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EMERGENCY RESPONSE PLAN
NOVEMBER 7, 2018
Part 1
Part 2
Part 3
Part 4
Part 5
Part 6
Part 7
TOWNSHIP of CHATSWORTH
EMERGENCY RESPONSE PLAN
Table of Contents
Introduction
1.1
Hazards
Aim
Legislative Authority
Notification and Emergency Declaration
Procedures
4.1
Action Prior Declaration
4.2
Procedure for Declaring an Emergency
4.3
Terminating Emergencies
Requests for Assistance
5.1
Requests to the County of Grey
5.2
Requests to the Province of Ontario
5.3
Federal Assistance
5.4
Mutual Aid and Mutual Assistance
Emergency Municipal Control Group
6.1
Emergency Operations Centre
6.2
Municipal Emergency Control Group
6.3
Operating Cycle
6.4
Municipal Control Group Responsibilities
Emergency Response System
7 .1
Concept of Operations
7.2
Individual Responsibilities of the MECG
Section 1 - Township of Chatsworth Members
7.2.1 Mayor or Deputy Mayor
7.2.2 Chief Administrative Officer
7.2.3 Fire Chief
7.2.4 Public Works Operations Manager
7.2.5 Water Services Coordinator
7.2.6 Emergency Management Coordinator
7 .2. 7 Emergency Information Officer
7.2.8 Scribe
7.2.9 Ontario Provincial Police Representative
1
2
3
3
4
5
5
6
7
7
9
9
11
11
11
12
12
14
14
14
15
16
16
17
18
19
19
20
Part 8
Part 9
Part 10
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
Appendix H
Appendix I
Appendix J
Appendix K
Appendix L
Appendix M
Appendix N
Appendix 0
Appendix P
Appendix Q
Section 2 - Grey County Members
7.2.10 Medical Officer of Health
21
7.2.11 Social Services Director
22
7.2.12 Emergency Medical Services Director
22
Section 3 - Support and Advisory Staff
7.2.13 Treasurer
23
7.2.14 Telecommunications Coordinator
23
7. 2 .15 Other Agencies
24
Hydro One
24
School Boards
25
Grey Bruce Regional Health
25
Conservation Authorities
25
Logistics
8.1
Emergency Operations Centre
8.2
Equipment
Emergency Telecommunications Plan
Appendices
Township of Chatsworth Emergency Contacts **
County of Grey Emergency Contacts **
Mutual Assistance Agreement
Critical Infrastructure
Hazard Identification and Risk Assessment Tables
Emergency Information Plan
Flood Control Response Plan
Hazardous Materials Response Plan
DWQMS Emergency Plan
Township Equipment Listing - Pending
Evacuation Centres - Pending
Volunteer Resources - Pending
List of Schools and Contacts -
Sample Emergency Control Group Notification Form
Checklist for Consideration of an Emergency
Declaration
211 Notification Protocol **
SVCA Flood Contingency Plan
27
27
28
** Documents do not form part of public By-law
TOWNSHIP of CHATSWORTH
EMERGENCY RESPONSE PLAN
Part 1:
Introduction
Emergencies are defined as situations or impending situations
caused by forces of nature, accident or an intentional act that
constitutes a danger of major proportions to life and property. They
affect public safety, meaning the health, welfare and property, as
well as the environment and economic health of residents of the
municipality.
In order to protect residents, businesses and visitors, the Township
of Chatsworth requires a coordinated emergency response by a
number of agencies under the direction of the Municipal Control
Group. These are distinct arrangement and procedures from the
normal, day-to-day operations carried out by emergency services.
Every official, municipal department and agency must be prepared
to carry out assigned responsibilities in an emergency. The
response plan has been prepared to provide key officials, agencies
and departments of the Township of Chatsworth important
emergency response information related to:
-
Arrangements, services and equipment; and
-
Roles and responsibilities during an emergency.
In addition, it is important that residents, businesses and interested
visitors be aware of its provisions. Copies of the Township of
Chatsworth Emergency Response Plan may be viewed at the
Township of Chatsworth municipal office.
For more information, please contact:
Mike Givens, Fire Chief/CFPO/CEMC
Township of Chatsworth Fire Department
519-794-3188
[email protected]
7,7 Hazards
A hazard can be defined as an "event or physical condition that has
the potential to cause fatalities, injuries, property damage,
infrastructure damage, agricultural loss, and damage to the
environment, interruption of business or other types of harm or
loss." Hazards can be categorized as natural such as an ice storm,
technological such as a power outage or human such as acts of
terrorism.
The Township of Chatsworth response plan reflects the approach
recommended by Emergency Management Ontario and incorporates
subordinate plans as annexes, which provide detailed response
procedures for the most likely hazards, These hazards have been
determined through the conduct of an in-depth Hazard
Identification and Risk Assessment (HIRA) by the Township of
Chatsworth Emergency Management Committee.
The following list identifies many of the potential hazard risks or
threats to our community.
Blizzards and ice storms
Tornadoes
Floods (Williamsford and McCullough Lake have the greatest
risks)
Human health emergencies
Foreign animal disease outbreak
Energy emergencies
Water emergencies
Hazardous materials emergency at a fixed site or transportation
Explosions and fires
Terrorism and sabotage
Drought
Building or structural collapse of a public building
While there are ways to mitigate and prevent some hazardous
events, emergency situations will occur. Nevertheless, there are
steps that we can take to prepare for, respond to and recover from
emergencies to lessen the impacts on our communities including
loss of life and property damage. This plan is intended to serve as a
guide in implementing those steps necessary to lessen the impact
of an emergency.
For Detailed Hazard Identification and Risk Assessment, please
refer to Appendix "E".
Part 2:
Aim
The aim of this plan is to make provision for extraordinary
arrangements and measures that may have to be taken to protect
the health, safety, welfare, environment and economic health of the
residents, businesses and visitors of the Township of Chatsworth
when faced with an emergency.
It enables a centralized controlled and coordinated response to
emergencies in the Township of Chatsworth, and meets the
legislated requirements of the Emergency Management and Civil
Protection Act (EMCPA).
The Township of Chatsworth response plan reflects the approach
recommended by Emergency Management Ontario and incorporates
subordinate plans as annexes, which provide detailed response
procedures for the most likely hazards. These hazards have been
determined through the conduct of an in-depth Hazard
Identification and Risk Assessment (HIRA) by the Township of
Chatsworth Emergency Management Committee.
Part 3:
Legislative Authority
The Emergency Management and Civil Protection Act (EMCP),
R.5.0., Chapter E9 is the legal authority which will govern the
provisions of necessary services during an emergency. In
accordance with Section 3o f the Act, "every municipality shall
formulate an emergency response plan governing the provisions of
necessary services during an emergency and the procedures under
and the manner in which employees of the municipality and other
persons will respond to the emergency and the council of the
municipality shall by by-law adopt the emergency plan". The
Emergency Management and Civil Protection Act and the passage of
municipal by-laws will provide the legal authority for the
Emergency Response Plan. A copy of this plan will be filed with the
Ministry of Community Safety and Correctional Services through
Emergency Management Ontario.
Paft 4: Notification and Emergency Declaration
Procedures
Most emergencies are usually first discovered by police, fire or
public works agencies as they are normally among the first to be
called. However, the decision to activate the Municipal Emergency
Notification Procedures shall be the responsibility of any member
of the Township of Chatsworth Municipal Emergency Control Group
(MECG) upon receipt of a warning of a real or potential emergency
is imminent.
Upon notification of a real emergency or the threat of an
emergency, as defined herein, that member will immediately
contact the Township of Chatsworth CEMC andlor designate and
direct them to initiate the notification of the MECG and activate the
Emergency Operation Centre (EOC). The member initiating the call
must provide pertinent details (e.9. a time and place for the MECG
to meet) as part of the notification procedure.
If deemed appropriate, the individual MECG members may initiate
their own internal notification procedures of their staff and
vol u nteer orga n izations.
The Township of Chatsworth subordinate plans may be
implemented at any time in whole or in part, as required, by their
respective custodians; and, when such action is taken a standby
alerting of the MECG is mandatory.
The Township of Chatsworth CEMC and/or designate must record
the date and time MECG members were contacted.
In some cases it may not be necessary to assemble the MECG, but
it may be important to make them aware of a potential emergency,
or to update them on a situation. In this case, the emergency
notification procedures may be used to provide information to the
group or to place them on standby pending possible activation of
the EOC.
The contact phone numbers and addresses of the MECG
members (and their alternates) are contained in Appendix "A".
This Appendix is not public information.
4.í Action Prior to Declaration
When an emergency exists or appears that an emergency situation
is imminent but has not yet been declared, Council and/or
municipal employees may take action(s) necessary to respond to
the situation provided such actions are not contrary to law and such
actions are within their departments'mandate to take and as set
out in this Emergency Response Plan as may be required to protect
lives and property of the residents of the Township of Chatsworth.
The subordinate plans, attached as Annexes to this document, may
also be implemented, in whole, or in part in the absence of a formal
declaration.
4,2 Procedure for Declaríng an Emergency
Section 4 of the Act provides for the declaration of an emergency by
the Head of Council and states that the "Head of Council may
declare that an emergency exists in the municipality or in any part
thereof and may take such action and make such orders as he or
she considers necessary and are not contrary to law to implement
the emergency plan of the municipality and to protect property and
the health, safety and welfare of the inhabitants of the emergency
a rea. "
The Mayor or Acting Mayor of the Township of Chatsworth, as the
Head of Council, has the authority to declare an emergency. This
decision is usually made in consultation with other members of the
M ECG.
Once the Head of Council or designated alternate declares an
emergency, the signed emergency declaration shall be faxed and/or
emailed to:
o Emergency Management Ontario, Ministry of Municipal Safety
and Correctional Services (OR The Solicitor General - contact
the Provincial Emergency Operation Centre)
. Members of Council
o County of Grey Warden
o The Public through the media, with the assistance of the
Emergency Information Officer (EIO)
. Neighbouring Municipal officials, as required
. Local Member of the Provincial Parliament (MPP)
. Local Member of Parliament (MP)
4,3 Terminating Emergencies
A municipal emergency may be terminated at any time by either
the:
. Mayor or Acting Mayor
o Town Council
. Premier of Ontario.
When terminating an emergency, the Mayor shall sign the
Emergency Termination and forward a copy by either fax and/or
email to the individuals and agencies listed in Section 4.2.
Part 5: Requests for Assistance
5.7 Requests to the County of Grey
In certain emergency situations, the scale of the emergency may be
such that it is beyond local resource capability, both public and
private, to effectively and efficiently manage the emergency
response. Assistance may be requested from the County of Grey
agencies at any time by contacting the County Warden. The
request shall not place authority and control of the emergency with
the County.
The County of Grey Emergency Notification List including contact
numbers is attached as Appendix "B". This Appendix is not public
information.
5.2 Requests to the Province of Ontario
Upon notification by the municipality that a municipal emergency
has occurred but at which time the Head of Council has not officially
declared an emergency, the Province may deploy an Emergency
Management Ontario (EMO) Community Officer to a local
emergency to provide advice and assistance as requested and to
ensure liaison with the Provincial Operations Centre. However,
when a community declares an emergency, Emergency
Management Ontario will normally deploy a Community Officer to
the local Emergency Operations Centre. The Community Officer will
be the link between the municipality and the province for both
provincial and, if necessary, federal assistance.
In addition to the assistance provided by Emergency Management
Ontario, the following identifies some provincial ministries and
federal department/agencies and the assistance they may be able
to provide to local municipalities. Assistance provided may include
but it is not necessarily limited to the following:
¡)
Ministry of Agriculture and Food and Rural Affairs in the event
of a Foreign Animal Disease Emergency or livestock related
needs, food contamination, and pest infestation.
ii)
Ministry of the Environment with respect to spills of pollutants
¡¡i)
to the natural environment, including fixed sites and
transportation spills; drinking water emergencies.
Ministry of Health and Long Term Care (MOHLTC) with respect
to human health emergencies such as pandemics, epidemics;
food and water contamination. This assistance would be over
and above that provided by Wellington Dufferin Guelph Public
Health as set out in their specific roles and responsibilities as
identified in this plan. In cases where Health emergencies
overwhelm the health care system of an affected community
or region and it finds it does not have the capacity to respond
effectively to the health emergency, the Emergency Medical
Assistance Team (EMAT) may be requested to help through
the Ministry of Health and Long-Term Care's Emergency
Management Branch.
The EMAT is a mobile medical field unit that can be deployed
anywhere in Ontario with road access to provide:
a.
Patient isolation in the case of an infectious diseases
outbreak;
b.
Medical support and decontamination in the case of a
chemical, biological or radiological incident; and
c.
Case management and triage of patients in a mass
casualties situation.
Ministry of Municipal Affairs and Housing for financial
assistance as administered through the Municipal Disaster
Recovery Assistance Prog ram.
v¡) Ministry of Natural Resources can provide specific assistance
with respect to floods, forest fires, dam breach and droughts.
vii) Ministry of Transportation can provide assistance with
emergencies on provincial highways.
viii) Request for Heavy Urban Search and Rescue (HUSAR) teams
must be made by the County Fire Coordinator to the Province.
5.3 Federal Assistance
iv)
v)
¡¡)
ii¡)
¡v)
v)
Federal assistance, which, at times, shall be requested by the
Province of Ontario through the Provincial Emergency Operation
Centre, may include, but is not limited to, the following:
¡)
Canadian Food Inspection Agency (CFIA) in the event of a
Foreign Animal Disease. A provincial request is not necessary
to obtain their services and assistance.
Canadian Transport Emergency Centre (CANUTEC) may
provide assistance to local municipalities with hazardous
materials release emergencies which may include appropriate
setback and evacuation distances. A municipality may contact
CANUTEC directly for assistance. Both the Fire Departments
and members of the control group may contact them.
Department of National Defense has many services,
equipment and supplies that could be of assistance to
municipalities during a disaster. The request must be made
through the Province.
Environment Canada provides information on the weather
that can be found on weather forecasts at their website or by
calling them directly. Environment Canada staff can be called
upon to assist with the determination of a specific weather
event such as tornadoes.
The Transportation Safety Board provides advice to first
responders with respect to transportation incidents including
air/ rail and grou nd transportation.
v¡) Request for Assistance for Hazardous Materials Expertise must
be made by the County Fire Coordinator to the Province.
5.4 Mutual Aid and Mutual Assistance
The Township of Chatsworth Fire Department participates in a
mutual aid agreement with the fire services of all contiguous
municipality's within Grey County to provide mutual aid for fire
suppression, spills and medical assistance calls. This agreement
may be activated by the Fire Chief of the Township of Chatsworth
Fire Department at any time without the need to activate the
Municipal Control Group or implement the Township of Chatsworth
Emergency Response Plan. The Fire Chief of the Township of
Chatsworth Fire Department will provide an annual report to
Council that will provide details of all activations made under this
agreement during that calendar year.
The Township of Chatsworth also maintains a mutual assistance
agreement with Grey County which provides various resources. The
Chief Administrative Officer of the Township of Chatsworth is
authorized to make a request pursuant to this agreement after an
emergency has been declared in the town. The Chief
Administrative Officer is also authorized to respond to any requests
received under this agreement without activating the Township of
Chatsworth Emergency Response Plan. The Chief Administrative
Officer will, however, notify the Mayor and all Control Group
members immediately upon receipt of a mutual assistance request
from Grey County.
A copy of the Mutual Assistance Agreement is appended at
Appendix "C" to this plan.
Part 6: Municipal Emergency Control Group
l0
The Emergency Management and Civil Protection Act Regulation
380/04 requires each municipality to establish a Municipal
Emergency Control Group. The roles and responsibilities of the
Municipal Emergency Control Group are set in Section 6.2,
6.1 Emergency Operations Centre (EOC)
The location of the Township of Chatsworth's primary and alternate
Operations Centres for the Municipal Emergency Control Group are
detailed in Part B.
6.2 Municipal Emergency Control Group (MECG)
The emergency response will be directed and controlled by the
Municipal Emergency Control Group (MECG) - a group of officials
who are responsible for coordinating the provision of essential
services necessary to minimize the effects of an emergency on the
municipality.
