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City of Guelph Corporate Policy and Procedure
Corporate Policy and
Procedure
Policy
Workplace Precautions During a Pandemic
Policy (Coronavirus - COVID-19)
Category
Health and Safety
Authority
All Departments
Related Policies
Bloodborne Pathogens Policy
Contractor Safety Management Program
Fire Safety Measures Policy
Flexible Work Location Policy
Job Safety Analysis (JSA) Policy
Non-routine Work Policy
Personal Protective Equipment Policy
Reporting and Investigating Serious Incidents or
Accidents Policy
Workplace Electrical Safety Policy
Workplace Inspection Policy
Work Refusal and Work Stoppage Policy
SOP - Deep Cleaning and Disinfection Protocol
SOP - Vehicle Interior Cleaning and Disinfection
SOG - Vehicle Physical Distancing
SOP - Working Within Physical Distancing
Requirements Protocol
Employee with Positive COVID-19 Test Procedure
Employee with Probable COVID-19 Procedure
Approved By
Executive Team
Effective Date
Monday, June-15-2020
Revision Date
Monday, June 14, 2021
Policy Statement
Guided by our corporate values of integrity, service, inclusion, learning and
wellness, continual improvement of health and safety is an integral value of the City
of Guelph. Based on this commitment the City will take all reasonable steps and
measures to provide safe workplaces during times of global pandemic.
Scope
The contents of this policy document apply to all workplaces where a worker,
performing work for or on behalf of the City of Guelph, works.
It is recognized that current pandemic measures and recommendations to protect
workers continue to evolve, and this document, along with associated documents,
and the measures contained therein, may be required to change at short notice
Purpose
To establish the measures and procedures to take during the coronavirus pandemic,
for the enablement of safe and healthy workplaces that comply with legislative body
directives.
Definitions
Building Manager
A person or department with overall responsibility for the maintenance and upkeep
of a specific building.
Coronavirus
Coronaviruses are a large family of viruses. Some cause illness in people and others
cause illness in animals. Human coronaviruses are common and are typically
associated with mild illnesses, similar to the common cold.
COVID-19 is a new derivative of the coronavirus family, which also includes SARS
and MERS, which was first identified in humans in late 2019.
Those who are infected with COVID-19 may have few to no symptoms. You may
not know you have symptoms of COVID-19 because they are similar to a cold or
flu.
Symptoms may take up to 14 days to appear after exposure to COVID-19. This is
the longest known incubation period for this disease.
Some or all of the following symptoms manifest themselves in humans:
-
cough
-
fever
-
difficulty breathing
-
pneumonia in both lungs
In severe cases, infection can lead to death.
Pandemic
An epidemic occurring worldwide, or over a very wide area, crossing international
boundaries and usually affecting a large number of people
Physical Distancing
Taking steps to limit the number of people a worker can come in close contact
with. Close contact is defined as coming within two metres or 6.6 feet of
another person.
Supervisor
A person who has charge of a workplace or authority over a worker
Worker
Means any of the following:
1. A person who performs work or supplies services for monetary
compensation.
2. A secondary school student who performs work or supplies services for no
monetary compensation under a work experience program authorized by the
school board that operates the school in which the student is enrolled.
3. A person who performs work or supplies services for no monetary
compensation under a program approved by a college of applied arts and
technology, university or other post-secondary institution.
4. Such other persons as may be prescribed who perform work or supply
services to an employer for no monetary compensation.
Workplace
Any land, premises, location or thing at, upon, in or near which a worker works.
Work Remotely
Working from a non-City of Guelph work location
Roles and Responsibilities
Executive Team
-
Ensure that service area leaders are aware of the content of this policy, and
support the successful implementation of the requirements as laid down.
General Managers
-
Communicate the contents of this corporate policy to all levels of the
appropriate management team.
-
Provide support to departmental or divisional managers and supervisors to
implement the measures laid down in this policy and all other supporting
policies/procedures and associated documents.
Department/Division Managers/Supervisors
-
Communicate the contents of this policy, as well as the measures taken
relative to this policy, to all direct reports, as well as other workers working
in areas under the control of the manager/supervisor.
