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MUNICIPALITY OF EAST FERRIS
COMMUNITY EMERGENCY PLAN
February 28, 2023
An Emergency means:
"A situation or impending situation that constitutes a danger of major proportions that could
result in serious harm to persons or substantial damage to property and that is caused by the
forces of nature, a disease or other health risk, an accident or an act whether intentional or
otherwise."
Emergency Management
And Civil Protection Act
Cover Page February 28, 2023
COMMUNITY EMERGENCY PLAN FOR THE MUNICIPALITY OF EAST FERRIS
- TABLE OF CONTENTS -
SECTION
PAGE
Cover Page
Table of Contents:
Authorities...............................................................................................
1
Introduction.............................................................................................
2
Distribution of Copies..............................................................................
3
Abbreviations / Definitions.....................................................
4
Service Area Covered - Municipality Map........................Figure 1.... 5
Service Area Covered - Maintenance List........................................ 6
Administrative Framework..................................................... Figure 2.... 7
Community Emergency Procedural Flow Chart..................... Figure 3..... 8
Primary Emergency Command Centre Floor Plan................ Figure 4..... 9
Secondary Emergency Command Centre Ground Floor Plan... Figure 5..... 10
Secondary Emergency Command Centre Upper Floor Plan... Figure 6..... 11
Evacuation Centre...................................................... Figure 7.... 12
1.0
Mission Statement.........................................................................13
2.0
Service Area and Emergency Command Centre (ECC/EOC)
& Evacuation Centre .........................................................13
3.0
Composition of the Community
Control Group for the Municipality of East Ferris..............................14
4.0
Activating the Plan............................................................................. 15
5.0
Responsibilities of the Head of Council............................................. 17
6.0
Responsibilities of the Chief Administrative Officer........................ 18
7.0
Responsibilities of the Community Control Group.......................... 19
8.0
Responsibilities and Functions of the Police Services...................... 20
9.0
Responsibilities and Functions of the Fire Department................... 21
10.0
Responsibilities and Functions of Public and Private Utilities........ 22
11.0
Responsibilities and Functions of the Municipal Public Works
Department......................................................................... 23
12.0
Responsibilities of the District Health Unit...................................... 24
13.0
Responsibilities of the Emergency Medical Services ...................... 25
14.0
Responsibilities of Community Social Services................................ 26
15.0
Responsibilities of the Clerk's Department....................................... 27
16.0
Responsibilities of the Red Cross................................................... 27
17.0 Responsibilities of the Scribe.............................................. 27
18.0
Responsibilities of the CEMC........................................................... 28
19.0
Updating the Community Emergency Plan............................ 28
Table of Contents February 28, 2023
- APPENDICES -
PAGE
Appendix A - Quick Guide........................................................................... 29
Appendix B - Emergency Operations Control Group Call-Out List..............30
Appendix C - Designated Reception / Evacuation Centers........................... 31
Appendix D - Dangerous Goods and Spills.......................................32
- Health Service Agencies.......................................... 33
- Media................................................................ 34
- Municipal Support Staff.......................................... 35
- Other Support Agencies........................................... 36
- Provincial Ministries and Agencies.............................. 38
- School Boards...................................................... 39
- Social Service Agencies........................................... 40
- Transportation...................................................... 41
- Utilities & Fuel................................................... 42
Appendix E - Request for Additional Assistance............................. 43
Appendix F - Diesel Fuel/ Fuel Oil and Gasoline Requirements/Supplies.. 44
Appendix G - Business / Additional Supplies and Services List...........
45
Appendix H - Critical Infrastructure............................................................ 48
Appendix I - Volunteer Registration Form...................................
49
Appendix J - Event Log ....................................................
50
Appendix K - Declaration of Emergency....................................... 51
Appendix L - Termination of Declaration Emergency........................ 52
Appendix M - Checklist of Declaration of Emergency........................ 53
Appendix N - Community Risk Profile (HIRA)................................ 58
Appendices February 28, 2023
-1-
AUTHORITIES
The first emergency plan for the Municipality of East Ferris was enacted on December 12,
1989 under By-law #1556. This original plan has been replaced by the community
emergency plans adopted by Council on December 30, 2004 under By-law # 2075 with the
authority of the Emergency Management Act, 2003 and under By-law #2155 adopted by
Council on December 22, 2006 under the authority of The Emergency Management and
Civil Protection Act, R.S.O. 1990, Chapter E.9.