The MECG consists of the following officials:
PRIMARY:
. Mayor of the Township of Chatsworth
. Chief Administrative Officer, who becomes the Operations
Officer in the EOC
. Community Emergency Management Coordinator
. Public Works Operations Manager
SECONDARY:
' Water Services Coordinator, if required
. Ontario Provincial Police representative
. Fire Chief
. Medical Officer of Health
. Social Services Director
. Emergency Medical Services (EMS) Director
. Local electrical utility representative, (if required or
available)
. Emergency Information Coordinator
l1
. Add¡tional personnel called or added to the MECG may
include:
o Emergency Management Ontario representative
o RCMP representative
o Conservation Authority representative
o Liaison staff from provincial ministries
o Any other officials, experts or representatives from the
public or private sector as deemed necessary by the
MECG
The Municipal Control Group may function with only a limited
number of persons depending upon the emergency. While the MECG
may not require the presence of all members, all members must be
notified.
6.3 Operatíng Cycle
Members of the MECG will gather at regular intervals to inform each
other of actions taken and problems encountered. The Chief
Administrative Officer (CAO) will establish the frequency of
meetings and agenda items. Meetings will be kept as brief as
possible thus allowing members to carry out their individual
responsibilities. The Scribe will maintain the status board and
maps which will be prominently displayed and kept up to date.
6.4 Municipal Emergency Control Group
Responsibilities
The members of the Municipal Control Group (MECG) are likely to
be responsible for the following actions or decisions:
. Calling out and mobilizing their emergency service agency
and equipment
. Coordinating and directing their service and ensuring that any
actions necessary for the mitigation of the effects of the
emergency are taken, provided they are not contrary to law
. Determining if the location and composition of the MECG are
appropriate
. Advising the Head of Council as to whether the declaration of
an emergency is recommended
l2
. Advising the Head of Council on the need to designate all or
part of the town as an emergency area
. Ensuring support to the emergency site(s) by offering
equipment, staff and resources, as required
. Ordering, coordinating and/or overseeing the evacuation of
inhabitants considered to be in danger
. Discontinuing utilities or services provided by public or private
concerns, (i.e. hydro, water, gas, closing down a shopping
plazalmall)
. Arrahging for services and equipment from local agencies not
under Municipal control i.e. private contractors, industry,
volunteer agencies, service clubs
. Notifying, requesting assistance from and/or liaison with
various levels of government and any public or private
agencies not under Municipal control, as considered necessary
. Determining if additional volunteers are required and if
appeals for volunteers are warranted
. Determining if additional transport is required for evacuation
or transport of persons and/or supplies
. Ensuring that pertinent information regarding the emergency
is promptly forwarded to the Emergency Information Officer
for dissemination to the media and public
. Determining the need to establish advisory groups and/or
sub-committees/working groups for any aspect of the
emergency including recovery
. Authorizing expenditure of money required dealing with the
emergency
. Notifying the service, agency or group under their direction,
of the termination of the emergency
. Maintaining a log outlining decisions made and actions taken,
and submitting a summary of the log to the Chief
Administrative Officer within one week of the termination of
the emergency, as required
. Participating in the debriefing following the emergency
. Considering application for ODRAP and make arrangements as
required
Part 7= Emergency Response System
7,7 Concept of Operations
l3
The Township of Chatsworth's Emergency Operations Centre and
Emergency Control Group currently utilize the concept of operations
that is taught at the Canadian Emergency Preparedness College and
is based on the structure of the Township of Chatsworth's municipal
departments and services. The Township of Chatsworth does not
utilize the Incident Command/Management system.
7,2 Individual Responsibilities of the Municipal
Control Group
Section 1 - The Township of Chatsworth Members
7.2.7.. Mayor or Deputy Mayor
The Mayor or Acting Mayor of the Township of Chatsworth is
responsible for:
. Providing overall leadership in responding to an emergency;
. Declaring an emergency in consultation with MECG.;
. Declaring that the emergency has terminated (Note: Council
may also terminate the emergency);
. Notifying Emergency Management Ontario, Ministry of
Municipal Safety and Correctional Services of the declaration
of the emergency, and termination of the emergency;
. Ensuring the members of council are advised of the
declaration, and are kept informed of the emergency
situation;
. Liaise with other heads of Council regarding the emergency
situation where needed;
. Acts as the community spokesperson;
. Ensures that all inquiries regarding the MECG and the
emergency operation are directed to the Emergency
Information Officer (CAO Clerk);
. Maintaining a personal log of all actions taken.
7,2.2
Chief Administrative Officer I Operations
Officer
l4
The Township of Chatsworth Chief Administrative Officer becomes
the Operations Officer for the Township of Chatsworth and is
responsible for:
. Ensures that emergency notification procedures for the
Control Group are implemented if requested;
. Ensures registration of all MECG members as they arrive at
the EOC
. Chairing the MECG;
' Ensuring liaison with the Ontario Provincial Police regarding
security arrangements for the EOC Ensuring liaison with the
Ontario Provincial Police regarding security arrangements for
the EOC;
. As the Operations Officer, coordinating all operations within
the Emergency Operations Centre, including the scheduling of
regular meetings arranging for the preparation of agendas
and ensuring proper support staff is in place to effectively
operate the EOC;
. Advising the Mayor on policies and procedures, as
appropriate;
. Approving, in conjunction with the Mayor, major
announcements and media releases prepared by the
Emergency Information Coordinator, in consultation with the
M ECG;
. Ensuring that a communication link is established between
the MECG and the Site Commander;
. Calling out additional town staff to provide assistance, as
required;
. Requesting mutual assistance as appropriate;
. Maintaining a personal log of all actions taken.
. Ensure ongoing essential administrative functions of the
municipality are maintained and if these are affected by the
emergency, determine those efforts needed to restore
services.
l5
7.2.3
Fire Chief
The Township of Chatsworth Fire Chief and/or designate is
responsible for:
. Requesting activation of the emergency notification system
through the Owen Sound Dispatch Centre; Chief
Administrative Officer or CEMC to call the control group
members together.
. Maintaining and implementing the Hazardous Materials
Response Plan, as required;
. Providing the MECG with information and advice on
firefighting and rescue matters;
. Depending on the nature of the emergency, assign the Site
Commander and inform the MECG;
. Establishing an ongoing communications link with the senior
fire official at the scene of the emergency;
. Providing equipment for emergency pumping operations.
. Informing the Mutual Aid Fire Coordinators and/or initiating
mutual aid arrangements for the provision of additional
firefighters and equipment, if needed;
. Determining if additional or special equipment is needed and
recommending possible sources of supply, €.9., breathing
apparatus, protective clothing ;
. Providing assistance to other Municipal departments and
agencies and being prepared to take charge of or contribute
to non-fire fighting operations if necessary, ê.9., rescue, first
aid, casualty collection, evacuation;
. Providing a Site Commander, if required;
. Maintaining a personal log of all actions taken.
7.2.4.
Public Works Operations Manager
The Township of Chatsworth Public Works Operations Manager is
responsible for:
. Providing the MECG with information and advice on
engineering and public works matters;
. Maintaining and implementing the Flood Control Response
Plan as required;
16
. Depending on the nature of the emergency, assign the Site
Commander and inform the MECG;
. Establishing an ongoing communications link with the senior
public works official at the scene of the emergency;
, Ensuring liaison with the public works representative(s) from
neighbouring Municipal(s) to ensure a coordinated response;
. Ensuring provision of engineering assistance;
. Ensuring construction, maintenance and repair of town roads;
. Ensuring the maintenance of sanitary sewage and water
systems;
. Ensuring liaison with the fire chief concerning emergency
water supplies for fire fighting purposes;
. Providing emergency potable water, supplies and sanitation
facilities to the requirements of the Medical Officer of Health;
. Discontinuing any public works service to any resident, as
required, and restoring these services when appropriate;
. Ensuring liaison with public utilities to disconnect any service
representing a hazard and/or to arrange for the provision of
alternate services or functions;
. Providing public works vehicles and equipment as required by
any other emergency services;
. Ensuring liaison with the conservation authority regarding
flood control, conservation and environmental matters and
being prepared to take preventative action;
. Maintaining a personal log of all actions taken.
7.2.5
Water Services Coordinator (If required)
The Township of Chatsworth Water Services Coordinator is
responsible for:
. Ensure that emergency notification procedures are activated
for any municipal drinking water system emergency as set
out in the DWQMS emergency plan (Appendix *F*.)
. Mobilize materials, manpower and equipment to respond to
an emergency, in consultation with Water Operator;
. Provide advice and information to MECG with respect to
municipal water resources and provincial legislation
respecting same;
t7
. Liaise with Ministry of Environment and Ontario Clean Water
Agency with respect to water issues;
. Request OCWA to attend MECG as necessary;
. Arrarìge for implementation of water contingency plans, boil
water advisories, etc. as required in consultation with Medical
Officer of Health or designated Provincial representative;
. Liaise with Fire Chief concerning emergency water supplies
for firefighting purposes;
. Arrarìge for emergency potable water supplies in consultation
with Medical Officer of Health;
. Maintain a log of actions taken and decisions made.
7.2.6
Emergency Management Coordinator
The Township of Chatsworth Fire Chief shall act as the Emergency
Management Coordinator and the Chief Administrative Officer shall
act as the alternate Emergency Management Coordinator.
The Township of Chatsworth Emergency Management Coordinator is
responsible for:
. Activating the Emergency Operations Centre;
. Ensuring that all members of the MECG have necessary plans,
resources, supplies, maps, and equipment;
. Providing advice and clarifications about the implementation
details of the Emergency Response Plan;
. Supervising the Telecommunications Coordinator;
. Assisting municipal staff with setting up of evacuation centre;
. Ensuring liaison with Municipal support agencies (e.g. St.
John Ambulance, Canadian Red Cross);
. Ensuring volunteer coordination and liaison;
. Ensuring that the operating cycle is met by the MECG and
related documentation is maintained and kept for future
reference;
. Addressing any action items that may result from the
activation of the Emergency Response Plan and keep MECG
informed of implementation needs;
. Maintaining the records and logs for the purpose of the
debriefs and post-emergency reporting that will be prepared;
l8
. Maintaining a personal log of all actions taken.
7,2,7
Emergency Information Officer
The CAO Clerk will act as the Emergency Information Officer during
an emergency and the Deputy Clerk will act as the alternate. The
Emergency Information Officer is responsible for maintaining the
Emergency Information Plan. The Emergency Information
Coordinator is responsible for the dissemination of news and
information to the media for the public. A detailed Emergency
Information Plan is included in Appendix "F ".
The Emergency Information Officer should also maintain a personal
log of all actions taken.
7.2.8
Scribe
The Scribe is responsible for:
. Assisting the CAO Clerk as required;
. Ensuring all important decisions made and actions taken by
the MCG are recorded;
. Ensuring that maps and status boards are kept up to date;
. Providing a process for registering MCG members and
maintaining a MCG member list;
. Notify the required support and advisory staff of the
emergency and the location of the EOC;
. Assumes the responsibilities of the Citizen Inquiry Supervisor;
. Arranging for printing of materials for the EOC, if required;
' Upon direction of the Mayor, arranges through the Deputy
Clerk, special meetings of Council as required and advising
members of Council of the time, date and location of such
meetings;
. Maintaining a personal log of actions taken.
7,2.9
Ontario Provincial Police Representative
The Ontario Provincial Police Representative is responsible for:
t9
. If necessary, ensure that the appropriate municipal
representative set out in Section7.2.2 is notified to call the
control group members together;
. Maintaining and implementing the Public Order Emergency
Response Plan, as required;
. Notifying necessary emergency and Municipal services, as
required;
. Establishing a site command post with communications to the
EOC;
. Depending on the nature of the emergency, assign the Site
Commander and inform the MECG;
. Establishing an ongoing communications link with the senior
police official at the scene of the emergency;
. Establishing the inner perimeter within the emergency area;
. Establishing the outer perimeter in the vicinity of the
emergency to facilitate the movement of emergency vehicles
and restrict access to all but essential emergency personnel;
. Providing traffic control staff to facilitate the movement of
emergency vehicles;
. Alerting persons endangered by the emergency and assist
coordinati ng evacuation procedures;
. Ensuring the protection of life and property and the provision
of law and order;
. Providing police service in EOC, evacuee centres, morgues,
and other facilities, as required;
. Notifying the coroner of fatalities and provide assistance with
respect to the collection, security and identification of
deceased persons, and notification of next of kin;
. Ensuring timely and accurate dissemination of information
and instructions to the public in coordination with local
emergency ma nagement officials.
. Ensuring liaison with other Municipal, provincial and federal
police agencies, as required;
. Providing a Site Commander, if required;
. Maintaining a personal log of all actions taken.
Section 2 - Grey County Members
7.z.LO Medical Officer of Health
20
The Medical Officer of Health of the Grey County Board of Health is
responsible for:
. Acting as a coordinating link for all emergency health services
at the MECG:
. Ensuring liaison with the Ontario Ministry of Health and Long
Term Care;
. Depending on the nature of the emergency, assign a Site
Commander and inform the MECG;
. Establishing an ongoing communications link with the senior
health official at the scene of the emergency;
. Ensuring liaison with the EMS representatives;
. Providing advice on any matters, which may adversely affect
public health;
. Providing authoritative instructions on health and safety
matters to the public through the Emergency Information
Coordinator;
. Coordinating the response to disease related emergencies or
anticipated emergencies such as epidemics, according to
Ministry of Health and Long Term Care policies;
. Ensuring coordination of care of bed-ridden citizens and
invalids at home and in evacuee centres during an
emergency;
. Ensuring liaison with voluntary and private agencies, as
required, for augmenting and coordinating public health
resources;
. Ensuring coordination of all efforts to prevent and control the
spread of disease during an emergency;
. Notifying the Public Works Representative regarding the need
for potable water supplies and sanitation facilities;
. Ensuring liaison with Social Services Representative on areas
of mutual concern regarding health services in evacuee
centres;
. Maintaining a personal log of all actions taken.
7.2,1L Social Services Director
The Grey County Social Services Director is responsible for:
2l
r Ensuring the well-being of residents who have been displaced
from their homes by arranging emergency lodging, clothing,
feeding, registration and inquiries and personal services;
. Supervising the opening and operation of temporary and/or
long-term evacuee centres, and ensuring they are adequately
staffed;
. Ensuring liaison with the CEMC with respect to the pre-
designation of evacuee centres which can be opened on short
notice;
. Liaison with the Medical Officer of Health on areas of mutual
concern regarding operations in evacuee centres;
. Ensuring that a representative of the Bluewater Board of
Education and/or Separate School Board is/are notified when
facilities are required as evacuee reception centres, and that
staff and volunteers utilizing the school facilities take
direction from the Board representative(s) with respect to
their maintenance, use and operation;
. Ensuring liaison with Participation Lodge and Country Lane
Nursing Home as required;
. Maintaining a personal log of all actions taken.
7.2.t2
Emergency Medical Services (EMS) Director
The Grey County Emergency Medical Services Director is
responsible for:
. Ensuring emergency medical services at the emergency site;
. Depending on the nature of the emergency, assign the Site
Commander and informing the MECG;
. Establishing an ongoing communications link with the senior
EMS official at the scene of the emergency;
. Obtaining EMS support from other municipalities, if required;
. Ensuring triage at the site;
' Advising the MECG if non-ambulance transportation is
required for large scale response;
. Ensuring liaison with the receiving hospitals;
. Ensuring liaison with the Medical Officer of Health, as
required;
22
. Ma¡ntaining a personal log of all actions taken.
Section 3 - Support and Advisory Staff
The following staff may be required to provide support, logistics and
advice to the MECG:
7,2.t3
Treasurer
The Treasurer is responsible for:
. Providing information and advice on financial matters as they
relate to the emergency;
. Ensuring liaison, if necessary, with the Treasurers/Directors of
Finance of neighbouring communities;
. Ensuring that records of expenses are maintained for future
claim purposes;
. Ensuring the prompt payment and settlement of all the
legitimate invoices and claims incurred during an emergency;
. Providing and securing of equipment and supplies not owned
by the Township of Chatsworth;
. Ensuring liaison with purchasing agents of the neighbouring
communities, if necessary;
. Maintaining and updating a list of all vendors (including 24-
hour contact numbers) who may be required to provide
supplies and equipment;
. Maintaining a personal log of all actions taken.
7.2.L4 TelecommunicationsCoordinator(ifrequired)
The Telecommunications Coordinator (Amateur Radio Emergency
Services (ARES) reports to the Emergency Management Coordinator
and is responsible for:
. Activating the emergency notification system of the local
amateur radio operators group;
. Initiating the necessary action to ensure the telephone
system at the Municipal offices functions as effectively as
possible, as the situation dictates;
23
¡ Ensuring that the emergency communications centre is
properly equipped and staffed, and working to correct any
problems which may arise;
. Maintaining an inventory of Municipal and private sector
communications equipment and facilities within the Municipal,
which could, in an emergency, be used to augment existing
commu nications systems;
. Making arrangements to acquire additional
communications resources during an emergency;
. Maintaining a personal log of all actions taken.