-
Complete assessments of all workplaces to determine any additional controls
that may be required. These additional controls may include, but are not
limited to, the following items:
-
standard operating procedures (SOP),
-
additional signage,
-
engineering controls (barriers etc.),
-
additional hand sanitizer stations,
-
safe work plans for specific activities, and
-
any additional personal protective equipment.
-
Work with the Building Manager and other required stakeholders to
implement additional controls such as signage, engineering controls and so
on that are identified in the workplace assessment referred to above.
-
Work with the Building Manager to ensure regular cleaning and disinfection of
the workplace is completed as outlined within this document and the Deep
Cleaning SOP.
-
Develop safe work plans for all areas under the control of the
manager/supervisor to ensure that physical distancing is maintained at all
times, where possible. This may involve working with Human Resources to
determine who needs to be physically located in the workplace, and who can
work remotely.
-
Determine a requirement for and subsequently develop additional policies,
procedures and guidelines specific to the circumstances of the pandemic, for
work being performed by workers in the area of responsibility, such as
departmental or vehicle specific Standard Operating Procedures for cleaning
and disinfecting or use of PPE.
-
Manage contractors and vendors as required by this policy, ensuring they are
compliant with screening requirements prior to entering workplaces.
-
Provide appropriate support to workers to ensure that their psychological
health, safety and wellbeing is protected.
Building Managers
-
Assist managers/supervisors in the provision of items such as additional
signage, sanitizer stations, and engineering controls in their respective
workplaces
-
Determine wayfinding within respective buildings, and ensure routes are
adequately signed.
-
Ensure buildings are cleaned and disinfected on a regular basis
-
Meeting rooms are to be cleaned and disinfected before and after each
use.
-
Assess meeting room capacity based on furniture and physical distancing
requirements, and ensure this capacity is posted at the entrance to each
meeting room.
-
Complete the Appendix D - Workplace Compliance Assessment Checklist to
determine readiness of the workplace.
-
Ensure Heating, Ventilation and Air Conditioning (HVAC) systems are
maintained in such as manner as to reduce the possibility of airborne
droplets being circulated through the building.
-
Update Fire Safety Plans as required based on changes made in the building
required this policy or other needs.
Human Resources
-
Assist supervisors/managers in determining workplace staffing requirements
and planning.
-
Assist in redeployment of staff for duties such as cleaning, upon request.
-
Provide support as required for workers suffering from psychological issues
related to the pandemic.
Health and Safety
-
Assist in workplace assessments and subsequent recommendations, as
required.
-
Provide support and be available to workers to answer questions about the
reason for changes in the workplace.
-
Continue to monitor workplace safety issues related to the pandemic, and
update this policy and related documents as the situation changes.
Joint Health and Safety Committee
-
As part of the monthly workplace inspections, review each workplace on a
monthly basis to ensure compliance to this policy using the Appendix D -
Workplace Compliance Assessment Checklist.
Workers (including Contractors/Vendors)
-
Comply with the requirements of this policy, and any other related policies,
procedures and documents, including the use of PPE and following of
workplace requirements.
-
Report to supervisor any contraventions of this policy, and needs for
additional protective equipment or supplies.
-
Work in such a manner as to maintain physical distancing at all times.
-
Where physical distancing is not possible, use PPE and follow the safe
work plan as laid down by the manager/supervisor.
Procedure
Control Access, Physical Distancing and Other Requirements
Following the guidance of provincial and federal legislators, along with advice from
public health units, the City of Guelph has determined that the following measures
are all required to be in place, at a minimum. Further measures may be determined
to be warranted as the situation dictates.
-
Managers and supervisors are to determine if their direct reports have the
capability to perform work remotely thus reducing the occupancy load of a
building to support physical distancing.
-
Where it is determined that workers have the capability to work remotely,
the worker's management team, ensuring compliance with any related
Human Resources policies, should then plan for how they will organize the
work, and how they will determine which of their reports are coming into
the workplace and when.
-
Whether or not a worker has the capability to work remotely, it is
required that plans are developed to ensure workers are physically
distanced when in the workplace. This may be accomplished by means
such as erecting barriers, job rotation of workers, and reduced numbers
coming into the physical workplace, with the balance working remotely
whenever possible.
-
Engineering controls, such as barriers and screens, along with other physical
distancing measures must be implemented at areas such as service counters
where it is a requirement of the work to interact with others.
