By-law 2022-09 - Fees and Charges for Municipal Services
Gillies, Ontario
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## The Corporation of the Township of Gillies By-law no. 2022-09
## Being a By-law to establish fees and charges for municipal services
Whereas the municipal act, 2001, S.O. 2001, provides that a municipality may pass By-laws imposing fees or charges on any class of person; and
Whereas pursuant to the building code act, 1992, S.O. 1992 c 23 as amended, Council may require the payment of fees on applications for the issuance of building permits and prescribing the amounts thereof; and
Whereas the Corporation of the Township of Gillies deems it expedient to consolidate and update the fees and charges to be collected by the various departments of the Township of Gillies;
Now therefore the Council for the Corporation of the Township of Gillies enacts as follows:
1. Council hereby establishes the fees and charges as set out in schedule a of this By-law for the Township of Gillies (Gillies). The fees and charges will be subject to harmonized sales tax (HST) where applicable.
2. That the fees and charges shall be adjusted annually.
3. Despite paragraph 2, fees and charges may be adjusted as approved by Council, to recover at a minimum, respective service, administration, and capital costs, as well as costs for any other purpose in any amount permitted under applicable law.
4. Payment is received at the time of the transaction for which the fee or charge is imposed, or upon the due date specified in the terms of a contract signed by the township of an invoice issued by the township.
5. That any portion of a fee or charge that remains unpaid beyond the date fixed for payment shall bear interest at the rate of 1.25% after (30) thirty days and each month thereafter until such fee or charge is paid in full.
6. Persons having not prepaid for services shall be required to sign an Equipment/Operator Agreement (schedule "B"). That person will be required to demonstrate proof of residency or ownership in Gillies. The Treasurer shall issue an invoice, which will be mailed to the person who signed the Equipment/Operator Agreement, at the earliest opportunity. Invoices shall be provided, and payment received thirty (30) days from the date of the invoice. Late payments will be subject to interest as stated in item 5 of this By-law.
A person signing an Equipment/Operator Agreement is deemed to sign on behalf of every owner of the property. The Equipment/Operator Agreement contains a statement whereby the person signing the document expressly acknowledges that he or she has the authority of the other property owners to sign the document and bind all of them to the payment. Disputes with respect to this authority are disputes between the property owners and/or occupants themselves and cannot involve the township.
The Equipment/Operator Agreement contains a statement indemnifying the Corporation of the Township of Gillies, its Council, and employees, and releasing the above from any/all liability related to the request.
7. Where applicable, the Township of Gillies may add uncollected fees payable under this By-law, or any other By-law of the Township of Gillies that sets out fees for permits, purchases, licences, or other matters, to the tax roll for property owned by the person who owes the fees and collect them in like manner as municipal taxes are collected. As at the time they are added to the tax roll, the interest rate specified in item 5 shall cease to apply, and interest and penalties applicable to unpaid taxes shall apply instead.
8. That where this By-law established a fee and charge for a fee that also exists in another By-law that predates the effective date of this By-law, the fee and charge in this By-law shall be the applicable fee and charge and the other By-law is hereby effectively amended.
9. Should any part of this By-law, including any part of any schedule, be determined by a court of competent jurisdiction to be invalid or of no force and effect, it is Council's intention that such invalid part of this By-law shall be severable and that the remainder of this By-law including the remainder of the impugned schedule, as applicable, shall continue to operate and to be in force and effect.
## 10. General provisions
- a) All fees are payable to the township of Gillies, either at the time the service is requested, after the completion of the service or as invoiced by the township, as indicated in schedule "A".
- b) Schedule "A" "the fee schedule" attached hereto forms part of this Bylaw and may be amended from time to time as deemed required, through resolution by Council
- c) Schedule "A" "the fee schedule" shall be posted for public inspection
- d) Requests for services and/or documents may be provided in person, verbally and/or in writing
e)
## 11. Use of roads department equipment
- a) Fees are payable 30 days after the date of invoice, after which 1.25% interest will be charge on the first of each month thereafter
- b) The fee includes the use of the equipment and the operator
- c) Roads equipment will only be used by municipal staff within the boundaries of the township.