7,2.L5
Other Agencies
In an emergency, many agencies may be required to work with the
Municipal Control Group. Two such agencies are detailed below.
Others might include the Office of the Fire Marshal & Emergency
Management, RCMP, industry, volunteer groups, conservation
authorities and provincial ministries.
All agencies need to maintain a personal log of all actions taken.
Utility Representative - Hydro One
The Hydro Representative is responsible for:
. Monitoring the status of power outages and customers
without services
. Providing updates on power outages, as required;
. Ensuring liaison with the public works representative;
. May provide assistance with accessing generators for
essential services, or other temporary power measures;
. Maintaining a personal log of all actions taken.
School Boards
The School Boards are responsible for:
24
. Providing any school (as appropriate and available) for use as
an evacuation or reception centre and a representative(s) to
co-ordinate the maintenance, use and operation of the
facilities being utilized as evacuation or reception centres;
. Ensuring liaison with the municipality as to protective actions
to the schools (i.e., implementing school stay in place
procedure and implementing the school evacuation
procedure;
. Maintaining a personal log of all actions taken.
A list of schools and contact information is found at Appendix "K".
Grey Bruce Regional Health Centre Administrator
The Grey Bruce Regional Health Centre Administrator is responsible
for:
. Implementing the hospital emergency plan;
. Ensuring liaison with the Medical Officer of Health and local
ambulance representatives with respect to hospital and
medical matters, as required;
. Evaluating requests for the provision of medical site
teams/med ical triage teams;
. Ensuring liaison with the Ministry of Health and Long Term
Care, as appropriate;
. Maintaining a personal log of all actions taken
Conservation Authorities
Conservation Authorities are responsible for:
. Monitoring watershed conditions and preparing forecasts for
potential flooding
. Issue flood messages as required. These messages may be
issued at any time of the year and may be as follows:
Water Con d ítÍon s Statem ent:
25
Water Safety Statements are issued to make the public aware
that rising water levels, melting ice, unsafe banks in and along
rivers and streams could make them unsafe for recreational
users. Flooding is not expected with this statement.
Flood Outlook Statements provide an early notice that flooding is
possible based on current weather forecasts.
Flood Watch:
A Flood Watch message provides an early warning that flooding
is likely to occur along specified water courses or throughout a
municipality. The public, municipal officials and emergency
services in these areas should be prepared to implement their
emergency response plans.
Flood Warníng:
A Flood Warning is issued when flooding will happen or is
happening along specified watercourses or throughout a
municipality. These messages may state the amount of flooding
that is expected and may include specific actions to be taken by
the public, municipal officials and emergency services such as
closing roads and evacuations.
Part 8: Logistics
26
8.1 Emergency Operations Centre
The Emergency Operations Centre will be located in the
Township of Chatsworth Council Chamber, which is located in
Township of Chatsworth Municipal Office, 3L6837 Hwy#6.
The alternate Emergency Operations Centre will be located at
the Township of Chatsworth Fire Station which is 75 McNab
Street.
8.2 EOC Information Kits and Equipment
The equipment required for the Emergency Operations Centre is
organized in a kit form. The kit is located in the Council Chambers
storage closet. The Emergency Management Coordinator is
responsible for inspecting the kit on a regular basis and for ensuring
that kit contents are all in working order.
Information Kits shall contain:
Up to date Copy of Emergency Plan
Maps of Township
Pens
Paper
Daily Log Sheet
Additional equipment which is required for the Emergency
Operations Centre is listed below:
ftem
Fax Machine
Television
Telephones
Portable Radios
Flip Charts
Part 9: Emergency Telecommun¡cations Plan
27
Upon implementation of the Emergency Response Plan, it will be
important to ensure that communications are established between
the emergency site and the EOC. Also, communications may be
required at various locations including evacuation centres and other
key responding agencies.
The Emergency Telecommunications Coordinator for the Township
of Chatsworth will be a member of the Township of Chatsworth Fire
Department. The Emergency Telecommunications Coordinator is
part of the initial Emergency Notification Procedure who in turned
will call upon his contacts for further communications support, as
requ ired.
The Emergency Telecommunications Office is located in the
Township of Chatsworth Fire Station. It is equipped with portable
hand radios, battery back-up, two-way radio with the necessary
channels to communicate with Fire, Public Works, EMS and the
Ontario Fire Marshal and Emergency Management (OFMEM).
28
Appendix "C"
Mutual Assistance Agreement
This Agreement between and among the
THE CORPORATION OF THE COUNTY OF GREY, THE TOWNSH¡P OF GEORGIAN
BLUFFS, TOWNSHIP OF SOUTHGATE, TOWNSHIP OF CHATSWORTH, TOWN OF
HANOVER, TOWN OF THE BLUE MOUNTATNS, CtTy OF OWEN SOUND,
MUNICIPALITY OF MEAFORD, MUN¡CIPALITY OF GREY H¡GHLANDS,
MUNICIPALITY OF WEST GREY
Hereinafter called the Padies to the Agreement
WHEREAS Section 13 (3) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E. 9, as amended (lhe "Emergency Management and Civil Protection
Acl') authorizes the Council of a municipality to make an agreement with the Council of
any other municipality for the provision of any personnel, service, equipment or material
during any emergency;
AND WHEREAS the municipalities described herein agree to provide mutual assistance
to each other during times of emergencies;
AND WHEREAS Section 3 of the Emergency Management and Civil Protection Ac|
requires municipalitíes to have an approved Emergency Response Plan;
AND WHEREAS the municipalities named in this agreement have approved Emergency
Response Plans;
NOW THEREFORE in consideration of the mutual covenants and conditions contained
herein, the parties agree as follows:
1.0 Definitions
ln this agreement, unless the context othenruise requires,
a)
Assisted Municipality means the municipality receiving assistance
pursuant to this Agreement;
b)
Assisting Municipality means the municipality providing assistance
pursuant to this Agreement;
c)
Building Official means a person appointed as a Building Official /
lnspector pursuant to the Building Code Act, 1992, S.O. 1992, c.23, as
amended (lhe "Building Code Act'), for the purpose of enforcing the
Building Code Act and Ontario Building Code regulations;
d)
Chief Administrative Officer (CAO) means, for all Parties to this
Agreement, the Chief Administrative Officer, City Manager, a Co-
administrator, or a desígnated alternate of any of them;
e)
County Emergency Control Group means the organizational entity
responsible for coordinating assistance by the County to the lower tier
municipalities and inter-municipal emergency response activities within
the County as needed under a County emergency declaration.
Emergency, Emergency Area, Emergency Plan means as defined in
the Emergency Management and Civil Protection Act;
Municipal Emergency Control Group means the organizational entity
responsible for coordinating municipal emergency response and recovery
activities within its respective municipality;
Mutual Assistance Agreement means this Agreement and the attached
Schedule(s);
"OPSS 127" means the Ontario Provincial Standard Specification 127,
which is a schedule of rental rates for construction equipment, including
model and specification reference. The rates are hourly unless otherwise
stated, and do not include the cost of the operator.
Requesting Party means the municipality asking for assistance pursuant
to this Agreement;
Workers mean collectively employees, contractors, servants and agents
employed or hired by a party to this Agreement.
Requesting Assistance
2.1 During an emergency, any party to this Agreement may request
assistance from another party to this Agreement including, but not limited
to, in the form of Building Official personnel, services, equipment and/or
material.
2.2 Each party hereby authorizes the CAQ of the Requesting Party to make
the initial request for assistance. Requests to each party shall þe made
to the CAO of that party, and the CAO of that party is authorized to
receive the request and to act on the municipality's behalf for all purposes
under this Agreemenl.
2.3 The CAO of the Requesting Party will follow up any oral requests with
requests in writing in accordance with Schedule "4" attached hereto
within three (3) days of the initial oral request. The request will set out in
detail the specific personnel, seruices, equipment or material that has
been requested as assistance. Notwithstanding the requírement for a
written request, the Assisting Municipality may provide assistance to the
other party upon receipt of the oral request.
2.4 The Assisting Municipality shall respond to the request, if possible, within
one (1) day, and may at its sole discretion determine the type, scope,
nature and amount of assistance it will provide. The Assisting Municipality
0
s)
h)
i)
k)
2.0
3.0
shall within three (3) days of receiving the request, confirm in writing to
the Requesting Party, the assistance it has agreed to provide or, if
applicable, that it will not be providing any assistance.
2.5 The parties may alter the assistance to be provided to the Assisted
Municipality under this Agreement. Amendments to the scope, type,
nature or amount of assistance shall be confirmed in writing by the
Requesting Party within three (3) days of being agreed upon.
2.6 Building Officials providing services to the Assisted Municipality shall be
deemed to be temporarily appointed as Building Officials by the Assisted
Municipality in accordance with Section 3. (2) of the Building Code ActÍor
the duration of the emergency or longer as required as a result of their
actions during the emergency in accordance with Section 3.(2) of the
Building Code Act. The Assisted Municipality shall issue certificates of
appointment under section 3(8) of the Building Code Act to any
temporarily appointed Building Officials as soon as reasonably practicable
following the temporary appointments. Any actions taken by the
temporarily appointed Building Officials prior to the issuance of the
certificates of appointment shall be deemed to have been made as if the
certificates had been issued prior to the actions taken.
Gosts & Payment
3.1 The parties agree that any and all actual costs for assistance are to be
paid by the Assisted Municipality. Such costs shall include wages,
salaries and expenses incurred by the Assisting Municipality while
províding the assistance provided said expenses are reasonable in the
circumstances.
3.2 The Assisted Municipality shall be responsible for providing, if necessary,
all food, lodging and accommodation required by the personnelfurnished
pursuant to this Agreement. Where food and lodging cannot be provided
in-kind, the Assisted Municipality shall pay all reasonable costs to
personnef for any food and lodging purchased by personnel of the
Assisting Municipality.
3.3 The Assisted Municipalily shall be responsible for reimbursíng for all
actual operating costs for all personnel, seryices, equipment, or material
furnished, including, but not limited to, costs of fuel, repairs, parts and any
and all other items directly attributable to the operation of equipment and
services and material furnished as assistance to the Assisted Municipality
under this Agreement. Where there is damage incurred to loaned
equipment or vehicles, if the cost to repair the damage exceeds the
deductible amount of the owner's policy, the owner's insurance policy is
primary. and the under-deductible amount shall be the responsibility of
the owner of the equipment.
3.4 The Assisting Municipality shall provide to the Assisted Municipality, if
practical, an estimate of the cost of providing the assistance. Equipment
will be charged out at the then current OPSS 127.
4.0
3.5 The Assisting Municipality will provide a detailed invoice to the Assisted
Municipality for costs incurred for the assistance. Where available,
receipts for disbursements shall be forwarded in support of the invoice.
3.6 The Assisted Municipality shall remit payment of the amount owing for the
assistance provided within ninety (90) days of the date of the invoice from
the Assisting Municipalìty.
3.7 Any amount remaining unpaid and outstanding after the ninety (90) day
period referred to in sub-section 3.6 of this Agreement shall bear interest
at the rate stipulated in the Assisting Municipality's invoice, which rate
shall not exceed the Bank of Canada bank rate at the date of the invoice
plus two (2o/o) per cent per annum until paid.
3.8 Notwithstanding the above agreed-upon terms of invoicing and payment
for assistance provided, there is nothing in this Agreement that prevents
the Council of an Assisting Municipality from passing a resolution to waive
part or all of the fees associated with having provided the assistance to
the Assisted Municipality in a gesture of goodwill. However, it is not an
assumption that this shall occur, and the Assisted Municipality should be
prepared to pay for all assistance provided to it as per the requests it has
made.
Employment Relationship and Benefits
4.1 Despite the fact that Workers may be assigned to perform duties for the
Assisted Municipality, in all other respects, the Workers of the Assisting
Municipality retain their employment or contractual relationship with the
Assisting Municipality, The parties acknowledge and agree that the
Assisted Municipality shall not be to be deemed the employer of the
Assisting Municipality's employees, agents, contractors or seruants,
under any circumstances or for any purpose whatsoever, The Assisting
Municipality shall remain responsible for all statutorily required
deductions, contributions and/or payments, such as E.1., C.P.P., and
WSIB.
Liaison and Supervision
5.1 The Assisting Municipality shall have the right, to be exercised in its sole
discretion, to assign an employee or agent of the Assisting Municipality to
the Municipal Emergency Control Group of the Assisted Municipality to
act as a Liaison Officer. The parties acknowledge that the purpose of the
Liaison Officer shall be to permit communication between the Assisted
and Assisting Municipalities. Subject to the Municipal Freedom of
lnformation and Protection of Privacy Acf, R.S.O. 1990, c. M.56, as
amended (the "Municipal Freedom of lnformation and Protection of
Privacy Act"), the Liaison Officer shall be permitted to inform the Assisting
Municipality on the status of the Emergency and the actions taken by the
Assisted Municipality. The Liaíson Officer shall have the right to obtain
information about the Emergency and the use of the assistance provided
5.0
6.0
in order to report to the Assisting Municipality during and after the
duration of the assistance provided and the Emergency. Every Assisting
Municipality, and every party that is not an Assisting Municipality, shall
keep confidential and not disclose to any non-party any information
concerning the Emergency or the assistance provided without the prior
consent of the Assisted Municipality, except as may be required by law.
5.2 Every Assisting Municipality shall remain responsible for supervision of its
personnel and equipment, and shall ensure that supervisory personnel
are available, either on or off-site, at all times, for consultation with its
personnel.
5.3 Every Assisting Municipality shall assign its personnelto perform tasks within
the limits of their equipment and training as directed by the Municipal
Emergency Control Group of the Assisted Municipality, and shall ensure
that any assistance it provides is in accordance with the instructions of
the Municipal Emergency Control Group.
lnformation Sharing & Personal lnformation
lf requested, each party shall respond to the other party's request for
information regarding specified types of personnel, services, equipment
or material in the possession of each party that may be used in the
provision of assistance under this Agreement. All such information shall
be provided without any warranty of any kind as to its accuracy, reliability,
usefulness or other characteristics.
Section 6.1 shall not require any party to provide personal information, as
defined in the Municipal Freedont of lnformation and Protection of Privacy
Act.
The parties agree to comply with the provisions of the Municipal Freedom
of lnfonnation and Protection of Privacy Acf in respect of all personal
information.
Without limiting 6.3, if any personal information is shared between the
parties pursuant to this Agreement, or in relation to the matters set out in
this Agreement, the receiving party shall:
a)
use the information only for the purposes specifically indicated by
the providing party;
b)
not disclose such information except in accordance with the
Municipal Freedo¡n of lnformation and Protection of Privacy Act
and with any other applicable legislation, or as may be otherwise
required by law from time to time; and
c)
notify the party providing the information immediately if it becomes
aware of any disclosure of the personal information contrary to the
provisions of this Agreement, the Municipal Freedom of
lnformation and Protection of Privacy Act or any other applicable
legislation
6,1
6.2
6.3
6.4
5
7.0
lndemnity
7.1 The Assisted Municipality shall indemnify and save harmless the
Assisting Municipality, its elects, appointees, officials, employees, and
agents from and against all claims, costs, all manner of action or actions,
cause and causes of action, duties, dues, accounts, covenants, contracts,
demands or other proceeding of every kind or nature whatsoever at law
or in equity arising out of the Agreement and out of the provision of any
assistance pursuant to this Agreement, including, without limitation, any
losses sustained by the Assisting Municipality as a result of any costs or
damages incurred by a local board of the Assisting Municipality, or the
elects, appointees, officials, employees or agents of such local board
(collectively, "Losses"), except to the extent that such Losses arise from
the negligence of the Assisting Municipality or its local board, or the
elects, appointees, officials, employees or agents of either of them.
lnsurance and Limitations
8.1 The parties shall, during the term of this Agreement, maintain sufficient
insurance, providing for, without limitation, coverage for personal and
bodily injury, public liability and property damage, to cover their respective
obligations under this agreernent and shall provide a Certificate of
lnsurance annually as evidence of the same to all other parties.
MunÍcipal Liability
Specifically, all Parties shall, each at their own expense, obtain and keep
in force Municipal Liability lnsurance underwritten by an insurer licensed
to conduct business in the Province of Ontario and include but not be
limited to the following:
a.
A limit of liability of not less than $15,000,000/occurrence, which
limit may be achieved by way of a combination of primary and
excess andlor umbrella policies;
b.
Each party shall add the other parties as an additional insured;
c.
The policy shall contain a provision for cross liability in respect of
the named insured and severability of interests;
d.
