This is the exact embedded text of the captured official document.
Snapshot f35ef17c84ab · verified 2026-06-10 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
April 21st, 2025
To:
Myra Eddy, Clerk-Treasurer
Village of Hilton Beach
From:
BDO Canada LLP Chartered Accountants and Advisors
747 Queen Street East
Sault Ste. Marie, Ontario
P6A 2A8
(705) 945-0990
THIS DOCUMENT CONTAINS PROPRIETARY AND CONFIDENTIAL INFORMATION
AND IS NOT TO BE DISTRIBUTED WITHOUT PRIOR WRITTEN PERMISSION
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |3|
Table of Contents
Introduction ................................................................................................. 4
Asset Management Plan Development ................................................................ 5
Asset Management Plan Structure ..................................................................... 5
1.0 Condition Assessment - State of Local Infrastructure ............................................ 9
Asset Inventory ........................................................................................... 9
Asset Inventory and Valuation (Core Assets) ......................................................... 9
Asset Inventory and Valuation (Non-Core Assets) .................................................. 11
Identify Candidate Assets (Long List) ................................................................ 14
Remaining Service Life ................................................................................. 15
Asset Condition ......................................................................................... 15
2.0 - Desired Levels of Service .......................................................................... 15
Core Assets............................................................................................... 16
Buildings Assessment ................................................................................... 16
Non-Core Assets ......................................................................................... 20
APPENDIX A -- ASSET INVENTORY ........................................................................ 27
APPENDIX B -- OCWA CONDITION ASSESSMENT ......................................................... 32
APPENDIX C -- TULLOCH CONDITION ASSESSMENT .................................................... 33
APPENDIX D -- ROADS CONDITION ASSESSMENT ....................................................... 34
Introduction
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |4|
Introduction
The Village of Hilton Beach retained BDO to assist in developing this asset management plan,
which serves as a tool for the Township to optimize asset management outcomes for its core
and non-core assets in a cost-effective manner and brings the Township in compliance with the
July 1, 2024 requirements of Ontario Regulation 588/17: Asset Management Planning for
Municipal Infrastructure (O. Reg. 588/17). Core elements of the comprehensive asset
management plan will include filling remaining data gaps, identifying proposed levels of
service, establishing lifecycle management strategies to achieve those service levels,
developing a financial strategy that incorporates financial sustainability and affordability factor
specific to the Township, and assessing asset critically through a risk management lens.
Asset management planning is the process of making the best possible decisions regarding the
building, operating, maintaining, renewing, replacing and disposing of infrastructure assets.
The objective is to maximize benefits, manage risk, and provide satisfactory levels of service
to the public in a sustainable manner. Asset management requires a thorough understanding of
the characteristics and condition of infrastructure assets, as well as the service levels expected
from them. It also involves setting strategic priorities to optimize decision-making about when
and how to proceed with investments. Finally, it requires the development of a financial plan,
which is the most critical step in putting the plan into action. The province's goals for municipal
infrastructure include making good asset management planning universal; moving toward
optimal use of a full range of infrastructure financing tools; and addressing the structural
challenges facing small communities.
In developing this Asset Management Plan (AMP), reference was made to resources available
from Ministry of Infrastructure's Guide for Municipal Asset Management Plans. The plan sets out
a strategic framework that will guide future investments in ways that support economic growth,
are fiscally responsible, and respond to changing needs. A key element of this framework is
ensuring good stewardship through proper asset management. Municipalities deliver many of
the services that are critical to Ontarians, and these services rely on well-planned, well-built
and well-maintained infrastructure.
An asset management plan is a strategic document that states how a group of assets is to be
managed over a period of time. Key steps in achieving a well-informed AMP include:
1.
A description of the characteristics and condition of infrastructure assets;
2.
The levels of service expected from them, including risk and performance assessment
and priority planning;
3.
Planned actions to ensure the assets are providing the expected level of service (LOS);
and
4.
Financing and monitoring strategies to implement the planned actions.
To achieve the above strategic items for the Township assets, the following Interim report
provides step 1. Information to share with Council and administration for discussion and
decision-making purposes regarding desired levels of service expected in Step 2. The final
report (required by July 2025) will detail the financial strategy to meet the proposed levels of
services outlined Step 2.
Introduction
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |5|
Asset Management Plan Development
The development of this asset management plan was guided by the principles outlined in the
Municipality's Strategic Asset Management Policy. It incorporated strategies and objectives
identified through discussions with the Municipality's asset managers, insights from reviews of
existing long-term planning documents and studies, and further refinements through staff
consultations and analysis of the Municipality's capital asset data.
The key steps in the development of this asset management plan are summarized below:
1.
Compile comprehensive asset inventories, detailing attributes such as size, quantity,
age, expected service life, and replacement costs. Replacement costs were updated as
needed, using appropriate inflation indices.
2.
Assess the current condition of non-core assets through a combination of staff input and
age-based condition analyses.
3.
Define and document current levels of service by analyzing available data and reviewing
relevant background reports.
4.
Develop lifecycle management strategies to outline the activities required to maintain
current levels of service.
5.
Prepare a financial summary forecasting capital and significant operating expenditures
associated with the identified lifecycle management activities.
6.
Document the asset management plan in a formal report to guide future decision-making
and communicate planning to municipal stakeholders.
Asset Management Plan Structure
This plan has been designed to meet July 1, 2024 O.Reg. 588/17 requirements, which is an AMP
that documents the current levels of service being provided and the costs to sustain them for
the City's core assets. The Village of Hilton Beach has two sections of assets that will be
assessed, namely core (e.g., buildings) and non-core assets (e.g., vehicles, equipment, and
roads). For each asset class, the following subsections will be applied:
1.
State of Local Infrastructure
2.
Levels of Service
3.
Lifecycle Management Strategy
4.
Asset Management Strategy/Financing Strategy
The plan is concluded with the Improvement and Monitoring sections which are inclusive of
both core and non-core assets. The following describes each of the subsections in detail:
Introduction
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |6|
State of Local Infrastructure
The State of Local Infrastructure for both service areas include the following information:
-
Summary of assets in the category;
-
The replacement cost of the assets in the category;
-
The average age of the assets in the category, determined by assessing the average age
of the components of the assets;
-
The information on the condition of the assets in the category, and;
-
A description of the municipality's approach to assessing the condition of the assets in
the category, based on recognized and general accepted good engineering practices,
where applicable.
The average ages of assets presented in subsequent sections of this asset management plan are
weighted by the estimated current replacement cost of each asset. Similarly, the average
condition is also weighted by the estimated current replacement cost of each asset.
Table 1. Asset Condition Rating
Condition Rating
Definition
Service Life
Remaining (%)
Very Good
The asset is fit for the future. It is well maintained,
in good condition, new or recently rehabilitated
75-100
Good
The asset is adequate. It is acceptable and general
within the mid-stage of its expected service life.
50-75
Fair
The asset requires attention. The asset shows signs
of deterioration, and some elements exhibit
deficiencies.
25-50
Poor
There is an increasing potential for its condition to
affect the service it provides. The asset is
approaching the end of its service life, the
condition is below the standard and a large portion
of the system exhibits significant deterioration.
0-25
Very Poor
The asset is unfit for sustained service. It is near or
beyond its expected service life and shows signs of
advanced deterioration. Elements may be unusable.
<0
Unknown
Not enough data exists to estimate condition.
In asset management planning, the quality of data is crucial. Therefore, documenting data
sources and evaluating their quality is essential in creating effective asset management plans
(AMPs). By ensuring that the best available data is used, municipalities can conduct high-quality
analyses, forming a strong foundation for future AMPs. This practice also enhances
transparency, allowing readers to understand where assumptions were made to address data
gaps.
Introduction
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |7|
Levels of Service
Levels of service measure how effectively an asset meets functional or user requirements,
emphasizing that assets serve as a means to deliver services rather than as ends in themselves.
These assets play a crucial role in providing services to a municipality's residents and
stakeholders. Municipalities must ensure that infrastructure assets meet service-level goals in
an affordable, achievable, and sustainable manner.
A well-developed levels of service framework enables a municipality to:
-
Communicate objectives to stakeholders and inform them of planned changes.
-
Track performance against objectives to identify areas needing improvement.
-
Make budget decisions based on outcomes, allowing for informed trade-offs.
To comply with the July 1, 2024 requirements of O. Reg. 588/17, asset management plans must
identify the current levels of service for each in-scope asset class. While O. Reg. 588/17
prescribes specific community and technical levels of service for core assets, it does not impose
similar requirements for non-core assets.
To address this, the Municipality has established its own levels of service frameworks for non-
core assets, describing both qualitatively and quantitatively the objectives these assets are
expected to achieve. These frameworks include performance measures that the Municipality
will continue to monitor over time. The LOS tables were developed for the core service groups
and comprised of the following structure:
1. Service Attributes consists of a phrase which describes an important area of focus for each
service group. Example of Key Service Attributes include Cost Efficient, Safety, Reliability
etc.
2. LOS Statement consists of a short sentence, which describes the outputs of the service
category. Each LOS Statement corresponds to a Key Service Attribute.
3. Performance Measures identify specific areas of focus that can be measured to support
each Key Service Attribute. One of more performance measures can be listed for each Key
Service Attribute. The LOS tables provide two types of Performance Measures: Customer
and Technical. Each Performance Measure is subdivided into four components, which are
represented as addition columns in the LOS table.
4. Current Performance are values that indicate the current performance for each
performance measure for the recent calendar year.
Lifecycle Management Strategy
The Village of Hilton Beach's lifecycle strategy described the set of planned actions undertaken
to sustain levels of service, while managing risk at the lowest possible lifecycle cost, in
alignment with the levels of service and risk strategies. The types of lifecycle activities are
shown in Table 2.
Introduction
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |8|
Table 2: Lifecycle Activities
Lifecycle Activity
Description
Non-Infrastructure
Actions or policies that can lower costs of extend asset life.
Maintenance
Regularly scheduled inspection and maintenance, or more
significant repair and activities associated with unexpected events.
Renewal/Rehabilitation
Significant repairs designed to extend the life of the asset.
Replacement/Construction
Activities that are expected to occur once an asset has reached the
end of its useful life and renewal/rehabilitation is no longer an
option
Disposal
Activities associated with disposing of an asset once it has reached
the end of its useful life or is otherwise no longer needed by the
municipality
Expansion/Growth/Service
Improvements
Planned activities required to extend services to previously
unserviced areas or expand services to meet growth demands
These activities form the basis of Lifecycle Management Strategy section of the Asset
Management Plan. This will enable the township to establish and report on possible options for
which lifecycle activities could potentially be undertaken to maintain the current levels of
service as well as the associated risks and costs.
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |9|
1.0 Condition Assessment - State of Local
Infrastructure
Asset Inventory
The assets covered by this AMP are the tangible capital assets owned by the Village of Hilton
Beach (VHB), identified during PSAB 3150 documentation by BDO Canada LLP's Audit and
Assurance division (Appendix A), an AMP for Water and Wastewater Systems by OCWA (Appendix
B), a Building Condition Assessment by Tulloch Engineering (Appendix C), a roads condition
assessment by VHB (Appendix D), and insights from the Township of Hilton on shared fire assets.
During this process, asset inventories and values were categorized within the following eight
asset categories:
-
Buildings (core asset)
-
Vehicles (non-core asset)
-
Roads (core asset)
-
Docks (non-core asset)
-
Watermains (core asset)
-
Land Improvements (non-core asset)
-
Equipment (non-core asset)
-
Furnishings (non-core asset)
Asset Inventory and Valuation (Core Assets)
The Village of Hilton Beach (VHB) owns many building, road, and watermain assets, and is thus
responsible for maintaining and replacing them when necessary. The goal is to ensure a high
level of performance by both core and non-core assets, in order to improve their safety and
reliability in their use by residents and visitors to the VHB.
The replacement valuation for the entire asset portfolio falling under the categories of
Watermains (Appendix B), Buildings (Appendix C), or Roads (Appendix D) are displayed below
in Table 3. This valuation is compared to its financial accounting valuation. The financial
accounting valuation differs from the replacement valuation, as it is based on the initial
construction costs and the cost of the asset's depreciation over time until the current year. In
contrast, replacement costs represent the current cost to replace the asset.
Table 3: Snapshot of Core Asset Categories
Category
Financial
Accounting
Valuation
Replacement
Valuation
# of
Assets
Average Age
(Years)
Average
Remaining Useful
Life (Years)
Buildings
$ 1,309,042
$ 2,241,611
24
19
22
Roads
$ 142,105
$ 256,921
8
16
15
Watermains
$ 2,487,481
$ 4,487,703
39
21
35
Totals
$ 3,938,628
$ 6,986,235
71
18.7
24
1.0 Condition Assessment - State of Local Infrastructure
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |10|
Figure 1 below displays both the financial accounting and replacement valuations of VHB's core
assets by category, as a proportion of the total.
Figure 1: FAV and RV of Core Assets Categories by Proportion of Total
Figure 2 below indicates the both the financial accounting and replacement valuations of VHB's
core assets per household, using the 2021 Canada Census's count of 134 households in VHB.
Figure 2: FAV and RV of Core Asset Categories per Household
Buildings
33%
Roads
4%
Watermains
63%
Financial Accounting
Valuation of Core Assets
($3,938,628)
Buildings
32%
Roads
4%
Watermains
64%
Replacement Valuation
of Core Assets
($6,986,235)
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
Buildings
Roads
Watermains
Financial Accounting
Valuation of Core Assets per
Household
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Buildings
Roads
Watermains
Replacement Valuation of
Core Assets per Household
1.0 Condition Assessment - State of Local Infrastructure
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |11|
Table 4 below shows the remaining service life (in years) of VHBs core asset categories. From
this table, 12 of VHB's 71 core assets (~17%) have 0 years of remaining service life remaining,
meaning these assets are fully depreciated as of 2024. Of these 12 assets, 7 fall under the
Building category, 1 falls under the Roads category, and 4 fall under the Watermains category.
Table 4: Core Asset Count, Remaining Service Life Categories
Category
Remaining Service Life (Years)
Total
0
1-5
6-10
>10
Buildings
7
0
2
15
24
Roads
1
0
0
7
8
Watermains
4
0
0
35
39
Total
12
0
2
57
71
Asset Inventory and Valuation (Non-Core Assets)
In addition to its core assets, VHB also owns many assets that are considered "non-core" assets,
or inessential to the operations of the municipality. However, proper management of these
assets is still an important task of the municipality, as doing so will allow VHB to maximize the
utility of these assets and efficiently facilitate their replacement, when necessary.
These "non-core" assets fall into five categories:
-
Equipment
-
Docks
-
Furnishing
-
Land Improvements
-
Vehicles
29%
13%
10%
8%
63%
88%
90%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Buildings
Roads
Watermains
Core Asset Count, Remaining Service Life Categories
0
1-5
6-10
>10
1.0 Condition Assessment - State of Local Infrastructure
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |12|
The replacement valuation for the assets falling under the non-core categories of equipment,
furnishings, vehicles, docks, and land improvements are displayed below in Table 5. This
valuation is compared to its financial accounting valuation. The financial accounting valuation
differs from the replacement valuation, as it is based on the initial construction costs and the
cost of the asset's depreciation over time until the current year. In contrast, replacement costs
represent the current cost to replace the asset.
Table 5: Snapshot of Non-Core Asset Categories
Category
Financial
Accounting
Valuation
Replacement
Valuation
# of
Assets
Average
Age (Years)
Average
Remaining
Useful Life
(Years)
Equipment
$ 261,694
$ 716,552
38
10
4
Furnishing
$ 5,079
$ 54,178
4
20
1
Vehicles
$ 70,385
$ 134,590
4
5
3
Docks
$ 116,385
$ 861,034
16
22
3
Land Improvements
$ 1,628,646
$ 2,881,820
16
24
20
Totals
$ 2,082,189
$ 4,648,174
78
16.2
6
Figure 3 below displays both the financial accounting and replacement valuations of VHB's non-
core assets by category, as a proportion of the total.
1.0 Condition Assessment - State of Local Infrastructure
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |13|
Figure 3: FAV and RV of Non-Core Asset Categories by Proportion of Total
Figure 4 below indicates the both the financial accounting and replacement valuations of VHB's
core assets per household, using the 2021 Canada Census's count of 134 households in VHB.
Figure 4: FAV and RV of Non-Core Asset Categories per Household
Equipment
13%
Furnishing
0%
Vehicles
3%
Docks
6%
Land
Improvements
78%
Financial Accounting
Valuation of Non-Core Assets
($2,082,189)
Equipment
15%
Furnishing
1%
Vehicles
3%
Docks
19%
Land
Improvements
62%
Replacement Valuation of
Non-Core Assets
($4,648,174)
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Financial Accounting
Valuation of Core Assets per
Household
$0
$5,000
$10,000
$15,000
$20,000
$25,000
Replacment Valuation of
Core Assets per Household
1.0 Condition Assessment - State of Local Infrastructure
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |14|
Table 6 below shows the remaining service life (in years) of VHBs core asset categories. From
this table we can see 52 of VHB's 94 non-core assets (~55%) have 0 years of remaining service
life remaining, meaning these assets are fully depreciated as of 2024.
Table 6: Remaining Service Life, Non-Core Asset Categories
Category
Remaining Service Life (Years)
Total
0
1-5
6-10
>10
Equipment
22
6
2
8
38
Furnishing
3
1
0
0
4
Vehicles
2
1
1
0
4
Docks
9
5
0
2
16
Land Improvements
16
0
2
14
32
Total
52
13
5
24
94
Identify Candidate Assets (Long List)
Assets that are candidate for further assessment were identified by reviewing remaining service
lives and other needs (e.g., unexpected asset failures) from the asset inventory and values.
This review produced a list of candidate assets with remaining service lives less than five years
in length, and assets with unexpected, emergency, or critical requirements. The remaining
service life "cut-off" can be modified by VHB to develop lists that are manageable (i.e., to help
manage the costs of subsequent condition review to support further assessment under the AMP).
58%
75%
50%
56%
50%
16%
25%
25%
31%
5%
25%
6%
21%
13%
44%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Equipment
Furnishing
Vehicles
Docks
Land Improvements
Non-Core Asset Count, Remaining Service Life Categories
0
1-5
6-10
>10
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |15|
Remaining Service Life
Remaining service life is the key indicator when completing the review to identify assets that
are candidate for repair/rehabilitate/replace. Remaining service lives are determined
considering the expected useful life of assets. Assets with remaining service lives less than five
years in length were considered candidates for replacement.