This is Schedule 'A' to By-law # 2023-09 passed by Council for the Municipality of East
Ferris on the 28th day of February, 2023 which contains changes and revisions made to the
previous Community Emergency Plan under By-law #2220 and which replaces all
previously adopted plans. By-law 2023-09 is passed under the authority of The Emergency
Management and Civil Protection Act, R.S.O. 1990, Chapter E.9.
Revisions to the Community Emergency Plan under By-law #2220 were undertaken to
update certain parts of the plan such as language, a complete appendices review and the
location of the primary Emergency Operations Control Centre.
Mayor, Pauline Rochefort
CAO, Jason Trottier
Page 1 February 28, 2023
-2-
INTRODUCTION:
By their nature, emergency incidents require coordinated responses by a number of
agencies, under the direction of elected and appointed officials. They are distinct from
routine operations carried out by these agencies under day-to-day procedures.
Emergencies may include: - transportation accident (rail/aircraft/etc.), power failure
(winter), power outage (black out of long duration), wind storm/tornado, winter ice
storm, pandemic, uncontrollable fire, power failure (summer), flooding, explosions,
building/structural collapse or any threat of the foregoing, in which immediate remedial
action will be required by the Municipality of East Ferris.
This plan has been formulated to assign responsibilities and to guide the immediate
actions of key officials in the first few critical hours after the onset of an emergency and
until such time as the emergency is over.
For this plan to be effective, it is essential that all concerned be made aware of its
provisions and that every official and department be prepared to carry out their assigned
functions and responsibilities in an emergency.
Regular exercises will be staged to ensure the arrangements embodied in this plan are
kept current and that all are kept familiar with its provisions. Department heads should
likewise review and keep up to date their own procedures and arrangements for
responding to emergencies.
NOTE:
Located at the bottom of each page, is an updated date. This date will identify the page
and the most current update (if any). The most current update is kept in the Office of the
CAO and Office of the Fire Chief. Inquiries related to this document can be made at
705-752-2740.
Copies of this plan, not including the appendices, are available at the Municipal Office at
25 Taillefer Road Corbeil, Ontario, or on the Municipal website at eastferris.ca.
Page 2 February 28, 2023
-3-
Distribution of Copies (Number)
List of who (ie, mayor, etc.) and what agencies (ie, police, ambulance) have copies and how
many copies.
1.
Mayor
2.
Deputy Mayor
3.
CAO
4.
Clerk
5.
CEMC
6.
CEMC (Alternate)
7.
Fire Chief
8.
Director of Public Works
9.
Scribe
10.
Corbeil Emergency Kit
11.
Astorville Emergency Kit
12.
Municipal Website
Copies of appendices to:
1.
Mayor
2.
CAO
3.
CEMC
4.
CEMC (Alternate)
5.
Fire Chief
6.
Director of Public Works
7.
Scribe
8.
Corbeil Emergency Kit
9.