-
Signage and other communications around measures taken to prevent virus
spread, such as information around hand hygiene, physical distancing and
how to limit the spread of the disease, must be placed where they will easily
come to the attention of all persons entering the workplace.
-
Additional visual aids to assist in physical distancing must also be
implemented. This can include signage related to where a person may
stand, as well as the use of tape to identify the "no-go" zones. The "no-
go" zone is particularly relevant at entrances to offices, washrooms, and
other shared spaces.
-
All workers must be educated as to how to prevent the spread of the virus,
and how to properly perform hand hygiene and clean their specific area and
equipment.
-
Measures must be determined to reduce the risk of spreading the virus for
workers handling or receiving mail or packages. These measures may include
provision of hand protection, enhanced hand washing and controls designed
to hold said mail and packages for a minimum of 24-48 hours to allow for
any potential pathogens present on the envelope/package to inactive.
-
Where payments for services are required, it is recommended that
contactless means of payment be investigated and implemented. It is
recognized that many people prefer to pay by cash, so measures must be in
place for how to collect and store cash, so as to reduce the possibility of
contact with money that may have been in contact with numerous persons.
-
When sending or receiving items that require a signature, whether it be mail,
shipment of goods or any other tangible or non-tangible item, ensure no
sharing of pens is practiced.
-
All workers must have easy access to soap and running water, along with
hand sanitizer for times when ability to wash hands is not available.
-
Hand sanitizer must also be placed into areas where workers may
congregate, such as lunch rooms and meeting rooms.
-
Washrooms must be assessed to investigate the potential to install
contactless faucets and soap dispensers, paper towel dispensers, flushing
mechanisms on toilets and so forth. These pieces of equipment will be
installed, where not already, as existing equipment reaches its end of life.
-
All workplaces must be assessed to determine wayfinding routes around the
space which would limit the ability of a worker to come into close contact
with another person. Signage indicating directional flow of pedestrian traffic
and other messaging must be put in place and updated as necessary. It is
strongly recommended that, where possible, pedestrian traffic be directed in
a unidirectional (one-way) manner.
-
Where it is not possible to direct pedestrian traffic in a unidirectional
manner (i.e. single staircase in a building) measures must be
implemented to ensure physical distancing when building occupants may
need to pass one another within two metres.
-
Capacity in meeting rooms must be reviewed, and that capacity be reduced
to ensure that no person is within two meters of another. This restriction also
applies to lunch rooms, where they are so provided. The revised capacity for
said rooms must be posted at the entrance to the space.
-
Where possible access and egress into and out of meeting or lunch rooms
should be by separate doors. Where this is not possible, access and
egress must be staggered.
-
Where possible and where the technology exists, meetings should be
scheduled by remote means (Webex, Skype, Microsoft Teams etc.) to
limit close contact.
-
When work is required to be performed within two meters of another person,
and there is no other alternative, the measures outlined in SOP - Working
Within Physical Distancing Requirements Protocol must be implemented, and
must be reviewed with all affected workers prior to implementation.
-
Where a worker is required to use a City of Guelph vehicle as a workplace,
the measures outlined in the following policies developed by the Fleet
Department must implemented:
-
SOP - Vehicle Interior Cleaning and Disinfection
-
SOG - Vehicle Physical Distancing
-
Measures to ensure the safety of workers working in-the-field, such as use of
screening tools, personal protective equipment, and any other measures to
ensure physical distancing and limit potential spread of the virus must be
developed and reviewed with affected workers prior to implementation.
-
All changes implemented in workplaces that impact ability for access and
egress within work areas, should be identified in the applicable Fire Safety
Plan, where one exists, and the plan must be submitted by the Building
Manager for re-approval as often as is necessary to ensure it is kept up to
date. Particular attention must be given to assigned gathering areas to
ensure the ability to practice physical distancing.
-
Where a worker is confirmed as being diagnosed with the virus, is showing
symptoms of having the virus or is suspected of having the virus, the steps
outlined in the following policies must be followed immediately:
-
Employee with Positive COVID-19 Test Procedure
-
Employee with Probable COVID-19 Procedure
Deep Cleaning and Disinfection
Deep cleaning and disinfection of the workplace is required to be completed on a
regular basis, but initially this should be arranged for completion by the department
or area manager, in conjunction with the Building Manager, no less than at least
once weekly.