Asset Condition
A key component of the AMP is the ongoing collection of information to facilitate condition
assessments of aged and/or problematic assets (e.g., road/bridge/culvert inspections --
Appendix D). Regarding the relevant condition of VHB's capital condition, management has
acquired third-party reports and insights (i.e., OCWA AMP for Water and Wastewater Systems --
Appendix B, Tulloch Engineering Building Condition Assessment -- Appendix C, and Township of
Hilton) and provided their own evaluations as follows:
-
Establish asset values
-
Identify core and non-core candidate assets and their remaining service life
-
Identify unexpected, emergency, and critical needs
-
Finalize asset condition assessment
2.0 - Desired Levels of Service
The following section will identify the Township's current and desired level of service for their
asset portfolio. These metrics include technical and community service metrics that are
required as part of the O. Reg. 588/17 as well as any additional performance metrics that the
Township has selected for this asset management plan.
Identify Candidate Assets (Short List)
Candidate assets identified during the initial review of remaining service life, asset condition
assessment and other stakeholder needs are assessed considering the appropriate acceptable
LOS, legislative compliance, condition, and quality of service provided.
Levels of Service
LOS is a qualitative or quantitative measure to describe the accepted or expected performance
of an asset or group of assets. The Municipality's objective should be to provide services at the
established LOS's in the most cost-effective manner. For Village of Hilton Beach, LOS are based
on:
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |16|
What follows is a chart that outlines:
-
qualitative LOS description that has been adopted for each asset grouping;
-
observations from asset condition assessment and stakeholder consultations;
-
performance and risk assessment evaluation; and,
-
recommendations for Step 3 of AMP, which is the Financing/Capital Budgeting Strategy.
Core Assets
Buildings Assessment
There are nine (9) buildings and infrastructure as part of the Village of Hilton Beach's inventory
that are owned by the Township and maintained by the departments who provide
administration, transportation, and recreational and cultural services to the community.
Based on the Tulloch Engineering Building Condition Assessment in Appendix C, most of the
facilities are in fair or good condition but some are in poor condition and may require
replacement. Under the current standing, there is estimated capital improvements required
over the next 10 years totalling $1,141,000.
Assessment of the buildings are as follows:
Buildings & Infrastructure
Levels of Service - Provides facilities that are cost effective, safe, accessible, convenient, and
provide adequate amenities (e.g., HVAC, restrooms).
Structures
Observation/Interviews
Performance/Risk
Recommendations
Waterfront Centre
-
Building was constructed in
1950, with an addition
constructed in 1990.
-
Site contains one (1)
building and one (1)
outbuilding at
approximately 7,200 square
feet in ground floor area.
-
Parking lot was a
combination of gravel and
surface treatment.
-
Building is in good
condition overall
-
Building has
Facility Condition
Index (FCI) of
3.26% or is in
Excellent
Condition
-
$81,500 estimated
cost of
repair/replacement
taking place over the
next 10-years
primarily consisting
of roofing and stairs
on the exterior
Dock Infrastructure
-
Dock construction was
noted to be on a wood
platform framing on
corrugated PVC floats.
-
Total length of floating
dock infrastructure was
noted to be approximately
1,000 meters.
-
PVC floats were
noted to be in
visually good
condition, while
wood surfaces
were noted to
have advanced
decay and loose
surfacing
fasteners
-
$650,000 estimated
to remove and
replace existing
wood deck, wood
substructure, and
wood guards for full
length of breakwater
walkway
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |17|
Boardwalk,
Breakwater
Walkway, and
Viewing Platform
-
Boardwalk extends from the
south extent of the marina
basin, north to the marina
building (260 meters total).
-
Breakwater walkway
extends from the south end
of the boardwalk to the
bridge servicing the viewing
platform (110 meters total).
-
Viewing platform is 36
square meters.
-
Boardwalk,
Breakwater
Walkway, and
Viewing Platform
are in poor
condition overall
-
$350,000 estimated
to remove and
replace existing
wood deck and wood
substructures for all
docks
Marina
-
Building included two (2)
changing rooms with shower
facilities.
-
It houses gas docks and slip
rentals office.
-
Approximately 1,400 square
feet in ground floor area.
-
Marina building's
exterior and
interior was
observed and was
generally in good
condition overall
-
Marina building
has a FCI of 3.6%
or in excellent
condition
-
$20,000 estimated
repair for a shingle
replacement in the
next 5 years
Municipal Garages
-
Site contains two (2)
buildings
-
Original garage is of
unknown age but assumed
to be in excess of 30 years
old and approximately
1,200 square feet in ground
floor area.
-
New garage was
constructed in 2022 and is
approximately 1,000 square
feet in ground floor area.
-
Original garage is
in good condition
overall with a few
noted defects
-
Several notable
items should be
reviewed with the
Municipal Building
Official to ensure
garage design and
construction are
compliant with
the Ontario
building code
-
Original Garage
has an FCI of 6.9%
or is in good
condition.
-
$15,000 estimated
repair for the
removal and
replacing of asphalt
shingles
Municipal Library
-
Site contains one (1)
building.
-
Building is approximately
800 square feet in ground
floor area.
-
Original building was
assumed to be constructed
more than 100 years ago,
with construction of
subsequent additions
unknown.
-
Building is
considered to be
in good condition
overall with a few
defects
-
$24,500 estimated
repair to reinforce
damage/unsupported
floor joists, remove
and replace existing
asphalt composite
panel, insulate crawl
space & remove
concrete entrance
ramp and replace
with OBC compliant
ramp and guards
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |18|
Watermains
Levels of Service - Provide a water distribution system that is cost-effective, reliable, and safe,
delivering clean and potable water at adequate pressure.
Watermains
Observation/Interviews
Performance/Risk
Recommendations
Water Treatment
Plant (WTP)
-
In the 2025-2034 OCWA
capital plan, a series of
capital projects and major
maintenance initiatives are
set to occur.
-
Approximately 11
pieces of WTP
equipment are in
poor condition and
require major
maintenance.
-
7 capital projects
anticipated in the
next 10 years.
-
Estimated capital
investment in WTP
and its equipment
of $185,650 over
the next decade.
Wastewater
Treatment Plant
(WWTP)
-
In the 2025-2034 OCWA
capital plan, a series of
capital projects and major
maintenance initiatives are
set to occur.
-
Approximately 11
pieces of WWTP
equipment are in
poor condition and
require major
maintenance.
-
5 capital projects
anticipated in the
next 10 years
-
Estimated capital
investment in
WWTP and its
equipment of
$201,200 over the
next decade.
Distribution and
Collection
-
In the 2025-2034 OCWA
capital plan, a series of
capital projects are set to
occur.
-
3 capital projects
anticipated in the
next 10 years.
-
Estimated capital
investment in
Distribution and
collection of
$39,600 over the
next decade.
Roads - Transportation and pedestrian facilities
Levels of Service - Provide facilities that are cost effective, safe, have smooth riding surfaces,
clear directions (signage and line painting), no pot holes, no tripping hazards.
Roads
Observation/Interviews
Performance/Risk
Recommendations
South St. (asphalt)
-
Initially constructed in 1999,
fully amortized as of 2024.
-
Road was last
improved in 2022,
fairly new (8.5) with
no known issues.
-
No further capital
investment is
anticipated over
the next decade.
Sixth St. (base)
-
Initially paved in 1987, with
an estimated remaining life
of 13 years.
-
Road was last
improved in 2022,
fairly new (8.5) with
no known issues.
-
No further capital
investment is
anticipated over
the next decade.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |19|
Bay St. (east
section)
-
Initially paved in 2011, with
an estimated remaining life
of 12 years.
-
Bowker to Marina is
moderately new
(6.5), with
improvements
needed in
foreseeable future.
-
Cenotaph is a fairly
new (8) gravel road,
with improvements
planned in
foreseeable future.
-
Bowker to Marina
to be improved in
2027 for $11,993,
rehabilitating the
road to 10.
-
Cenotaph to be
improved in 2030
for $2,363.
Canoe Point Rd.
-
Initially paved in 2012, with
an estimated remaining life
of 13 years.
-
Eastern portion is
moderately new (7),
with improvements
planned in
foreseeable future.
-
Western portion is
fairly new (8), with
improvements
planned in
foreseeable future.
-
Eastern portion to
be improved in
2028 for $4,758,
rehabilitating the
road to 10.
-
Western portion to
be improved in
2030 for $17,705.
Hilton Rd.
-
Initially paved in 2017, with
an estimated remaining life
of 18 years.
-
Road was last
improved in 2023,
fairly new (8.5) with
no known issues.
-
No further capital
investment is
anticipated over
the next decade.
Mariners' Way
(base)
-
Initially paved in 2005, with
an estimated remaining life
of 31 years.
-
Gravel road is in
good condition, with
moderate
improvements
planned in
foreseeable future.
-
To be improved in
2025 for $17,000.
Marks St.
-
HCB pavement road
-
In fair to poor
condition (5.5),
requires
replacement with
improvements
planned in
foreseeable future.
-
To be improved in
2026 for $50,000,
rehabilitating the
road to a 10.
Upper Birch
-
Gravel road from Sixth to
Plant.
-
In fair to poor
condition (5),
requires
replacement with
improvements
planned in
foreseeable future.
-
To be improved in
2025 for $22,700,
rehabilitating the
road to a 10.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |20|
Non-Core Assets
Vehicles
Levels of Service - Provide safe, cost effective and reliable vehicles to support the delivery of
Municipal services.
Vehicles
Observation/Interviews
Performance/Risk
Recommendations
Tanker Replacement
-
Estimated remaining life of 5
years, purchased in 2019
with a 10-year useful life.
-
Asset is quite
dated (2001), in
fair to poor
condition -
Management
anticipates
immediate
replacement.
-
Replacement of
approximately $125,500
(50% of total) in 2025.
-
Budget of $8,500 (50%
of total) annually for
ongoing maintenance
and repairs.
Fire Pumper - 1995
HUB 1050 GPM
-
Fully amortized asset,
initially purchased in 2009
with a 15-year useful life.
-
1995
Freightliner is
dated, in fair
condition -
Management
anticipates
replacement in
coming years.
-
Replacement of
approximately $25,000
(50% of total) in 2026.
-
Budget of $1,500 (50%
of total) annually for
ongoing maintenance
and repairs.
Equipment
Levels of Service - Provide safe, cost effective, reliable and effective equipment and machinery to
support the delivery of Municipal services.
Equipment
Observation/Interviews
Performance/Risk
Recommendations
Computers
-
Estimated remaining life of
1 year, purchased in 2020
with a 5-year useful life.
-
In good condition
and still
functional,
foresee
replacement in
the next 2 years.
-
Replacement of
approximately $800
for 4 PCs and $800 for
2 laptops in next 2
years.
Turnout Gear
-
Fully amortized as of 2024,
purchased in 2014 with a
10-year useful life.
-
In fair to poor
condition,
management
foresees
replacement in
the next couple
of years.
-
Replacement of
approximately $5,500
(50% of total) in the
next 2-3 years.
-
Budget of $500 (50%
of total) annually for
ongoing maintenance
and repairs.
Small Playground Unit
-
Fully amortized as of 2024,
purchased in 1999 with a
25-year useful life.
-
In poor to fair
condition, is
being maintained
but requires
replacement.
-
Estimated
replacement cost of
$40,000.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |21|
Large Playground Unit
-
Fully amortized as of 2024,
purchased in 1999 with a
25-year useful life.
-
In poor to fair
condition, is
being maintained
but requires
replacement.
-
Estimated
replacement cost of
$75,000.
Mechanical (HVAC)
-
Fully amortized asset
-
Replaced in 2023
for $23,617.
-
Management does not
foresee further
replacements in the
coming 10 years.
Mechanical (HVAC) 10
-
Estimated remaining life of
1 year, purchased in 2010
with a 15-year useful life.
-
Replaced in 2023
for $23,617.
-
Management does not
foresee further
replacements in the
coming 10 years.
Dishwasher
-
Estimated remaining life of
1 year, purchased in 2000
with a 25-year useful life.
-
Dishwasher
replaced in 2024
for $6,500.
-
Management does not
foresee further
replacements in the
coming 10 years.
Acoustic
-
Estimated remaining life of
5 years, purchased in 2004
with a 25-year useful life.
-
Acoustic tiles on walls of
community hall to reduce
echo during concerts.
-
Sound system no longer in
use.
-
Good condition -
No known issues,
damage, or
repairs needed,
functioning as
intended.
-
No further capital
investment is
anticipated in the
coming 10 years.
-
Sound system will not
be replaced due to
inactivity.
On-Demand Hot Water
System
-
Fully amortized as of 2024,
purchased in 2009 with a
15-year useful life.
-
Good condition -
No known issues,
functioning as
intended.
-
No immediate action
required in next 10
years - maintenance
as necessary.
Hall Signage
-
Fully amortized as of 2024,
purchased in 2014 with a
10-year useful life.
-
Good condition -
No known issues,
yet minor paint
corrosion - no
immediate
replacement
needed, but
ongoing
maintenance.
-
External sign
recently
repainted.
-
Budget for repairs of
$500 annually (i.e.,
painting), amounting
to approximately
$5,000 over the next
decade.
-
Estimated
replacement cost of
$1,000.
Aqua Genic Pump-Out
System
-
Fully amortized asset
-
Good condition -
No known issues,
functioning as
intended.
-
No immediate action
required in next 10
years - maintenance
as necessary.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |22|
Transformer to Convert
Power
-
Fully amortized as of 2024,
purchased in 2004 with a
20-year useful life.
-
Fair to good
condition -
functioning
properly with
regular
maintenance.
-
Management does
not foresee
replacement in
the next 10 years.
-
Transformer to only
be replaced if it
breaks down.
-
Budget for general
maintenance/repairs
of $250 annually,
amounting to
approximately $2,500
over the next decade.
Mariners' Lounge -
Commercial Dryers
-
Fully amortized asset
-
One was replaced
with a Maytag
single-load coin
slide gas dryer in
2023 for
approximately
$2,400.
-
2 remaining
dryers are in fair
condition - quite
old yet function
adequately.
-
Plan for replacement
of remaining
commercial dryers in
the next 10 years for
$4,800.
Mariners' Lounge - Hot
Water System
-
Fully amortized asset
-
75-gallon hot
water tank
replaced in 2023
at Waterfront
Centre for
$7,785.70.
-
Management does not
foresee further
replacements in the
coming 10 years.
Fuel Tanks and Pumps
-
Estimated remaining life of
4 years, purchased in 2008
with a 20-year useful life.
-
Good condition -
no known issues
or deficiencies.
-
Management does
not foresee
replacement in
the next 10 years.
-
No further capital
investment is
anticipated in the
coming 10 years.
Sewage Pump-Out for
Boats
-
Estimated remaining life of
5 years, purchased in 2009
with a 20-year useful life.
-
Sewage pump-out
for boats
replaced in 2023
for $8,136.
-
Management does not
foresee further
replacements in the
coming 10 years.
Marina - Solar Panels
-
Fully amortized as of 2024,
purchased in 1999 with a
25-year useful life.
-
Fair condition -
part of
government
program that
initially
incentivized
installation.
-
No further capital
investment is
anticipated in the
coming 10 years.
-
Solar panels will not
be replaced once
they reach end of
useful life due to
discontinuation of
government
programming.
-
To be removed from
infrastructure once
roofing is replaced.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |23|
Docks
Levels of Service - Provide docks that are cost-effective, safe, and well-maintaining, ensuring stable
and durable structures for public and commercial use.
Docks
Observation/Interviews
Performance/Risk
Recommendations
Electrical and Plumbing:
Docks/Building/Pumps
-
Fully amortized as of
2022, purchased in 1997
with a 25-year useful life.
-
Management
notes
maintenance of
the systems is
ongoing rather
than replacing
them entirely.
-
Management to
refer to
respective
budgets for
ongoing repairs
and maintenance
costs.
-
Budget for
ongoing general
maintenance and
repairs of $5,000
annually,
amounting to
approximately
$50,000 over the
next decade.
Dock Pedestals
-
First set of pedestals
installed in 1989, fully
amortized as of 2014 after
a 25-year useful life.
-
Second set of pedestals
installed in 2006, fully
amortized as of 2021 after
a 15-year useful life.
-
Third set of pedestals
installed in 2009, fully
amortized as of 2024 after
a 15-year service life.
-
In poor condition
and require
immediate
replacement.
-
It is suggested
that the
replacement of
the docks,
including
pedestals, will be
done in stages
over the coming
several years.
-
Estimated
replacement cost
of $2,500 per
pedestal,
amounting to
$115,000 total in
the next 10 years.
Anchors and Mants
-
Estimated remaining life
of 3 years, purchased in
2012 with a 15-year useful
life.
-
Replacement in
2023 for $40,116.
-
Management does
not foresee
further
replacements in
the coming 10
years.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |24|
Land Improvements
Levels of Service - Provide well-maintained, cost-effective, and safe public spaces that ensure
accessibility for all users while minimizing hazards and environmental impacts.
Land Improvements
Observation/Interviews
Performance/Risk
Recommendations
Boardwalk Bollards
-
Fully amortized as of
2022, purchased in 2007
with a 15-year useful life.
-
In poor condition -
while still
functioning, bollards
appear to be at end
of life and in rough
condition.
-
Replacement of
approximately $500
per unit, totaling
$14,500 in the next
10 years.
-
Budget for ongoing
repairs of $300
annually, amounting
to approximately
$3,000 over the
next decade.
Boardwalk Signage
-
Fully amortized as of
2022, purchased in 2012
with a 10-year useful life.
-
Map of village and
other large signage
along boardwalk in
good condition.
-
Signs encased in a
wooden frame that
appears to be
maintaining its
integrity.
-
Signage will only
require minor
upgrades (i.e., coat
of paint and/or
wood frame
replacement),
within the next 10
years.
-
Budget for repairs
of $500 annually,
amounting to
approximately
$5,000 over the
next decade.
-
Estimated
replacement cost (if
necessary) of
$1,000 for signage.
Boardwalk Landscaping
-
Landscaping occurred in
1990, becoming fully
amortized in 2015 after a
25-year useful life.
-
Ongoing
maintenance that
does not involve any
major capital
investments in the
foreseeable future.
-
Includes seasonal
decorations and
general upkeep.
-
Budget for general
upkeep of $2,000
annually, amounting
to $20,000 over the
next 10 years.
Landfill - Fire Break
-
Fully amortized as of
2024, purchased in 2014
with a 10-year useful life.