Non-owned automobile coverage with a limit of at least
$5,000,000 including SEF 96 (contractual liability);
e.
Products and completed operations with a limit of not less than
$15,000,000; and
f.
That 30 days prior notice of an alteration, cancellation or material
change in policy terms which reduces coverage's shall be given in
writing to the other parties.
lf any party is self insured, it shall provide evidence that is satisfactory to
the other parties that the Municipality is and shall be at all times, in a
position to satisfy its monetary obligations arising from liability under this
agreement.
Automobile lnsurance
8.0
6
8.2
Automobile Liability insurance for an amount not less than $5,000,000,
which limits may be achieved by way of a combination of primary and
excess and/or umbrella policies, on forms meeting statutory requirements
covering all licensed vehicles used in any manner in connection with the
performance of the terms of this Agreement.
The parties agree that Section 8.1 shall be subject to review from time to
time in respect of changes deemed appropriate based on the current
recomrnended industry limits and coverage.
Nothing in this Agreement shall require or obligate or be construed to
require or obligate a party to provide assistance. Each party shall retain
the right to refuse the request to provide assistance, and the right to offer
options to the assistance that has been requested.
Notwithstanding anything contained herein, no liability shall attach or
accrue to the Assisting Municipality for any reason whatsoever, for failing
to respond to a request for assistance made under this Agreement.
When assistance has been offered or provided by the Assisting
Municipality, the Assisting Municipality shall not be obligated to províde
any further assistance or to do anything or take any action beyond that
which is specifically agreed to by the acceptance of the request for
assistance.
Nothing in this Agreement shall prevent the Assisting Municipality, in its
sole discretion, through its CAO, from withdrawing any or all assistance
provided to the Assisted Municipality immediately upon giving written or
verbal notice to the Assisted Municipality.
Without limiting 8.5, upon verbally notifying the Assisted Municipality
through its supervisory personnel, the Worker(s) of any Assisting
Municipality may refuse to carry out any work, if it is believed by the
Worker(s) involved that it will be unsafe to do so. During any time, while
a Worker(s) of an Assisting Municipality is attempting to contact
supervisory personnel on such a matter, the Worker(s) is not required to
carry out the work and shall refuse the unsafe work in accordance with
the Occupational Health and Safety Act of Ontario.
Should an Assisting Municipality exercise its option under either 8.5 or
8.6, the services to be provided by that party shall be diminished
accordingly, and the Assisted Municipality shall notify any other Assisting
Municipalities as soon as practicable.
The Assisted Municipality may determine in its sole discretion that its
requirement for assistance has ceased and shall notify the Assisting
Municipality of this verbally and shall confirm in writing. Upon receipt of
such verbal or written notification, the Assisting Municipality shall
terminate the provision of all such assistance.
8.3
8.4
8.5
8.6
8.7
8.8
8.9
7
9.0 Termination
9.1 Any party may terminate ¡ts participation in this Agreement upon written
notice to all other parties.
10.0 Notice
10.1 Unless otherwise provided in this Agreement or advised in writing by the
party, written notice given pursuant to this Agreement shell be addressed
to:
Clerk of the County of Grey
595 gth Ave E
OwenSound,ON N4K3E3
Clerk of the Township of Georgian Bluffs
177964 Grey Road 18
R. R. #3
Owen Sound, ON N4K5N5
Clerk of the Township of Southgate
185667 Grey Road 9
R. R. #1
Dundalk, ON NOC 180
Clerk of the Township of Chatsworth
316827 Hwy 6
R. R. #1
Chatsworth, ON NOH 1G0
Clerk of the Town of Hanover
341 lOth Street
Hanover, ON N4N 1P5
Clerk of the Town of The Blue Mountains
32 MillStreet
Box 310
Thornbury, ON NOH 2P0
Clerk of the City of Owen Sound
808 2nd Ave E
Owen Sound, ON N4K5N5
Clerk of the Municipality of Meaford
21 ïrowbridge St. W.
Meaford, ON N4L 141
Clerk of the Municipality of Grey Highlands
206 Toronto St. S.
Unit 1, Box 409
Markdale, ON NOC 1H0
I
Clerk of the Municipality of West Grey
402813 Grey Road 4
R. R. #4
Durham, ON NOG 1R0
ll.0 Rights and Remedies
11.1 Nothing contained in this Agreement shall be construed as restricting or
preventing either party from relying on any right or remedy otherwise
available to it under this Agreement, at law or in equity in the event of any
breach of this Agreement.
12.0 Entire Agreement and Miscellaneous
12.1 Except as may otherwise be stated herein, this Agreement and the
attached Schedule(s), constitutes the entire Agreement of the parties and
supersedes any other understanding or agreement, written or verbal,
otherwise existing between the parties regarding the provision of mutual
assistance to each other during times of emergencies, Should any
provision of this Agreement be declared null and void or inoperative, the
remainder of the Agreement will rernain in full force and effect
12.2 This Agreement shall enure to the benefit ol and be binding upon the
parties and their respective successors, administrators and assigns.
12.3 This Agreement shall not be construed as or deemed to be an agreement
for the benefit of any third parties, and no third party shall have any right
of action arising in any way or manner under this Agreement for any
cause whatsoever.
12.4 The parties agree that Sections 7 and 11 of this Agreement shall survive
and remain in force notwithstanding the termination by any pañy of its
pert¡c¡pation in this Agreement in respect of any rnatter occurring prior to
the termination by such party of its participation herein.
12.5 The parties hereto acknowledge and agree that this Agreement does not
apply to the services covered under any Mutual Aid Plan or agreement
developed under the authority of the Fire Protection and Prevention Act,
1997, S.O. 1997, c.4, as amended, or the direction of the Ontario Fire
Marshal, to facilitate provislon of fire protection services,
12.6 The parties acknowfedge that each party may have its own local boards
that have emergency management or response capabilities or
responsibilities or both. Each party shall inform these local boards of the
existence of this Agreement and offer such local boards the opportunity to
become party to this Agreement.
12.7 This Agreement shall be governed by the laws of the Province of Ontario
and Canada.
I
12.7 This Agreement shall be governed by the laws of the Province of Onter¡o
and Canada.
12.8 This Agreement may be executed in counterparts and, in the event that
the Agreement is not signed by a party/parties or is terminated by a
party/parties pursuant to Section 9.1, the Agreement shall remain binding
between the remaining parties to this Agreement.
13.0 Arbitration
13.1 The parties hereby agree that in the event of any dispute arising under or
pursuant to this Agreement and which dispute cannot be resolved by the
mutual agreement of the affected CAOs, the dispute shall be referred to
the respective heads of Council of the parties for resolution. ln the event
that the heads of Council cannot resolve the dispute, the same shall be
submitted to arbitration under the provisions of the Municipal Arbitrations
Act, R.S.O., 1990, c. M. 48, âs amended, and the decision rendered in
respect of the proceedings shall be final and binding upon the parties to
this Agreement.
lN W|TNESS WHEREOF the said Corporations have hereunto affixed their corporate
seals duly attested by the hands of their proper officers.
THE CORPORATION OF THE COUNTY O
Per:
Per:
/ø/
ON VÔKEg
Dated: March à3.ÀOt1
THE CORPO
HIP OF GEORGIAN BLUFFS
Per:
Dated:
Atþ.¿A
2./, àa¡ 7
10
OF THE TOWNSHIP OF SOUTHGATE
Per:
Ê"/E-l
Dated:
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
Per:
Mayor
Clerk
THE CORPORATION OF THE TOWN OF HANOVER
Per:
Mayor
Glerk
Dated:
THE CORPORAT¡ON OF THE TOWN OF THE BLUE MOUNTAINS
Per:
Itllayor
Per:
Dated:
11
THE CORPORATION OF THE TOWNSHIP OF SOUTHGATE
Per:
lUayor
Per:
Dated:
THE
Per:
SHIP OF CHATSWORTH
Clerk
f
Dated: JnuuoP,r' .4120 t7
THE CORPORATION OF THE TOWN OF HANOVER
Per:
îllayor
Clerk
THE CORPORATION OF THE TOWN OF THE BLUE ÍI'IOUNTAINS
Per:
lllayor
Per:
Dated:
11
THE CORPORATION OF THE TOWNSHIP OF SOUTHGATE
Per:
Illlayor
Clerk
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
Per:
Mayor
Clerk
Dated: be¿¿mÁr /1, J¿/ê
THE CORPORATION OF THE TOWN OF THE BLUE MOUNTAINS
Per:
Mayor
Per:
Dated:
11
THE CORPORATION OF THE TOWNSHIP OF SOUTHGATE
Per:
Mayor
Per:
Glerk
THE CORPORAT¡ON OF THE TOWNSHIP OF CHATSWORTH
Per:
Mayor
Clerk
THE GORPORATION OF THE TOWN OF HANOVER
Per:
Mayor
Clerk
Dated:
OF THE BLUE MOUNTAINS
11
THE CORPORATION OF THE
THE CORPORATION OF THE CITY OF OWEN SOUND
Per:
Mayor I
Per:
D t¡^\
Dated:
THE CORPORATION OF THE ]UIUNICIPALITY OF MEAFORD
Per:
Mayor
Per:
Clerk
THE CORPORATION OF THE MUNICIPALITY OF GREY H¡GHLANDS
Per:
Mayor
Per:
Dated:
Glerk
THE CORPORATION OF THE MUNICIPALITY OF WEST GREY
Per:
Mayor
Per:
Dated:
Clerk
12
THE CORPORATION OF THE CITY OF OWEN SOUND
Per:
Mayor
Glerk
,TION OF THE î'IUNICIPALITY OF MEAFORD
THE GORPORAT¡ON OF THE ÍIIIUNICIPALITY OF GREY HIGHLANDS
Per:
Per:
Dated:
Clerk
THE CORPORATION OF THE ÍUUNICIPALITY OF WEST GREY
Per:
Mayor
Per:
Dated:
'12
Mayor
Glerk
THE CORPORATION OF THE ìIUNICIPALITY OF MEAFORD
Per:
llfiayor
Per:
Dated:
iJIUNICIPALITY OF GREY HIGHLANDS
THE CORPORATION OF THE MUNICIPALITY OF WEST GREY
Per:
lllayor
Per:
Dated:
12
lllayor
Clerk
THE CORPORATION OF THE MUNICIPALITY OF MEAFORD
Per:
Mayor
Per:
Dated:
THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS
Per:
Mayor
Per:
Dated:
THE CORPORATION OF THE i'IUNICIPALITY OF WEST GREY
Per:
Dated:
€
Clerk
llbo,"h Á, za :
llllayor
12
Official of
Councilof
Schedule "A"
Mutual Assistance Agreement between
The
and the
t,
CAO/Designated
, duly authorized to do so by the
, do hereby request of The
to provide assistance in the form of :
-PERSONNEL
SERVICES
EOUIPMENT
MATERIAL
AS IS MORE PARTICUI-ARLY SET OUT IN DETAIL AS FOLLOWS:
Dated this
day of_
2-
cAo,
The above confirms the assistance verbally requested on
(date)
and, which assistance the
has agreed to provide.
Dated this
day of.
cAo,
2
TOWNSHIP OF CHATSWORTH CRITICAL INFRASTRUCTURE
APPENDIX IIDII
Chatsworth
Continuity of
Government
Municipal Office
Emergency
Operations Centre
316837 Highway
6
RR #1
Chatsworth
Ontario
NOH 1GO
ownship of Chatsworth
Phone: 519-794-3232
Fax 519-7944499
Email:
[email protected]
Public Safety and
Security
Fire Department
Chatsworth Fire Hall
Emergency Vehicle
Depot
Backup Emergency
Operations Centre
Emergency Shelter
Area
75 McNabb
Street
Chatsworth,
Ontario
NOH 1GO
Township of Chatsworth
Phone: 51 9-794-31 88
Fax: 519-7944146
Email:
[email protected]
Disability Lodge
Participation Lodge
Backup Emergency
Operations Centre
Critical Care Centre
136 Sideroad
RR #1
Holland Centre,
Ontario
NOH 1LO
Phone: 519-794-3201
Fax: 519-7944186
Nursing Home
Country Lane
Nursing Home
Critical Care Centre
317079 Highway
6 and 10
Chatsworth
Ontario
NOH 1GO
Phone: 519-794-2244
Elementary Public
School
Holland Chatsworth
School
777346 Highway
10, RR#3
Holland Centre,
On., NOH 1R0
Bluewater District
School Board
Sullivan Community
School
136285 Grey
Road 40, RR#3
Chatsworth On.,
NOH 1GO
Bluewater District
School Board
Community Centres
and Arenas
Chatsworth Legion
339 Garafraxa
Street,
Chatsworth On.,
NOH 1GO
Royal Canadian Legion
Keady Arena
Emergency Shelter
Areas
116931 Grey
Road 3
Keady Ontario
RR #4 Tara
NOH 2NO
Township of Chatsworth
Desboro Arena
Emergency Shelter
Areas
136205 Grey
Road 40
Desboro Ontario
NOH 1GO
Township of Chatsworth
Williamsford Arena
Emergency Shelter
Areas
112 Salter Street
Williamsford
Ontario
NOH 2VO
Township of Chatsworth
Walters Falls Hall
Emergency Shelter
Areas
104 Church
Street
Walters Falls
Ontario
Township of Chatsworth
Scone Hall
Emergency Shelter
Areas
Grey Bruce Line
at Scone Ontario Township of Chatsworth
Transportation
Highways and Roads
Holland Roads Depot
110 Glendale
Airport Road
Holland Centre,
Ontario
NOH 1LO
Township of Chatsworth
Sullivan Roads Depot
- Desboro
136255 Grey
Road 40
Desboro Ontario
NOH 1KO
Township of Chatsworth
Snow Removal
Services, Road
Maintenance
TAPS PatrolA Weigh
scale house, 1993
Weigh Tronix 80 ft
truck scale
317157 Highway
6 and 10
Chatsworth; Lot
1 Con 1 EGR for
Holland Twp,
Twp of
Chatswodh
Grey County
TAPS PatrolA Patrol
Depot and Offices,
Sand Dome, Salt
Shed, Pesticide
Storage
317157 Highway
6 and 10
Chatsworth; Lot
1 Con 1 EGR for
Holland Twp,
Twp of
Chatsworth
Grey County
TAPS PatrolA Bridge
Crew Shop at
Chatsworth Depot 30
x 40, Salt Brine
Building and
Contents
317157 Highway
6 and 10
Chatsworth; Lot
1 Con 1 EGR for
Holland Twp,
Twp of
Chatsworth
Grey County
Food and Water
Water Systems
Chatsworth Water
System Pump House
lncluding Water Lines
777993 Highway
10
Chatswofth
Ontario
Township of Chatswofth
Chatsworth Water
System Tower
822795 Sideroad
#1
Chatsworth
Ontario
Township of Chatsworth
Walters Falls Water
System Pump House
lncluding Water Lines
133 Alma Street
Walters Falls,
Ontario
Township of Chatsworth
Communications
Radio Tower
TAPS PatrolA -
Radio Tower 40 ft -
Chatsworth Depot
317157 Highway
6 and 10
Chatsworth; Lot
1 Con 1 EGR for
Holland Twp,
Twp of
Chatsworth
Grey County
Housing and Shelter
County Housing Units
A02E FP Pleasant
View - 22
50 McNabb
Street
Chatsworth
Grey County Housing
Electricity
Hydro One
Approximately 12
Hydro One
Transformer Sub
Stations Through the
Municioalitu
Union Gas
Approximately 12
Union Gas
Valve/Transfer
Stations Through the
Municioalifu
Township of Chatsworth
Appendix *E"
Hazard ldent¡f¡cation and Risk
Assessment Tables
Township of Chatsworth
Novembeç 2018
:À\
9'
ti
Step
The list
Township of Chatsworth
One: Hazard ldentification
below is a starting point in identifying hazards. Check all that apply.