Astorville Emergency Kit
Page 3 February 28, 2023
-4-
Abbreviations / Definitions
1. CANUTEC
means 'spills information and emergency centre'
2. CAO
means 'Chief Administration Officer' for the Municipality of East
Ferris
3. CEMC
means 'Community Emergency Management Coordinator' as
appointed by the Council for the Municipality of East Ferris
4. CEP
means 'Community Emergency Plan' (see By-law # 2075)
5. CEMPC
means 'Community Emergency Management Program Committee' as
appointed by Council for the Municipality of East Ferris
6. CERV
means 'Community Emergency Response Volunteer'
7. DNSSAB
means 'District of Nipissing Social Services Administration Board'
8. ECC
means 'Emergency Command Centre' or EOC 'Emergency Operation
Centre' for the Municipality of East Ferris
9. EMA
means 'Emergency Management Act (Bill 148) 2003'
10. EMO
means 'Emergency Management Ontario'
11. EMS
means 'Emergency Medical Service'
12. ESM
means 'Emergency Site Manager'
13. HAZMAT
means 'Hazardous Materials'
14. HIRA
means 'Hazard Identification and Risk Analysis'
15. MECG
means 'Municipal Emergency Control Group'
16. MECP
means 'Ministry of Environment, Conservation and Parks'
17. NNCCAC
means 'Near North Community Care Access Centre'
18. OCWA
means 'Ontario Clean Water Agency'
19. PEOC
means 'Provincial Emergency Operations Centre'
20. PEP
means 'Provincial Emergency Plan'
21. PNEP
means 'Provincial Nuclear Emergency Plan'
22. PSEPC
means 'Public Security Emergency Preparedness Canada'
23. PTSC
means 'Partnerships Towards Safer Communities'
24. SAC
means 'MOE Spills Action Centre'
25. SIT REP means 'Situation Report Form,' usually from EMO/PEOC
26. TEAP
means 'Transportation Emergency Assistance Plan'
27. VCARS
means 'Victim Crisis Assistance and Referral Service'
Page 4 February 28, 2023
-5- (Figure 1)
Page 5 February 28, 2023
Roads NOT Maintained by Municipality
Ashwood Drive
Lakeside Lane
Osborne Lane (N and S)
AZ Road
Loon Lane
Raspberry Lane
Bay Lane
MacDonald Terrace (E
& W)
Road to the Isles
Bayshore Lane
Madison Lane
Roy Road
Bayview Road
Maple Cove Road
Shady Lane
Birchill Road
Maple Lane
Shirlfred Lane
Cherry Lane
Marina Road
Souliere Lane
Deer Run Lane
Martyn Lane
South Bay Lane
Doucette Lane
Montcalm Lane
Stoneclough Lane
Ellas Lane
Morgan Road
Sunrise Lane
Ethier Road
Morris Lane
Sure Strike Road
Forest Lane
Mullins Lane
Trail's End Road
Gauthier Road
Narrows Road
Trillium Lane
Islandview Lane
Northwoods Drive
Turgeon Lane
Kyle Road
Oban Ayr Lane
Whispering Pines Lane
One Mile Road
Woodcliff Road
Page 6 February 28, 2023
Roads Maintained by Municipality
Astor Street (N & S)
Edmond Road
Oakridge Drive
Astorville Road
Eglinton Road (N & S)
Ouellette Road
Belecque Road
Fay Road
Pargeter Drive
Bertha Road
Groulx Road
Park Drive
Big Moose Road
Guillemette Road
Perron Cresent
Blanche Road
Hillcrest Road
Philip Road
Booth Road
Hillside Road
Quae Quae Road
Carriere Road
Hurtubise Road
Ridgemount Drive
Catherine Drive
Johnson Road
Roger Road
Cedar Bay Road
Edmond Road
Scottsfield Road
Centennial Crescent
Eglinton Road (N & S)
South Shore Road
Champagne Road
Fay Road
Stepping Stone Drive
Corbeil Road
Knutson Road
Taillefer Road
Degagne Road
Lake Nosbonsing Road
Trappers Court
Denise Drive
Laundon Lane
Treadlightly Drive
Derland Road
Lavigne Road
Village Road
Dube Road
Leroux Road
Voyer Road
Dugas Road
MacPherson Drive
Waukegan Road
Durrell Road
Marina Road (1st
200m)
Dyment Road
Meadow Drive
Figure 2
Administrative Framework
Federal & Provincial Governments
EMO / POC
- assistance if required
- technical expertise
Municipality Departments, Local Support Agencies, Utilities, Businesses
- support resources - front line staff
- reception services - evacuation services
- volunteer services - specialized equipment services
Local Support Agencies
- front-line response/assessment - Red Cross
- monitoring - Salvation Army
- plan activation - St-John Ambulance
-ambulance - Amateur Radio Club
-OPP - LIPI
-North Bay - Parry Sound District Health Unit
Figure 2 -7- February 28, 2023
Municipal Emergency Control Group
Mayor or Deputy Mayor as
alternate
Emergency Information Officer or alternate
Treasurer or alternate
Scribe or alternate
Fire Chief or alternate
CEMC or alternate
Chief Administrative Officer or
Clerk as alternate
Director of Public Works or alternate
Figure 3
Community Emergency Procedural Flow Chart
1. Initial Emergency Report
2. Fire/Police/Ambulance Response
3. On-site Assessment
4. Activate Municipal Emergency Control Group
5. MECG to issue advisory, monitor and advise EMO
6. Area Designated for Emergency by Mayor
NO
YES
Declare 'possible'
Emergency
Ceased
Fax Declaration to
EMO
Inform Concerned
Agencies
7. Local Utilities
7. Emergency & Medical Services
7. Municipal Departments & Community
Groups
8. MECG Monitors Response
Activities
9. Request Provincial (EMO)
Assistance (if required)
10. Go to 6
Figure 3 - 8- February 28, 2023
February 28, 2023
Page 9
-
10 -
-13-
1.0
MISSION STATEMENT
1.1
The Municipality of East Ferris through careful and comprehensive Emergency Planning, shall
mitigate the impact that an emergency may have on the residents and businesses of the
Municipality of East Ferris and those individuals and organizations actually involved in the
emergency situation.