-
Fair condition -
Management notes
no major issues,
functioning as
intended.
-
No immediate
action required in
next 10 years -
maintenance as
necessary.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |25|
New Trench System
-
Fully amortized as of
2024, purchased in 2019
with a 5-year useful life.
-
Management notes
no further
repairs/maintenance
required.
-
Management does
not foresee further
replacements in the
coming 10 years.
Landfill Improvements
-
Landfill improvements
occurred in 2018 for
roughly $12,346.
-
$1,650 spent for landfill
program development in
2024.
-
Management notes
no further
repairs/maintenance
required.
-
Management noted
that approximately
$52,500 to be spent
in 2025 to meet
regulatory
requirements.
-
Includes program
development, well
installations, Fall
sampling, and
laboratory analysis.
All Season Surface
-
Fully amortized as of
2024, installed in 1999
with a 25-year useful life.
-
In poor condition -
concrete pad is
weathered, requires
resurfacing and
recoating.
-
Estimated
resurfacing cost of
$20,000 - $40,000.
Permanent Structures
Landscaping
-
Fully amortized as of
2014, occurred in 1989
with a 25-year useful life.
-
Ongoing
maintenance that
does not involve any
major capital
investments in the
foreseeable future.
-
Budget for general
upkeep of $2,000
annually, amounting
to $20,000 over the
next 10 years.
Furnishings
Levels of Service - Provide durable, safe, and cost-effective furnishings that enhance public spaces
and meet community needs.
Furnishings
Observation/Interviews
Performance/Risk
Recommendations
General Government
Furnishings
-
Estimated remaining life of
5 years, purchased in 2009
with a 20-year useful life.
-
Fair condition -
some issues have
been noted with
regards to flooring
in offices.
-
Select chairs are
in poor condition
and require
replacement.
-
Other furnishings
are in fair to good
condition, with no
known issues.
-
Budget of $500 -
$1,000 annually for
replacement,
amounting to
approximately $5,000
- $10,000 over the
next decade.
2.0 - Desired Levels of Service
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |26|
Event Tables
-
Fully amortized as of 2023,
purchased in 2013 with a
10-year useful life.
-
In fair to good
condition - will
not be replaced.
-
Tables are wooden
structures used
for farmers'
markets.
-
No further capital
investment is
anticipated in the
coming 10 years.
Hall Furnishings
-
Fully amortized as of 2023,
purchased in 1998 with a
25-year useful life.
-
Existing tables
replaced with
plastic ones over
5 years ago.
-
Hall chairs in good
condition and do
not require
immediate
replacement.
-
Management does not
foresee further
replacements in the
coming 10 years.
APPENDIX A -- ASSET INVENTORY
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |27|
APPENDIX A -- ASSET INVENTORY
APPENDIX A -- ASSET INVENTORY
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |28|
APPENDIX A -- ASSET INVENTORY
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |29|
APPENDIX A -- ASSET INVENTORY
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |30|
APPENDIX A -- ASSET INVENTORY
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |31|
APPENDIX B -- OCWA CONDITION ASSESSMENT
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |32|
APPENDIX B -- OCWA CONDITION ASSESSMENT
[THIS PAGE INTENTIONALLY LEFT BLANK]
Village of Hilton Beach
Asset Management Plan for
Water and Wastewater Systems
SUBMITTED BY
Ontario Clean Water Agency
2085 Hurontario Street, 5th Floor
Mississauga, ON L5A 4G1
Date: January 10, 2025
Rev: 1
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
Revision History
REV. NO.
DATE
PREPARED BY:
APPROVED BY:
DESCRIPTION
1
January 10, 2025
Milos Posavljak,
Nick Larson
Nick Larson
Draft
OCWA consents to have the Client use this document and related information (collectively the
"Document") only in connection with the agreement between OCWA and the Client subject to the following
permitted use: (1) the Client may use any of the Document internal to its organization only, unless the
disclosure or the external use is required by law and (2) the Client may use the Document externally
provided that the external party is bound by confidentiality agreement(s) with terms and conditions at
least as strict as this one, (collectively and individually the "Permitted Use"). Other than any Client data,
any information in this Document and all related intellectual property and rights in the foregoing are
confidential and proprietary to OCWA. The Client or any other party shall not directly or indirectly infringe
the intellectual property and rights of OCWA in any of the foregoing.
The Document is intended to assist the Client in relation to the project in the Document as at the date in
the Document based on information available and facts stated by the Client as at such date.
OCWA is not responsible for any conclusions drawn by the Client based on prior inconsistencies or any
additional information made available after such date.
The Document or any opinion arising out of the Document cannot be relied on by third parties or in
connection with any transaction or documents. Any use of the Document outside of its intended purpose
or in relation to any other project is the responsibility of the Client
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
EXECUTIVE SUMMARY
Executive Summary
Water and Wastewater Facility Asset Portfolio
The scope of this Asset Management Plan (AMP) includes all water and wastewater assets. The
infrastructure portfolio has an estimated replacement value of approximately $9.6 million.
Figure ES1: Asset Portfolio Summary
Note: Actual costing values are subject to market forces at the time of infrastructure construction/improvement activity, the above values are
based on historical averages and industry standards.
Current Asset Performance
The best available asset information combines with the judgement of subject matter experts to establish
the current performance of each of the individual asset records represented in the asset portfolio. The
performance of individual assets aggregates to present the performance distribution of each asset
group. Table ES1 and Figure ES2 presents the current asset performance results.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
EXECUTIVE SUMMARY
Figure ES2 - Current Performance Summary
The total replacement cost of the assets in the poor performance category is approximately $1 million,
which represents approximately 10% of the total asset portfolio. The spending required to restore these
assets to the good performance category is not necessarily equal to the replacement costs, since some
assets only require rehabilitation while others require replacement with a more expensive asset.
Table ES1: Current Performance by Replacement Value
Asset
Good
Fair
Poor
Total
(No
(Has
(Requires
Deficiencies)
Deficiencies
Treatment/
Spending)
5033 Hilton Beach WTP
365,913
$
38,213
$
181,625
$
585,752
$
5034 Hilton Beach WWTP
546,787
$
590,750
$
744,489
$
1,882,026
$
Hilton Beach Distribution
1,118,700
$
2,170,000
$
-
$
3,288,700
$
Hilton Beach Collection
2,197,800
$
1,699,500
$
-
$
3,897,300
$
Total
4,229,200
$
4,498,464
$
926,114
$
9,653,777
$
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
EXECUTIVE SUMMARY
Spending Forecast
Figure ES3 summarizes the spending forecast results. An average of $ 61,000 is required in the 5-year
term, and $ 72,000 per year over the long term to achieve asset performance requirements.
Figure ES3: Spending Forecast Summary
Funding Gap
The funding gap is the difference between the Village's current capital and maintenance spending levels
and the ones proposed in this AMP. Its value will be determined in future collaboration with the Village.
Financial Strategy
The objective of the Village's financing strategy should be to maximize new assessment growth at the
lowest real cost impact to ratepayers (i.e. maximize real revenue growth through expanded customer
base and minimize rate increases). This would prioritize the following options:
1. Provincial/Federal Government Grants
2. Internal Financing using Reserves
3. Debt
4. Rate Increases
Future budgets will present the optimal balance of the available financing options to fund the Village's
infrastructure program.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
EXECUTIVE SUMMARY
Table of Contents
1 INTRODUCTION ................................................................................................................... 1
1.1 Overview .......................................................................................................................................... 1
1.2 Defining Asset Performance ............................................................................................................ 1
1.3 Provincial Asset Management Planning Requirements ................................................................... 1
1.4 AMP Development Approach .......................................................................................................... 1
1.5 Updating the Asset Management Plan ............................................................................................ 2
1.6 Asset Management Plan Scope ....................................................................................................... 2
1.7 Growth Planning .............................................................................................................................. 2
2 OVERVIEW OF ASSET PORTFOLIO ........................................................................................ 3
3 ASSET PERFORMANCE ASSESSMENT ................................................................................... 4
3.1 Measuring Asset Performance ......................................................................................................... 4
3.2 Current Asset Performance ............................................................................................................. 4
4 ASSET LIFECYCLE MANAGEMENT ......................................................................................... 6
4.1 Asset Lifecycle Activities Overview .................................................................................................. 6
4.2 Spending Forecast ............................................................................................................................ 6
4.3 Funding Gap Summary ................................................................................................................... 13
4.4 Risk Management .......................................................................................................................... 13
4.5 Managing Climate Change ............................................................................................................. 14
5 FINANCING STRATEGY ....................................................................................................... 15
6 DISCUSSION AND NEXT STEPS ........................................................................................... 16
6.1 Monitoring Asset Performance ...................................................................................................... 16
6.2 Roadmap for Enhancing Asset Management Processes ................................................................ 16
Appendix A - Performance Indicator Tracking
Appendix B - Short Term Capital (Major Maintenance) Plan
Appendix C - Detailed Asset Inventory
Appendix D - Planned Program
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 1
1 INTRODUCTION
1.1 Overview
This Asset Management Plan (AMP) builds a structured relationship between infrastructure spending
and asset performance. Periodic (annual) updates ensure it reflects changing circumstances and actively
supports infrastructure decision-making processes.
1.2 Defining Asset Performance
The definition of Asset Performance is "the ability of an asset to fulfill the organization's objectives or
requirements".
The performance of an asset directly relates to the level of service it provides:
An asset in the good performance category is one which is meeting the expectations of the
community (i.e. providing an appropriate level of service); and
An asset in the poor performance category is one which is not meeting expectations (i.e. not
providing an appropriate level of service), and requires spending to have it meet expectations.
The community's asset performance expectations balance costs and affordability and are therefore
unique to each community based on its infrastructure inventory, financial status and
community/corporate priorities.
1.3 Provincial Asset Management Planning Requirements
The Province of Ontario developed Regulation 588/17 under the Infrastructure for Jobs and Prosperity
Act (2015). The following points summarize the requirements of O.Reg. 588/17:
An AM policy is required to articulate specific principles and commitments that will guide
decisions around when, why and how to spend money on the Village's infrastructure assets. The
Policy is required by July 1, 2019.
By July 1, 2022 the AMP will be required to establish the spending that is required to maintain
current asset performance expectations for water, wastewater, stormwater, roads and bridges.
By July 1, 2024 the AMP will be required to establish the spending that is required to maintain
current asset performance expectations for all asset groups.
By July 1, 2025 the AMP will be required to establish the spending that is required to achieve
desired asset performance expectations, and the financial strategy to fund the required
spending.
1.4 AMP Development Approach
OCWA's Asset Stewardship Quality Management System (ASQMS) guides the approach to develop this
AMP. The ASQMS Framework shows how technical asset lifecycle strategies connect to community
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 2
priorities to develop optimized spending plans that balance service levels and costs. An AMP is a tactical
output of the ASQMS.
The ASQMS aligns with Ontario Regulation 588/17 Asset Management Planning for Municipal
Infrastructure and the international standard for infrastructure asset management (ISO 55000).
The development of this AMP leverages the Village's best available asset and financial information to
OCWA , staff input, subject matter expert professional judgement, and AM best practices, to complete
the following steps:
1. Develop a complete listing of infrastructure assets to be included in the AMP.
2. Assess current performance (level of service) of the assets based on existing information.
3. Prepare an asset lifecycle management strategy (i.e. spending plan) that maintains the current
performance of the Village's infrastructure assets.
4. Determine the gap between required spending levels to achieve asset performance objectives
versus historic spending. This is a future step.
1.5 Updating the Asset Management Plan
A periodic update to the AMP ensures it reflects the latest information and responds to evolving asset
performance expectations in the community. Ideally, this update occurs annually in conjunction with the
Village's budget processes, or more frequently if required to support funding applications.
1.6 Asset Management Plan Scope
This AMP includes all water and wastewater assets owned by the Village. Section 2 summarizes the
infrastructure portfolio.
1.7 Growth Planning
This section will examine the Village's projected population growth to assess potential impacts on its
water and wastewater system.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 3
2 OVERVIEW OF ASSET PORTFOLIO
The infrastructure portfolio has an estimated replacement value of approximately $9.6 million (Figure
2-1). A detailed asset inventory is available in Appendix C.
Figure 2-1: Water and Wastewater Infrastructure Portfolio
Note: Actual costing values are subject to market forces at the time of infrastructure construction/improvement activity, the above values are
based on historical averages and industry standards.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 4
3 ASSET PERFORMANCE ASSESSMENT
As described in Section 1, the new landscape of AM that aligns with ISO 55000 defines asset
performance as the ability for an asset to fulfill its objectives or requirements. This means that the
performance of an asset is directly proportional to the level of service it provides. Levels of service are
also at the core of O.Reg. 588/17, which requires municipalities to understand the cost to achieve higher
or lower levels of service.
3.1 Measuring Asset Performance
The Village's asset inventory contains performance information for all infrastructure assets. This
includes information related to both asset condition and asset function. The performance information is
collected from a variety of sources, ranging from sophisticated technologies to investigate the assets to
visual observations from qualified professionals.
All asset performance data combines with the professional judgment of subject matter experts to
establish the current performance of each asset as defined in Table 3-1 below.
Table 3-1: Asset Performance Rating Descriptions
PERFORMANCE
CATEGORY
DESCRIPTION
STATE OF ASSET
Good
Asset performance meets or exceeds its
objectives/requirements.
No Deficiencies
Fair
Asset performance is nearing the point where it will
not meet its objectives/requirements.
Has Deficiencies
Poor
Asset performance is not meeting its
objectives/requirements.
Requires Treatment (Spending)
3.2 Current Asset Performance
Figure 3-1 and Table 3-2 provide the current performance distribution of each asset group. The total
replacement cost of the assets in the poor performance category is of approximately $1 million, which
represents approximately 10% of the total asset portfolio. Note that the spending required to restore
these assets to the good performance category is not equal to the replacement costs, since some assets
only require rehabilitation while others require replacement with a more expensive asset.
The performance category of each asset updates on a continual basis to reflect actual spending on
assets, new asset data, and changing asset performance objectives or requirements.
Detailed performance metrics are provided in Appendix A.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 5
Figure 3-1: Current Performance Distribution
Table 3-2: Current Performance by Replacement Value
Asset
Good
Fair
Poor
Total
(No
(Has
(Requires
Deficiencies)
Deficiencies
Treatment/
Spending)
5033 Hilton Beach WTP
365,913
$
38,213
$
181,625
$
585,752
$
5034 Hilton Beach WWTP
546,787
$
590,750
$
744,489
$
1,882,026
$
Hilton Beach Distribution
1,118,700
$
2,170,000
$
-
$
3,288,700
$
Hilton Beach Collection
2,197,800
$
1,699,500
$
-
$
3,897,300
$
Total
4,229,200
$
4,498,464
$
926,114
$
9,653,777
$
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 6
4 ASSET LIFECYCLE MANAGEMENT
4.1 Asset Lifecycle Activities Overview
Table 4-1 provides an overview of typical asset lifecycle activities applied to public infrastructure. The
spending forecasts in this section represent a combination of major maintenance, rehabilitation and
replacement treatments. Appendix D contains the detailed spending plan.
Table 4-1: Typical Asset Lifecycle Activities
LIFECYCLE ACTIVITY
DESCRIPTION
Operational
Operational activities, routine preventative maintenance, studies
on asset performance
(Major) Maintenance
Repairs and component replacement to maintain asset
performance, typically costing between 5-10% of asset
replacement value.
Rehabilitation
Project to extend asset service life, typically costing between 15% -
40% of asset replacement value.
Replacement
A project resulting in a replacement of an asset with one asset that
meets top industry and community expectations.
New Asset
Construction or purchase of new assets that results in net growth
of the asset inventory and an enhancement in service levels
provided to the community.
4.2 Spending Forecast
4.2.1
Approach
The analysis approach involves connecting real planned projects against specific assets where feasible
and iteratively adjusting annual spending levels until the forecasted performance distribution will be
relatively stable (i.e. the proportion of the asset network in the poor performance category is
consistent).
For example, Figure 4-1 shows a scenario where there is not sufficient spending, resulting in the
proportion of assets in the poor performance category increase from 5% in 2021 to 90% in 2040, and a
declining trend in the Network Average performance index. This indicates that additional spending is
required. Analysis updates continue to achieve a suitable performance forecast.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 7
Figure 4-1: Sample Performance Forecast
4.2.2
Results
Figure 4-2 to Figure 4-5 provide the performance and spending forecasts for each asset group. Figure 4-6
provides the summary of spending needs. Appendix D provides the detailed planned program.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 8
Desired
Performance
Forecast
Spending
Plan to
Achieve
Desired
Performance
Forecast
5-year OCWA Capital Plan forecast = $23,000 per year
6-25 year Capital/Maintenance forecast = $ 10,000 per year long-term average
spending
Figure 4-2: 5033 Hilton Beach WTP Performance and Expenditure Forecast
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 9
Desired
Performance
Forecast
Spending
Plan to
Achieve
Desired
Performance
Forecast
5-year OCWA Capital Plan forecast = $31,000 per year
6-25 year Capital/Maintenance forecast = $ 25,000 per year long-term average
spending
Figure 4-3: 5034 Hilton Beach WWTP Performance and Expenditure Forecast
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 10
Desired
Performance
Forecast
Spending
Plan to
Achieve
Desired
Performance
Forecast
5-year OCWA Capital Plan forecast = $800 per year
6-25 year Capital/Maintenance forecast = $ 18,000 per year long-term average
spending
Figure 4-4: Hilton Beach Distribution Assets Performance and Expenditure Forecast
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 11
Desired
Performance
Forecast
Spending
Plan to
Achieve
Desired
Performance
Forecast
5-year OCWA Capital Plan forecast = $5,000 per year
6-25 year Capital/Maintenance forecast = $ 19,000 per year long-term average
spending
Figure 4-5: Hilton Beach Collection Assets Performance and Expenditure Forecast
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 12
Desired
Performance
Forecast
Spending
Plan to
Achieve
Desired
Performance
Forecast
5-year OCWA Capital Plan forecast = $61,000 per year
6-25 year Capital/Maintenance forecast = $ 72,000 per year long-term average
spending
Figure 4-4: All Assets Performance and Expenditure Forecast
Figure 4-6 summarizes the combined spending forecast. An average of $ 61,000 per year over the short
term of 5-years, and $ 72,000 over the long term of 6-25 years is required to achieve the Village's
desired asset performance expectations. The detailed planned program is provided in Appendix D.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 13
4.3 Funding Gap Summary
The funding gap is the difference between the Village's current capital and maintenance spending levels
and the ones proposed in this AMP. Its value will be determined in future collaboration with the Village.