Natural Hazards
Technological Hazards
X
Agricultural and Food Emergency
X
Bui ldi nglStructu ral Colla pse
X
Farm An¡mal Disease
X
Critical infrastructure Failure
X
- Food Emergency
Dam Failure
X
- Plant Disease and Pest Infestation
X
Energy Emergency (Supply)
X
Drinking Water Emergency
X
Explosion/Fire
X
Drought/Low Water
X
Hazardous Materials Incident/Spills
Earthquake
Fixed Site Inc¡dent
Erosion
X
- Transportation Inc¡dent
X
Extreme Temperatures
X
Human-Made Space Object Crash
X
- Heât Wâve
Mine Emergency
X
Cold Wave
X
Nuclear Facility Emergency
X
Flood
X
Oil/Natural Gas Emergency
Y
R¡verine Flood
X
Rad iologica I Emergency
- Seiche
X
Tra nspoftation Emergency
X
- Storm Surge
X
Air Emergency
Urban Flood
- Marine Emergency
X
Fog
Rail Emergency
X
Forest/Wildland Fire
X
- Road Emergency
X
Freezing Rain
Human-Caused Hazards
Geomagnetic Storm
Civil Disorder
X
Hail
X
Cyber Attack
X
Human Health Emergency
Sabotage
X
- Epidemic
X
Special Event
X
- Pandemic
Terrorism/CBRNE
H urrica ne
War and International Emergency
Land Subsidence
Other:
La ndslide
Other:
X
Lightning
Other:
X
Natural Space Object Crash
Other:
Snowstorm /Blizzard
Other:
X
Tornado
Other:
X
Windstorm
Other:
Township of Chatsworth
Step Two: Risk Assessment Frequency
Frequency
Category
Percent Chance
Descrlptlon
1
Rare
Less than a 1olo chance of
occurrence in any year.
Hazards with return periods > 100
years.
2
Very Unlikely
Between a L- 2o/o chance of
occurrence in any year.
Occurs every 50 - 100 years and
includes hazards that have not
occurred but are repofted to be more
likely to occur in the near future.
3
Unlikely
Between a 2 - LÙo/o chance of
occurrence in any year.
Occurs every 20 - 50 years
4
Probable
Between a 10 - 50o/o chance of
occurrence in any year.
Occurs every 5 - 20 years
5
Likely
Between a 50 - 100o/o chance of
occurrence in any year.
Occurs >5 years.
6
Almost Certain
100o/o chance of occurrence in
any year.
The hazard occurs annually.
Township of Chatsworth
Frequency Worksheet
Use the work sheet below to record the frequency of the hazards that could affect your
community. Print additional sheets if needed.
Hazard
Category
Frequency
Notes
Agricultural & Food Emergency
rare
1
Drinking Water
Unlikely
3
Chances low after Walkerton
Drouoht
Unlikelv
3
Alwavs the chance, weather a factor
Extreme tem peratu res-heaVcold
Probable
4
Always the chance, weather a factor
Flood
Probable
4
Always the chance, weather a factor
Freezing Rain/Hail
Probable
4
Always the chance, weather a factor
Blizzard/Snow Storm
Probable
4
Always the chance, weather a factor
Tornado/High Wind
Likely
5
see more in our region every year
Wildfire
Probable
4
Consider Human & weather faclors
Hazmat-Transport i ncid ent
Probable
4
Lots of chemicals being shipped thru region
Fire
Likely
5
Consider Human & weather faclors
Power Outage
Likely
5
Unpredictable
Health
Probable
4
Unpredictable
Township of Chatsworth
Step Two Risk Assessment Consequence
Consequence Variables
Social Impacts
Not likely to result in fatalities within the
community.
Could result in fewer than five fatalities within the
community.
Could result in 5 - 10 fatalities within the
community.
Could result in 10 - 50 fatalities within the
community.
Catastrophíc
Could result in +50 fatalities within the
communíty.
Injuries
Not likely to result in injuries within the
community.
Could injure fewer than 25 people within
community.
Could injure 25 - 100 people within the
community.
Could injure +100 people within the
community.
Township of Chatsworth
Ev
Evacuation
Consequence
Category
Description
0
None
Not likely to result in an evacuation shelter-in-
place orders, or people stranded.
1
Minor
Could result in fewer than 100 people being
evacuated, sheltered-in-place or stranded.
z
Moderate
Could result in 100 - 500 people being evacuated,
sheltered-in-place or stranded,
3
Severe
Could result in more than 500 people being
evacuated, sheltered-in-place or stranded.
Property Damage
Property Damage
Consequence
Category
Description
0
None
Not likely to result in property damage
within the community.
1
Minor
Could cause minor and mostly cosmetic
damage.
2
Moderate
Localized severe damage (a few buildings
destroyed).
3
Severe
Widespread severe damage (many
buildings destroyed).
Critical Infrastructure Failure
Critical Infrastructure Service Impact (CI)
Consequence
Category
Description
0
None
Not likely to disrupt critical infrastructure services.
1
Minor
Could disrupt 1 critical infrastructure service.
2
Moderate
Could disrupt 2 - 3 critical infrastructure seruices.
3
Severe
Could disrupt more than 3 critical infrastructure
services.
Township of Chatsworth
Environmental Damage
Environmental Damage
Consequence
Category
Description
0
None
Not likely to result in environmental damage.
1
Minor
Could cause localized and reversible damage, Quick
clean up possible.
2
Moderate
Could cause major but reversible damage. Full
clean up difficult,
3
Severe
Could cause severe and irreversible environmental
damage. Full clean up not possible.
Business/Financial Impact
Business/Financial Impact
Consequence
Category
Description
0
None
Not likely to disrupt business/financial activities.
1
Moderate
Could result in losses for a few businesses.
2
Severe
Could result in losses for an industry,
Psychosocial Impact
Psychosocial Impact
Consequence
Category
Description
0
None
Not likely to result in significant psychosocial impacts,
1
Moderate
Significant psychosocial impacts including limited
panic, hoarding, self evacuation and long-term
psychosocial impacts.
2
Severe
Widespread psychosocial impacts, e.g. mass panic,
widespread hoarding and self-evacuation and long-
term psychological impacts.
Township of Chatsworth
Consequence Worksheet
Hazard
Fãtal¡taes
Iniuries
Evacuat¡on
Property
Damage
CI
Impact
Env¡nonmentðl
Damage
Business/Financial
Impact
Psycho-
social
lmpact
Total
Agricultural & Food
Emeroencv
1
1
0
0
1
2
2
1
8
Drinkinq Water
1
1
0
0
1
2
,|
1
7
Drought
0
0
0
0
1
2
2
1
6
Extreme temperatures-
heaUcold
1
1
1
0
0
0
0
1
4
Flood
1
1
2
2
2
2
1
1
12
Freezinq Rain/Hail
1
1
1
2
3
2
1
1
12
BlizzardlSnow Storm
1
1
1
1
2
1
1
1
9
Tornado/Hioh Wind
1
1
2
3
3
2
1
1
14
Wildfire
1
1
2
2
2
2
1
0
11
Hazmat-Transport
incident
1
1
2
1
1
3
1
1
11
Fire
1
1
0
2
1
2
1
1
9
Power Outaqe
0
0
1
0
1
1
1
1
5
Health
2
3
1
0
2
0
1
1
10
Township of Chatsworth
Total Consequence
Township of Chatsworth
Total Consequence Worksheet
Hazard
Sub Variable
Total
GOnSeguenoe
Total
Descr¡pt¡on
Agricultural & Food Emergency
8
3
Moderate
Drinking Water
7
3
Moderate
Drought
6
2
Slisht
Extreme tem peratures-heat/cold
4
1
Minor
Flood
12
5
Verv Severe
Freezing Rain/Hail
12
5
Verv Severe
BlizzardlSnow Storm
I
4
Severe
Tornado/High Wind
14
6
Catastrophic
Wildfire
11
5
Verv Severe
Hazmat-Transport i ncident
11
5
Very Severe
Fire
I
4
Severe
Power Outage
5
2
Slisht
Health
10
4
Severe
Township of Chatsworth
Changing Risk
The frequency and consequence can be influenced by factors such as
mitigation actions and climate change. Changing Risk helps to account for
these changes.
Changing Risk = Change in Frequency + Change in Vulnerability
Changing Risk can be calculated by answering the questions below for each
hazard:
Change in Frequency
1. Is the number of non-emergency occurrences of the hazard increasing?
2. Is human activity (e.9. population growth, change of drainage patterns)
likely to lead to more interaction with the hazard or an increase in
frequency?
3. Is there an environmental reason (e.g. climate change) why the
frequency of this hazard may increase?
4. Are human factors such as business, financial, international practices
more likely to increase the risk?
If the answer is 'yes'to two or more, then the change in frequency = 2
If the answer is'yes'to one then the change in frequency = t
Change in Vulnerability
1. Is a large number of the population vulnerable or is the number of
people vulnerable to this hazard increasing?
2. Does critical infrastructure reliance or a 'just-on-time'delivery system
(e.9. stores not keeping a supply of food and relying on frequent
shipments) make the population more vulnerable?
3. Are response agencies not aware of, practiced and prepared to
response to this hazard?
4. Are no prevention/mitigation measures currently in use for this
hazard?
If the answer is 'yes' to two or more, then the change in vulnerability = 2
If the answer is 'yes'to one then the change in vulnerability = 1
Township of Chatsworth
Changing Risk Worksheet
{azard
lhange in
:tequency
rotat
3hange in
:reguency
:hange ¡n
/ulnerability
Total change
in
Vulnerability
Ghanging
Risk
Total
1
2
3
4
1
2
3
4
Aqricultural & Food Emerqencv
X
X
X
2
X
1
3
Drinkinq Water
X
X
X
2
X
1
3
Drought
X
X
x
2
X
X
2
4
Extreme temoeratures-heaUcold
x
X
x
2
X
X
2
4
Flood
X
X
x
2
X
X
2
4
Freezino Rain/Hail
X
1
X
X
2
3
Blizzard/Snow Storm
X
X
2
X
X
X
2
4
Tornado/Hioh Wind
x
X
X
2
X
X
X
2
4
Wildfire
X
X
X
2
x
X
2
4
Hazmat-Transoort incident
X
X
X
2
X
X
2
4
Fire
X
1
X
1
2
Power Outaoe
X
X
x
x
2
X
x
2
4
Health
x
X
X
2
1
1
3
Township of Chatsworth
Part Three: Risk Analysis
Risk = Frequency * Magnitude * Changing Risk
Risk Analysis Worksheet
Hazard
Frequency
Magn¡tude
Changing Risk
R¡sk Total
Aoricultural & Food Emeroencv
1
3
3
9
Drinkino Water
3
3
3
27
Drouoht
3
2
4
24
Extreme temperatu res-heaVcold
4
1
4
16
Flood
4
5
4
80
Freezinq Rain/Hail
4
5
3
60
BlizzardlSnow Storm
4
4
4
64
Tornado/Hiqh Wínd
5
6
4
120
Wildfire
4
5
4
80
Hazmat-Tra nsport incident
4
5
4
80
Fire
5
4
2
40
Power Outaoe
5
2
4
40
Health
4
4
3
48
Township of Chatsworth
Risk Analysis: Prioritization Worksheet
Level of Risk
Description
<10
Very Low
11 - 20
Low
21-30
Moderate
31-40
High
41-50
Very High
>50
Extreme
Township of Chatsworth
Potential Mitigation Actions Worksheet
Hazard
Act¡on
Priority
Est¡mated
Timeline
Est¡mated
Cost
Funding
Sourtes
Notcs
Agricultural & Food
Emergency
Very Low
Drinkíng Water
Moderate
Drought
Moderate
Extreme temperatures-
heat/cold
Moderate
Flood
Extreme
Freezing Rain/Hail
Extreme
Blizzard/Snow Storm
Efreme
Tornado/High Wind
Extreme
Township of Chatsworth
Wildfire
Extreme
Hazmat-Transport incident
Efreme
Fire
Very High
Power Outage
Very High
Health
Very Hígh
Appendix F:
Emergency fnformation Plan
Upon implementation of this Emergency Response Plan, it will be
important to co-ordinate the release of accurate information to the
news media, issue authoritative instructions to the public and respond
to or redirect individual requests for, or reports on, information
concernÍng any aspect of the emergency.
In order to fulfill these functions during an emergency, the following
positions will be established:
. Emergencylnformation Coordinator
. MunicipalSpokesperson
. Citizen Inquiry Supervisor
The local Emergency Information centre (EIc) will be located in the
Township of Chatsworth Municipal Office (main floor lobby), 3L6837
Hwy #6. In the event that this centre cannot be used, the secondary
location will be the Township of Chatsworth Fire Station (training
room), 75 McNab Street, Chatsworth.
Depending on the nature of the emergency, it may be necessary to
establish a media information area adjacent to the emergency site, as
decided by the Municipal Control Group. This area, if established, will
be staffed as determined the Municipal spokesperson.
The "Citizen Inquiry Section" is located in the Township of Chatsworth
Municipal Office, under the supervision of Township of Chatsworth staff
member.
1. EmergencylnformationCoordinator
The Emergency Information Coordinator reports to the Chief
Administrative Officer and is responsible for:
. Establishing a communication link with the Municipal
Spokesperson, the Citizen Inquiry Supervisor and any other
media coordinator(s) (i.e. provincial, federal, private industry,
etc.) involved in the incident, ensuring that all information
released to the media and public is timely, full and accurate;
. Ensuring that the EIC is set up and staffed and a site EIC, if
required;
r Ensuring liaison with the MECG to obtain up-to-date information
for media releases, co-ordinate individual interviews and
organize press conferences;
. Ensuring that the following are advised of the telephone number
of the media centre:
o Media;
o Municipal Control Group;
o Township staff and Emergency Services;
o Municipal Spokesperson;
o Police Public Relations Officer;
o NeighbouringCommunities;
o Citizen Inquiry Supervisor;
o Any other appropriate persons, agencies or businesses.
. Providing direction and regular updates to the Citizen Inquiry
Supervisor to ensure that the most accurate and up-to-date
information is disseminated to the public;
. Ensuring that the media releases are approved by the Chief
Administrative Officer (in consultation with the mayor) prior to
dissemination, and distributing hard copies of the media release
to the EIC, the MECG, Citizen Inquiry Supervisor and other key
persons handling inquiries from the media;
. Monitoring news coverage, and correcting any erroneous
information;
. Maintaining copies of media releases and newspaper articles
pertaining to the emergency;
. Maintain a personal log of all actions taken.
2.
Municipal Spokesperson
The Municipal spokesperson will be appointed by the Municipal Control
Group and is responsible for:
. Giving interviews on behalf of the Township of Chatsworth
Council;
. Establishing a communication link and regular liaison with the
Emergency Information Coordinator at the EOC;
. Redirecting all inquiries about decisions made by the MECG and
about the emergency as a whole, to the Emergency Information
Coordinator;
' Coordinating media photograph sessions at the scene when
necessary and appropriate;
. Coordinating on-scene interviews between the emergency
services personnel and the media;
. Maintain a personal log of all actions taken.
3.
Citizen Inquiry Supervisor
The Citizen Inquiry Supervisor is responsible for:
. Establishing a Citizen Inquiry Service, including the appointment
of personnel and designation of telephone lines;
. Informing the Emergency Information Coordinator of the
establishment of the Citizen Inquiry Service and designated
telephone number(s);
. Informing the affected emergency services, the MECG and
Township staff of the establishment of the Citizen Inquiry Service
and designated telephone numbers;
. Ensuring liaison with the Emergency Information Coordinator to
obtain current information on the emergency;
. Responding to, and re-directing inquiries and reports from the
public based upon information from the Emergency Information
Coordinator. (Such information may be related to school
closings, access routes or the location of evacuee centres.);
. Responding to and redirecting inquiries pertaining to the
investigation of the emergency, deaths, injuries or matters of
personnel involved with or affected by the emergency to the
appropriate emergency service;
. Responding to and redirecting inquiries pertaining to persons
who may be located in evacuation and reception centres to the
registration and inquiry telephone number(s);
. Procuring staff to assist, as required;
. Maintain a personal log of all actions taken.
Appendix G:
Flood Control Response Plan
l. Aim:
The aim of this plan is to provide the procedures to be followed in the
event of a flood emergency affecting the Township of Chatsworth, and
to define the roles and responsibilities of Township departments and
supporting agencies during a flood emergency.
2. Authority and Custodian:
This plan is published as Annex B to the Township of Chatsworth
Emergency Response Plan, as authonzed by By-law 20L8-70¡ and the
Emergency Management and Civil Protection Act, R.S.O. 1990,
Chapter E.9, as amended 2006). The custodian of this plan shall be
the Township of Chatsworth CEMC, who is responsible for the annual
review, revision, and testing of the plan.
3,
Flood Emergency - Definition:
A flood emergency is defined as an incident wherein the lives or
property of the Township and residents of the Township of Chatsworth
are threatened by the effects of flooding caused by:
a)
spring ice break-up
b)
severe weather
c)
infrastructure failure
4. Notificationandlmplementation:
This plan may be implemented in whole or in päfr, as required, by the
Township of Chatsworth Public Works Operations Manager, or by the
Township of Chatsworth Municipal Control Group with or without the
declaration of an emergency by the Head of Township of Chatsworth
Council. This plan may be activated through notification of the Public
works Operations Manager by any participating response agency, or by
a designated Township of Chatsworth Emergency Control Group
member.