2.0
SERVICE AREA & EMERGENCY COMMAND CENTRES (ECC/EOC) AND
EVACUATION CENTRES.
2.1
The area of service covered by this Plan shall include the Corporate Limits of the Municipality of
East Ferris (See Figure 1) and may include assistance to other communities.
2.2
The Primary ECC/EOC is the municipal offices located at 25 Taillefer Road in Corbeil, Ontario.
(See Figure 4)
2.3
The Secondary ECC/EOC is the East Ferris Community Centre located at 1267 Village Road in
Astorville, Ontario which includes the Municipal Library. (See Figure 5)
2.4 Evacuation Centres consist of the East Ferris Community Centre located at 1267 Village Road in
Astorville, St. Thomas d'Aquin school located at 1245 Village Road in Astorville, the Corbeil
Park Hall located at 392 Highway 94 in Corbeil and the Ferris Glen Public School located at 30
Voyer Road in Corbeil.
Page 13 February 28, 2023
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3.0
COMPOSITION OF THE MUNICIPAL EMERGENCY CONTROL GROUP FOR THE
MUNICIPALITY OF EAST FERRIS.
3.1
All emergency operations shall be directed and controlled by a group of officials responsible for
providing the essential services needed to minimize the effects of the emergency on the
Municipality. This will be known as the "Community Control Group". It will consist of the
following:
3.1.1 Mayor or Deputy Mayor as alternate;
3.1.2 Chief Administrative Officer or Clerk as alternate;
3.1.3 Scribe or alternate;
3.1.4 Fire Chief or alternate;
3.1.5 CEMC or alternate;
3.1.6 Director of Public Works or alternate;
3.1.7 Emergency Information Officer or alternate; and
3.1.8 Treasurer or alternate.
3.2
The Services, Agencies or Officials listed below or appended to this Plan may operate in support
of the Municipal Emergency Control Group as, and when required. Notification will be passed
onto them by the CAO or the Municipal service with whom they normally operate.
3.2.1 The Deputy Clerk or alternate.
3.2.2 The Chief Building Official or alternate.
3.2.3 Emergency Medical Services.
3.2.4 All resources of other Municipal Departments.
3.2.5 General Manager of Union Gas or alternate.
3.2.6 Manager of Hydro One or alternate.
3.2.7 Emergency Social Services - Nipissing.
3.2.8 Manager of Bell Canada or alternate.
3.2.9 Base Operations Officer, C.F.B., North Bay, or alternate.
3.2.10 The Manager of the North Bay - Mattawa Conservation Authority or alternate.
3.2.11 The Operations Manager, Trans Canada Pipelines Ltd., or alternate.
3.2.12 The Acting Treasurer or alternate.
3.2.13 The secretary/administrative assistant or alternate.
3.2.14 LIPI - Low Income People Involvement of Nipissing.
3.2.15 Red Cross
3.2.16 OPP
3.2.17 North Bay-Parry Sound District Health Unit
3.2.18 Others
Page 14 February 28, 2023
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4.0
ACTIVATING THE PLAN
4.1
This Plan will be formally activated when an emergency is considered by the MECG, through the
Head of Council to be of such magnitude as to warrant its use or 'declaration' as an emergency.