Frequently touched objects are required to be disinfected prior to the start of work,
and more frequently where workers may be sharing equipment, such as in
workshops or kitchens and lunch rooms. Additionally, washrooms must be cleaned
and disinfected at a minimum of twice per day. The frequency may need to increase
based on situations as they arise. Each facility is required to determine a schedule
of cleaning and disinfection and update that schedule as necessary.
Refer to the SOP - Deep Cleaning and Disinfection Protocol for more information
around deep cleaning and disinfecting in the workplace, especially where a worker
has been confirmed as having or probably has COVID-19.
Reporting for Work
All workers and visitors must be vigilant about symptom monitoring during the
course of the pandemic, in an effort to identify symptoms early and to prevent
exposures and subsequent spread of the virus.
City of Guelph Workers
Workers directly employed by the City of Guelph will be required to self-monitor for
symptoms (see Appendix B - Symptom Monitoring Sheet) and not report for work if
they are displaying any of the symptoms listed. Any worker noting one or more
symptoms must immediately advise their direct supervisor/manager to determine
next steps.
Upon arrival in the workplace the worker will ensure that they follow physical
distancing requirements whenever they interact with another worker or visitor.
Contractors, Vendors and Visitors
The following measures are to be followed by contractors, vendors and other
visitors entering secured areas of city facilities:
1. Arrange a meeting time and location with the City of Guelph contact
responsible for arranging the visit.
2. Upon arriving at the workplace, enter through an assigned entrance,
communicated by the City of Guelph contact, and stop at a designated
screening station.
a) At busy times, entry may need to be staggered in order to avoid
congestion, and to allow for social distancing of at least 2 meters (6.6
feet) between individuals.
3. Follow the protocols posted at each screening station as follows:
a) Use provided hand sanitizer to clean hands
b) Wait for temperature check to be completed, and proceed only when
cleared to do so
c) Contractors, vendors and visitors will also be required to complete a
screening form (Appendix A - Contractor/Vendor Screening Form)
acknowledging they do not have any of the symptoms listed in
Appendix B - Symptom Monitoring Sheet nor have they travelled
outside of Canada in the previous 14 days.
-
Where a contractor, vendor or visitor is screened at one facility,
but is performing work at or visiting another facility or facilities,
they will follow requirements for hand hygiene and any other
corporate requirements, such as using a mask when working
within two metres, upon arrival at the subsequent facility or
facilities.
d) Persons reporting symptoms will not be allowed entry into the
workplace.
4. Persons cleared for entry will proceed directly to their required location,
ensuring they follow physical distancing requirements whenever they interact
with another worker or visitor.
5. The contractor/vendor's City of Guelph contact will be required to collect
screening records as completed, and forward to the Program Manager of
Corporate Health and Safety to be maintained. Records for visitors will be
kept by Security. These records must be maintained until the Provincial
Government declares the pandemic State of Emergency to be over, and for
six months beyond that date.
6. In addition to following the requirements laid down in the City of Guelph
Contractor Safety Management Program, contractors and vendors will be
required to provide to their city contact, information, such as a safe work
plan, indicating how they are following government guidelines related to the
pandemic (physical distancing, hand washing etc.).
Members of the Public
Members of the public coming into city facilities, for any reason, are encouraged to
at all times practice physical distancing, and observe any other measures, controls
or procedures implemented by the corporation.
Use of Face Masks (surgical style or reusable cloth masks)
With the exception of situations where physical distancing cannot be practiced, the
use of face masks or other face coverings is not considered mandatory**but is
highly recommended. A worker may provide and use such a face covering as they
feel they need to.
-
The purpose for wearing this style of mask is to minimize vapour and droplet
spread, and must be worn by all workers in situations where physical
distancing cannot be practiced.
-
For further information on additional measures to be taken when physical
distancing is not possible, please refer to the SOP - Working Within
Physical Distancing Requirements Protocol
-
Instructions on how to safely remove a face mask and other personal
protective equipment can be found in Appendix C - Safe Removal of
Protective Equipment.
