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# Policy Manual
# 1. Administrative and Finance
| PDF Document | Policy # |
| --- | --- |
| FLAG RAISING AND PROCLAMATION POLICY | 1.10 |
| ACCOUNTABILITY AND TRANSPARENCY | 1.21 |
| ACCOUNTING FOR TANGIBLE CAPITAL ASSETS | 1.18 |
| ASSET RETIREMENT OBLIGATIONS POLICY | 1.25 |
| BOOKING OF COUNCIL CHAMBERS AND COMMITTEE ROOM | 1.11 |
| CIVIL MARRIAGE SOLEMNIZATION POLICY | 1.24 |
| COLLECTIONS (ACCOUNTS RECEIVABLE, TAX, WATER & SEWER) | 1.9 |
| EMPLOYEE POLITICAL ACTIVITY AND NEUTRALITY | 1.20 |
| EXTERNAL COMMUNICATIONS POLICY | 1.1 |
| FINANCIAL STATEMENT | 1.14 |
| INVESTMENTS | 1.15 |
| LONG TERM CAPITAL FINANCIAL PLAN | 1.19 |
| EXTERNAL COMMUNICATIONS POLICY | 1.1 |
| MEMBERSHIPS AND GRANTS | 1.16 |
| MUNICIPAL SIGNIFICANT EVENT POLICY | 1.27 |
| PROCUREMENT | 1.12 |
| PROVINCIAL OFFENSES ACT COLLECTION / WRITE OFF | 1.13 |
| PUBLIC NOTICE POLICY | Policy 1.8 |
| USE OF CORPORATE RESOURCES IN ELECTION PERIODS | 1.17 |
| PURCHASING CARD | 1.09 |
| USE OF CORPORATE LOGO, CREST POLICY | 1.28 |
| VIDEO SURVEILLANCE POLICY | 1.22 |
| CLAIMS HANDLING POLICY | 1.26 |
| SPONSORSHIP & NAMING RIGHTS | 1.29 |
# 2. Community Services
| PDF Document | Policy # |
| --- | --- |
| ACCESS TO RECREATION AND LEISURE | 2.6 |
| ALCOHOL | 2.1 |
| FACILITY RENTAL | 2.5 |
| MEMBERSHIP AND PROGRAMS | 2.15 |
| MUSEUM CONSERVATION | 2.14 |
| MUSEUM AND CULTURAL CENTRE COLLECTION MANAGEMENT | 2.10 |
| MUSEUM AND CULTURAL CENTRE EXHIBITION | 2.11 |
| MUSEUM AND CULTURAL CENTRE FINANCE | 2.9 |
| MUSEUM AND CULTURAL CENTRE INTERPRETATION & EDUCATION | 2.12 |
| MUSEUM AND CULTURAL CENTRE RESEARCH | 2.2 |
| MUSEUM AND CULTURAL CENTRE STATEMENT OF PURPOSE | 2.8 |
| PUBLIC ART | 2.3 |
| VANDALISM AND WILFUL DAMAGE | 2.7 |
# 3. Human Resources
| PDF Document | Policy # |
| --- | --- |
| ACCESSIBILITY STANDARDS FOR CUSTOMER SERVICE | 3.26 |
| CHILDREN'S COMPLEX DRESS CODE | 3.24 |
| CRIMINAL BACKGROUND CHECK | 3.13 |
| DISCONNECTING FROM WORK | 3.8 |
| DRESS CODE | 3.17 |
| EMPLOYEE APPRECIATION / RECOGNITION AND EXPRESSION OF CARE | 3.34 |
| EMPLOYEE CONDUCT | 3.7 |
| EMPLOYEE CONFIDENTIALITY | 3.4 |
| HEALTHY WORKPLACE PROGRAM | 3.23 |
| INDIVIDUAL ACCOMMODATION PLAN | 5.42 |
| INFORMATION TECHNOLOGY RESOURCES | 3.20 |
| LEAVE OF ABSENCE WITHOUT PAY | 3.5 |
| MANAGEMENT / NON-UNION BENEFITS | 3.10 |
| MANAGEMENT NON-UNION SALARY ADMINISTRATION | 3.6 |
| MUNICIPAL AND EMPLOYEE VEHICLES | 3.16 |
| PERFORMANCE APPRAISAL | 3.30 |
| PERSONNEL SELECTION | 3.15 |
| REPRESENTATION AND SPECIAL EVENT FUNCTIONS | 3.21 |