Preliminary Phase (Emergency Services)
4.2
In the preliminary phase, the senior officers of the Police, Fire and Ambulance services on-site
will gather soon after arrival and assess the incident.
4.2.1 If the incident can be dealt with under normal procedures, then the response continues.
4.2.2 If the incident could expand to become a community emergency, one of the senior officers
on site would contact 9-1-1 and request notification of the MECG as per the list supplied
in the EMP. Monitoring should continue.
Secondary Phase (MECG Members)
4.3
The secondary phase of activation will be made by a member of the MECG, who receives the
initial warning and/or arrives first on the scene of the emergency.
4.3.1 The notification may be activated by the Mayor, Chief Administrative Officer, the Fire
Chief, the Police Official, the Director of Public Works, the CEMC or a designate of any
of the above mentioned.
4.3.2 Upon activation, this person will notify other members of the MECG and provide the
description of the emergency, instruct them to remain on standby or assemble at the ECC
and ensure it is understood by each person called.
4.3.3 Persons on the notification list will be called in order, starting with the CAO (see
Appendix 'I').
4.3.4 If the primary person cannot be reached at any of the listed numbers, telephone the
alternate. Note and record time of attempted contact.
4.3.5 If neither can be reached, go on to the next appointment on the list.
Page 15 February 28, 2023
-16-
4.3.6 Once the end of the list has been reached, try again to reach those who were not available
on the first attempt.
4.3.7 Record the exact time each person was reached, or the time of attempted contact.
4.3.8 In the event a contact person or their designate cannot be reached, the Head of
Council shall formally request the co-operation of the agency or organization.
4.4
On receiving the Emergency Alert, the members of the MECG will assemble at the ECC in the
municipal offices at 25 Taillefer Road or if necessary at the alternate location at the East Ferris
Community Centre at 1267 Village Road in Astorville. Liaison of radio systems will be
established at the site.
4.4.1 The CAO will exercise overall control, pending the arrival of the Mayor or Alternate, at
the ECC.
4.4.2 Public Works and Services will provide a mobile radio for the use of the CCG.
4.4.3 Other support services and agencies may be contacted for assistance (see Appendix "IV").
4.5
The Public Information Officer will be apprised of the incident and will make contact with local
Media at the earliest possible opportunity to release information in conjunction with OPP.
4.5.1 Media contact with members of the MECG will be through the Public Information
Officer only, unless otherwise indicated.
4.5.2 When it is deemed to be safe and feasible, the MECG may arrange for the safe conduct of
media representatives to a point as close as possible to the incident site.
Page 16 February 28, 2023
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5.0
RESPONSIBILITIES OF THE HEAD OF COUNCIL
5.1
The responsibilities and functions of the Mayor in an Emergency shall be as follows:
5.1.1 In the absence of the CAO, activate the emergency notification system.
5.1.2 On the advice of the other members of the MECG, officially declare an Emergency to
exist.
5.1.3 On the advice of the other members of the MECG, officially declare the Emergency
terminated.
5.1.4 On consultation with members of the MECG, request Senior Government assistance.
5.1.5 As the Head of Council, inform other members of Council of incident status from time-to-
time.
5.1.6 Take on duties of the Public Information Officer and review substance of Information
Notices prior to release.
5.1.7 Authorize expenditures for implementation of the Community Emergency Plan.
Page 17 February 28, 2023
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6.0
RESPONSIBILITIES OF THE CHIEF ADMINISTRATIVE OFFICER
6.1
The responsibilities of the Chief Administrative Officer in an emergency shall be as follows:
6.1.1 Activate the emergency notification system (see flow chart on page 7).
6.1.2 As the Operations Officer, coordinate all operations within the ECC, including the
scheduling of regular meetings.
6.1.3 Advise the Mayor on policies and procedures, as appropriate.
6.1.4 Assist the Public Information Officer with the preparation of major announcements and
media releases prepared by the MECG.
6.1.5 Ensure that a communication link is established between the MECG and the ESM and
response team at the site.