-
Worker must practice good hand hygiene using soap and water or hand
sanitizer whenever putting on or removing a mask, and again after
removal
-
Supervisors/managers are to provide face masks for situations where the use
of such an item has been identified as a mandatory requirement.
-
Workers using the reusable face masks are responsible to ensure that the
masks are washed frequently (preferably daily) to prevent build-up of
bacteria.
**Use of a face mask does not replace the mandatory use of any other respiratory
equipment required to perform work, where that equipment has been determined
to be required, either as part of a workplace assessment of the work, or through
the JSA process.
Work Refusal/Work Stoppage
All workers have the right to refuse work that they believe is unsafe. Where a work
refusal or work stoppage occurs the steps outlined in the City of Guelph Work
Refusal/Work Stoppage Policy must be followed.
Business Travel
All non-essential business travel is suspended during the pandemic. Where travel is
essential, this must be approved by the Executive Management team.
Psychological Health and Safety
The COVID-19 pandemic has resulted in many changes. It is important to
remember that many workers might feel that they are no longer in control of
things. It is normal to feel sad, stressed, confused, scared or worried.
-
People react in different ways. Some common feelings include:
-
A sense of being socially excluded or judged
-
Concern about your children's education and well-being
-
Fear of getting sick with COVID-19 or of making others sick
-
Worry about losing your job, not being able to work or finances
-
Fear of being apart from loved ones due to isolation or physical distancing
-
Helplessness, boredom, loneliness and depression due to isolation or physical
distancing
In addition to the physical changes introduced into the workplace, consideration
needs to be given to workers struggling with the psychological changes brought
about by living through a pandemic.
Workers should be encouraged to recognize that feelings of stress and anxiety are
not uncommon and are normal, it is the pandemic that is not normal. It is
important to provide support to employees by encouraging the practice of simple
coping strategies that can improve their well-being, bring about balance and
support a more positive outlook.
Some useful tips to share with workers may include, but are not limited to the
following:
-
Stay informed but take breaks from social media and the news
-
Practice physical distancing, but stay socially connected to friends and family
through:
-
Email
-
Video chats
-
Phone calls
-
Social media
-
Practice mindfulness by:
-
Getting exercise (i.e. walking)
-
Journaling
-
Stretching
-
Meditating
-
Breathing exercises
-
Try to do the following whenever possible:
-
Eat healthy meals
-
Getting outside during the day for fresh air and a change of scene
-
Be active regularly
-
Talking to someone you trust about your thoughts and feelings
-
Get plenty of sleep
-
Think about how to use any unexpected flexibility in your daily routine
-
Focus on the positive aspects of your life (expressing gratitude) and things
you can control
-
Be kind and compassionate to yourself and others
Eligible City of Guelph employees should be encouraged to take advantage of the
Employee and Family Assistance Program (EFAP), which is provided by Homewood
Health, in order to help them be able to work through any psychological safety
issues. If they are not usually covered, contact the Abilities & Occupational Health
Specialist for arrangement of support. The EFAP contact information is listed below.
Employee and Family Assistance Program.
Confidential Counselling 24 hours a day, 7 days a week.
Tel: 1-800-265-8310.
Homewood also offers tools and resources at https://homeweb.ca/. This an on-line
resource available to all employees.
Additionally, Homewood Health has been chosen to support Canadians nationwide
during the COVID-19 crisis via a Health Canada Initiative called Wellness Together
Canada, which can be reached by navigating to the following link Wellness Together
Canada. The site provides resources and free counselling to all Canadians.
Access support is also available through the City of Guelph's corporate program in
conjunction with Canadian Mental Health Association - Not Myself Today. The
program has three key focuses, building awareness and understanding of mental
health issues; reducing stigma; and fostering safe and supportive work cultures.
To create an account, simply visit http://www.notmyselftoday.ca/create-account,
enter the appropriate login code (LUJTEM) and create a username and password.
You will then have access to resources, tools and activities to support your mental
wellbeing.