| RESPONSIBILITY ALLOWANCE | 3.19 |
| SMOKING | 3.1 |
| SOCIAL MEDIA CONDUCT | 3.27 |
| STAFF ATTENDANCE AT COUNCIL MEETINGS | 3.22 |
| STUDENT EDUCATION BURSARY PROGRAM | 3.12 |
| STUDENT EMPLOYMENT | 3.28 |
| TRAINING AND DEVELOPMENT | 3.2 |
| TRAVEL | 3.11 |
| VOLUNTARY CONTRIBUTIONS TO CHARITIES THROUGH PAYROLL DEDUCTION | 3.18 |
| VOLUNTEER FIREFIGHTER EMPLOYMENT | 3.14 |
| PREGNANCY AND PARENTAL LEAVE FOR MEMBERS OF COUNCIL | 3.31 |
| COUNCIL / STAFF RELATIONS | 3.32 |
| CHIEF ADMINISTRATIVE OFFICER (CAO) PERFORMANCE APPRAISAL | 3.33 |
| PUBLIC CONDUCT POLICY | 3.9 |
| VOLUNTEER POLICY | 3.4 |
# 4. Operations and Facilities
| PDF Document | Policy # |
| --- | --- |
| AIRPORT MANAGEMENT STRUCTURE MODIFIED | 4.25 |
| BOATERS USING THE SORTING GAP MARINA BOAT RAMP | 4.21 |
| CEMETERY INTERMENT | 4.16 |
| CONTRACTOR'S PROCEDURE FOR WORKING WITHIN TOWN'S RIGHT OF WAY | 4.14 |
| DEVELOPMENT FILL | 4.12 |
| DISCHARGE OF WTP CLARIFIER SLUDGE INTO THE SANITARY SEWER COLLECTION SYSTEM | 4.18 |
| DISCOUNTING OF AVIATION FUEL AT AIRPORT | 4.20 |
| INTERNAL USE OF TOWN OWNED EQUIPMENT | 4.3 |
| LANDFILL SITE GATE POLICY | 4.2 |
| OFF LOADING SODA ASH AT THE WATER TREATMENT PLANT | 4.19 |
| SELLING OR LOANING MATERIAL TO THE PRIVATE SECTOR | 4.13 |
| SOP A MAJOR CHLORING GAS LEAK IN THE EQUIPMENT ROOM AT THE WATER TREATMENT PLANT | 4.7 |
| SOP BACTERIOLOGICAL TESTING FOR WATER MAINS | 4.11 |
| SOP BREAKDOWN OF EQUIPMENT AT THE WATER TREATMENT PLANT | 4.6 |
| SOP DE-CHLORINATION | 4.10 |
| SOP DESTRUCTION OF WATER TOWER AND TREATMENT PLANT | 4.24 |
| SOP DISINFECTION OF WATER MAINS | 4.9 |
| SOP FLUSHING OF WATER MAINS | 4.8 |
| SOP HYDRO POWER OUTAGE FOR OPERATING THE POWER SYSTEM | 4.5 |
| SOP PANDEMIC SITUATION | 4.23 |
| SOP RAW WATER SOURCE CONTAMINATION | 4.4 |
| SOP THAWING OF WATER SERVICES USING DBH MACHINE | 4.26 |
| SOP UPLUGGING PRIVATE SANITARY SEWER SERVICES | 4.22 |
| SOP WATER MAIN BREAKS AND REPAIRS | 4.15 |
| USE OF PESTICIDES IN AND AROUND WATER WORKS | 4.17 |
| WINTER CONTROL OPERATIONS | 4.1 |
| STRATEGIC ASSET MANAGEMENT POLICY | 4.28 |
| Indigent Burial / Unclaimed Found Bodies Burials | 4.29 |
| TREE CANOPY | 4.30 |
# 5. Health and Safety
| PDF Document | Policy # |
| --- | --- |
| ACCIDENT INVESTIGATION | 5.5 |
| AIRPORT SAFETY | 5.39 |
| COMMUNICABLE DISEASE | 5.11 |
| CONFINED SPACE CONFINED SPACE FORMS: * CS ASSESSMENT * ENTRY PERMIT * HOT WORK PERMIT * BODY HARNESS INSPECTION CHECKLIST | 5.16 |
| CONTRACTOR OCCUPATIONAL HEALTH AND SAFETY | 5.9 |
| CRITICAL INJURY REPORTING AND INVESTIGATION | 5.6 |
| EMERGENCY PROCEDURES | 5.21 |