Upon implementation, all participating agencies will respond in
accordance with the procedures described within this plan.
5.
AgencyllndividualRolesandResponsibilities:
Township of Chatsworth Public Works Department
r serve as lead agency
¡ prov¡de incident commander, if required
.
identify flood sensitive areas and vulnerable populations or
infrastructure
. provide labour for flood control and dyking activities
. maintain inventory of flood control supplies at selected
locations
r provide road closure signage and barricades
Township of Chatsworth Fire Department
. assist in evacuations
¡ perform rescue operations
r provide pumping resources
Ontario Provincial Police
. assist in evacuations and rescue operations
r provide security for perimeter and evacuation zones
Grey County EMS
. provide transportation assistance for special needs residents
r provide standby for rescue operations
' provide emergency medical services at shelters
Grey County Social Services
. designate and open shelter locations as required
. provide food and personal needs assistance to evacuees
Grey County Public Health Unit
. monitor water quality in affected areas
. issue boil water advisories
. provide health amenities to evacuees
Office of the Fire Marshal and Emergency Management
r provide advice, assistance, and liaison with the PEOC
Saugeen Valley and/or Grey Sauble Conservation
Authority
r provide stream flow monitoring and forecasting
Township of Chatsworth Emergency Information Officer
' develop and issue emergency evacuation information
. assist in distribution of boil water advisories
. develop public education strategies for vulnerable populations
Township of Chatsworth Human Resources Manager
' register and coordinate volunteer assistance
Local Utilities (United Gas, United Hydro)
r perform disconnect operations as required
. provide advice and assistance to Director of Works
6.
Training and Supplies
Each participating agency is responsible for defining and providing the
training required by its own staff in performing its emergency roles at
its own cost.
Each participating agency will maintain at all times an inventory of
supplies and personal protective equipment required to perform tasks.
Procurement of additional supplies required during a flood emergency
will be the responsibility of the Purchasing Agent of the Township of
Chatsworth at the Township's expense.
Additional claims for costs and/or damages will be forwarded to the
Treasurer of the Township of Chatsworth for consideration and
resolution.
7.
Recovery
Recovery procedures will be implemented in accordance with the
Township of Chatsworth Recovery Plan. The Chief Administrative
Officer of the Township of Chatsworth or the Township Emergency
Control Group (in declared emergencies) will determine when the
response phase has terminated and if recovery measures are required.
Appendix H:
Hazardous Materials Response Plan
1. Aim:
The aim of this plan is to provide the procedures to be followed in the
event of a hazardous materials emergency affecting the Township of
Chatsworth, and to define the roles and responsibilities of Town
departments and supporting agencies during a hazardous materials
emergency.
2. Authority and Custodian:
This plan is published as Appendix H to the Township of Chatsworth
Emergency Response Plan, as authorized by By-law 20t8-70¡ and the
Emergency Management and Civil Protection Act, R.S.O. 1990,
Chapter E.9, as amended 2006). The custodian of this plan shall be
the Fire Chief, Township of Chatsworth Fire Department, who is
responsible for the annual review, revision, and testing of the plan.
3.
Hazardous Materials Emergencv - Definition:
A hazardous materials emergency is defined as an incident wherein the
lives or property of the Township and residents of the Township of
Chatsworth are threatened by a release of a hazardous substance, or
other controlled material as defined by the Onfa rio Environmental
Protection Act, R.S.O 2000.
4.
Notification and Implementation:
This plan may be implemented in whole or in Þâtr, as required, by the
Fire Chief, Township of Chatsworth Fire Department, or by the
Township of Chatsworth Emergency Control Group with or without the
declaration of an emergency by the Head of the Township of
Chatsworth Council. This plan may be activated through notification of
the Township of Chatsworth Fire Department by any participating
response agency, or by a designated Trillium Emergency Control Group
member.
Upon implementation, all participating agencies will respond in
accordance with the procedures described within this plan.
5. Agency/IndividualRolesandResponsibilities:
Township of Chatsworth Fire Department
. serve as lead agency
o provide incident commander if required
o maintain a hazardous materials (HAZMAT) response team
. perform containment operations and fire suppression
o assist in evacuations
. perform rescue operations
Township of Chatswofth Roads Department
o perform dyking operations and protection of sewers and
watercourses
o maintain inventory of spill control supplies at selected locations
o provide road closure signage and barricades
o maintain agreements with private contractors for site cleanup,
remediation, and disposal of contaminants
Ontario Provincial Police
o assist in evacuations and rescue operations
o provide security for perimeter and evacuation zones
Grey County EMS
o provide transportation assistance for special needs residents
o provide standby for rescue operations
o provide emergency medical services at shelters
Grey County Social Services
r designate and open shelter locations as required
o provide food and personal needs assistance to evacuees
Grey County Public Health Unit
r liaise with Ministry of Environment on water and air quality in
affected areas
o issue boil water advisories
Office of the Fire Marshal and Emergency Management
- provide advice, assistance, and liaison with the PEOC
- forward requests for Provincial HAZMAT assistance
Ontario Ministry of the Environment
- monitor water and air quality in affected areas
- provide technical advice to response agencies
- ensure cleanup and remediation of affected area
- ensure disposal of contaminants in accordance with pertinent
regulations
- assist in identification of responsible parties
Saugeen Valley andf or Grey Sauble Conservation Authority
- provide stream flow monitoring and forecasting
Township of Chatsworth Emergency Information Officer
- develop and issue emergency evacuation information
- assist in distribution of boil water advisories
- develop public education strategies for vulnerable populations
Township of Chatsworth Human Resources Manager
- register and coordinate volunteer assistance
Local Utilities (United Gas, United Hydro)
- perform disconnect operations as required
- provide advice and assistance to Director of Works
6. Training and Supplies
Each participating agency is responsible for defining and providing the
training required by its own staff in performing its emergency roles at
its own cost.
Each participating agency will maintain at all times an inventory of
supplies and personal protective equipment required to perform tasks.
Procurement of additional supplies required during a flood emergency
will be the responsibility of the Purchasing Agent of the Township of
Chatsworth at the Township's expense.
Additional claims for costs and/or damages will be forwarded to the
Treasurer of the Township of Chatsworth for consideration and
resolution.
7.
Cost Recovery
In accordance with the Ontario Environmental Protection Act, all
persons owning or having control of a hazardous substance at the time
of release are responsible for any costs associated with the
containment, clean up and disposal of any spilled or released material.
Where the responsible party(ies) has(have) been identified, the
Township of Chatsworth will initially reimburse any eligible costs
incurred by any responding public sector agency, and will act to
recover all such costs from the responsible party(ies). All eligible
claims must be submitted within 30 days of the occurrence to the
Director of Finance, Township of Chatsworth.
8.
Recovery
Recovery procedures will be implemented in accordance with the
Township of Chatsworth Plan. The Chief Administrative Officer of the
Township of Chatsworth or the Town Emergency Control Group (in
declared emergencies) will determine when the response phase has
terminated and if recovery measures are required.
Appendix *f"
DWQMS Emergency Management Procedures
QEMS Procedure
Proc.: QP-09
lssued: 2014-06-09
Rev.#: 0
Pages: 1 of3
Revlewed by: Llsa Benoit
Approved by: Richard Laliberte
EMERGENCY MANAGEMENT
1.0 Purpose
To describe the procedure for maintalning a state of emergency preparedness al the facility
level under OGï/A s Emergency Management program.
2.0 Scope
Applies to potential operations emergency situations or service intemrptions ldentified for
the Corporation of the Townshlp of Chatsworth,
3.0 Responslblllty
Refer to section 5.8 of this procedure.
4.0 Definltions
FacÍlîty Emergency Plan (FEP)- a facility-levelemergency preparedness plan for
responding to and recoverlng from operations emergencies
Emergency Response Plan (ERP) - a corporate{eveleniergency preparedness plan for
responding to and supportlng serious (Level 3) operailons emergencies
5.0 Procedure
5.1 OCWA recognizes three levols of events:
LEvel I is an event that can be handled entirely by plant staff and regular contractors.
The event and the actions taken to resolve it (and to prevent a reoccurence, if
possible) are lhen included in regular reporting (both intemally and externally).
Examples may include response to an operational alarm, firsiaid incident, smallon-site
spill, or a process upset that can be easily brought under control.
Level 2 is an event that is more seríous and requires immediate notification of others
(regulator, owner). Examples may include minor basement flooding, injury to staff that
requires medical attention, or a spill that causes or is likely to cause localized, off-site
adverse effects.
Level 3 is an actual or potential sltuation that will likely require significant resources
from normal operations and/or threatens continued operations. Examples may include
disruptlon of service/inability to rneet demand, crltical injury, breach of'security thal is a
threat to public health, inlense media attention, commuñity emergency affectiñg water
supply/treatment, declared pandemic or catastrophic failuie that coud impact publlc
health or lhe environment or cause significant property damage.
5.2 The Facili$ Emergency Plan (FEP) is the corporate standard for emergency
management at OCWA-operated facilities. The FEP supports the facility-level
response to and recovery from Level 1,2 and 3 operatlons-related events and direclly
links to the corporate-level Emergency Response Plan (ERP) for management of Level
3 events that require corporate support. The Senior Operations Managér is
responsible for establishing a site-specifìc FEP that meets the corpora[e standard for
each facility in the hub, The document,'Emergency Management Program: OCWA's
Onlario CleanWater Agency - Corpo€l¡on of lh€ Township of Chatsno¡lh
QEMS Procedt¡e: EmergencT lüanagement
Proc.: qP-09
Rev.: O
laarÞ.1. tô1¿-nß-no
Paoe 2 of3
Approach to Facility Emergency Planning", prov¡des as an overyíew of oGWA,s
approach to emergency management and outl¡nes the corporate requirements for
implemenling the FEP at each facility operated by OCWA..
5.3 Potentiale{erg-elcy situations or seMce interruptions ldentlf¡ed for the Gorporation of
the Township of Chatsworth include:
5.4
. Unsafe Water
. Loss of Service
. SpillResponse
¡ Criilcal lnjury
. CrllicalShortage of Staff
. Security Breach
The procosses for responding to and recovering from each potentialemergency
sltuation/service disruption are documented withln a site-spàclflc contingeñcy pian
(CP). The CPs and related standard operating procedures (SoPs) are ðontained within
the FEP.
OCWA's training requirements related to lhe FEp are as follows:
'Nole: Minor changos to the corporate Btandad or síte-specifìc FEP may only require lhe change to be
communicated to Operations for implementation. Thereiore, not ell changes-wilt iequire trainin!.
At least one CP must be tested each calondar year and each CP must be reviewed at
least once in a five-calendar year period. The outcomes of reviews and tests are
evalualed using the FEP-01 contlngency plan Reviewffest summary Form. A cp-
related response to an actual event may be considered a review or a test and a
scheduled test of a GP may also be regarded as a review of that parl¡cular CP as long
as the outcomes are evaluated using the FEP-01 form. Additional information
regarding cP review and_ testing requirements is contained with "Emergency
Management Program: ocwA's Approach to Facility Emergency phnñing".
Revisíons to the cPs, SoPs and other FEp documents are made (as necessary)
following a review, test, actual event or other signíficant change 1e.g., cnanges Íi
regulatory requirements, Corporate policy or operational procésseJand/or ãquipment,
etc.).
Roles and responsibilities for emergency management at OCWA-operated facilities are
set out in "OCWA's Approach to Facility Emergency Planning". Specifìc roles and
responsibilities related to a particular emergency sliuation or service interruption
(including those of the o-tvner where applicable) are set out in lhe relevant site-specific
CP. A general description of the respective reåponsibilities of lhe owner and thä
5.5
5.6
5.7
s.8
Eslabllshing and
malnlalnlng a FEP
that meets lhe
corporale standard
Corporale
Compllance/
Regional
Compliance
Advisor
ofÞ¡he-Job
Practical
upon h¡re Ë¡nd
when changes
are made to
lhe copdrate
slandard'
PCTs (or olhers
idenlifled by the
Senlor Operatlons
Manager)
Contents of the sile-
specific FEP
Hub-Level
(AEMS Rep)
On-Jhe-Job
Practical
Upon hlre and
whon changes
lo the FEP are
madê'
Allfacility
ernployees with
responsibilities for
responding to an
emetìoencv
Onlarlo Clean Water Agency - Corporát¡on of the Township of Chat*rodh
Q€MS Procedrre: Emergancy ftilanagement
Prpc.: QP-09
,,-Eov.:O
lssued:20i¡l-0$09
Pse 3of 3
oporal¡ng authority in the event an emergency occurs is included in the service
agreement with the owner (as required by the safe Drinking water Act).
5.9 wfp¡e_lhey exlsl, any relevant seclions of the Municipal Emergency Response Ptan
(MERP) are included or referenced ln the appendix sêction of ine ÉEp. Measures
specified in the MERP are ¡ncorporated into ôps where appropriate.
5.10 An emergency contact list is contained within the FEP and is reviewed/updated at least
once per calendar year. OCWAs Emergency Communications Protocoidepicts the
established escalatlon of communicalions in ielation lo Level 1, 2 and 3 events.
Speclfic notlflcalion ¡.eqghemgnls during emerg€ncy situatlons or service intem.rptions
are set out in the individual Cps and in the ERp.
6.0 Related Documents
. Facllity Emergency Plan
Corporate Emergency Response plan
lmerSe¡c¡r Manag_ement Program: OGWA's Approach to Facility Emergency plannlng
(appendix to the FEP)
fEP:01 Contingency Plan RevieWTest Summary Form
Munlcipal Emergency Response plan (as appbãble)
Emergency Contact List and Emergency Gommunication Protocol(Contacts section of the
FEP)
7.0 Revlsion History
D49
Revlslon f
Reason for Revlslon
a
a
Appendix M:
List of Schools and Contacts
Bluewater District School Board
Elementary:
Holland-Chatsworth Central School
5t9-794-2729
777346 Highway 10, Holland Centre
Principal: Janice Nicholls
Office Manager: Connie Vincent
Sullivan Community School
136285 Grey Road 40,Desboro
Principal: Lori Klages
Office Manager: Jade King
5L9-794-2785
Secondary:
Grey Highlands Secondary School
5L9-924-272t
Fleshefton
Principal: Andrea Tang
Office Manager: Flo Stanfield-Duncan
John Diefenbaker Senior School
519-364-3770
APPENDIX N: NOTIFICATION MESSAGE FORMAT
SAMPLE SCRIPT
I am (insert caller's name), and I am calling to inform you that the
Emergency Operations Centre will be activated at (insert date and time)
due to (state the nature of the emergency). As a member of the
Municipal Control Group you should report to (list location:
primary/alternate EOC or other location at (insert date/time) and
report to the CEMC or Operations Officer. Please bring the following
resources with you (list any required items, including a copy of the
Emergency Response Plan, extra clothing, phone list)
Thank you
Note: The caller delivering this message MUST record the date and time
EACH member (or alternate) of the MECG was contacted.
APPENDIX O: CHEGKLIST lN CONSIDERATION OF A
DECLARATION OF EiIIERGENCY
(Note: All references in this document refer to the Emergency
Management and Civil Protection Act, R.S.O. 1990, Chapter E.9,
as amended 2006)
* This checklist is for use by municipal heads of council considering the
declaration of an emergency within their municipality. This checklist is not
intended to
any sort of legal advice - rf ,'s
a reference tool.
An emergency is defined under the Emergency Management and Civil Protection
Acf as "a situation, or an impending situation that constitutes a danger of major
proportions that could result in serious harm to persons or substantial damage to
property and that is caused by the forces of nature, a disease or other health risk,
an accident or an act whether intentional or otherwise" [Section 1, definition of
an emergencyl.
Under the Emergency Management and Civil Protection Act, only the head of
council of a municipality (or his or her designate) and the Lieutenant Governor in
Council or the Premier have the authority to declare an emergency. The Premier,
the head of council, as well as a municipal council, have the authority to
terminate an emergency declaration [Sections 4 (1), (2), (4)].
An emergency declaration may extend to all, or any part of the geographical area
under the jurisdiction of the municipality [Section 4 (1)1.
lf the decision is made to declare an emergency, the municipality must notify
Emergency Management Ontario (on behalf of the Minister of Municipal Safety
and Correctional Services) as soon as possible [Section 4 (3)].Although a verbal
declaration of emergency is permitted, all declarations should ultimately be made
in writing to ensure proper documentation is maintained. Written declarations
should be made on municipal letterhead, using the template provided by
Emergency Management Ontario, and should be faxed to (416) 314-A474. When
declaring an emergency, please notify the Provincial Emergency Operations
Centre at 1 -866-3 14-0472.