6.1.6 Call out additional Municipal staff to provide assistance, as required.
6.1.7 Under extenuating circumstances, appeal for volunteers.
6.1.8 Arrange for clerical assistance in support for the discussions and actions of the MECG.
Page 18 February 28, 2023
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7.0
RESPONSIBILITIES OF THE MUNICIPAL EMERGENCY CONTROL GROUP
7.1
Declaration and Termination of Emergency shall be the official task of the Mayor or alternate,
upon the advice given by the Emergency Control Group.
7.2
The following actions may be taken in an Emergency:
7.2.1 Select / appoint an appropriate ESM usually the highest ranking operational Incident
Commander from the lead organization, (ex. Police, Fire, Ambulance etc.)
7.2.2 Coordinate the evacuation of those buildings within the "Emergency Area" which are
themselves considered dangerous or in which the occupants are considered to be in danger
from some other source.
7.2.3 Selection of an assembly area at which additional manpower and equipment of all services
will gather.
7.2.4 Coordinate the dispersal groups of people who, by their presence, are considered to be in
danger, or whose presence hinders in any way the efficient functioning of the operation.
7.2.5 Arrange for the accommodation and maintenance on a temporary basis of any residents
who are in need of assistance due to displacement as a result of the Emergency.
7.2.6 Arrange for the calling out and deployment of any Municipal equipment and personnel.
7.2.7 Request the assistance of personnel and equipment of voluntary and other agencies not
under Municipal control as may be required for emergency operations (see Appendix No.
IV).
7.2.8 Utilize the Mayor or designate as Public Information Officer for the issuance of accurate
releases to the Media, and for the distribution of authoritative instructions to the general
public.
7.2.9 Establish a Registration and Inquiry Centre to handle individual requests for information
concerning all aspects of the Emergency.
7.2.10 Arrange for discontinuance of any service within the "Emergency Area" without notice to
the consumer, if such services constitute a hazard, upon consultation with the local Utility
involved.
7.2.11 Assist in the provision of emergency medical and health services.
Page 19 February 28, 2023
-20-
7.2.12 Request assistance from other Government Agencies, either Civilian or Military, should
the resources of the Municipality of East Ferris be insufficient to control the Emergency.
7.2.13 Arrange inspections for the safe and orderly re-occupation of all premises within the
designated Emergency Area.
7.2.14 Maintain a written record of MECG discussions and actions taken during the incident.
8.0
RESPONSIBILITIES AND FUNCTIONS OF THE POLICE SERVICES
8.1
The responsibilities and functions of the Ontario Provincial Police in an Emergency shall be as
follows:
8.1.1 Provide an ESM, as required, at the direction of the MECG
8.1.2 Assume overall security control at the incident and at the ECC.
8.1.3 Control and disperse crowds within the Emergency Area.
8.1.4 Control traffic to facilitate the movement of emergency vehicles both in and out of the
Emergency Area. This will include designation and traffic control for the Evacuation and
Emergency access routes.
8.1.5 Designate an Inner Perimeter to control and disperse people and equipment within the
Emergency area.
8.1.6 Conduct any required evacuation.
8.1.7 Arrange for the maintenance of law and order in any community emergency evacuation
centre.
8.1.8 Ensure the protection of property against looting within the Emergency Area.
8.1.9 Advise the Coroner in the event of fatal casualties.
8.1.10 Request the assistance from any other Police Services when deemed necessary.
8.1.11 Conduct any Police Services investigations that may be required by Law.
Page 20 February 28, 2023
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9.0
RESPONSIBILITIES AND FUNCTIONS OF THE MUNICIPALITY OF EAST FERRIS
FIRE DEPARTMENT
9.1
The responsibilities and functions of the Municipality of East Ferris Fire Department in an
Emergency shall be as follows:
9.1.1 Provide an ESM, as required, at the direction of the MECG
9.1.2 Conduct all operations connected with the fighting of fires and fire rescue services.
9.1.3 Activate the Nipissing-Parry Sound Mutual Fire Aid System, if it is deemed necessary.
9.1.4 Determine if additional special equipment or supplies will be required and, if so, make the
necessary arrangements for procurement (e.g., air-packs, special protective clothing, etc.).