4.4 Risk Management
The approach to managing risk in this AMP is to consider the overall criticality of each asset related to
the role it plays in providing services to the community (by understanding the required performance of
each asset based on its location, function, size, etc.). This understanding establishes when an asset is not
meeting its objectives or requirements based on the available technical performance indicators and
subject matter expert judgement. Assets that are more critical have higher performance expectations,
while less critical assets have lower performance expectations.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 14
4.5 Managing Climate Change
The expected impacts of climate change have been considered and included throughout the analysis
used to inform this AMP. This includes consideration of climate change when establishing the current
performance category of an asset, forecasting the deterioration rate of an asset, or establishing the
lifecycle activities completed on an asset.
The most prominent climate factors affecting the Village's water and wastewater infrastructure are
severe wet weather events, prolonged periods of cold weather, and prolonged periods of heat or
drought. The climate factors discussed are referenced to the Climate Atlas of Canada1, an online tool to
learn about the impacts of climate change in the area for different scenarios.
Climate Factor 1 - Severe Wet Weather Events
Severe wet weather events put added strain on the wastewater collection and treatment
systems. This strain can lead to additional overflows or a reduction in treatment effectiveness.
At this point, this climate factor is not causing any specific performance deficiencies as the
heavy rain days are projected to increase from 5.1 to 6.0 days per year in the next 20 years. The
Village should continue to monitor the impacts of severe wet weather events on the wastewater
collection and treatment system.
Climate Factor 2 - Periods of Prolonged Heat or Drought
This climate factor can lead to more days of high peak water demand and reductions to the
quantity and/or quality of source water. Based on the climate model of Climate Atlas of Canada,
the number of heat waves increases from 0.2 days to 1.1 days in the next 20 years. However,
due to the stable supply of fresh water, this climate factor is not causing any specific
performance deficiencies. The Village should continue to monitor the impacts of periods of
prolonged heat or drought on the water supply and storage system.
1 Climate Atlas of Canada
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 15
5 FINANCING STRATEGY
A number of financing strategies are available to fund infrastructure expenditures. The objective of the
Village's financing strategy should be to maximize new assessment growth at the lowest real cost impact
to ratepayers (i.e. maximize real revenue growth through expanded customer base and minimize rate
increases). This would prioritize the following options:
1. Provincial/Federal Government Grants
2. Internal Financing using Reserves
3. Debt
4. Rate Increases
Future budgets will present the optimal balance of the available financing options to fund the Village's
infrastructure program.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 16
6 DISCUSSION AND NEXT STEPS
This AMP represents the tactical output of a corporate management system. The corporate
management system is the series of interconnected processes that work together to realize value from
assets. This AMP uses the best available asset and financial information. The AMP is a living document
that requires periodic updates to reflect new information and changing community priorities.
6.1 Monitoring Asset Performance
Moving forward, Provincial Regulation requires the Village to provide an annual update on the progress
of the AMP. The practical steps to complete these activities are as follows:
1. Each year, update the asset inventory with the best available asset data. This adds/removes
assets as appropriate.
2. Each year, update current asset performance based on the best available information.
3. Each year, update the spending analysis to record completed spending, and to connect planned
spending to assets or asset networks.
These three steps enable updates to the forecast performance versus spending analysis. Over time, the
Village will be able to see connections between the changing performance distribution and annual
spending levels. This will increase the confidence of the Village's AMPs each year.
6.2 Roadmap for Enhancing Asset Management Processes
The following points provide a roadmap to enhance asset management planning processes in the
Village:
1. Continue to maintain the inventory of all assets owned. Asset inventories should be
comprehensive of all assets in an asset network.
2. Continue to strengthen the connection between actual or planned spending and specific assets
(or asset networks). This will provide greater line of sight from the current or planned spending
and the resulting performance improvement in an asset or asset network.
3. Continue to strengthen the quality of asset-centric performance indicator data that is available
to measure the current performance of assets and asset networks.
4. Engage the community to understand their current perspective on the performance of assets
and asset networks. This understanding calibrates the current performance of the asset
networks and prioritizes the allocation of funding to improve the performance of asset networks
relative to community expectations.
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 17
Appendix A - Performance Indicator Tracking
Name
System Type
Indicator
2019
2020
2021
2022
2023
Treatment Capacity (max flow/rated capacity)
72%
69%
75%
60%
41%
Boil Water Advisory
0
0
0
0
0
Adverse Water Quality Incident (AWQI)
0
1
1
1
1
Non-Compliance
1
0
0
2
0
Watermain Breaks
0
0
0
0
0
Capacity (average flow/rated capacity)
26%
28%
23%
23%
22%
Effluent (or other) Non-Compliance
0
0
1
4
6
Bypass/Spill/Overflow events
0
0
0
0
0
Sewer Blockages
0
0
0
0
0
Community Complaint
0
0
0
0
0
5033 Hilton Beach WTP
Water Treatment
5034 Hilton Beach WWTP
Wastewater
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 18
O. Reg. 588/17 Mandatory Metrics
Asset Group
Metric
Result
Comment
Water
User groups or areas that are connected to the municipal
water system
Most properties within Hilton Beach are connected to the municipal water system?
Water
User groups or areas that have fire flow
All properties connected to the municipal water system have some fire flow coverage.
Water
Percentage of properties connected to the municipal water
system
TBD
Water
Percentage of properties where fire flow is available
TBD
Water
Description of boil water advisories and service interruptions
TBD
Water
Number of connection-days per year where a boil water
advisory notice is in place compared to the total number of
properties connected to the municipal water system
TBD
Note: Metric resutls in units of 'days' which is a
meaningless statistic. Province needs to better define
this metric.
Water
Number of connection-days per year due to water main
breaks compared to the total number of properties connected
to the municipal water system
TBD
Assume Oreg metric is missing "disrupted", i.e. text
should read "Number of disrupted connection-days per
year due to water main breaks compared to the total
number of properties connected to the municipal water
system.
Assume 1 break = 20 customers impacted for 1 day
Water
Average Age of Water Treatment Assets
18 Years
Water
Average Age of Water Distribution Assets
TBD
Wastewater User groups or areas that are connected to the municipal
wastewater system
Most properties within Hilton Beach are connected to the municipal wastewater system?
Wastewater Percentage of properties connected to the municipal
wastewater system
TBD
TBD Total Parcels, TBD connected to municipal system
Wastewater
Description of how combined sewers in the municipal
wastewater system are designed with overflow structures in
place (to prevent backups into homes by allowing overflow
during storm events)
N/A - no combined sewers?
Wastewater
Description of the frequency and volume of overflows in
combined sewers in the municipal wastewater system that
occur in habitable areas or beaches
N/A - no combined sewers?
Wastewater
Description of how stormwater can get into sanitary sewers in
the municipal wastewater system, causing sewage to
overflow into streets or backup into homes
Infiltration inflow into sanitary sewers in both groundwater and stormwater which are not intended to be in sanitary
system. Infiltration can enter through a variety of sources (cracks in pipes, weeping tile connections, cross connection,
catch basins, etc.).
Wastewater
Description of how sanitary sewers in the municipal
wastewater system are designed to be resilient to avoid
sewage overflow into streets or backup into homes
Sanitary sewer systems are designed with appropriate overflows to reduce likelihood of sewer backup events. Overflows
are typically found in the collection system or at pumping stations.
Wastewater Description of the effluent that is discharged from sewage
treatment plants in the municipal wastewater system
Effluent can be defined as water pollution, such as the outflow from a sewage treatment facility. The effluent from the
treatment facilities have documented compliance limits, objectives, and actual performance. The effluent criteria include
effluent flow rates, and parameters for suspended solids, Biochemical Oxygen Demand (BOD), phosphorous, ammonia,
and E. coli.
Wastewater
The number of connection-days per year due to wastewater
backups compared to the total number of properties
connected to the municipal wastewater system.
TBD
Note: Metric resutls in units of 'days' which is a
meaningless statistic. Province needs to better define
this metric.
Wastewater
Annual number of events where combined sewer flow in the
municipal wastewater system exceeds system capacity
compared to the total number of properties connected to the
municipal wastewater system.
N/A - no combined sewers?
Wastewater
The number of effluent violations per year due to wastewater
discharge compared to the total number of properties
connected to the municipal wastewater system.
4 violations,TBD wastewater connections
Wastewater Average Age of Wastewater Treatment and Pumping Assets
31 Years
Wastewater Average Age of Wastewater Collection Assets
TBD
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 19
Appendix B - 5 Year Capital Plan
i
5033-Hilton Beach WT
(10-Year Recommended Capital/Major Maintenance Out of Scope from 2025 to 2034)
The Ontario Clean Water Agency has identified the following Out of Scope capital projects/major maintenance for your review and approval.
Project No.
Facility/System Name
Project Type (drop
down list)
Project Name
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
1
5033-Hilton Beach WT
Capital Project
Turbidity Analyzer
Upgrade/Replacement
$10,500
x
x
Lifecycle Replacement
2
5033-Hilton Beach WT
Capital Project
Well #2 Singer Valve
Replacement
$12,000
x
Life Cycle Replacement
3
5033-Hilton Beach WT
Capital Project
Clearwell Inspection
$3,000
x
x
Predictive Maintenance
4
5033-Hilton Beach WT
Capital Project
Well inspection Below
Grade
$10,000
x
Predictive Maintenance
5
5033-Hilton Beach WT
Capital Project
Distribution Pipework
Revisions
$3,000
x
Predictive Maintenance
6
5033-Hilton Beach WT
Capital Project
Well Building Pipe
Replacement Staged
$3,000
$3,000
$3,000
x
Predictive Maintenance
7
5033-Hilton Beach WT
Capital Project
Valve replacements
Staged
$2,500
$2,500
$2,500
$2,500
$5,000
$5,000
x
8
5033-Hilton Beach WT
Major Maintenance
Chlorine Probes
Refurbishing and
Maintenance
Kit/standards
$2,500
$2,500
$2,500
$2,800
$2,500
$2,800
$3,000
$3,200
$3,200
$3,200
x
Critical Process component
9
5033-Hilton Beach WT
Major Maintenance
pH probe
$1,000
$1,200
$1,200
$1,200
$1,200
x
x
Critical Process component
10
5033-Hilton Beach WT
Major Maintenance
Chemical Systems Parts,
eg. valves, sensors,
PRVs/daytank
$2,500
$2,200
$2,500
$2,000
$2,200
$2,500
$2,600
$2,600
$2,600
$2,600
x
x
Predictive Maintenance
11
5033-Hilton Beach WT
Major Maintenance
generator
batteries/repairs
$900
$900
$900
$900
$900
$950
$950
$950
$950
$950
x
As Required
12
5033-Hilton Beach WT
Major Maintenance
UPS batteries
$900
$800
$800
$800
$800
$800
$800
$800
$800
$800
x
Back Up Power
13
5033-Hilton Beach WT
Major Maintenance
Pipe/Fittings/Connectors
$1,000
$1,000
$1,000
$1,000
$1,000
$1,200
$1,200
$1,200
$1,200
$1,200
x
As Required
14
5033-Hilton Beach WT
Major Maintenance
alarm upgrades
$1,200
$1,200
x
as required
15
5033-Hilton Beach WT
Major Maintenance
DWQMS, onsite audit
$4,200
$4,200
$4,200
x
Mandatory 3 year cycle
16
5033-Hilton Beach WT
Major Maintenance
DWQMS off site audit
$1,500
$1,500
$1,500
$1,500
$1,500
$1,500
$1,500
$1,500
$1,500
$1,500
x
Mandatory every two years between on site audits
17
5033-Hilton Beach WT
Major Maintenance
PTTW renewal
$1,000
x
every 10 years
18
5033-Hilton Beach WT
Major Maintenance
MDWL, MDWP renewal
$500
x
Every 5 years
Total
$54,300
$19,800
$15,900
$12,000
$14,300
$9,750
$17,450
$15,450
$16,450
$10,250
Notes
The recommendations constitute the projects that Qualified Professionals deem necessary to ensure regulatory compliance or achieve client community objectives. The recommendations are informed by data from OCWA's Work Management System (Maximo), data from OCWA's Process Data Management
System (WISKI), commissioned engineering or consultant reports, OCWA's review of industry including energy saving opportunities, innovative technologies, optimization opportunities, system capacity, emerging environmental trends, changing climatic conditions, system resiliency and discussions with a
range of subject matter experts as necessary to identify appropriate spending needs that are not within the scope of activities included in OCWA's Operating and Maintenance Agreement.
Relevant Asset ID(s) or
Functional Location(s)
from WMS
*The above noted Cost Estimates have been developed to aid the client to understand the order of magnitude cost and will be further refined based on Client acceptance in principle of the proposed work. OCWA uses the AACE cost estimating framework to identify our cost estimate classification.
Estimates are considered to be Class 5 cost estimates (+/- 50%), with increasing accuracy in shorter term projects as quotations are solicited from contractors.
Cost Estimate*
Scope Summary
Comment/Additional Rationale/Supporting Information
Approved by
Client to
Develop into
an Expenditure
Request
Package
Compliance Impact
Health & Safety
Repair / Maintenance
Lifecycle Replacement
DWQMS RA Outcome**
Improvement
Spare Parts/Materials
Inventory
CLI/ECA
WMS Workorder
Number
Innovation/Energy/Optimizati
on/Bio Solids
Growth/Development
Infrastructure Planning and
Permitting
Resiliency/Emerging
Trends/Climatic Changes
Page 1 of 1
10/24/24 i
i
5034-Hilton Beach WWTP
(10-Year Recommended Capital/Major Maintenance Out of Scope from 2025 to 2034)
The Ontario Clean Water Agency has identified the following Out of Scope capital projects/major maintenance for your review and approval.
Project No.
Facility/System Name
Project Type (drop
down list)
Project Name
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
1
5034-Hilton Beach WWTP Capital Project
STP Equalization Pump
$12,000
$12,000
$1,200
x
x
Predictive Maintenance
2
5034-Hilton Beach WWTP Capital Project
Lift stations - clean outs
$6,000
$6,000
$6,000
$6,000
$6,000
x
Predictive Maintenance
3
5034-Hilton Beach WWTP Capital Project
Sludge Tank Cleaning
$7,500
$7,500
$7,500
$10,000
$10,000
x
Predictive Maintenance
4
5034-Hilton Beach WWTP Capital Project
Generator
Batteries/Repairs
$800
$1,000
$1,000
$1,000
$1,200
x
Predictive Maintenance as required
5
5034-Hilton Beach WWTP Capital Project
Sodium Hypo Chlorite
Chemical Feed Panel
$10,000
x
Lifecycle Improvements
6
5034-Hilton Beach WWTP Major Maintenance
Emergency Pump Repairs
$3,000
$3,000
$3,000
$3,000
$3,000
$3,000
$3,000
$3,000
$3,000
$3,000
x
as required
7
5034-Hilton Beach WWTP Major Maintenance
Collection System
Flushing (1/3 For 3 years)
$6,000
$6,000
$6,000
$6,000
$6,000
$6,000
x
as required
8
5034-Hilton Beach WWTP Major Maintenance
Alarm and
Telecomunications
Upgrades
$2,500
$2,500
$2,500
$2,500
$2,500
x
Predictive Maintenance
9
5034-Hilton Beach WWTP Major Maintenance
Sodiuym Hypo Panel
Replacement
$10,000
x
Total
$57,000
$9,800
$25,000
$4,000
$31,000
$4,000
$21,500
$10,000
$28,700
$10,200
Notes
The recommendations constitute the projects that Qualified Professionals deem necessary to ensure regulatory compliance or achieve client community objectives. The recommendations are informed by data from OCWA's Work Management System (Maximo), data from OCWA's Process Data Management
System (WISKI), commissioned engineering or consultant reports, OCWA's review of industry including energy saving opportunities, innovative technologies, optimization opportunities, system capacity, emerging environmental trends, changing climatic conditions, system resiliency and discussions with a
range of subject matter experts as necessary to identify appropriate spending needs that are not within the scope of activities included in OCWA's Operating and Maintenance Agreement.
Relevant Asset ID(s) or
Functional Location(s)
from WMS
Cost Estimate*
Compliance Impact
DWQMS RA Outcome**
Scope Summary
Comment/Additional Rationale/Supporting Information
*The above noted Cost Estimates have been developed to aid the client to understand the order of magnitude cost and will be further refined based on Client acceptance in principle of the proposed work. OCWA uses the AACE cost estimating framework to identify our cost estimate classification.
Estimates are considered to be Class 5 cost estimates (+/- 50%), with increasing accuracy in shorter term projects as quotations are solicited from contractors.
Repair / Maintenance
Lifecycle Replacement
Improvement
Spare Parts/Materials
Inventory
CLI/ECA
Innovation/Energy/Optimizati
on/Bio Solids
Health & Safety
Growth/Development
Infrastructure Planning and
Permitting
Resiliency/Emerging
Trends/Climatic Changes
Approved by
Client to
Develop into
an Expenditure
Request
Package
WMS Workorder
Number
Page 1 of 1
10/24/24 i
i
Hilton Beach Distribution & Collection
(10-Year Recommended Capital/Major Maintenance Out of Scope from 2025 to 2034)
The Ontario Clean Water Agency has identified the following Out of Scope capital projects/major maintenance for your review and approval.
Project No.
Facility/System Name
Project Type (drop
down list)
Project Name
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
1
Hilton Beach Distribution
& Collection
Capital Project
Resevoir Cleaning
$20,000
x
as required
2
Hilton Beach Distribution
& Collection
Capital Project
Distribution Vavle
Maintenance
$2,000
$1,000
$1,000
$1,000
$1,000
$1,000
x
as required
3
Hilton Beach Distribution
& Collection
Capital Project
Electrical Maintenance
$1,000
$1,200
$1,200
$1,200
$1,400
$1,400
$1,000
$1,400
$1,400
$1,400
x
as required
Total
$23,000
$1,200
$2,200
$1,200
$2,400
$1,400
$2,000
$1,400
$2,400
$2,400
Notes
The recommendations constitute the projects that Qualified Professionals deem necessary to ensure regulatory compliance or achieve client community objectives. The recommendations are informed by data from OCWA's Work Management System (Maximo), data from OCWA's Process Data Management
System (WISKI), commissioned engineering or consultant reports, OCWA's review of industry including energy saving opportunities, innovative technologies, optimization opportunities, system capacity, emerging environmental trends, changing climatic conditions, system resiliency and discussions with a
range of subject matter experts as necessary to identify appropriate spending needs that are not within the scope of activities included in OCWA's Operating and Maintenance Agreement.