- d) An Equipment/Operator Agreement as outlined in item 6 must be Signed prior to work commencing.
12. All previous Fees and Charges By-laws are hereby repealed.
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hereby enacted and passed this 27 day of\_June 2022.
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The Corporation of the Township of Gillies
Reeve \_
Clerk
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## Township of Gillies Schedule "A" of By-law 2022-09
## Fees and charges
Fees information Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
If you request information under the Municipal Freedom of Information and Protection of Privacy Act you will be required to pay certain fees. The rules regarding payment and amount of fees are set out in the act and its regulations. Typical fee charges are summarized below
If you are requesting information about yourself, your request is considered a personal information request. All other requests for information, whether about a person other than yourself or about a government program or activity are considered general information requests. Fees charged for general information requests are different than those for personal information
Where anticipated fees are $25.00 or more, you will be given a free estimate. If the estimate of fees to be paid is $100.00 or more, you must pay a 50% deposit before your request is processed. For further information please contact the clerk.
## MFIPPA general information requests
| Service | Fee | Information |
|----------------------|--------|-----------------------------------------------------------------|
| Application fee | $5.00 | Payment required upon application |
| Search time | $7.50 | Per ¼ hour required to search and retrieve records |
| Record preparation | $7.50 | Per ¼ hour required to prepare records for release |
| Photocopying | $0.20 | Per page |
| Computer programming | $15.00 | Per hour if needed to develop a program to retrieve information |
| CD Rom | $10.00 | For each disk |
| NSF cheques | $40.00 | |
MFIPPA GENERAL INFORMATION REQUESTS 1
## MFIPPA personal information requests
| Service | Fee | Information |
|----------------------|--------|-----------------------------------------------------------------|
| Application fee | $5.00 | Payment required upon applicatior |
| Photocopying | $0.20 | Per 4 hour reauired to search and retrieve records |
| Computer programming | $15.00 | Per hour if needed to develop a program to retrieve information |
| CD ROM | $10.00 | Each disk |
| NSF cheques | $40.00 | |
MFIPPA PERSONAL INFORMATION REQUESTS 1
## Fee information
## Administrative fees
| Administrative fees | Fees | Information |
|----------------------------------------------------------------|----------|----------------------------------------------------------------------------------------------------------------------------------|
| Photocopying (black and white) | $0.50 | Per page Due upon receipt |
| Photocopying (colour) | $1.00 | Per page Due upon receipt |
| Fax | $5.00 | Per fax Due upon receipt |
| Research request (not MFIPPA) | $10.00 | Per ¼ hour due upon receipt |
| Zoning letter or Building letter | $50.00 | Per letter Due upon receipt |
| Cheque returns due to NSF | $50.00 | Each charge Added to tax account Due upon request |
| Tax certificates (for lawyers) | $50.00 | Each Due upon receipt |
| Tax registration fees (real tax) | varies | Based on Real Tax fee schedule Upon receipt Added to tax account |
| Tax registration fees (admin) | $1000.00 | Due upon receipt Added to tax account |
| Registered letter | $20.00 | Each letter Added to tax account Due upon receipt |
| Duplicate tax bill request | $10.00 | Each request Due upon receipt |
| Tax statement for income tax purposes | $10.00 | Each request Due upon receipt |
| Plans of subdivision | $150.00 | LRCA fee per application and LRPB fee as prescribed the Lakehead Rural Planning Board. |
| Plans of subdivision - clearance of conditions at registration | $150.00 | Due upon application LRCA fee per application and LRPB fee as prescribed the Lakehead Rural Planning Board. Due upon application |
ADMINISTRATIVE FEES 1
## Fee information
There is a $3.00 minimum fee for a license for any event
Lottery license fees
| Lottery fees | Fee | Information |
|---------------------|--------|------------------------------|
| Bazaar gaming event | $10.00 | Per wheel of fortune per day |
| Bingo | 3% | Of prizes upon receipt |
| Break open ticket | 3% | Of prizes upon receipt |
| Raffle | 3% | Of prizes upon receipt |
| 50/50 draw | $3.00 | Of prizes upon receipt |
LOTTERY FEES 1
## Fee information
## Road department fees
A minimum of 1-hour rental time is required for each piece of equipment.