9.1.5 Provide equipment and manpower to assist in pumping operations, if required.
9.1.6 Assist the Police Department in conducting any required evacuation.
9.1.7 Assist the Ambulance Services in providing emergency patient care and transportation at
the scene of an emergency.
Page 21 February 28, 2023
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10.0
RESPONSIBILITIES AND FUNCTIONS OF PUBLIC AND PRIVATE UTILITIES
10.1
The responsibilities and functions of Hydro One, Ontario Hydro, TransCanada Pipelines,
Enbridge Gas, Bell Canada, and any other Utilities in an Emergency shall be as follows:
10.1.1 Provide an ESM, as required, at the direction of the MECG.
10.1.2 Utilities Managers, if requested, will send a representative to advise the MECG.
10.1.3 Utilities will generally follow their usual Emergency procedures, but will coordinate
actions with the MECG.
10.1.4 Utilities will have responsibility for the following general functions:
i) Calling out their staff to the disaster site, checking buildings for safety and, where
necessary, cutting off supplies.
ii) Restoration of services, if interrupted, on a priority basis. This is to be decided by the
CCG in consultation with suppliers.
iii) Discontinuation of services to any consumer or group of consumers when authorized by
the MECG, and where this is considered necessary in the interests of public safety.
iv) Provision of alternative supplies, where necessary and practicable, e.g., temporary
electricity lines.
Page 22 February 28, 2023
-23-
11.0
RESPONSIBILITIES AND FUNCTIONS OF THE MUNICIPAL PUBLIC WORKS
DEPARTMENT
11.1
The responsibilities and functions of the Municipal Public Works Department in an Emergency
will be as follows:
11.1.1 Provide an ESM, as required, at the direction of the MECG.
11.1.2 Provide barricades and flashers at the site of the incident on receipt of the "Emergency
Alert".
11.1.3 Provide Municipal vehicles and equipment, together with operators as required.
11.1.4 Obtain information on rising flood waters as required.
11.1.5 Coordinate all snow clearing and removal operations.
11.1.6 Provide assistance in the event of hazardous material spills.
11.1.7 Organize and procure equipment for pumping operations.
11.1.8 Arrange for demolition of unsafe building on the recommendation of the Chief Building
Official, and excavation operations where required.
11.1.9 Advise the Police Department on alternate traffic routes during an emergency.
11.1.10Arrange for the disposal of sanitary and garbage waste including sewage disposal during
an emergency situation.
11.1.11Maintain liaison with private utility companies and make recommendations on
discontinuing private or public utilities where necessary in the interest of public safety.
Page 23 February 28, 2023
-24-
12.0
RESPONSIBILITIES OF THE DISTRICT HEALTH UNIT
12.1
The responsibilities of the Medical Officer of Health in an Emergency will be as follows:
12.1.1 Coordinates public health services with various MECG members and related agencies in
the EOC.
12.1.2 Provides advise to the public and local health care professionals on matters which may
adversely affect the public health unit within North Bay and Parry Sound District (ex.
toxic spills, water quality, air quality).
12.1.3 Liaises with Ontario Ministry of Health and Long-Term Care, Public Health Division and
area Medical Officers as required to augment and coordinate public health response as
required.
12.1.1 Monitor and approve potable drinking water supplies including approval of source and
treatment.
12.1.2 Food sanitation, including ensuring the sanitary control of food supplies at the point of
supply, during distribution, packaging and processing, providing advice on potentially safe
or contaminated foods, and providing information on mass feeding including storage, food
handling, personal sanitation and refuse disposal.
12.1.3 In the event of mass evacuation to a central location, the Health Unit will monitor the
provision of sanitary facilities, the safety of water supply and the food service system.
Provide surveillance for communicable disease outbreaks including illnesses such as
impetigo, scabies or lice infestations, respiratory-spread diseases such as influenza or
meningitis as well as enteric-spread diseases including salmonella, giardiasis and
campylobacter.
12.1.4 In the event of mass casualties, monitor the situation to ensure early and sanitary
disposition of human remains in order to eliminate the spread of disease.
12.1.5 Provide to the public as required, information and advice on pest control, personal
sanitation, emergency cleanups and disinfections, waste disposal and food and water
safety.