When considering whether to declare an emergency, a positive response to one
or more of the following criteria may indicate that a situation, whether actual or
anticipated, warrants the declaration of an emergency:
General and Government:
tr ls the situation an extraordinary event requiring extraordinary
measures?
[Section 4 (1) permits a head of council to "take such action and make
Declaration Checklist
such orders as he or she considers necessary and are not contrary to
law" during an emergency.]
Does the situation pose a danger of maior proportions to life or
property? [Section 1, definition of an emergency]
o Does the situation pose a threat to the provision of essential
services (e.9., energy, potable water, sewage treatmenUcontainment,
supply of goods or medical care)? [Some situations may require
extraordinary measures be taken or expenditures be made to maintain or
restore essential services. A declaration of emergency may allow a head
of council to expend funds outside of his or her spending resolutions
and/or the regular approval process of the municipality.l
Does the situation threaten social order and the ability to govern?
[Whether due to a loss of infrastructure or social unrest (e.9., a riot), a
crisis situation has the potential to threaten a council's ability to govern. ln
such cases, extraordinary measures may need to be taken. Section 4 (1)
provides for extraordinary measures, not contrary to law. Section 55 (1) of
the Police Seryices Acf provides for the creation of special policing
arrangements during an emergency.l
ls the event attracting significant media and/or public interest?
[Experience demonstrates that the media and public often view the
declaration of an emergency as a decisive action toward addressing a
crisis. lt must be made clear that an "emergency" is a legal declaration
and does not indicate that the municipality has lost control. An emergency
declaration provides an opportunity to highlight action being taken under
your municipal emergency response plan.l
Has there been a declaration of emergency by another level of
government? [A declaration of emergency on the part of another level of
government (e.9., lower-tier, upper-tier, provincial, federal) may indicate
that you should declare an emergency within your municipality. For
example, in the event of a widespread disaster affecting numerous lower-
tier municipalities within a county, the county will likely need to enact its
emergency response plan and should strongly consider the declaration of
an emergency. ln some cases, however, a declaration of emergency by a
higher level of government may provide sufficient authorities to the lower-
tier communities involved (e.9., municipalities operating under the
authority of a provincial or federal declaration).1
Leqal:
tr Might legal action be taken against municipal employees or
councilors related to their actions during the current crisis? [Section
11 (1) states that "no action or other proceeding lies or shall be instituted
against a member of council, an employee of a municipality, an employee
of a local services board, an employee of a district social services
administration board, a minister of the Crown, a Crown employee or any
other individual acting pursuant to this Act or an order made under this
Act for any act done in good faith in the exercise or performance or the
intended exercise or performance of any power or duty under this Act or
an order under this Act or for neglect or default in the good faith exercise
or performance of such a power or duty." Section 11 (3), however, states
"subsection (1) does not relieve a municipality of liability for the acts or
omissions of a member of council or an employee of the municipality...."l
o Are volunteers assisting? [The Workplace Safety and lnsurance Act
provides that persons who assist in connection with a declared
emergency are considered "workers" under the Act and are eligible for
benefits if they become injured or ill as a result of the assistance they are
providing. This is in addition to workers already covered by the Act.l
Operational:
o Does the situation require a response that exceeds, or threatens to
exceed the capabilities of the municipality for either resources or
deployment of personnel? [Section 4 (1) permits the head of council to
"take such action and make such orders as he or she considers
necessary and are not contrary to law to implement the emergency plan."
Section 13 (3) empowers a municipal councilto "make an agreement with
the council of any other municipality or with any person for the provision
of any personnel, service, equipment or material during an emergency."I
B Does the situation create sufficient strain on the municipal response
capability that areas within the municipality may be impacted by a
lack of selices, thereby further endangering life and property
outside areas directly affected by the current crisis? [Some situations
may require the creation of special response agreements between the
municipality and other jurisdictions, private industry, non-government
organizations, etc. Section 13 (3) states that the "council of a municipality
may make an agreement with the council of any other municipality or with
any person for the provision of personnel, service, equipment or material
during an emergency."l
ls it a consideration that the municipal response may be of such
duration that additional personnel and resources may be required to
maintain the continuity of operations? [n the event of a large-scale
crisis, such as an epidemic or prolonged natural disaster, municipal
resources may not be able to sustain an increased operational tempo for
more than a few days. This is particularly true if emergency workers are
injured or become ill as a result of the crisis. ln such a case, the
municipality may need to utilize outside emergency response personnel.
Section 13 (3) provides for mutual assistance agreements between
municipalities.l
Does, or might, the situation require provincial support or
resources? [Provincial response (e.9., air quality monitoring, scientific
advice, airlift capabilities, material resources, etc.) may involve numerous
ministries and personnel. Activation of the municipal emergency response
plan, including the opening of the Emergency Operations Centre and
meeting of the Municipal Control Group, can greatly facilitate multi-agency
and multi-government response. l
Does, or might, the situation require assistance from the federal
government (e.9., military equipment)? [Section 13 (2) authorizes the
Solicitor General, with the approval of the Lieutenant Governor in Council,
to make agreements with the federal government. ln Canada, federal
emergency assistance is accessed through, and coordinated by, the
province. The declaration of an emergency may assist a municipality in
obtaining federal assistance.l
Does the situation involve a structural collapse? [Structural collapses
involving the entrapment of persons may require the deployment of one or
more Heavy Urban Search and Rescue (HUSAR) teams. Ontario has a
HUSAR team. This team is specially equipped and trained to rescue
persons trapped as a result of a structural collapse. Any municipality in
the province can request a HUSAR deployment to a declared emergency.
Requests for HUSAR resources should be made through your local
mutual aid fire coordinator. Approval for the dispatch of the HUSAR team
comes from the Commissioner of Emergency Management.l
ls the situation a large-scale or complex chemical, biological,
radiological, or nuclear (CBRN) incident? [Response to CBRN
incidents requires specialized resources and training. Ontario is
developing three CBRN teams to respond to incidents throughout the
province. CBRN teams are only dispatched to declared emergencies.
Requests for a CBRN deployment should be made through your local
mutual aid fire coordinator. Approval for the dispatch of CBRN teams
comes from the Commissioner of Emergency Management.l
E¡ Does the situation require, or have the potential to require the
evacuation and/or shelter of people or animals flivestockl from your
municipality? [Evacuee and reception centres often use volunteers as
staff. As noted above, the declaration of an emergency enacts certain
parts of the Workplace lnsurance and Safety Acf related to volunteer
workers. Secondly, an evacuation or sheltering of citizens has the
potential to generate issues pertaining to liability. Section 11 of the
Emergency Management and Civil Protection Act may provide municipal
councilors and employees with certain protections against personal
liability.l
tr w¡ll your municipality be receiving evacuees from another
Municipal? [The issues discussed in the previous bullet may apply
equally to municipalities accepting evacuees.l
Economic and Financial:
o Does the situation pose a large-scale disruption to routine patterns
of transportation, or re-routing of large numbers of people and
vehicles? [The rerouting of people and vehicles poses a potential liability
risk. Keeping persons from their homes and delaying commercial traffic
are both sensitive issues. Section 11 of the Act may provide certain
protection from liability. Section 4 (1) allows for extraordinary measures to
be taken, providing they are not contrary to law.l
tr ls an event likely to have a long term negative impact on a
Municipal's economic viability/sustainability, including resulting
unemployment, lack of available banking services and restorative
measures necessary to re-establish commercial activity? F-he
declaration of an emergency may facilitate the ability of the municipality to
respond to economic losses.l
tr ls it possible that a specific penson, corporation, or other party has
caused the situation? [Section 12 states that "where money is expended
or cost is incurred by a municipality or the Crown in the implementation of
an emergency plan or in connection with an emergency, the municipality
or the Crown, as the case may be, has a right of action against any
person who caused the emergency for the recovery of such money or
cost...."l
SVCA Flood Contingency Plan 2018
CONTENTS
Saugeen Valley Conservation Authority Member Municipalities...............
Watershed Map.
Preparing for Flood Emergencies
lntroduction
SVCA Flood Forecast System Communication
SVCA Flood Forecast System - How ít Works..
Roles & Responsibilities of Participating Organizatíons............
Commu nicating Flood Messages
Flood Messages - Terminology.......
Flood Status - SVCA Website.....
The Communication Process.......
Commun ication F|owchart...............
Flood Message Sample - Watershed Conditions Statement.....................
Flood Message Sample - Flood Watch........
Flood Message Sample - Flood Warning.....
Contingency Plan Distribution List
Contact List for Flood Emergencies
SVCA Flood Forecast Centre / AdminÍstration / Media Services..
PolÍce Services......
Watershed News Media Services..
Ministry of Natural Resources and Forestry
3
3
4
4
6
8
8
9
10
TL
L2
13
L4
L4
15
L6
SVCA Flood Contingency Plan 2018
MEMBER MUNICIPALITIES
Municipality of Arran-Elderslie
Municipality of Brockton
Township of Chatsworth
Municipality of Grey Highlands
Town of Hanover
Township of Howick
Township of Huron-Kinloss
Municipality of Kincardine
Town of Minto
Municipality of Morris-Turnberry
Town of Saugeen Shores
Munícipality of South Bruce
Township of Southgate
Township of Wellington North
Municipalíty of West Grey
The Saugeen Valley Conseruotion Authority îs a corporote body estqblished under the
Conservation Authorítíes Act of Ontorío to mqnoge wqtershed resources qnd reloted
conservat¡on Wojects in partnershíp with its 75 membü mun¡cipol¡ties ond the
ProvÍnce of Qntorío.
SVCA Flood Contingency Plan 2018
PREPARING FOR FTOOD EMERGENCIES
lntroduction
Flooding is the leading cause of publíc emergency in Ontario. Floods can occur at any
time of the year and any tíme of the day or night. High flow events have always been a
naturalfunction wíthin the Saugeen Valley Conservation Authority (SVCA)area of
jurisdiction. As the global climate changes, flooding may become more frequent and
severe in the future.
Flood magnitudes vary with the extent of snow cover, ambíent air temperature, amount
and duration of rainfall, direction and velocíty of wind, pre-event soil conditions, river
ice conditions, etc. The SVCA operates snow measuring courses, precipitation stations
and automated river level recording gauges that assist in predicting the probability,
height and time of arrival of a flood downstream. This Flood Forecast System attempts
to minimize the loss of life, property damage and social disruption through effective
communication. Selected agencies and officials are sent flood messages when flooding
is anticipated. When notified, municipalities should distribute such messages as quickly
as possible to residents, institutions, and businesses that may be at risk.
A fundamental component of any emergency response system Ís relaying the essential
information to all potentially affected parties and initiating an effective and coordinated
response to the identified emergency. The primary purpose of this Flood Contingency
Plan is to address these important elements of public safety.
Under the SVCA's Water Management program, the SVCA has constructed flood control
structures to protect many of the high risk populated areas. However, ít must be
remembered that such structures províde a limited degree of protection and only for
specific locations. As long as watershed residents live and work in flood susceptible
areas, an effective flood forecast system must be in operation.
The procedures outlined in this document and the accompanying selected contacts list
comprise the information dissemination components of the SVCA's Flood Forecast
System. Eoch municîpal ond publíc officîol ossocioted în ony woy with thìs system
should be Íully awore of hís/her responsíbìlítíes and be prepored to moke every
possible effort to ensure its effectíveness.
Flood Forecast Svstem Communication
The system that is used by the SVCA to communicate flood-related messages wíthin its
jurisdiction serves two primary purposes:
1. lt provides rapíd, advance warning and technícalsupport to relevant officials and
agencies, and via the media it informs the public.
SVCA Flood Contingency Plan 2018
2. lt also enables the Authority to relay routine information concerning watershed
river conditions to selected agencies and municipal officials.
The Flood Forecast Svstem - How lt Works
The system consists of an extensive network of data collection gauges strategically
located throughout the SVCA Watershed, constantly monÍtoring factors that could
potentially affect the amount of water entering the river system and the corresponding
water levels. lnformation concerning the water content of the snow cover, present
stream levels, intensity and duration of precípitation, wind speed, temperature and
sunlight is recorded either manually or automatically and accessible on demand from
theForecastCentre. lnaddítion,regularfíeldínspectionsaremadeofriverice
conditions throughout the Watershed during the winter months.
With this data, flood forecast personnel operate a realtime computer model that can
predict the flood potentialwithin the Watershed. Coupled with anal¡icalcomparisons
of up-to-date streamflow measurements, long range weather forecasts, and past flood
events, forecast staff can estimate potential river levels and peak flow volumes and
timing, as well as monitor the progression of a flood as it travels downstream through
the river system.
Roles and Responsibilities of Particioatins Oreanizations
A number of agencies, municípal departments and individuals bear responsibility, ín
varying degrees, for the effÍciency of the Flood Forecast System. These groups and
personnel are identified below. A more detaÍled outline of the responsibílities and
functions of Conservation Authorities and the Ministry of Natural Resources and
Forestry (MNRF) are contained within the Ontario Flood Forecasting and Warn¡ng
lmplementation Guidelines for Conservation Authoríties and the M¡n¡stry of Natural
Resources (2008), prepared by the Provincíal Flood Forecasting and Warning
Committee. Roles and responsÍbilities for municipalities and for other agencies are
described in their own Emergency Response Plans.
SAUGEEN VALLEY CONSERVATION AUTHORITY:
o Monitors Watershed and weather conditíons and operates the Flood Forecast
System;
.
lssues messages to municipalitÍes, other appropriate agencies, and the media to
advise of potential, or the occurrence of, flooding;
. Provides advice to municipalities in preventing or reducing the effects of
flooding;
. Maintains communications with municipalities and the Ontario Ministry of
Natural Resources and Forestry during a flood event.
4
SVCA Flood Contingency Plan 2018
POLICE:
Duríng a flood emergency, the "police service of jurisdiction" is responsíble for carrying
out rescue operations, obtaining necessary medical aid and maintaining law and order
within affected areas as perthat jurisdíction's munícipalemergency plan.
RAD|O, TELEVISION AND pRtNT NEWS MEDTA SERVTCES:
Provides the primary means of relaying flood-related ínformation to the public, for
those outlets serving the SVCA Watershed.
MUNICIPAL OFFICIAIS:
Are ínitially responsible for the welfare and protection of their residents from floods.
Under the Emergency Management & Civil Protection Act municipalities are required to
have an Emergency Management program. Emergency response plans are also the
municipality's responsíbility, which may include specifÍc procedures for floods.
U N DOW N E RS A N D RESTDENTS:
Have an obligation to be prepared prior to a flood emergency, to evacuate safely when
so instructed by the municipalíty or police service, and to safeguard their belongings to
the best of their abÍlities.
MINISTRY OF NATURAL RESOURCES AND FORESTRY:
Operates the provincial Surface Water Monitoring Centre in Peterborough, which
advises the SVCA of weather conditions that may adversely affect Watershed streams.
Also, through the local Emergency Response Coordinator (Owen Sound Area Supervisor
for the Saugeen Watershed), the ministry directs and delivers the provincíal response to
a municipal request for assistance, when a flood emergency has escalated beyond the
capabilities of local resources.
SVCA Flood Contingency Plan 2018
COMM UNICATING FLOOD MESSAGES
Flood Messaqes - Terminologv
There are three types of flood message s: Watershed Conditions Statement; Flood
Watch; ond, Flood Warning. The preamble for all flood messages will indicate the type
of message as described below, and the types follow common terminology approved by
the Province for use by all agencies issuing flood-related messages. The numbering of
flood messages will be sequentÍalthroughout a flood period. Examples of the three
types of messages are províded further on in this Flood Contingency Plan.
All flood messages are sent to the prÍmary recipíents by email. Flood Warning messages
are also followed with a fax being sent to the primary recipients and acknowledgement
of receipt required.
Watershed Conditions Statement
A Watershed Conditions Statement is a general notice of potentÍal Watershed
conditions that pose a safety risk (high flows, unsafe ice, slippery banks). A
Statement may include sub-headings under the categories of "Water Safety
Bulletin" and/or "Flood Outlook".
A Watershed Conditions Statement repofts on general Watershed conditions
and is primarily directed to MunicÍpal Flood Coordínators throughout the
Watershed.
Water Safety Bulletins are issued to media sources and are general public
information messages in which awareness is encouraged. These bulletins are
usually issued before overbank flow occurs, before spring breakup or any other
time of year as cond itions warrant, as a general reminder of the potential for
high flows and unsafe conditions.