A selection of available Community & Health Care Resources include the following:
Canadian Mental Health Association http://cmhaww.ca/
St. Leonard's Society https://www.st-leonards.com/
St. Joseph's - Hamilton Health Sciences https://www.stjoes.ca/hospital-
services/mental-health-addiction-services
Mental Health Services - Ontario https://www.ontario.ca/page/find-mental-health-
support
Addictions Support - Ontario https://www.connexontario.ca/all-mental-health-
addiction-service-types
Training
All workers performing work for or on behalf of the City of Guelph are required to
be made aware of the contents of this policy upon its implementation. For
contractors and vendors, this requirement may be held over until they are required
to come onsite.
Reference Documents
Occupational Health and Safety Act, R.S.O. 1990, c. O.1
Government of Canada - Coronavirus Disease (COVID-19)
Revision History
Document Owner
Issue/Revised
Date
Reason For Changes
Health & Safety
June 1, 2020
Initial draft
Appendix A - Contractor/Vendor Screening Form
COVID-19 Screening
Company:_______________________
Name:_______________________
Screened By:_____________________
Date:________________________
Work Order:_____________________
Site:_________________________
City of Guelph Contact Person:
1. Do you have any of the following symptoms: fever, new or existing cough,
difficulty breathing?
Yes
No
2. Have you travelled internationally within the last 14 days (outside Canada)?
Yes
No
3. Have you or anyone you know, been in close contact with any other
person(s) who has or has had COVID-19, or who is showing one or more of
the symptoms of COVID-19
Yes
No
4. Do you have an elevated temperature?
Yes
No
If you answered yes to any of the above questions, please contact your
Supervisor and City of Guelph contact before starting work or entering site.
Collection of Personal Information
Personal information is being collected and will be used for the purposes of ensuring
health and safety standards and granting access to City facilities while COVID-19
containment measures are in place.
Personal information, as defined by Section 2 of the Municipal Freedom of
Information and Protection of Privacy Act (MFIPPA), is collected under the authority
of The Occupational Health and Safety Act and in accordance with the provisions of
MFIPPA.
If you have questions about the COVID-19 workplace screening process, please
contact the Program Manager - Corporate Health and Safety by phone at 519-822-
1260 extension 3362.
If you have questions about the collection, use and disclosure of this personal
information, please contact the City's Information and Access Coordinator by phone
at 519-822-1260 extension 2349 or email [email protected].
Appendix B - Symptom Monitoring Sheet
Workers with one or more of the following signs or symptoms are considered to
have a communicable illness and will not be allowed further entrance into the
workplace:
Fever (feeling hot to the touch, a temperature of 37.8 degrees Celsius or
higher)
Chills
Cough that's new or worsening (continuous, more than usual)
Barking cough, making a whistling noise when breathing (croup)
Shortness of breath (out of breath, unable to breathe deeply)
Sore throat
Difficulty swallowing
Runny nose (not related to seasonal allergies or other known causes or
conditions)
Stuffy or congested nose (not related to seasonal allergies or other known
causes or conditions)
Lost sense of taste or smell
Pink eye (conjunctivitis)
Headache
Digestive issues (nausea/vomiting, diarrhea, stomach pain)
Muscle aches
Extreme tiredness that is unusual (fatigue, lack of energy)
Falling down often
None of the above
Any worker reporting one or more of the above symptoms will be denied access to
the workplace, and must immediately report the situation to their immediate
supervisor/manager to determine next steps.
Appendix C - Safe Removal of Protective Equipment
Page 16 of 21
City of Guelph Corporate Policy and Procedure
Appendix D - Workplace Compliance Assessment Checklist
COVID-19 Building Controls Checklist
Location: ________________________________________________________
Date: ___________________________
Assessor(s): ______________________________________________________
List of Control Measures
Is this control
in place?
If yes, explain the purpose of
this control. If no, and this
control is necessary, explain
why it is not in place.
List the date the control was
put in place or the timeline
for the Control to be put into
place. Identify if you need
additional control
requirements or assistance to
implement.
Building Manager Sign-Off
Control
Yes, No, N/A
Explanation of control
Explanation of control
Physical distance signage is installed in
locations where the signage immediately
comes to the attention of persons entering
the building.
Signage is installed related to general
information about the virus in locations
where the signage immediately comes to
the attention of persons entering the
building.
Measures to reduce or control access in and
out of buildings/work areas for contractors
and vendors are implemented.
List of Control Measures
Is this control
in place?