12.1.6 Provide any needed immunization, vaccine/antiviral storage, handing and distribution.
Initiate and implements mass vaccination clinics during outbreaks of disease within
affected municipalities.
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13.0
RESPONSIBILITIES OF THE EMERGENCY MEDICAL SERVICES
13.1
The responsibilities of the Emergency Medical Services are as follows:
13.1.1 Establish facilities at the incident site for on-scene triage / first aid and communications
with local hospitals.
13.1.2 Coordinate the response of all Emergency Medical and Hospital services and facilities.
13.1.3 Arrange for mass ambulance transportation where required.
13.1.4 Arrange for a balanced distribution of casualties to hospitals.
13.1.5 Arrange for relocation of patients to other hospitals outside of the Municipality, if
necessary.
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14.0
RESPONSIBILITIES OF COMMUNITY SOCIAL SERVICES
14.1
The responsibilities of Community Social Services in an Emergency will be as follows:
14.1.1 Provide social services assistance to any person in need of food, accommodation, clothing,
financial and personal counseling due to the emergency situation as per need test
(DNSSAB).
14.1.2 Arrange for the opening, operation, direction and supervision of sufficient Emergency
Welfare Centre required to provide the immediate emergency social services needed
(DNSSAB).
14.1.3 Low Income People Involvement (LIPI) through coordination with District of Nipissing
Social Services Administration Board (DNSSAB) will coordinate assistance to families in
need.
14.2
Emergency Social Services - Nipissing is a district wide emergency response program which
plays an important role in emergency management and provides the following services:
14.2.1 Provides primary services such as:
- Food/Water (vouchers, food bank distribution, etc.)
- Lodging (Short term)
- Clothing
- Financial Assistance for heat, hydro and propane
- Emotional support services
14.2.2 May also provide outreach services to those unable to leave their homes.
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15.0
RESPONSIBILITIES OF THE CLERK'S DEPARTMENT
15.1
If so instructed by the MECG, assist Community Services in the establishment of an
Information Centre.
15.2
Provide clerical services support to the MECG as required.
16.0
Canadian Red Cross
The Canadian Red Cross shall provide emergency social services for the immediate and continued well-
being of persons affected by a declared emergency (as per current Agreement). It is the responsibility of
the Red Cross to secure supplier Agreements for supplies procurement, volunteer resources and services
to provide the following five Emergency Social Services:
-
Registration and Inquiry Services
-
Emergency Feeding
-
Emergency Clothing
-
Personal Services
-
Emergency Lodging
17.0
RESPONSIBILITIES OF THE SCRIBE
17.1
The primary responsibility of the scribe is incident record-keeping.
17.2
The scribe takes and collects notes throughout the duration of an incident. They should
also take notes during meetings and teleconference calls as well as record key activities,
events, agreements and any matters of potential legal significance.
17.3
The scribe is responsible for following the incident commander at all times, taking notes at
all command meetings and documenting decisions made.
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18.0
RESPONSIBILITIES OF THE COMMUNITY EMERGENCY MANAGEMENT
COORDINATOR
18.1
Attend ECC and setup ECC for emergency operations
18.2
Provide advice and assistance to MECG as required (ex. Callouts, contacting support
agencies, organizing media meetings, etc.)
18.3
Provides briefs to incoming resources, attends provincial calls
18.4
Ensures information is organized and proper plans are being created such as the Incident
Action Plan at the EOC level
19.0
UPDATING THE COMMUNITY EMERGENCY PLAN
19.1
It will be the responsibility of the CEMC to review the Appendices to this document on an
annual basis for correctness of names and telephone numbers and distribute any changes
to the appropriate agencies and personnel.
19.2
It will be the responsibility of the CEMC to convene periodic meetings of the MECG in
order to review the public and private manpower and equipment resources available to
deal with Municipal Emergencies.
19.3
It will be the responsibility of the CEMC to conduct an Incident Debriefing with the
affected agencies within a reasonable time period after a recorded emergency incident
occurs.
19.4
It will be the responsibility of the CEMC to update, and keep updated, the Hazard
Identification and Risk Assessment (HIRA). The process of completing this assessment
provides the Municipality with better insight into their exposure, vulnerability, capability,
and capacity to hazards.
Page 28 February 28, 2023