Relevant Asset ID(s) or
Functional Location(s)
from WMS
Cost Estimate*
Compliance Impact
DWQMS RA Outcome**
Scope Summary
Comment/Additional Rationale/Supporting Information
*The above noted Cost Estimates have been developed to aid the client to understand the order of magnitude cost and will be further refined based on Client acceptance in principle of the proposed work. OCWA uses the AACE cost estimating framework to identify our cost estimate classification.
Estimates are considered to be Class 5 cost estimates (+/- 50%), with increasing accuracy in shorter term projects as quotations are solicited from contractors.
Repair / Maintenance
Lifecycle Replacement
Improvement
Spare Parts/Materials
Inventory
CLI/ECA
Innovation/Energy/Optimizati
on/Bio Solids
Health & Safety
Growth/Development
Infrastructure Planning and
Permitting
Resiliency/Emerging
Trends/Climatic Changes
Approved by
Client to
Develop into
an Expenditure
Request
Package
WMS Workorder
Number
Page 1 of 1
10/24/24 i
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 22
Appendix C - Detailed Asset Inventory
Reconstruction
2025
2025
Asset ID
Asset
Location
Value ($) 2025
Performance
Qualitative Performance
0000114652
PANEL COMMUNICATION Outpost
5033
6,303
0.03 Fair, has deficiencies.
00000115558
GENERATOR
5033-WTHB-F-PD
113,000
-1.00 Poor, requires treatment.
0000126584
VALVE GATE Main Stop Valve
5033
2,720
-1.00 Poor, requires treatment.
0000126585
LIGHTING EMERGENCY Chlorination Room
5033
813
0.05 Fair, has deficiencies.
0000126586
SAFETY EYE WASH/SHOWER Entrance
5033
3,000
0.06 Fair, has deficiencies.
0000126588
VALVE GATE Well #1 Above Singer valve
5033
2,720
0.07 Fair, has deficiencies.
0000126589
SAFETY SPILL KIT
5033
1,113
0.08 Fair, has deficiencies.
0000126590
VALVE GLOBE Well #2 West Header
5033
2,720
0.10 Fair, has deficiencies.
0000126591
VALVE GATE Well #1 West Header
5033
2,720
-1.00 Poor, requires treatment.
0000126592
VALVE GATE Well #1 East Header
5033
2,720
-1.00 Poor, requires treatment.
0000126593
VALVE GATE Below CL2 injection
5033
2,720
-1.00 Poor, requires treatment.
0000126594
VALVE GATE Well #2 East Header
5033
2,720
0.18 Fair, has deficiencies.
0000126597
VALVE RELIEF Well #1
5033
2,720
0.20 Fair, has deficiencies.
0000126598
VALVE RELIEF Well #2 East Header
5033
2,720
0.22 Fair, has deficiencies.
0000126599
UPS Chlorination Room
5033
1,723
0.25 Fair, has deficiencies.
0000126602
FIRE EXTINGUISHER
5033
300
0.28 Fair, has deficiencies.
0000126603
FIRE EXTINGUISHER
5033
300
0.31 Fair, has deficiencies.
0000126604
RECORDER DATA LOGGER FLOW, Turb, Cl2
5033
5,087
0.34 Fair, has deficiencies.
0000126605
LIGHTING EMERGENCY MCC Room
5033
813
0.38 Fair, has deficiencies.
0000126607
HEATER Chlorination Room
5033
2,581
0.41 Fair, has deficiencies.
0000126608
HEATER MCC Room
5033
2,581
0.45 Fair, has deficiencies.
0000126610
UPS MCC Room
5033
1,723
-1.00 Poor, requires treatment.
0000127446
VALVE BACKFLOW EYE WASH
5033-WTHB-P-PI
5,000
0.52 Good, no deficiencies.
0000127449
METER FLOW WELL #1
5033-WTHB-P-PC
10,500
0.55 Good, no deficiencies.
0000127526
MCC
5033-WTHB-F-PD
60,032
0.59 Good, no deficiencies.
0000127527
TRANSFORMER AIR PHASE CONVERTER
5033-WTHB-F-PD
8,288
0.62 Good, no deficiencies.
0000127528
PANEL CONTROL WATER PLANT
5033-WTHB-F-PD
11,250
0.66 Good, no deficiencies.
0000127530
PANEL ALARM/DIALER
5033-WTHB-P-PC
6,303
-1.00 Poor, requires treatment.
0000127535
PUMP SUBMERSIBLE 01 HL
5033-WTHB-P-HL
8,377
0.72 Good, no deficiencies.
0000127536
PUMP SUBMERSIBLE 02 HL
5033-WTHB-P-HL
8,377
0.75 Good, no deficiencies.
0000127537
VALVE GATE Well #2
5033-WTHB-P-PI
2,720
-1.00 Poor, requires treatment.
0000127541
ANALYZER CHLORINE 1 RESIDUAL - SPARE
5033-WTHB-P-PC
7,000
0.80 Good, no deficiencies.
0000127661
PUMP 1 CHLORINE
5033-WTHB-P-DI
1,500
0.82 Good, no deficiencies.
0000127662
PUMP 2 CHLORINE
5033-WTHB-P-DI
1,500
0.85 Good, no deficiencies.
0000127663
METER FLOW WELL #2
5033
10,500
0.87 Good, no deficiencies.
0000142972
METER PRESSURE Well #2
5033-WTHB-P-PI
7,795
0.88 Good, no deficiencies.
0000142974
METER PRESSURE Well #1
5033-WTHB-P-PI
7,795
0.90 Good, no deficiencies.
0000258649
ANALYZER CHLORINE Treated Water Free
5033
7,000
-1.00 Poor, requires treatment.
0000258650
ANALYZER TURBIDITY Raw Water
5033
8,000
-1.00 Poor, requires treatment.
0000313200
ANALYZER CHLORINE Injection
5033
7,000
-1.00 Poor, requires treatment.
0000313201
VALVE REGULATING 1 Singer Pressure Control
5033
5,000
0.95 Good, no deficiencies.
0000313237
GENERATOR
5033-WTHB-F-PD
113,000
1.00 Good, no deficiencies.
TBD_53
building
50,000
1.00 Good, no deficiencies.
TBD_54
pipes
25,000
-1.00 Poor, requires treatment.
TBD_55
site
50,000
1.00 Good, no deficiencies.
23
Reconstruction
2025
2025
Asset ID
Asset
Location
Value ($) 2025
Performance
Qualitative Performance
0000127434
TANK PROCESS 01 MIXING RBC
5034-WWHB-P-ST
150,000
0.03 Fair, has deficiencies.
0000127435
MOTOR AC 01 GEAR DRIVE RBC
5034-WWHB-P-ST
8,125
0.03 Fair, has deficiencies.
0000127438
TANK STORAGE ALUM
5034-SPHB-P-SH-ALUM
25,000
0.04 Fair, has deficiencies.
0000127439
PUMP DIAPHRAGM CHEMICAL
5034-SPHB-P-TT
4,836
0.04 Fair, has deficiencies.
0000127440
PUMP DIAPHRAGM 01 CHEMICAL
5034-SPHB-P-TT
4,836
0.05 Fair, has deficiencies.
0000127441
PUMP DIAPHRAGM 02 CHEMICAL
5034-SPHB-P-TT
4,836
0.06 Fair, has deficiencies.
0000127442
PUMP DIAPHRAGM 03 CHEMICAL
5034-SPHB-P-TT
4,836
0.06 Fair, has deficiencies.
0000127443
PUMP DIAPHRAGM CHEMICAL
5034-SPHB-P-TT
4,836
0.07 Fair, has deficiencies.
0000127484
MCC
5034-WWHB-F-PD
60,032
0.08 Fair, has deficiencies.
0000127485
SWITCH TRANSFER GENSET HILTON WWTP
5034-WWHB-F-PG
8,000
0.10 Fair, has deficiencies.
0000127486
PANEL CONTROL GENERATOR HILTON BEACH WW
5034-WWHB-F-PG
6,303
0.11 Fair, has deficiencies.
0000127487
GENERATOR DIESEL HILTON WWTP
5034-WWHB-F-PG
120,000
-1.00 Poor, requires treatment.
0000127488
PANEL CONTROL GENERATOR HILTON BEACH WW
5034-WWHB-F-PG
6,303
0.13 Fair, has deficiencies.
0000127489
RECORDER CHART
5034-SPHB-P-PC
5,087
0.15 Fair, has deficiencies.
0000127490
PANEL CONTROL PROCESS
5034-SPHB-P-PC
6,303
-1.00 Poor, requires treatment.
0000127491
PANEL ALARM/DIALER
5034-SPHB-P-PC
6,303
-1.00 Poor, requires treatment.
0000127492
FAN EXHAUST BLOWER RM
5034-SPHB-F-HV
1,500
0.20 Fair, has deficiencies.
0000127493
FAN EXHAUST MAIN RM
5034-SPHB-F-HV
1,500
0.22 Fair, has deficiencies.
0000127494
BLOWER POSITIVE DISPLACEMENT 01
5034-WWHB-P-ST
30,000
0.25 Fair, has deficiencies.
0000127495
MOTOR AC 01 BLOWER
5034-WWHB-P-ST
8,125
0.27 Fair, has deficiencies.
0000127496
BLOWER POSITIVE DISPLACEMENT 02
5034-WWHB-P-ST
30,000
0.29 Fair, has deficiencies.
0000127497
MOTOR AC 02 BLOWER
5034-WWHB-P-ST
8,125
0.31 Fair, has deficiencies.
0000127498
BLOWER POSITIVE DISPLACEMENT 03
5034-WWHB-P-ST
30,000
0.34 Fair, has deficiencies.
0000127499
MOTOR AC 03 BLOWER
5034-WWHB-P-ST
8,125
0.37 Fair, has deficiencies.
0000127500
VALVE BUTTERFLY BLOWER RM
5034-WWHB-P-ST
2,720
0.39 Fair, has deficiencies.
0000127501
GEAR DRIVE 01 RBC
5034-WWHB-P-ST
9,750
0.42 Fair, has deficiencies.
0000127502
TANK PROCESS 02 MIXING RBC
5034-WWHB-P-ST
150,000
0.45 Fair, has deficiencies.
0000127503
MOTOR AC 02 GEAR DRIVE RBC
5034-WWHB-P-ST
8,125
0.47 Fair, has deficiencies.
0000127504
GEAR DRIVE 02 RBC
5034-WWHB-P-ST
9,750
0.50 Good, no deficiencies.
0000127505
TANK PROCESS 03 MIXING RBC
5034-WWHB-P-ST
150,000
0.53 Good, no deficiencies.
0000127506
MOTOR AC 03 GEAR DRIVE RBC
5034-WWHB-P-ST
8,125
0.55 Good, no deficiencies.
0000127507
GEAR DRIVE 02 RBC
5034-WWHB-P-ST
9,750
0.58 Good, no deficiencies.
0000127508
PUMP SUBMERSIBLE 03 RBC
5034-WWHB-P-ST
8,377
-1.00 Poor, requires treatment.
0000127509
PUMP SUBMERSIBLE 02 RBC
5034-WWHB-P-ST
8,377
-1.00 Poor, requires treatment.
0000127510
PUMP SUBMERSIBLE 01 RBC
5034-WWHB-P-ST
8,377
-1.00 Poor, requires treatment.
0000127511
TANK PROCESS CLARIFIER SECONDARY
5034-WWHB-P-ST
150,000
-1.00 Poor, requires treatment.
0000127512
TANK PROCESS CLARIFIER SECONDARY
5034-WWHB-P-ST
150,000
-1.00 Poor, requires treatment.
0000127513
TANK PROCESS CLARIFIER SECONDARY
5034-WWHB-P-ST
150,000
-1.00 Poor, requires treatment.
0000127514
SAMPLER FINAL EFFLUENT
5034-SPHB-P-PC
6,630
0.75 Good, no deficiencies.
0000127515
PUMP SUBMERSIBLE 01 LIFT STN
5034-SPHB-P-HW-PUMP
8,377
-1.00 Poor, requires treatment.
0000127516
PUMP SUBMERSIBLE 02 LIFT STN
5034-SPHB-P-HW-PUMP
8,377
-1.00 Poor, requires treatment.
0000127517
PANEL CONTROL GENERATOR HILTON BEACH PS 5034-WWHB-F-PG
6,303
0.82 Good, no deficiencies.
0000127518
GENERATOR DIESEL HILTON MAIN PS
5034-WWHB-F-PG
120,000
-1.00 Poor, requires treatment.