| Roads department | Fees | Payment due |
|-------------------------------------------------------|-----------------------------------------------------------------|---------------------------------------------------------------------------|
| Entrance installation after permit has been approved. | $50.00 plus the cost of material and equipment | Due 30 days after date of invoice |
| Fire number replacement | $75.00 | Due 30 days after date of invoice |
| Civic number installation | $75.00 | Due 30 days after installation |
| Loader with operator | $155.00 | Per hour Due 30 days after date of invoice |
| Grader with operator | $185.00 | Per hour Due 30 days after date of invoice |
| Dump truck with operator | $155.00/hour | Per hour, plus market value of material Due 30 days after date of invoice |
| Backhoe with operator | $155.00/hour | Per hour Due 30 days after date of invoice |
| Snow plowing with operator | Estimate provided by Roads Maintenance Coordinator upon request | Due 30 days after date of invoice |
ROAD DEPARTMENT FEES 1
## Fee information Landfill department fees
| Landfill | Fees | Information |
|-----------------------------|--------|---------------------------------|
| Garbage bag tags | $2.00 | Individual tag Due upon receipt |
| Replacement validation tags | $5.00 | Each tag Due upon receipt |
| Temporary validation tags | $5.00 | Each tag Due upon receipt |
LANDFILL FEES 1
## Dog licencing information
DOG LICENSING FEES 1
| Dog | Fees | Information |
|-------------------------------------------------------------------|-----------------------------------------------------------------|-------------------------------|
| Dog impoundment fee (when brought to thunder bay animal services) | The actual cost based on billing by thunder bay animal services | Due upon receipt |
| Dog license | $10.00 | Each license Due upon receipt |
## Newsletter fees for advertising
| Advertising | Fees | Information |
|------------------|--------|-----------------------------|
| Full page ad | $30.00 | Payment required in advance |
| Half page ad | $20.00 | Payment required in advance |
| Quarter page ad | $15.00 | Payment required in advance |
| Business card ad | $10.00 | Payment required in advance |
NEWSLETTER FEES FOR ADVERTISING 1
## Cemetery fees
| Cemetery | Fees | Information |
|---------------------------------------------------------------------------------|----------|------------------|
| Single plot (4'x10') | $665.00 | Due upon receipt |
| Double plot (8'x10') | $1290.00 | Due upon receipt |
| Quad plot (8'x16') | $2540.00 | Due upon receipt |
| Single grave for cremated remains during summer | $400.00 | Due upon receipt |
| Single grave for full body interment during summer | $550.00 | Due upon receipt |
| Single grave for full body interment during winter season | $650.00 | Due upon receipt |
| Single grave for cremated remains after hours and holidays during summer | $450.00 | Due upon receipt |
| Singe grave for full-body interment after hours and holidays during the summer | $600.00 | Due upon receipt |
| Single grave for full-body interment after hours and holidays during the winter | $740.00 | Due upon receipt |
Interments for cremated remains are not available in the winter season
CEMETERY FEES 1
## Building department fees Building permit fees
| Service | Fee | Information |
|----------------------------------------------------------------|--------------------------------------------|-----------------------------------------------------------------------------------|
| Zoning review of application | $250.00 | Mandatory fee for each application Non refundable Due upon application submission |
| Construction or demolition commenced without a required permit | Applicable building fees multiplied by 1.5 | Due upon application or receipt |
| Residential dwellings main floor class 1 | $1.00 | Per square foot Due upon application submission |
| Residential dwellings second floor class 1 | $0.50 | Per square foot |
| | | Due upon application |
|-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|---------|------------------------------------------------------------|
| Residential dwellings attached garage class 1 | $0.50 | submission Per square foot Due upon application submission |
| Alterations, renovations, additions or repairs classes 1, 2, 3, 6 & 7 | $0.50 | Per square foot Due upon application submission |
| Accessory buildings class 2 | $0.35 | Per square foot Due upon application submission |
| Commercial, industrial, institutional class 3 | $1.50 | Per square foot Due upon application submission |