| EMERGENCY PROCEDURE DURING A THUNDER/LIGHTNING STORM | 5.38 |
| EQUIPMENT PURCHASE / REPLACEMENT | 5.15 |
| FIRE SAFETY PLAN | 5.37 |
| FIRST AID | 5.7 |
| FLUORIDE HANDLING POLICY | 5.26 |
| GENERAL SAFETY RULES | 5.32 |
| HAZARDOUS MATERIALS CONTROL | 5.12 |
| HEALTH AND SAFETY COMMUNICATION | 5.27 |
| HEALTH AND SAFETY ENFORCEMENT AND DISCIPLINE | 5.28 |
| HEALTH AND SAFETY TRAINING | 5.2 |
| HOT WORK | 5.18 |
| HOUSEKEEPING | 5.29 |
| INDIVIDUAL RESPONSIBILITY | 5.14 |
| INFECTION CONTROL | 5.42 |
| JOINT OCCUPATIONAL HEALTH AND SAFETY COMMITTEES | 5.3 |
| LOCKOUT / BLOCKOUT | 5.17 |
| MINISTRY OF LABOUR SITE VISITS | 5.13 |
| MODIFIED WORK PROGRAM | 5.23 |
| HEALTH AND SAFETY POLICY | 5.1 |
| PERSONAL PROTECTIVE EQUIPMENT | 5.8 |
| PHYSICAL DEMANDS ANALYSIS | 5.41 |
| REFUSAL TO WORK | 5.15 |
| REPORTING OF HAZARDOUS CONDITIONS | 5.30 |
| SIGNALER PROCEDURE | 5.25 |
| SOP - CIVIC CENTRE RE-OPENING DURING COVID-19 | N/A |
| STANDARD OF DRESS | 5.24 |
| STANDARD OPERATING PROCEDURES | 5.22 |
| TRAFFIC CONTROL | 5.35 |
| TRENCHING SAFETY | 5.36 |
| WHMIS COMPLIANCE | 5.33 |
| WORKING IN HIGH PLACES | 5.10 |
| WORKING IN THE VICINITY OF OVERHEAD ENERGIZED ELECTRICAL LINES | 5.31 |
| WORKPLACE HARASSMENT AND VIOLENCE * WORKING ALONE PROCEDURE * HOW TO DEAL WITH A POTENTIALLY VIOLENT PERSON OR SITUATION (APPENDIX C) * ZERO TOLERANCE FOR VIOLENCE SIGN (APPENDIX D) * CONTENTS OF AN EMERGENCY PLAN (APPENDIX F) * QUICK REFERENCE SHEET (APPENDIX G) | 5.34 & 5.34.1 |
| WORKPLACE INCIDENT REPORTING | 5.20 |
| WORKPLACE INSPECTION | 5.4 |
# 6. Standard Operating Procedures for Public Works & Memorial Sports Centre
| PDF Document | Policy # |
| --- | --- |
| Propane Handling (Memorial Sports Centre) | N/A |
| Propane Handling (Public Works) | N/A |
| Traffic Control on Public Works Job Sites | N/A |
| Rotary Lift Vehicle Hoist and Rolling Jacks | N/A |
| Filling Chlorine Acid Vats at the Memorial Sports Centre | N/A |
| Ice Edger Operation at the Memorial Sports Centre | N/A |
| SOP, 3500 psi Portable Pressure Washer | N/A |
| SOP, Working with Aspestos Cement AC Pipe | N/A |
# 8. Planning & Development
| PDF Document | Policy # |
| --- | --- |
| LOCAL IMPROVEMENT POLICY | 6.1 |
| SALE OF TOWN LANDS | 6.2 |
| MUNICIPAL CANNABIS POLICY | 6.3 |
| STREET NAMING AND RENAMING | 6.4 |
# 9. Governance / Council
| PDF Document | Policy # |
| --- | --- |
| COUNCIL REMUNERATION POLICY | 1.1 |
| POLICIES FRAMEWORK POLICY | 9.1 |
| PUBLIC COMPLAINT POLICY | 3.12 |
| VOLUNTEER & CITIZEN RECOGNITION POLICY | 9.2 |
| YOUTH COUNCILLOR POLICY | 9.4 |
| PROCEDURAL BY-LAW | |