0000127519
PANEL CONTROL GENERATOR HILTON BEACH PS 5034-WWHB-F-PG
6,303
0.85 Good, no deficiencies.
0000127520
VALVE BUTTERFLY BLOWER AREA
5034-WWHB-P-ST
2,720
0.87 Good, no deficiencies.
0000127521
VALVE BUTTERFLY BLOWER AREA
5034-WWHB-P-ST
2,720
0.88 Good, no deficiencies.
0000127522
VALVE BUTTERFLY BLOWER AREA
5034-WWHB-P-ST
2,720
0.89 Good, no deficiencies.
0000127523
VALVE BUTTERFLY BLOWER AREA
5034-WWHB-P-ST
2,720
0.90 Good, no deficiencies.
0000127524
VALVE BUTTERFLY BLOWER AREA
5034-WWHB-P-ST
2,720
0.92 Good, no deficiencies.
0000127525
VALVE BUTTERFLY BLOWER AREA
5034-WWHB-P-ST
2,720
0.93 Good, no deficiencies.
0000127531
MCC HILTON BEACH PS
5034-WWHB-F-PD
60,032
0.94 Good, no deficiencies.
0000127532
SWITCH TRANSFER GENSET HILTON MAIN PS
5034-WWHB-F-PG
8,000
0.94 Good, no deficiencies.
0000127533
TRANSFORMER 01 DRY HILTON BEACH PS
5034-WWHB-F-PD
8,288
0.95 Good, no deficiencies.
0000127534
TRANSFORMER 02 DRY HILTON BEACH PS
5034-WWHB-F-PD
8,288
0.96 Good, no deficiencies.
0000313221
ANALYZER CHLORINE
5034-WWHB
8,750
0.96 Good, no deficiencies.
TBD_66
building
100,000
0.97 Good, no deficiencies.
TBD_67
site
100,000
0.97 Good, no deficiencies.
TBD_68
pipes
50,000
0.98 Good, no deficiencies.
24
Reconstruction
2025
2025
Asset ID
Asset
Location
Value ($) 2025
Performance
Qualitative Performance
1
Ringham St
East St to Canoe Point Rd
270,000
0.25 Fair, has deficiencies.
2
East St
Ringham St to Canoe Point Rd
147,600
0.3 Fair, has deficiencies.
3
Ringham St
Hilton Rd to East St
207,000
0.35 Fair, has deficiencies.
4
Park St
North St to Bowker St
83,700
0.4 Fair, has deficiencies.
5
Canoe Point Rd
East St to Park St
49,500
0.45 Fair, has deficiencies.
6
Bowker St
Park St to Marks St
111,600
0.5 Good, no deficiencies.
7
Bowker St
Marks St to Hilton Rd
84,600
0.65 Good, no deficiencies.
8
Hilton Rd
Ringham St to Marks St
163,800
0.6 Good, no deficiencies.
9
Marks St
Hilton Rd to North St
126,000
0.75 Good, no deficiencies.
10
Marks St
North St to Bowker St
90,900
0.25 Fair, has deficiencies.
11
Marks St
Bowker St to Bay St
55,800
0.3 Fair, has deficiencies.
12
Bay St
to Mark St
64,800
0.35 Fair, has deficiencies.
13
Bay St
Marks St to Hilton Rd
135,000
0.4 Fair, has deficiencies.
14
Hilton Rd
Maple St to Marks St
117,000
0.45 Fair, has deficiencies.
15
Hilton Rd
Maple St to 3rd St
279,000
0.5 Good, no deficiencies.
16
Maple St
Hilton Rd to 1st St
54,000
0.65 Good, no deficiencies.
17
Maple St
1st St to 2nd St
113,400
0.85 Good, no deficiencies.
18
3rd St
2nd St to Hilton Rd
135,000
0.6 Good, no deficiencies.
19
South St
Hilton Rd to 1st St
51,300
0.75 Good, no deficiencies.
20
South St
1st St to 2nd St
112,500
0.25 Fair, has deficiencies.
21
South St
2nd St to 6th St
337,500
0.3 Fair, has deficiencies.
22
1st St
South St to Maple St
198,000
0.35 Fair, has deficiencies.
23
2nd St
South St to Maple St
200,700
0.4 Fair, has deficiencies.
24
Well House
100,000
0.45 Fair, has deficiencies.
25
Reconstruction
2025
2025
Asset ID
Asset
Location
Value ($) 2025
Performance
Qualitative Performance
1
Ringham St
East St to Canoe Point Rd
330,000
0.03 Fair, has deficiencies.
2
East St
Ringham St to Canoe Point Rd
180,400
0.05 Fair, has deficiencies.
3
Ringham St
Hilton Rd to East St
253,000
0.07 Fair, has deficiencies.
4
Park St
North St to Bowker St
102,300
0.10 Fair, has deficiencies.
5
Canoe Point Rd
East St to Park St
60,500
0.13 Fair, has deficiencies.
6
Bowker St
Park St to Marks St
136,400
0.17 Fair, has deficiencies.
7
Bowker St
Marks St to Hilton Rd
103,400
0.22 Fair, has deficiencies.
8
Hilton Rd
Ringham St to Marks St
200,200
0.27 Fair, has deficiencies.
9
Marks St
Hilton Rd to North St
154,000
0.33 Fair, has deficiencies.
10
Marks St
North St to Bowker St
111,100
0.40 Fair, has deficiencies.
11
Marks St
Bowker St to Bay St
68,200
0.47 Fair, has deficiencies.
12
Bay St
to Mark St
79,200
0.53 Good, no deficiencies.
13
Bay St
Marks St to Hilton Rd
165,000
0.60 Good, no deficiencies.
14
Hilton Rd
Maple St to Marks St
143,000
0.67 Good, no deficiencies.
15
Hilton Rd
Maple St to 3rd St
341,000
0.73 Good, no deficiencies.
16
Maple St
Hilton Rd to 1st St
66,000
0.78 Good, no deficiencies.
17
Maple St
1st St to 2nd St
138,600
0.83 Good, no deficiencies.
18
3rd St
2nd St to Hilton Rd
165,000
0.87 Good, no deficiencies.
19
South St
Hilton Rd to 1st St
62,700
0.90 Good, no deficiencies.
20
South St
1st St to 2nd St
137,500
0.93 Good, no deficiencies.
21
South St
2nd St to 6th St
412,500
0.95 Good, no deficiencies.
22
1st St
South St to Maple St
242,000
0.97 Good, no deficiencies.
23
2nd St
South St to Maple St
245,300
0.98 Good, no deficiencies.
26
VILLAGE OF HILTON BEACH
AMP FOR WATER AND WASTEWATER SYSTEMS
PAGE 28
Appendix D - Planned Program
note: actual costs are subject to respective tendering/bidding processes, system averages are shown below
note II: actual Asset IDs to be treated are subject to latest in-year available performance information and subject matter expert judgement
note III: totals may not add up to Capital Program totals (Appendix B) due to asset inventory cross-referencing limitations
Treatment
Forecast
Forecast
Line #
Location
Asset ID
Asset
Description
Cost ($)
Year
1
5033
115558 GENERATOR
Maintenance
900.00
2025
2
5033
126593 VALVE GATE Below CL2 injection
Reconstruction
2,500.00
2025
3
5033
126610 UPS MCC Room
Rehabilitation
900.00
2025
4
5033
127537 VALVE GATE Well #2
Reconstruction
12,000.00
2025
5
5033
258650 ANALYZER TURBIDITY Raw Water
Reconstruction
10,500.00
2025
6
5033
313200 ANALYZER CHLORINE Injection
Maintenance
2,500.00
2025
7
5033
TBD_54
pipes
Maintenance
4,000.00
2025
8
5033
9
5033
10
5033
115558 GENERATOR
Maintenance
900.00
2026
11
5033
126584 VALVE GATE Main Stop Valve
Reconstruction
2,500.00
2026
12
5033
126610 UPS MCC Room
Rehabilitation
800.00
2026
13
5033
127530 PANEL ALARM/DIALER
Maintenance
1,200.00
2026
14
5033
258649 ANALYZER CHLORINE Treated Water Free
Maintenance
2,500.00
2026
15
5033
TBD_54
pipes
Maintenance
4,000.00
2026
16
5033
17
5033
18
5033
115558 GENERATOR
Maintenance
900.00
2027
19
5033
126592 VALVE GATE Well #1 East Header
Reconstruction
2,500.00
2027
20
5033
126610 UPS MCC Room
Rehabilitation
800.00
2027
21
5033
313200 ANALYZER CHLORINE Injection
Maintenance
2,500.00
2027
22
5033
TBD_54
pipes
Maintenance
4,000.00
2027
23
5033
24
5033
25
5033
115558 GENERATOR
Maintenance
900.00
2028
26
5033
126591 VALVE GATE Well #1 West Header
Reconstruction
2,500.00
2028
27
5033
126610 UPS MCC Room
Rehabilitation
800.00
2028
28
5033
258649 ANALYZER CHLORINE Treated Water Free
Rehabilitation
2,800.00
2028
29
5033
TBD_54
pipes
Maintenance
1,000.00
2028
30
5033
31
5033
32
5033
115558 GENERATOR
Maintenance
900.00
2029
33
5033
126610 UPS MCC Room
Rehabilitation
800.00
2029
34
5033
313200 ANALYZER CHLORINE Injection
Maintenance
2,500.00
2029
35
5033
TBD_54
pipes
Maintenance
1,000.00
2029
36
5033
37
5033
38
5033
114652 PANEL COMMUNICATION Outpost
Reconstruction
5,609.38
2030
39
5033
126585 LIGHTING EMERGENCY Chlorination Room
Reconstruction
756.44
2030
40
5033
126586 SAFETY EYE WASH/SHOWER Entrance
Reconstruction
2,730.00
2030
41
5033
126588 VALVE GATE Well #1 Above Singer valve
Reconstruction
2,393.60
2030
42
5033
126589 SAFETY SPILL KIT
Reconstruction
1,013.14
2030
43
5033
126590 VALVE GLOBE Well #2 West Header
Reconstruction
2,393.37
2030
44
5033
126594 VALVE GATE Well #2 East Header
Reconstruction
2,393.60
2030
45
5033
126597 VALVE RELIEF Well #1
Reconstruction
2,393.37
2030
46
5033
126599 UPS Chlorination Room
Reconstruction
1,636.67
2030
47
5033
126602 FIRE EXTINGUISHER
Reconstruction
300.00
2030
48
5033
126603 FIRE EXTINGUISHER
Reconstruction
300.00
2030
49
5033
50
5033
51
5033
126598 VALVE RELIEF Well #2 East Header
Reconstruction
2,393.37
2031
52
5033
126605 LIGHTING EMERGENCY MCC Room
Reconstruction
756.44
2031
53
5033
54
5033
55
5033
126604 RECORDER DATA LOGGER FLOW, Turb, Cl2
Reconstruction
4,527.58
2032
56
5033
57
5033
58
5033
127449 METER FLOW WELL #1
Reconstruction
9,345.00
2035
59
5033
60
5033
61
5033
126607 HEATER Chlorination Room
Reconstruction
2,245.15
2036
62
5033
127541 ANALYZER CHLORINE 1 RESIDUAL - SPARE
Reconstruction
6,020.00
2036
63
5033
64
5033
65
5033
126608 HEATER MCC Room
Reconstruction
2,245.15
2037
66
5033
67
5033
68
5033
126610 UPS MCC Room
Reconstruction
1,636.67
2038
69
5033
127446 VALVE BACKFLOW EYE WASH
Reconstruction
4,400.00
2038
70
5033
71
5033
72
5033
126599 UPS Chlorination Room
Reconstruction
1,636.67
2039
73
5033
258650 ANALYZER TURBIDITY Raw Water
Reconstruction
6,880.00
2039
74
5033
75
5033
76
5033
127526 MCC
Reconstruction
46,825.25
2040
77
5033
127535 PUMP SUBMERSIBLE 01 HL
Reconstruction
7,120.16
2040
78
5033
127536 PUMP SUBMERSIBLE 02 HL
Reconstruction
7,120.16
2040
79
5033
127663 METER FLOW WELL #2
Reconstruction
9,345.00
2040
80
5033
142972 METER PRESSURE Well #2
Reconstruction
6,937.50
2040
81
5033
82
5033
83
5033
142974 METER PRESSURE Well #1
Reconstruction
6,937.50
2041
84
5033
85
5033
86
5033
127528 PANEL CONTROL WATER PLANT
Reconstruction
10,012.50
2042
87
5033
127661 PUMP 1 CHLORINE
Reconstruction
1,275.00
2042
88
5033
127662 PUMP 2 CHLORINE
Reconstruction
1,275.00
2042
89
5033
258649 ANALYZER CHLORINE Treated Water Free
Reconstruction
6,020.00
2042
90
5033
91
5033
92
5033
313200 ANALYZER CHLORINE Injection
Reconstruction
6,020.00
2043
93
5033
94
5033
95
5033
126602 FIRE EXTINGUISHER
Reconstruction
300.00
2044
96
5033
126603 FIRE EXTINGUISHER
Reconstruction
300.00
2044
97
5033
29
98
5033
99
5033
126585 LIGHTING EMERGENCY Chlorination Room
Reconstruction
756.44
2046
100
5033
126586 SAFETY EYE WASH/SHOWER Entrance
Reconstruction
2,730.00
2046
101
5033
126589 SAFETY SPILL KIT
Reconstruction
1,013.14
2046
102
5033
127527 TRANSFORMER AIR PHASE CONVERTER
Reconstruction
7,210.21
2046
103
5033
104
5033
105
5033
126605 LIGHTING EMERGENCY MCC Room
Reconstruction
756.44
2047
106
5033
126610 UPS MCC Room
Reconstruction
1,636.67
2047
107
5033
TBD_54
pipes
Maintenance
1,385.04
2047
108
5033
109
5033
110
5033
126599 UPS Chlorination Room
Reconstruction
1,636.67
2048
111
5033
112
5033
113
5033
313201 VALVE REGULATING 1 Singer Pressure Control
Reconstruction
4,400.00
2049
114
5033
115
5033
116
5033
115558 GENERATOR
Reconstruction
96,050.00
2050
117
5033
127541 ANALYZER CHLORINE 1 RESIDUAL - SPARE
Reconstruction
6,020.00
2050
118
5033
313237 GENERATOR
Rehabilitation
62,150.00
2050
119
5033
TBD_55
site
Maintenance
2,770.08
2050
30
note: actual costs are subject to respective tendering/bidding processes, system averages are shown below
note II: actual Asset IDs to be treated are subject to latest in-year available performance information and subject matter expert judgement
note III: totals may not add up to Capital Program totals (Appendix B) due to asset inventory cross-referencing limitations
Treatment
Forecast
Forecast
Line #
Asset Class
Asset ID
Asset
Description
Cost ($)
Year
1
5034
127490 PANEL CONTROL PROCESS
Reconstruction
10,000.00
2025
2
5034
127491 PANEL ALARM/DIALER
Rehabilitation
2,500.00
2025
3
5034
127511 TANK PROCESS CLARIFIER SECONDARY
Maintenance
7,500.00
2025
4
5034
127515 PUMP SUBMERSIBLE 01 LIFT STN
Maintenance
3,000.00
2025
5
5034
6
5034
7
5034
127510 PUMP SUBMERSIBLE 01 RBC
Maintenance
3,000.00
2026
8
5034
127518 GENERATOR DIESEL HILTON MAIN PS
Maintenance
800.00
2026
9
5034
10
5034
11
5034
127512 TANK PROCESS CLARIFIER SECONDARY
Maintenance
7,500.00
2027
12
5034
127516 PUMP SUBMERSIBLE 02 LIFT STN
Maintenance
3,000.00
2027
13
5034
14
5034
15
5034
127487 GENERATOR DIESEL HILTON WWTP
Maintenance
1,000.00
2028
16
5034
127509 PUMP SUBMERSIBLE 02 RBC
Maintenance
3,000.00
2028
17
5034
18
5034
19
5034
127508 PUMP SUBMERSIBLE 03 RBC
Maintenance
3,000.00
2029
20
5034
127513 TANK PROCESS CLARIFIER SECONDARY
Maintenance
7,500.00
2029
21
5034
22
5034
23
5034
127434 TANK PROCESS 01 MIXING RBC
Maintenance
45,000.00
2030
24
5034
127435 MOTOR AC 01 GEAR DRIVE RBC
Reconstruction
7,312.50
2030
25
5034
127438 TANK STORAGE ALUM
Maintenance
7,500.00
2030
26
5034
127439 PUMP DIAPHRAGM CHEMICAL
Reconstruction
4,110.72
2030
27
5034
127440 PUMP DIAPHRAGM 01 CHEMICAL
Reconstruction
4,110.72
2030
28
5034
127441 PUMP DIAPHRAGM 02 CHEMICAL
Reconstruction
4,110.72
2030
29
5034
127442 PUMP DIAPHRAGM 03 CHEMICAL
Reconstruction
4,110.72
2030
30
5034
127443 PUMP DIAPHRAGM CHEMICAL
Reconstruction
4,110.72
2030
31
5034
127484 MCC
Reconstruction
46,825.25
2030
32
5034
33
5034
34
5034
127485 SWITCH TRANSFER GENSET HILTON WWTP
Reconstruction
7,120.00
2031
35
5034
127486 PANEL CONTROL GENERATOR HILTON BEACH WWTP
Reconstruction
5,609.38
2031
36
5034
127488 PANEL CONTROL GENERATOR HILTON BEACH WWTP
Reconstruction
5,609.38
2031
37
5034
127489 RECORDER CHART
Reconstruction
4,527.58
2031
38
5034
127492 FAN EXHAUST BLOWER RM
Reconstruction
1,350.00
2031
39
5034
127493 FAN EXHAUST MAIN RM
Reconstruction
1,350.00
2031
40
5034
41
5034
42
5034
127495 MOTOR AC 01 BLOWER
Reconstruction
7,312.50
2032
43
5034
127497 MOTOR AC 02 BLOWER
Reconstruction
7,312.50
2032
44
5034
45
5034
46
5034
127494 BLOWER POSITIVE DISPLACEMENT 01
Reconstruction
26,400.00
2033
47
5034
127499 MOTOR AC 03 BLOWER
Reconstruction
7,312.50
2033
48
5034
49
5034
50
5034
127496 BLOWER POSITIVE DISPLACEMENT 02
Reconstruction
26,400.00
2034
51
5034
52
5034
53
5034
127498 BLOWER POSITIVE DISPLACEMENT 03
Reconstruction
26,400.00
2035
54
5034
127500 VALVE BUTTERFLY BLOWER RM
Reconstruction
2,393.37
2035
55
5034
127503 MOTOR AC 02 GEAR DRIVE RBC
Reconstruction
7,312.50
2035
56
5034
57
5034
58
5034
127501 GEAR DRIVE 01 RBC
Reconstruction
8,385.00
2036
59
5034
60
5034
61
5034
127506 MOTOR AC 03 GEAR DRIVE RBC
Reconstruction
7,312.50
2037
62
5034
63
5034
64
5034
127504 GEAR DRIVE 02 RBC
Reconstruction
8,385.00
2038
65
5034
127514 SAMPLER FINAL EFFLUENT
Reconstruction
6,298.71
2038
66
5034
313221 ANALYZER CHLORINE
Reconstruction
7,525.00
2038
67
5034
68
5034
69
5034
127502 TANK PROCESS 02 MIXING RBC
Maintenance
45,000.00
2039
70
5034
71
5034
72
5034
127507 GEAR DRIVE 02 RBC
Reconstruction
8,385.00
2040
73
5034
74
5034
75
5034
127505 TANK PROCESS 03 MIXING RBC
Maintenance
45,000.00
2041
76
5034
77
5034
78
5034
127515 PUMP SUBMERSIBLE 01 LIFT STN
Reconstruction
7,120.16
2046
79
5034
127517 PANEL CONTROL GENERATOR HILTON BEACH PS
Reconstruction
5,609.38
2046
80
5034
81
5034
82
5034
127510 PUMP SUBMERSIBLE 01 RBC
Reconstruction
7,120.16
2047
83
5034
127519 PANEL CONTROL GENERATOR HILTON BEACH PS
Reconstruction
5,609.38
2047
84
5034
127520 VALVE BUTTERFLY BLOWER AREA
Reconstruction
2,393.37
2047
85
5034
127521 VALVE BUTTERFLY BLOWER AREA
Reconstruction
2,393.37
2047
86
5034
87
5034
88
5034
127516 PUMP SUBMERSIBLE 02 LIFT STN
Reconstruction
7,120.16
2048
89
5034
127522 VALVE BUTTERFLY BLOWER AREA
Reconstruction
2,393.37
2048
90
5034
127523 VALVE BUTTERFLY BLOWER AREA
Reconstruction
2,393.37
2048
91
5034
127524 VALVE BUTTERFLY BLOWER AREA
Reconstruction
2,393.37
2048
92
5034
93
5034
94
5034
127509 PUMP SUBMERSIBLE 02 RBC
Reconstruction
7,120.16
2049
95
5034
127525 VALVE BUTTERFLY BLOWER AREA
Reconstruction
2,393.37
2049
96
5034
127531 MCC HILTON BEACH PS
Reconstruction
46,825.25
2049
97
5034
127532 SWITCH TRANSFER GENSET HILTON MAIN PS
Reconstruction
7,120.00
2049
31
98
5034
99
5034
100
5034
127508 PUMP SUBMERSIBLE 03 RBC
Reconstruction
7,120.16
2050
32
note: actual costs are subject to respective tendering/bidding processes, system averages are shown below
note II: actual Asset IDs to be treated are subject to latest in-year available performance information and subject matter expert judgement
note III: totals may not add up to Capital Program totals (Appendix B) due to asset inventory cross-referencing limitations
Asset
Treatment
Forecast
Forecast
Line #
Class
Asset ID
Facility
Type
Description
Cost ($)
Year
1 Distribution
10
Marks St
Watermains
Maintenance
6,111.03
2030
2 Distribution
3 Distribution
4 Distribution
1
Ringham St
Watermains
Maintenance
37,325.04
2031
5 Distribution
20
South St
Watermains
Maintenance
3,567.99
2031
6 Distribution
7 Distribution
8 Distribution
12
Bay St
Watermains
Maintenance
2,456.50
2033
9 Distribution
21
South St
Watermains
Maintenance
32,432.43
2033
10 Distribution
11 Distribution
12 Distribution
5
Canoe Point Rd
Watermains
Maintenance
6,925.86
2034
13 Distribution
13
Bay St
Watermains
Maintenance
6,093.54
2034
14 Distribution
15 Distribution
16 Distribution
8
Hilton Rd
Watermains
Maintenance
13,087.64
2035
17 Distribution
18
3rd St
Watermains
Maintenance
19,071.84
2035
18 Distribution
22
1st St
Watermains
Maintenance
25,757.35
2035
19 Distribution
20 Distribution
21 Distribution
2
East St
Watermains
Maintenance
10,269.25
2037
22 Distribution
16
Maple St
Watermains
Maintenance
3,316.52
2037
23 Distribution
23
2nd St
Watermains
Maintenance
14,120.63
2037
24 Distribution
25 Distribution
26 Distribution
7
Bowker St
Watermains
Maintenance
5,935.75
2039
27 Distribution
28 Distribution
29 Distribution
19
Maintenance
2,763.64
2042
33
note: actual costs are subject to respective tendering/bidding processes, system averages are shown below
note II: actual Asset IDs to be treated are subject to latest in-year available performance information and subject matter expert judgement
note III: totals may not add up to Capital Program totals (Appendix B) due to asset inventory cross-referencing limitations
Asset
Treatment
Forecast
Forecast
Line #
Class
Asset ID
Facility
Type
Description
Cost ($)
Year
1 Collection
1
Ringham St
Sanitary
Maintenance
6,000.00
2025
2 Collection
3 Collection
4 Collection
2
East St
Sanitary
Maintenance
6,000.00
2026
5 Collection
6 Collection
7 Collection
3
Ringham St
Sanitary
Maintenance
6,000.00
2027
8 Collection
9 Collection
10 Collection
5
Canoe Point Rd
Sanitary
Maintenance
8,464.94
2028
11 Collection
12 Collection
13 Collection
4
Park St
Sanitary
Maintenance
1,415.75
2030
14 Collection
7
Bowker St
Sanitary
Maintenance
7,254.80
2030
15 Collection
8
Hilton Rd
Sanitary
Maintenance
15,996.00
2030
16 Collection
17 Collection
18 Collection
6
Bowker St
Sanitary
Maintenance
13,626.03
2032
19 Collection
10
Marks St
Sanitary
Maintenance
7,469.03
2032
20 Collection
21 Collection
22 Collection
9
Marks St
Sanitary
Maintenance
15,415.42
2036
23 Collection
24 Collection
25 Collection
12
Bay St
Sanitary
Maintenance
3,002.39
2037
26 Collection
27 Collection
28 Collection
13
Bay St
Sanitary
Maintenance
7,447.65
2038
29 Collection
30 Collection
31 Collection
16
Maple St
Sanitary
Maintenance
4,053.52
2039
32 Collection
18
3rd St
Sanitary
Maintenance
23,310.02
2039
34
APPENDIX C -- TULLOCH CONDITION ASSESSMENT
Village of Hilton Beach
Asset Management Plan -- Phases One and Two
P a g e |33|
APPENDIX C -- TULLOCH CONDITION ASSESSMENT
[THIS PAGE INTENTIONALLY LEFT BLANK]
Village of Hilton Beach
Building Condition Assessment - Municipal Office
Project No. 241139
i
VISUAL BUILDING CONDITION
ASSESSMENT
3100 Bowker Street, Municipal Office, Village
of Hilton Beach, Ontario
FINAL REPORT
January 2025
TULLOCH Project 241139
1. INTRODUCTION
The scope of work undertaken by TULLOCH Engineering (TULLOCH) was the visual building
condition assessment of the interior and exterior elements of the building, including but not limited
to the roof, foundation, interior and exterior walls, interior finishes (ceilings, walls, floors etc.),
mechanical/electrical systems and overall site condition. The intent of the assessment was to
inform the client of the condition of the building for their asset management program.
