting for provincial or federal funding opportunities. Traditionally, large
infrastructure projects have been funded through a combination of Federal and Provincial Funding with
the municipality putting in 10%. At this rate the municipality would still need a significant tax increase of
20% to cover its 10% share over the longer term.
Table 4-3
Capital Revenue Estimates
Income
2022
Gas Tax
21,058.00
$
OCIF
100,000.00
$
Municipal
10,000.00
$
Total
131,058.00
$