| Patio or deck permit | $150.00 | Due upon application submission |
| Permit for fireplace or solid fuel burning appliance manufactured of | $150.00 | Due upon application submission |
| Permit for temporary building erected for a maximum of one year of any size These buildings are intended to be used during the course of construction. Example is a sea can or storage shed | | Due upon application submission |
| only where a stand-alone permit is class 10 | $200.00 | Due upon application submission |
| HVAC permit only where stand-alone permit is required class 10 | $150.00 | Due upon application submission |
| Commercial or industrial towers, wind $1,000.00 towers and communication towers exceeding 16.6m above ground level, exterior storage and its supporting structure, which is not regulated by the gasoline handling act or the energy act. | | Includes 3 inspections Upon application submission |
| Residential or agricultural towers, wind towers or communication towers exceeding 16.6m above ground level, exterior storage and its supporting structure, which is not regulated by the gasoline handling | $400.00 | Includes 3 inspections Due upon application submission |
| act or the energy act Retaining walls | $250.00 | Due upon application submission |
| Demolition permit administration fee class 11 | $150.00 | Due upon application submission |
|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------|---------------------------------------------------|-----------------------------------|
| Change use of occupancy administration fee class 12 | $50.00 per hour | Due upon application submission |
| Emergency identification sign | $120.00 | Due upon application submission |
| Entrance permit | $200.00 | Due upon application submission |
| Additional residential inspections | $150.00 | Due upon application submission |
| Additional commercial inspections | $200.00 | Due upon application submission |
| Occupancy permit (applicable only in circumstances where issuance of occupancy permit requires re- attendance of chief building official to check deficiency corrections) | $200.00 | Due upon application submission |
| Swimming pool permit | $150.00 | Due upon application submission |
| Letters of compliance | $150.00 | Due upon application submission |
| Renewal fee, yearly after 2nd year | $150.00 x the number of permits requiring renewal | Due upon application submission |
BUILDING PERMIT FEES 1
## Building permit refunds
No fees are refunded where a permit is suspended or revoked by the chief building official or where the original permit fee was less than $50.00.
## Renewal fees are not refundable.
| Status of permit application | Refunded amount |
|---------------------------------------------------------------------------------------|----------------------------------------|
| Application is withdrawn prior to plan review | 95% Does not include zoning review fee |
| Application is withdrawn after plan review but prior to permit issuance | |
| Application is withdrawn after permit issuance but 60% prior to start of construction | |
| Application is withdrawn after start of construction 0% | |
BUILDING PERMIT REFUNDS 1
## Resident information:
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Name:
Address:
City:
Province:
Phone:
Postal code:
- [ ] Tandem dump truck with operator for hours
- [ ] - Grader with operator for hours
- [ ] Backhoe with operator hours
- [ ] Loader with operator hours
I am the owner of property in the Township of Gillies. I agree that I have requested service from the above-noted roads department equipment and operator and will be invoiced in accordance with By-law 2022-09. \_ \_ (initial)
Owners are advised that by signing this form, it includes your representation to the Township of Gillies that you have the authority to commit yourself to paying the prescribed fees together with all other registered owners of your property, if any.\_ \_ (initial)
I understand and agree that the Corporation of the Township of Gillies shall not be liable for any loss or damages incurred by the Township of Gillies that occurs as a result of the requested services. I agree to release the Corporation of the Township of Gillies, its Council, and employees from any and all liability in connection with my request. I further agree to indemnify and hold harmless the Corporation of the Township of Gillies, its Council, and employees from any claim that may be made. \_(initial)
X
Resident
date
X
Department Head
Identification checked (initial)
Type of identification provided as proof of ownership
## Township of Gillies Schedule "B" of By-law 2022-09
## Equipment/Operator Agreement