The site contained one (1) building, and one (1) outbuilding (small shed). The parking lot was a
combination of gravel and surface treatment, accessible from Bowker Street. The building was a
two-storey, multi-use structure that houses the Municipal Office, as well as several tenant units,
on both the main and lower levels. Tenants included, residential suites, Canada Post, Mariner's
Lounge (serving the Marina patrons), a dental hygienist's office, various spas / salons, and vacant
spaces. The building was approximately 7,200 square feet in ground floor area. The original
building was assumed to be constructed around 1950, with an addition constructed in 1990. There
were two separate patios serving the upper-level tenants and a walkout precast concrete paving
stone patio at grade for the lower-level tenants. (Refer to photos 1&2 below for general building
overview).
The building was serviced by Municipal sanitary and water infrastructure.
The following items are expressly excluded from TULLOCH's scope of work for this assignment:
Structural load evaluation for current or potential future uses
Review of the Ontario Building Code or other applicable code/standard/regulation
Review of building materials for the presence of hazardous materials
Intrusive or destructive investigation of concealed structural elements
Photo 1: Building Elevation (Looking Northeast)
Photo 2: Building Elevation (Looking Southwest)
2. METHODOLOGY
2.1 Visual Assessment
An on-site visual assessment of the building's exposed elements was carried out by Dan Moody,
A.Sc.T. and Meagan Figures, C.E.T., rcsi on July 29th, 2024. During the assessment, the
building's accessible components were visually reviewed to identify construction, and overall
condition.
This assessment does not wholly eliminate uncertainty regarding the potential for existing or
future costs, hazards, or losses in connection with a property. Inaccessible units and areas that
were covered with finishes or were obstructed by stored materials, permanent furnishings or
coverings were not assessed.
No drawings were made available to TULLOCH prior to commencing with the visual assessment.
3. OBSERVATIONS
During the visual assessment of the building's exterior and interior construction, only a few defects
were observed and noted, as the building was generally in good condition overall. The building
can be broken down into three (3) distinct areas: upper level, lower level, and building exterior.
3.1 Upper Level
The upper level included an entrance vestibule, reception area, office spaces, meeting spaces,
washrooms, a hair salon, a spa, and residential units. The upper-level construction was largely
unavailable for observation due to the presence of ceiling, wall, and floor finishes; however, it is
assumed to be of conventional wood frame construction. There were two (2) patios on the upper
level.
The upper level included the following features of construction:
The building had two unique roofing systems. The original building (rental units / Canada
Post) was noted to have a prefinished, low-profile corrugated metal roofing, while the
addition had asphalt shingles.
Entrance stairs - concrete stair construction serving the addition (Municipal Office), with
wood stairs and ramps serving the original building (Canada Post).
There were two (2) rear patios. The patio serving the original building was of wood
construction. The patio serving the addition was of wood construction with a membrane
topping, and a PVC/glass guard.
Suspended Acoustic Ceiling Tile (ACT) throughout.
Painted drywall wall finishes throughout.
Heat welded vinyl and laminated flooring throughout.
There were smoke detectors located throughout; however some had been removed, and
minimal emergency lighting present.
There were cameras and detection devices throughout.
The building had a 400amp, single phase electrical service. Areas within the building were
serviced by a variety of distribution panels, or varying age and manufacture.
There was a roof mounted solar generating system present on the building.
The main floor overall was in good condition with only localized defects noted. A summary of the
observations and defects are listed below:
The asphalt shingles were heavily stained by moss and organics.
The wooden stairs and ramps servicing Canada Post were assumed to be 20 years old
and were in very poor condition.
The "Duradek" membrane topping on the elevated patio appeared weathered, but no
perforations were noted.
Photo 3: Weathered and Decayed Wood Ramp at Entrance to Canada Post
Photo 4: Membrane on Patio
Photo 5: Heavy Organic Staining on Asphalt Shingles
3.2 Lower Level
The lower level included the Mariner's Lounge (housing a kitchenette, dining area, laundry
services, showers and washroom facilities, as well as storage areas, and a mechanical/electrical
room), a spa, and other rental units. Only the Mariner's Lounge was available for observation
during the time of the assessment. Foundation walls were accessible for observation at the
building's exterior only and were noted to be constructed as such:
The addition to the building was constructed on a cast in place concrete foundation.
The original building was constructed on masonry block foundation.
The lower level included the following features of construction:
Parged foundation walls (building exterior).
Cast in place concrete floor slab (where accessible). The concrete floor slab was visible
in limited locations, while the remainder was concealed with floor tile. There were no signs
of significant cracking observed within the lower level.
Ceramic floor tile finishes.
Painted drywall wall finishes.
ACT or painted panel ceiling.
The heating and cooling for the building was provided by two (2) propane fired, forced air
furnaces located in the lower-level mechanical room:
1. Unit #1 - 2013 Carrier Infinity
2. Unit #2 - 2020 Payne
There was a combination of electric convection heaters and baseboard heaters installed
throughout the building.
There was one (1) electric water heater located in the mechanical room. It was a 2023
vintage, 75-gallon Bradford White unit.
The lower level was in good condition overall with only localized defects. A summary of the
observations and defects are listed below:
3.3 Building Exterior
The building exterior included the following features of construction:
The building was clad with a mixture of vertical and scalloped vinyl siding, with
prefinished metal soffit and fascia.
The original building's windows were noted to be 20 + years old.
The addition's windows were noted to be newer (less than 10 years old) PVC units.
Personnel doors were noted to be prefinished insulated metal doors.
There were solar panels located on the roof.
The building exterior was in good condition overall. During the visual assessment of the building
components, several defects were observed and noted. A summary of these observations and
defects are listed below:
The block foundation without stucco was noted to have mortar joints that have separated
from the block in the majority of locations.
The building's exterior was noted to be heavily stained, covered with insect debris.
4. CONCLUSIONS & RECOMMENDATIONS
The assessment consisted of a visual observation of the building and the site at the subject
property to assess the current condition of the individual building components. Components with
an observed material physical deficiency of more than $2,000.00 per item have been identified if
repair is required over the next 10 years. Items requiring repair or replacement for which the
anticipated cost is less than $2,000.00 are considered to be part of the regular facility maintenance
and have not been included in this report.
A detailed list of recommended repairs to restore/maintain the building's optimal level of
performance is included in the table below. The building elements received a condition rating
based on the following criteria:
1 - Recommended immediate repair or replacement
2 - Poor condition
3 - Fair condition
4 - Good condition
Table 1: Building Element Condition Rating and Cost Estimates
Building
System
System
Condition
Recommendation
Estimated Cost
Timeline for
Repair/Replacement
Foundations
4
Repointing of failed
mortar joints.
$5,000.00
2027
Superstructure
4
N/A
$0.00
N/A
Exterior
Enclosure
4
Repair damaged
stucco over masonry
block at northwest
corner of the original
building.
Prepare and paint
wood cladding at
main entrance.
Prepare, paint, and
repair masonry cap
stones on rear
balcony columns.
$2,500.00
$1,500.00
$2,500.00
2026
2027
2027
Roofing
2
Remove and replace
existing asphalt
shingles on the
addition.
$30,000.00
2027
Interior
Construction
4
N/A
$0.00
N/A
Stairs -
Exterior
(Original Bldg)
2
Remove and replace
existing wood stair
and ramp servicing
the original building.
Remove and replace
existing wood stairs
servicing rear rental
units.
$20,000.00
$20,000.00
2027
2027
Stairs -
Exterior
(Addition)
4
N/A
$0.00
N/A
Interior
Finishes
4
N/A
$0.00
N/A
Plumbing
4
N/A
$0.00
N/A
HVAC
4
N/A
$0.00
N/A
Electrical
4
N/A
$0.00
N/A
Site
Development
4
N/A
$0.00
N/A
TOTAL
$81,500.00
Notes:
Prior to proceeding with the removal of any finishes, TULLOCH recommends that a Designated
Substance and Hazardous Materials Assessment be completed in accordance with The
Designated Substance Regulation (Reg. 490).
All remedial repairs should be designed by a Professional Engineer, licensed in the Province of
Ontario.
5. FACILITY CONDITION INDEX (FCI)
Facility Condition Index (FCI) is a scale used to assist in building management to assess the
general condition of the building. The FCI is calculated by taking the total cost of the existing
deficiencies (over the next 10 years) divided by the current replacement value of the building.
The Village of Hilton Beach Municipal Office has an FCI value of (3.26%) or is in (excellent)
condition.
Figure 2 - Facility Condition Index
6. CLOSURE
We trust this report is sufficient for your purposes at this time, should you require any further
assistance or would like clarification on the above, please do not hesitate to contact the
undersigned.
Respectfully submitted,
TULLOCH Engineering Inc.
Dan Moody, A.Sc.T.
Meagan Figures, C.E.T., rcsi
Project Manager
Associate Project Manager
[email protected]
Village of Hilton Beach
Building Condition Assessment - Municipal Office
Project No. 241139
i
VISUAL BUILDING CONDITION
ASSESSMENT
3085 Marks Street, Municipal Library, Village
of Hilton Beach, Ontario
FINAL REPORT
January 2025
TULLOCH Project 241139
1. INTRODUCTION
The scope of work undertaken by TULLOCH Engineering (TULLOCH) was the visual building
condition assessment of the interior and exterior elements of the building, including but not limited
to the roof, foundation, interior and exterior walls, interior finishes (ceilings, walls, floors etc.),
mechanical/electrical systems and overall site condition. The intent of the assessment was to
inform the client of the condition of the building for their asset management program.
The site contains one (1) building. Access to the building was provided by a concrete ramp off the
Municipal sidewalk, and parking is available on the side of Mark's Street at the main entrance to
the building. There was rear access to the building by way of wooden stairs. The building was
one-storey and houses the Municipal Library. The building was approximately 800 square feet in
ground floor area. The original building was assumed to be constructed more than 100 years
ago, with the construction of subsequent additions unknown. The unheated wood framed lean-to
was assumed to have been constructed in approximately 20 years.
The building is serviced by the Municipality sanitary and water infrastructure.
The following items are expressly excluded from TULLOCH's scope of work for this assignment:
Structural load evaluation for current or potential future uses
Review of the Ontario Building Code or other applicable code/standard/regulation
Review of building materials for the presence of hazardous materials
Intrusive or destructive investigation of concealed structural elements
Photo 1: Building Elevation (Looking East)
Photo 2: Building Elevation (Looking South)
Photo 3: Building Elevation (Looking North)
Photo 4: Main Entrance Concrete Ramp with Step and Large Crack
2. METHODOLOGY
2.1 Visual Assessment
An on-site visual assessment of the building's exposed elements was carried out by Dan Moody,
A.Sc.T. and Meagan Figures, C.E.T., rcsi on July 29th, 2024. During the assessment, the
building's accessible components were visually reviewed to identify construction, and overall
condition.
This assessment does not wholly eliminate uncertainty regarding the potential for existing or
future costs, hazards, or losses in connection with a property. Inaccessible units and areas that
were covered with finishes or were obstructed by stored materials, permanent furnishings or
coverings were not assessed.
No drawings were made available to TULLOCH prior to commencing with the visual assessment.
3. OBSERVATIONS
During the visual assessment of the building's exterior and interior construction, only a few defects
were observed and noted, as the building was generally in good condition overall. The building
can be broken down into two (2) distinct areas: the original building and the addition with a lean-
to.
3.1 Original Building
The original building included an open concept reception area and open storage shelves. The
original building construction was noted to be clay brick on concrete foundations, with uninsulated
wood floor joists on timbers, on cast in place concrete piers.
The original building included the following features of construction:
There was a mix of painted drywall / lath and plaster and paneling throughout.
There was hardwood flooring throughout.
The original building overall is generally in good condition. However, as noted in a previous report
(Tulloch Building 240670 rpt ja Hilton Union Public Library - Building Review 240215) there were
cracked floor joists present within the crawl space.
3.2 Addition
The addition included an open space, a small computer area, washroom, and mechanical space.
The addition included the following features of construction:
Typical finishes of the original building.
The addition had a crawlspace.
There was one (1) electric water heater located in the mechanical room. It was noted to
be 10-20 years in age.
The building had a window unit air conditioner located within the addition of the building.
The building had uninsulated plumbing, running within the heated and partially insulated
crawlspace.
The building was heated by a gas fired forced air furnace (Lennox), with the duct work
located in the crawlspace.
The building had a 200amp, single phase electrical service.
The addition was noted to be in good condition overall.
3.3 Building Exterior
The building exterior included the following features of construction:
The building was clad with a mix of clay brick, vinyl siding, asphalt brick siding panels,
and pressure treated plywood, with unvented pressure treated wood soffit and fascia.
There were PVC windows present throughout the building.
Personnel doors were noted to be prefinished insulated metal doors.
The building had architectural tab asphalt shingles.
The rear entrance was serviced by a set of wood stairs.
The main entrance was serviced by a concrete ramp, there was a large step onto the ramp
from the municipal sidewalk and significant cracking noted.
There was a single storey "lean-to" constructed on the west face of the addition, that was
assumed to be for cold storage at the time of the assessment.
The building exterior was in good condition overall.
Photo 5: Asphalt Brick Siding Panels
4. CONCLUSIONS & RECOMMENDATIONS
The study consisted of a visual observation of the building and site at the subject property to
assess the current condition of the individual building components. Components with an observed
material physical deficiency of more than $2,000.00 per item have been identified if repair is
required over the next 10 years. Items requiring repair or replacement for which the anticipated
cost is less than $2,000.00 are considered to be part of the regular facility maintenance and have
not been included in this report.
A detailed list of recommended repairs to restore/maintain the building's optimal level of
performance is included in the table below. The building elements received a condition rating
based on the following criteria:
1 - Recommended immediate repair or replacement
2 - Poor condition
3 - Fair condition
4 - Good condition
There was an odor noted in the building that may be indicative of mold growth, it is recommended
that an assessment be completed by a professional.
Although an accessibility audit is outside the scope of this assignment, visual review of the
entrance ramp suggests that it is not constructed within the requirements of the Ontario Building
Code, and it is recommended that a review is completed to ensure compliance with provincial and
municipal accessibility requirements.
Table 1: Building Element Condition Rating and Cost Estimates
Building
System
System
Condition
Recommendation
Estimated Cost
Timeline for
Repair/Replacement
Foundations
4
N/A
N/A
N/A
Superstructure
1
Reinforce
damaged/unsupported
floor joists.
$2,000.00
N/A
Exterior
Enclosure
2
Remove and replace
existing asphalt
composite panel with
new vinyl siding.
$2,500.00
2026
Roofing
4
N/A
N/A
N/A
Interior
Construction
4
N/A
N/A
N/A
Stairs
N/A
N/A
N/A
N/A
Interior
Finishes
4
N/A
N/A
N/A
Plumbing
2
Insulate crawlspace.
$5,000.00
2026
HVAC
4
N/A
N/A
N/A
Electrical
4
N/A
N/A
N/A
Site
Development
1
Remove concrete
entrance ramp.
Replace with new
OBC compliant ramp
and guards.
$15,000.00
2025
TOTAL
$24,500.00
In preparation for the Building Condition Assessment we consulted TULLOCH report "Tulloch
Building 240670 rpt ja Hilton Union Public Library - Building Review 240215."
Notes:
Prior to proceeding with the removal of any finishes, TULLOCH recommends that a Designated
Substance and Hazardous Materials Assessment be completed in accordance with The
Designated Substance Regulation (Reg. 490).
All remedial repairs should be designed by a Professional Engineer, licensed in the Province of
Ontario.
5. FACILITY CONDITION INDEX (FCI)
Facility Condition Index (FCI) is a scale used to assist in building management to assess the
general condition of the building. The FCI is calculated by taking the total cost of the existing
deficiencies (over the next 10 years) divided by the current replacement value of the building.
The Village of Hilton Beach Municipal Library has an FCI value of (12.25%) or is in (fair) condition.
Figure 2 - Facility Condition Index
6. CLOSURE
We trust this report is sufficient for your purposes at this time, should you require any further
assistance or would like clarification on the above, please do not hesitate to contact the
undersigned.
Respectfully submitted,
TULLOCH Engineering Inc.
Dan Moody, A.Sc.T.
Meagan Figures, C.E.T., rcsi
Project Manager
Associate Project Manager
[email protected]
STATEMENT OF QUALIFICATIONS AND LIMITATIONS
The attached Report (the "Report") has been prepared by TULLOCH Engineering Inc.
("Consultant") for the benefit of the client ("Client") in accordance with the agreement between
Consultant and Client, including the scope of work detailed therein (the "Agreement").