If yes, explain the purpose of
this control. If no, and this
control is necessary, explain
why it is not in place.
List the date the control was
put in place or the timeline
for the Control to be put into
place. Identify if you need
additional control
requirements or assistance to
implement.
Building Manager Sign-Off
Control
Yes, No, N/A
Explanation of control
Explanation of control
Floor/ground markings and/or physical
delineators used to identify two metre
distances to accommodate physical
distancing in work areas are installed.
Floor/ground markings and/or physical
delineators used to identify two metre
distances to accommodate physical
distancing are installed in communal areas.
Workers located in cubical seating areas
are at a minimum seated 2 metres apart.
Measures are in place to receive mail or
packages by a contactless means.
Touchless equipment (toilet flushes, water
faucets, hand dryers, sanitary towel
disposal and paper towel dispensers) is
installed in washrooms, or process is
identified to install.
List of Control Measures
Is this control
in place?
If yes, explain the purpose of
this control. If no, and this
control is necessary, explain
why it is not in place.
List the date the control was
put in place or the timeline
for the Control to be put into
place. Identify if you need
additional control
requirements or assistance to
implement.
Building Manager Sign-Off
Control
Yes, No, N/A
Explanation of control
Explanation of control
Touchless water dispensers are installed for
workers to fill water bottles, or process is
identified to install.
Ability exists, where needed, to receive
payments via cashless means.
Reconfigured workstations to maintain
physical distancing? Room and furniture
reallocation; Assigned room/space
capacities.
Implementation of job rotation as a control
for occupancy capacities based on the two
metre distance requirements for physical
distancing.
Other physical barriers installed to
delineate physical distancing requirements;
floor markings, bollards, Pylons, painted
lines or other forms of line delineators.
Wayfinding signage is installed showing
directions for pedestrian traffic
List of Control Measures
Is this control
in place?
If yes, explain the purpose of
this control. If no, and this
control is necessary, explain
why it is not in place.
List the date the control was
put in place or the timeline
for the Control to be put into
place. Identify if you need
additional control
requirements or assistance to
implement.
Building Manager Sign-Off
Control
Yes, No, N/A
Explanation of control
Explanation of control
Safety control measures identified for areas
where physical distancing is not possible,
and workers may be required to come
within two metres of one another.
Elevator occupancy limits/rules/lockouts, in
line maintaining the two metre distance
requirement?
Access and egress controls for hallways,
stairwells, bathrooms and communal areas.
Automated doors, one-way aisles, one-way
stair cases etc.
Workers are able to physically distance at
all times from co-workers or visitors
(including at break times).
Access to running water and soap is readily
available and within easy access
Sanitizer is readily available and within
easy access
List of Control Measures
Is this control
in place?
If yes, explain the purpose of
this control. If no, and this
control is necessary, explain
why it is not in place.
List the date the control was
put in place or the timeline
for the Control to be put into
place. Identify if you need
additional control
requirements or assistance to
implement.
Building Manager Sign-Off
Control
Yes, No, N/A
Explanation of control
Explanation of control
When signing for deliveries, shipments etc.
pens are not being shared.
Plexiglas installed at public facing counters
Plexiglas workstation delineation where
needed
Plexiglas vehicle passenger delineation
where needed
Face shield and face mask are available
where workers must work within two
metres of another person
Physical distancing reminder signage is
installed in the vehicle
Cleaning and disinfecting supplies are
available and accessible
Disinfectant and other products poisonous
by ingestion are stored securely in a
separate part of the vehicle
List of Control Measures
Is this control
in place?
If yes, explain the purpose of
this control. If no, and this
control is necessary, explain
why it is not in place.
List the date the control was
put in place or the timeline
for the Control to be put into
place. Identify if you need
additional control
requirements or assistance to
implement.
Building Manager Sign-Off
Control
Yes, No, N/A
Explanation of control
Explanation of control
Vehicle interior is clean and free from
garbage
Cleaning and disinfecting log book is
present and is up to date
Hand sanitizer is available and easily
accessible
Protective equipment such as face masks,
face shields and gloves are available to be
worn for all situations when physical
distancing is not possible
Sealable and disposable bags are provided
for removal of disposable protective
equipment, used cleaning supplies and
other items