A Flood Outlook message may be issued when a major storm is pending, when
above normal snow pack conditions exist or when general conditions suggest
high runoff potential.
Flood Watch
A Flood Watch serves to notify Municipal Flood Coordinators and other primary
contacts that the potential for flooding exists and is issued to specified affected
municipalities, usually following the onset of over bank flow. A Flood Watch
message describes current Watershed conditions, potentialflooding effects, and
a related weather forecast.
SVCA Flood Contingency Plan 2018
This type of message does not requ¡re Municipal Flood Coordinators to take
specific emergency actíon, but havÍng been alerted to the potential for flooding
they should start precautÍonary measures. Such measures vary according to
local municÍpal requirements but typically include: checking their Emergency
Response Plan, monitoring of potential problem areas, and possibly having staff
remain on a stand-by alert.
Recípients of a Flood Watch message do not have to confirm receipt by
responding to the SVCA, unless the message specifically states it.
Flood Warning
A Flood Warning is issued after a forecast has been made and will apply to
specifíc flood damage centres where flooding appears inevitable. A Flood
Warning message is sent only to those Municipal Flood Coordinators and other
primary contacts whose municipality ís affected by flooding and they will in turn
relay the message to other relevant individuals and departments wíthín their
organization. Upon receÍpt of a Flood Warning message for their area, munÍcipal
officials should be prepared to issue warnings and/or evacuation instructions to
households, businesses and industry that may be threatened by the flood.
Municipal officials should also alert and mobilize necessary labour for
sandbagging and other flood combating services.
Flood warning messages will be as specific as available information permits, in
order that recipients are not faced with problems of interpretation. Where
possible, the Warning message willcontain time of flood stages and crests in
reference to specifÍc locations and shall include the approximate time of the next
flood message.
ln addition to disseminating the Flood Warning message by email and fax, SVCA
staff follow-up by phoníng the appropriate municipal staff of the affected flood
damage centre. Recipients of a Flood WarnÍng message must confírm receipt by
responding to the SVCA.
Normal
No messages are issued while in the Normal status, but ít is indicated on the SVCA
website.
"Normal" status generally indicates low flow to base flow stream conditions, and area-
wide flooding is not anticipated. Nevertheless, during intense rainfall events that can
appear quite suddenly, typically ín the summer months, there is the potential for very
localized flooding. lt should be noted as wellthat during Normalflow conditions the
inherent risk to personal safety associated with flowing water still exists.
SVCA Flood Contingency Plan 2018
Flood Status - SVCA Website
The current flood status in the SVCA Watershed is always indicated on the home page of
the SVCA's website (http://www.svca.on.ca). The four status levels are also colour-
coded as follows: Normal - green; Watershed Condítions Statement - yellow; Flood
Watch - orange; and, Flood Warning - red.
The Communication Process
During anticipated or actual flood events, the Saugeen Valley Conservation Authority is
responsible for the operation of the Flood Forecast Centre, located within its
administrative office in the hamlet of Formosa just west of Walkerton.
When the condition status of a Flood Watch is in effect the Centre is staffed during
regular business hours (8:30am to 4:30pm). When a more seríous Flood Warning level
is reached the Flood Forecast Centre operates on a 24-hour basis, until the emergency
has expÍred. ln some situations, the 24-hour status may be enacted even during a Flood
Watch.
Based on available ínformation, SVCA flood forecast personnel send out Flood Watch
messages to relevant officials regarding the latest flood probability assessment and
existing or potential flood conditions. Upon receípt of the first such message Municipal
Flood Coordinators should initiate a check of internal emergency response plans. The
senior offícial of each organization receiving a message determines whether further
internal notifÍcation or action is required.
lf requested beforehand, flood messages are also sent to other municipal and
emergency staff for theÍr information; however, the SVCA's prímary responsibility is to
only notify the senior official in the affected municipalities.
Flood messages are sent from the SVCA by email (also by fax for Flood Warnings). The
same messages are also posted on the SVCA's website (http://www.svca.on.ca) and
distributed via the SVCA's social media outlets (e.g. Facebook).
ln the event that primary telephone communications fail, where no alternative exísts,
the Authority may contact the South Bruce OPP Detachment who will in turn notify the
police service of jurísdiction, the affected municipality ín the South Bruce Detachment
area, or the affected detachment outside of South Bruce, as required.
The SVCA office Ín Formosa has a stand-by generator sufficient to operate essential
Authority functions should the municipal power grid be unavailable during a flood
event.
SVCA Flood Contingency Plan 2018
GOMMU NIGATION FLOWGHART
Ministry of Natural Resources & Forestry
Surtace Water Monitoring Centre
(Peterborough)
Saugeen Valley Conservation Authority
Flood Forecast Centre
o.P.P.
& Local
Police
Local Response
Coordinator
MNRF'
Municipal
Designate
SVCA
Chair &
Members
Othcr
Organizations
as Requested
Provincial
Ministries and
Agencies
Municipal
Staff
Equipment
& Service
Contracts
SVCA Flood Contingency Plan 20L8
WATE RS H ED CON DITIOTVS SrA TEM ENT
FLOOD OUTLOOK / WATER SAFETY BULLETIN
SAUGEEN VALLEY CONSERVATION AUTHORITY
Tel: (519)367-3040 Fax: (519) 367-3041 Website: www.svca.on.ca
Message Number: 2014.1 .1
lssued at: Friday, March 28, 2014, 4:00 pm
lssued blr SVCA Flood Forecast Centre
To:
Watershed Media
Watershed Municipalities and Counties
SVCA Board of Directors
MESSAGE:
Ïemperatures slightly above freezing are forecast for the weekend with no significant amount of rain or snowfall likely
to occur. Warmer weather is likely for the first half of next week, with daytime temperatures possibly reaching 10
degrees Celsius. Temperatures are projected to be lower later in the week.
No significant flooding is expected over the weekend and into early next week, although localized flooding might occur
where flow in smaller watercourses and ditches are impeded by snow or ice. Some melting of the snowpack will occur
but the snow conditions aren't likely to be reduced substantially.
The Saugeen, Pine and Penetangore Riverwatersheds have an above average snowpack. The long range forecast is
for the spring snowmelt to be extended through much of the month of April. Although early next week will see warmer
weather, the rest of the week and through to the th¡rd week of April will generally experience cooler than normal
temperatures. The snow melt process will likely be slow during this time. On much of the larger rivers the ice still
remains in place. Typical spring like weather conditions may be 3 to 4 weeks later than usual.
Streambanks are unstable and slippery at this time and the water is cold, so residents are advised to use caution near
all watercourses. Parents are encouraged to keep their children and pets away from streams and off frozen water
bodies.
Saugeen Conservation staff will continue to monitor conditions as they evolve, and further statements will be issued
as warranted.
This message is in effect until 1 1 :00 am on Wednesday, April2,2014.
Contact: Gary Senior, Shannon Wood
Confirmation of receipt of this message: not required
l0
- End of Message -
SVCA Flood Contingency Plan 2018
FLOOD WATCH
SAUGEEN VALLEY
Tel: (519) 367€040 Fax:
CONSERVATION
(519)367-3041 Website:
AUTHORITY
www.svca.on.ca
Message Number: 201 4.2.1
lssued at: Wednesday, April 9, 201 4, 10:00 am
lssued by: SVCA Flood Forecast Centre
To:
Watershed Media
Watershed Municipalities and Counties
OPP and Municipal Police
SVCA Board of Directors
MESSAGE:
The weather forecast for the next several days calls for temperatures well above freezing with some days above 10 degrees C,
and night time temperatures generally above zero. Scattered showers are also possible on Thursday. These factors will result
in further melting of the snow pack and produce ¡ncreased runoff into watercourses. The snow pack has been steadily declining
over the last two weeks, but in many areas such as foreststhere st¡ll remains an above-average snow depth for th¡s time of year.
Throughout the SVCA Watershed water levels in watercourses are expected to gradually rise through the rest of the week and
into the weekend. Significant flooding is not expected at this time, but flood¡ng in the traditional lowlying flood plain areas can
be expected.
Most of the ice has already moved off the watercourses and so large ice jamming is not anticipated at this time. Nevertheless,
there may be localized blockages at some watercourses and snow or ice could still impede flow in ditches and drainage
channels.
As of the beginning of April the average water content in the snow pack was in the range of 1 3 cm (5 inches). This amount is well
abovethelongtermaveft¡geforthetimeofyear. Assuch,thereissubstantial meltwaterthatwill bemovingthroughthesystem
over the next week or so.
Due to the elevated flows in the rlvers and streams and unstable streambanks, the public is advised to stay away from area
watercourses.
SVCA staff will be mon¡toring conditions as they evolve, and further statements will be issued as warranted.
This message is in effect until f 1 :00 am on Monday, April 14, 201 4, unless a further statement is issued.
Contact: Gary Senior, Shannon Wood
Conf¡rmation of receipt of this message: not required
End of Message
ll
SVCA Flood Contingency Plan 2018
FLOOD WARNING
SAUGEEN VALLEY CONSERVATION AUTHORITY
Tel: (519) 367-3040 Fax: (519) 367-3041 Website: www.svca.on.ca
Message Number: 2003.1.2
lssued at: 10 am, April6,2003
lssued b!¿ SVCA Flood Forecast Centre
To:
Watershed Media
OPP
Southgate, West Grey
SVCA Board of Directors
MESSAGE:
A rapid rise in temperatures and projected rainfalls of 30 -40 mm, will escalate the melting of the heavy
snowpack in the upper watersheds. Latest snow course readings indicated in excess of 150mm water
content on the ground. Significant flooding is expected to occur within the headwater areas of the South
Saugeen, Beatty Saugeen, and main Saugeen above Durham. Existing flood control works in potentially
affected urban centres will contain the peak flows expected, but widespread flooding will occur within the
floodplains in rural areas. All municipal flood co-ordinators in the affected municipalities are advised to notiff
those residents of the pending high water and possible evacuation as needed.
Update: will be issued at 4 PM today
Contact: Gary Senior, Shannon Wood
Confirmation of receipt of this message: Required
l2
- End of Message -
SVCA Flood Contingency Plan 2018
CONTINGENCY PIAN DISTR¡BUTION LIST
This document ¡s ¡ssued to:
Municipal and county governments located within the jurisdictional boundaries
of the Saugeen Valley Conservation Authority
Members of the Saugeen Valley Conservation Authority
Saugeen Valley Conseruatíon Authority staff
Police services serving the Watershed
News media services serving the Watershed
Provincial and federal members of Parliament within the jurisdiction of the
Saugeen Valley Conservation Authority
Ontario Ministry of Natural Resources and Forestry
- Owen Sound Area Office, Midhurst and Guelph District Offices
- Surface Water Monitoring Centre in Peterborough
Ontario Ministry of Communfty & Social Services, Owen Sound
Canadian Red Cross (Owen Sound)
Union Gas
Enbridge Gas
Westario Power
Hydro One
Wellington North Power lnc.
Veolia Water Canada
L3
Saugeen Valley Conservation Authority Flood Contingency Plan
Revised February 2018
ITOOD EMERGENCY CONTACT IIST
SAUGEEN VAttEY CONSERVATION AUTHORIW
Flood Forecast Centre / Administration / Media Services
alley
5augeen Valley conservation Authority - Administration centre (519) 367-3040
OFFICE
RESIDENCE
ADMINISTRATION
Wayne Bro hma n, General Manager/Secreta ry- Treasu rer
5L9-367-3040 x 232
Cell 519-369-7206
5r9-745-2603
w.brohman @svca.on.ca
FTOOD FORECAST CENTRE
Gary Senior, Senior Manager, Flood Warning
519-367-3040 x 234
Cell 519-369-4469
519-364-5432
& Land Management [email protected]
FTOOD FORECAST CENTRE - ATTERNATE STAFF
Jo-Anne Harbinson, Manager, Water Resources
519-367-3040 x 235
Cell 5L9-369-4284
519-364-6548
& Stewa rdsh i p Services i. ha rbinson @svca.on.ca
Shaun Anthony, Water Quality Specialist
[email protected]
519-367-3040 X 239
Cell 519-369 -8247
226-374-8891
NEWS MEDIA SERVICES
Shannon Wood, Manager, Communications
s.wood @svca.on.ca
519-367-3040 x 229
Cell519-69-4295
519-367-2602
POTICE SERV¡CES
OFFICE
Fax
Ontario Provincial Police, Communications Centre
Supervisor [email protected]
1-888-310-1122
5L9-680-4697
Wingham - (calls are forwarded to Goderich)
5L9-357-1331_
Huron Countv (Goderich)
5r9-524-8314
Wellington Countv ffeviotdale)
5L9-343-5770
5L9-343-5780
South Bruce Counties (Kincardine)
519-396-3341
Grey County (Chatsworth)
5r9-794-7827
s19-794-3966
Walkerton
519-881-3130
s19-881-3139
MunicipalPolice
Hanover Police Services Dispatch
stg-364-24tt
519-376-6131
West Grey Police Services Dispatch
519-37L-6911
519-376-6131
Saugeen Shores Police Services Dispatch:
Admin:
519-832-2500
519-832-9200
519-389-4257
14
Saugeen Valley Conservation Authority Flood Contingency Plan
Revised February 2018
WATERSHED NEWS MEDIA SERVICES
Rad io, Television Stations
CKNX Radio 920 AM & tM IOL.7 /94.5 Classic Rock
Wingham News Manager: Steve Sabourin
1-800-265-3031
or (519) 357-1310 x3226
CKNX Radio Newsroom
Fax (5L9) 357-3860
Email: news.wineham@ blackburnradio,corn
CTV - Wingham office (satellite office)
- Wingharn office - Scott Miller cell: 519-881.-6039
Email: scott. miller@ bellmedia,ca
CTV London:
Email: [email protected]
Assignment Editor: MattThompson, Kathy Rumleski
24 hr. (5L9) 686-8810 x72L8
Fax (519) 357-4398
Fax (519)-668-3288
98 - The Beach Radio Station - 97 .8, Port Elgin
Email: [email protected]
Cra ig Power, Cell: 647 -88O-49I2
(s19) 832-9898 or (519) 832-9800
Fax (519) 832-9808
CTV, Kitchener
Email: news@ kitchener.ctv,ca
(5191 7 4I-440 L newsroo m
Channel 6 News (Eastlink), Listowel
Email : [email protected]
1-866-286-3484
Fax (519) 29L-5935
Bayshore Broadcasting (Owen Sound)
News Director: Kevin Bernard
news@ bavshorebroadcasti ns. ca
(s19) 376-203o x228
Cell: 519-379-0537
Fax l,5191377-4242
Goderich News Station (Sister Station to OS Bayshore
Broadcastíng) 99 The Beach
NewsDirector:FadiDidi [email protected]
5t9-6L2-LL49
Fax 51"9-612-1050
8L01 FM Radio & CHAY FM, Barrie
Email : news(ô93lfreshradio.ca
newstô 101lbisfm.com
(7O5) 726-LOLL
The Dock 92.3 (CJOS FM)
(519) 470-6397 (news)
Fax (519) 47O-763L
Email : [email protected]
Bluewater Radio 91-.3 FM, Hanover
Cell 370-9090 or (519) 364-0200
Fax (519) 364-5L75
Email: info@ bluewaterradio.ca
88.7 The River, Mount Forest - email: [email protected]
News Editor - Rob Mattice [email protected]
519-509-0887
Newspapers
Owen Sound Sun Times (News Room)
5L9-376-2250 x 514328
Fax (519) 376-7LgO
Email: [email protected]
Kitchener-Waterloo Record
1-800-265-826 L x 8945602
News Room (519)895-5602 (direct line)
News Room Fax (519) 894-3829
Email: [email protected]
London Free Press
Email: lfp,[email protected]
Greg Van Moorsel, News Editor: [email protected]
Newsroom Tip line (5L91667-4546
5L9-667-4550
15
Saugeen Valley Conservation Authoríty Flood Contingency Plan
Revised February 2018
MINISTRY OF NATURAL RESOURCES AND FORESTRY
FTOOD RESPONSE PERSONNEI.
FOR SAUGEEN WATERSHED
Office
Residence/Cell
Local Response Coordinator
MNR, Owen Sound Area Office
Resources Management Supervisor - Tracy Allison
Tracv.Allison @ontario.ca
(s19)37L-67s1
Grey & Bruce Counties
Fax (519) 372-3305
Alternate:
Shawn Carev, District Manaser
17051725-7561
(Midhurst District)
Fax (705)725-7584
Sh a wn. c a rev @o n t?Iie.ca
16