The information and data contained in the Report:
are subject to the scope, schedule, and other constraints and limitations in the
Agreement and the qualifications contained in the Report (the "Limitations")
represent Consultant's professional judgement in light of the Limitations and industry
standards for the preparation of similar reports
may be based on information provided to Consultant, which has not been independently
verified
have not been updated since the date of issuance of the Report and their accuracy is
limited to the time period and circumstances in which they were collected, processed,
made or issued
must be read as a whole and sections thereof should not be read out of such context
were prepared for the specific purposes described in the Report and the Agreement
in the case of subsurface, environmental or geotechnical conditions, may be based on
limited testing and on the assumption that such conditions are uniform and not variable
either geographically or over time
Unless expressly stated to the contrary in the Report or the Agreement, Consultant:
shall not be responsible for any events or circumstances that may have occurred since
the date on which the Report was prepared or for any inaccuracies contained in
information that was provided to Consultant
agrees that the Report represents its professional judgement as described above for the
specific purpose described in the Report and the Agreement, but Consultant makes no
other representations with respect to the Report or any part thereof
in the case of subsurface, environmental or geotechnical conditions, is not responsible
for variability in such conditions geographically or over time
The Report is to be treated as confidential and may not be used or relied upon by third parties,
except:
as agreed by Consultant and Client
as required by law
for use by governmental reviewing agencies
Any use of this Report is subject to this Statement of Qualifications and Limitations. Any damages
arising from improper use of the Report or parts thereof shall be borne by the party making such
use.
This Statement of Qualifications and Limitations is attached to and forms part of the Report.
STATEMENT OF QUALIFICATIONS AND LIMITATIONS
The attached Report (the "Report") has been prepared by TULLOCH Engineering Inc.
("Consultant") for the benefit of the client ("Client") in accordance with the agreement between
Consultant and Client, including the scope of work detailed therein (the "Agreement").
The information and data contained in the Report:
are subject to the scope, schedule, and other constraints and limitations in the
Agreement and the qualifications contained in the Report (the "Limitations")
represent Consultant's professional judgement in light of the Limitations and industry
standards for the preparation of similar reports
may be based on information provided to Consultant, which has not been independently
verified
have not been updated since the date of issuance of the Report and their accuracy is
limited to the time period and circumstances in which they were collected, processed,
made or issued
must be read as a whole and sections thereof should not be read out of such context
were prepared for the specific purposes described in the Report and the Agreement
in the case of subsurface, environmental or geotechnical conditions, may be based on
limited testing and on the assumption that such conditions are uniform and not variable
either geographically or over time
Unless expressly stated to the contrary in the Report or the Agreement, Consultant:
shall not be responsible for any events or circumstances that may have occurred since
the date on which the Report was prepared or for any inaccuracies contained in
information that was provided to Consultant
agrees that the Report represents its professional judgement as described above for the
specific purpose described in the Report and the Agreement, but Consultant makes no
other representations with respect to the Report or any part thereof
in the case of subsurface, environmental or geotechnical conditions, is not responsible
for variability in such conditions geographically or over time
The Report is to be treated as confidential and may not be used or relied upon by third parties,
except:
as agreed by Consultant and Client
as required by law
for use by governmental reviewing agencies
Any use of this Report is subject to this Statement of Qualifications and Limitations. Any damages
arising from improper use of the Report or parts thereof shall be borne by the party making such
use.
This Statement of Qualifications and Limitations is attached to and forms part of the Report.
Village of Hilton Beach
Building Condition Assessment - Municipal Garage
Project No. 241139
i
VISUAL BUILDING CONDITION
ASSESSMENT
Ringham Street, Municipal Garages, Village
of Hilton Beach, Ontario
FINAL REPORT
January 2025
TULLOCH Project 241139
1. INTRODUCTION
The scope of work undertaken by TULLOCH Engineering (TULLOCH) was the visual building
condition assessment of the interior and exterior elements of the building, including but not limited
to the roof, foundation, interior and exterior walls, interior finishes (ceilings, walls, floors etc.),
mechanical/electrical systems and overall site condition. The intent of the assessment was to
inform the client of the condition of the building for their asset management program.
The site contains two (2) buildings. Access to the buildings was provided by a gravel driveway off
Ringham Street. The buildings are both one-storey and house the Municipal Public Works
equipment. The original garage is of unknown age but assumed to be in excess of 30 years old
and approximately 1,200 square feet in ground floor area. The newly constructed garage was
built in 2022 and is approximately 1,000 square feet in ground floor area.
The original building was serviced by the Municipal sanitary and water infrastructure. The new
garage was not connected to Municipal water and sanitary services. There was an overhead
electrical service on site.
The following items are expressly excluded from TULLOCH's scope of work for this assignment:
Structural load evaluation for current or potential future uses
Review of the Ontario Building Code or other applicable code/standard/regulation
Review of building materials for the presence of hazardous materials
Intrusive or destructive investigation of concealed structural elements
Photo 1: Original Building Elevation (Looking Northeast)
Photo 2: Original Building Elevation (Looking Southwest)
Photo 3: New Building Elevation (Looking Southwest)
Photo 4: New Building Elevation (Looking Southwest)
2. METHODOLOGY
2.1 Visual Assessment
An on-site visual assessment of the building's exposed elements was carried out by Dan Moody,
A.Sc.T. and Meagan Figures, C.E.T., rcsi on July 29th, 2024. During the assessment, the
building's accessible components were visually reviewed to identify construction, and overall
condition.
This assessment does not wholly eliminate uncertainty regarding the potential for existing or
future costs, hazards, or losses in connection with a property. Inaccessible units and areas that
were covered with finishes or were obstructed by stored materials, permanent furnishings or
coverings were not assessed.
No drawings were made available to TULLOCH prior to commencing with the visual assessment.
3. OBSERVATIONS
During the visual assessment of the original building's exterior and interior construction, only a
few defects were observed and noted, as the building was generally in an overall good condition.
3.1 Original Garage
The original garage includes an open space for vehicular repairs, storage area, and washroom.
The building was assumed to be of wood frame construction on a cast in place concrete floor
slab.
The original garage includes the following features of construction:
There were PVC windows throughout, approximately 20 years old.
The wall and ceiling finishes were a combination of painted drywall and plywood
throughout.
The building was clad with vinyl siding, with prefinished metal soffit and fascia.
The roofing system is comprised of three-tab asphalt shingles.
There was one (1) washroom, with a sink and toilet.
There was a 40-gallon electric hot water heater (2002 vintage).
The building was heated by a combination of electric baseboard heaters and three (3)
electric forced air unit heaters.
There was a combination of hollow metal and exterior residential steel doors.
The overhead door was an insulated 7'x9' sectional door.
There was a cold storage lean-to on the side of the building. It was constructed with
wood flooring, plywood walls, and repurposed 2x6 joists at 24" centers, with metal
roofing.
There was a 200amp, 40-circuit Square D panel.
The original garage is in good condition overall. During the visual assessment of the building
components, few defects were observed and noted. A summary of these observations and
defects are listed below:
The floor slab was noted to be extensively cracked with heavy spalling throughout.
The asphalt shingles were noted to be in very poor condition.
Photo 5: Extensively Cracked and Spalled Concrete Floor Slab
Photo 6: Interior of Lean-to on Original Garage
3.2 New Garage
The new garage included unfinished open space.
The new garage includes the following features of construction:
Constructed on a concrete slab on grade.
The building was of wood frame construction on a cast in place concrete floor slab with a
central trench drain.
The building was clad with vinyl siding, and prefinished vented metal soffit and fascia.
The building had a 16'x18' insulated sectional overhead door.
The building's roofing system included screw down, corrugated metal.
Access was provided by a residential steel door.
A preliminary drawing package, used in the tendering process for construction of the new
Municipal garage was provided to TULLOCH for reference. A review of these drawings for code
compliance was outside of the scope of work for this assignment. However, several items were
noted that should potentially be reviewed with the Municipal Building Official to ensure that the
garage design and construction are compliant with the requirements of the Ontario Building Code:
1. The drawings indicate that a trench drain was included as part of the design, yet no oil
interceptor is specified. As the building is reportedly used for tractor storage as well as
refueling and oil changes, an oil interceptor may be required.
2. Further to the above, there is no mention on the drawings of a gas detection or motorized
exhaust system, as required by OBC Section 6.2.2.3. Ventilation of Storage and
Repair Garages.
3. No emergency lighting or illuminated exit lighting was noted.
4. There is a note present on drawing 2/5 referencing construction of a garage serving a
house.
Both garages are functioning as part of the Municipality's public works department. This is a use
that would be considered to be commercial in nature, not residential. As such, construction of a
new building would be expected to conform to the requirements for an industrial facility (general
F2 - medium hazard industrial vehicle storage or vehicle repair garage).
4. CONCLUSIONS & RECOMMENDATIONS
The assessment consisted of a visual observation of the building and site at the subject property
to assess the current condition of the individual building components. Components with an
observed material physical deficiency of more than $2,000.00 per item has been identified if repair
is required over the next 10 years. Items requiring repair or replacement for which the anticipated
cost is less than $2,000.00 are considered to be part of the regular facility maintenance and have
not been included in this report.
A detailed list of recommended repairs to restore/maintain the building's optimal level of
performance is included in the table below. The building elements received a condition rating
based on the following criteria:
1 - Recommended immediate repair or replacement
2 - Poor condition
3 - Fair condition
4 - Good condition
Table 1: Building Element Condition Rating and Cost Estimates (Original Garage)
Building
System
System
Condition
Recommendation
Estimated Cost
Timeline for
Repair/Replacement
Foundations
3
Although defects were noted within the surface of the garage, we
have not included costs for potential repairs. The concrete floor slab
appears to be functioning adequately in its present condition.
Cosmetic repairs and potential surface sealing would improve the
performance of the concrete slab but are not considered to be
required at this time.
Superstructure
4
N/A
N/A
N/A
Exterior
Enclosure
4
N/A
N/A
N/A
Roofing
1 - Original
Garage
4 - New
Garage
Remove and replace
asphalt shingles.
N/A
$15,000.00
N/A
2025
N/A
Interior
Construction
4
N/A
N/A
N/A
Stairs -
Exterior
N/A
N/A
N/A
N/A
Interior
Finishes
N/A
N/A
N/A
N/A
Plumbing
3 - Original
Garage
N/A - New
Garage
Review washroom in
original garage for
compliance with
provincial workplace
standards.
N/A
$0.00
N/A
2024
N/A
HVAC
N/A
N/A
N/A
N/A
Electrical
N/A
N/A
N/A
N/A
Site
Development
N/A
N/A
N/A
N/A
TOTAL
$15,000.00
Notes:
Prior to proceeding with the removal of any finishes, TULLOCH recommends that a Designated
Substance and Hazardous Materials Assessment be completed in accordance with The
Designated Substance Regulation (Reg. 490).
All remedial repairs should be designed by a Professional Engineer, licensed in the Province of
Ontario.
5. FACILITY CONDITION INDEX (FCI)
Facility Condition Index (FCI) is a scale used to assist in building management to assess the
general condition of the building. The FCI is calculated by taking the total cost of the existing
deficiencies (over the next 10 years) divided by the current replacement value of the building.
The Village of Hilton Beach Municipal Garage (original garage) has an FCI value of (6.9%) or is
in (good) condition.
The new garage has not been given an FCI rating due to it being constructed within the last five
years.
Figure 2 - Facility Condition Index
6. CLOSURE
We trust this report is sufficient for your purposes at this time, should you require any further
assistance or would like clarification on the above, please do not hesitate to contact the
undersigned.
Respectfully submitted,
TULLOCH Engineering Inc.
Dan Moody, A.Sc.T.
Meagan Figures, C.E.T., rcsi
Project Manager
Associate Project Manager
[email protected]
STATEMENT OF QUALIFICATIONS AND LIMITATIONS
The attached Report (the "Report") has been prepared by TULLOCH Engineering Inc.
("Consultant") for the benefit of the client ("Client") in accordance with the agreement between
Consultant and Client, including the scope of work detailed therein (the "Agreement").
The information and data contained in the Report:
are subject to the scope, schedule, and other constraints and limitations in the
Agreement and the qualifications contained in the Report (the "Limitations")
represent Consultant's professional judgement in light of the Limitations and industry
standards for the preparation of similar reports
may be based on information provided to Consultant, which has not been independently
verified
have not been updated since the date of issuance of the Report and their accuracy is
limited to the time period and circumstances in which they were collected, processed,
made or issued
must be read as a whole and sections thereof should not be read out of such context
were prepared for the specific purposes described in the Report and the Agreement
in the case of subsurface, environmental or geotechnical conditions, may be based on
limited testing and on the assumption that such conditions are uniform and not variable
either geographically or over time
Unless expressly stated to the contrary in the Report or the Agreement, Consultant:
shall not be responsible for any events or circumstances that may have occurred since
the date on which the Report was prepared or for any inaccuracies contained in
information that was provided to Consultant
agrees that the Report represents its professional judgement as described above for the
specific purpose described in the Report and the Agreement, but Consultant makes no
other representations with respect to the Report or any part thereof
in the case of subsurface, environmental or geotechnical conditions, is not responsible
for variability in such conditions geographically or over time
The Report is to be treated as confidential and may not be used or relied upon by third parties,
except:
as agreed by Consultant and Client
as required by law
for use by governmental reviewing agencies
Any use of this Report is subject to this Statement of Qualifications and Limitations. Any damages
arising from improper use of the Report or parts thereof shall be borne by the party making such
use.
This Statement of Qualifications and Limitations is attached to and forms part of the Report.
Village of Hilton Beach
Building Condition Assessment - Marina Building
and Dock Infrastructure
Project No. 241139
i
VISUAL BUILDING CONDITION
ASSESSMENT
3130 Marks Street, Marina Building and Dock
Infrastructure, Village of Hilton Beach,
Ontario
FINAL REPORT
January 2025
TULLOCH Project 241139
1. INTRODUCTION
The scope of work undertaken by TULLOCH Engineering (TULLOCH) was the visual building
condition assessment of the interior and exterior elements of the building, including but not limited
to the roof, foundation, interior and exterior walls, interior finishes (ceilings, walls, floors etc.),
mechanical/electrical systems and overall site condition. The intent of the assessment was to
inform the client of the condition of the building for their asset management program.
The site contained one (1) building, and five (5) finger docks. The parking lot was a combination
of gravel and surface treatment, accessible from Bowker Street.
The building was serviced by Municipal sanitary and water infrastructure.
The following items are expressly excluded from TULLOCH's scope of work for this assignment:
Structural load evaluation for current or potential future uses
Review of the Ontario Building Code or other applicable code/standard/regulation
Review of building materials for the presence of hazardous materials
Intrusive or destructive investigation of concealed structural elements
Photo 1: Building Elevation (Looking South)
Photo 2: Building Elevation (Northeast)
Figure 1: Dock Infrastructure (Aerial Imagery from Google Earth)
2. METHODOLOGY
2.1 Visual Assessment
An on-site visual assessment of the marina building's exposed elements was carried out by Dan
Moody, A.Sc.T. and Meagan Figures, C.E.T., rcsi on July 29th, 2024. During the assessment, the
building's accessible components were visually reviewed to identify construction, and overall
condition.
This assessment does not wholly eliminate uncertainty regarding the potential for existing or
future costs, hazards, or losses in connection with a property. Inaccessible units and areas that
were covered with finishes or were obstructed by stored materials, permanent furnishings or
coverings were not assessed.
No drawings were made available to TULLOCH prior to commencing with the visual assessment.
3. OBSERVATIONS
During the visual assessment of the marina building's exterior and interior construction, only a
few defects were observed and noted, as the building was generally in good condition overall.
The assessment can be broken down into the following distinct sections:
Marina Building
Dock Infrastructure
Boardwalk, Viewing Platform and Breakwater Walkway
3.1 Marina Building
The marina building included two (2) changing rooms with shower facilities, toilets, and sinks. It
also houses the gas docks and slip rentals office. The building was approximately 1,400 square
feet in ground floor area. The fuel dispensing system was located at the rear of the building and
was not included in this assessment. There were precast concrete paving stones, concrete and
wooden walkways located along the building's perimeter. The building was assumed to be of
conventional wood frame construction, on cast in place concrete foundations. There were two (2)
principle floating docks, as well as four (4) finger docks. The total length of floating dock
infrastructure servicing the marina building was noted to be approximately 140 meters.
The building was serviced by Municipal sanitary and water infrastructure.
The marina building was heated by a combination of electric baseboard heaters and a
mini split.
The marina building had solar panels on the roof.
There was an overhang canopy on the east side of the marina building.
The marina building had a precast paving concrete brick patio around its perimeter.
There was a concrete sidewalk accessing wood ramps to the docks and slips.
The marina building had architectural tab shingles.
The marina building was clad with vertical prefinished vinyl siding, and prefinished metal
soffit and fascia.
The marina windows were PVC and appeared to be less than 20 years in age.
There was brick wainscotting on the perimeter of the marina building, with a limestone
sill.
The interior finishes of the marina building included a combination of painted concrete
epoxy floors and ceramic tile. The doors were noted to be wood framed. There was
painted drywall throughout the building's interior.
There was a concrete boat launch with a concrete approach slab and ramp at the marina
building.
There was fuel equipment at the marina building that was positioned on a sheet piled
dock.
There were wood ramps and slips at the marina building. The gas docks are on PVC
dock floats with wood perimeter guards.
There was electrical and water services for each slip.
The marina building is in good condition overall with only localized defects noted. A summary of
the observations and defects are listed below:
All perimeter wood guards on the gas docks were noted to be in poor condition.
The wood walkway at grade was noted to be in poor condition.
The concrete ramp accessing the boat launch was noted to be in fair condition.
3.2 Dock Infrastructure
The dock construction was noted to be wood platform framing on corrugated PVC floats. The PVC
floats were noted to be in visually good condition, all observed dock surfaces appeared to be level
with no significant deviation in freeboard, while the wood surfaces were noted to have advanced
decay and loose surfacing fasteners, resulting in an uneven walking surface. The total length of
floating dock infrastructure functioning as boat slips was noted to be approximately 1,000 meters.
This assessment was not intended to be intrusive or exhaustive, and as such below water
infrastructure was not reviewed.
The remaining lifespan of the wood on the dock surfaces is less than five years.
Photo 4: Dock Infrastructure
Photo 5: Deteriorated Wood Construction on Boardwalk
Photo 6: Wood Shim Support on Underside of Dock Structure
3.3 Boardwalk, Breakwater Walkway, and Viewing Platform
The boardwalk generally extends from the south extent of the marina basin, north to the marina
building. The breakwater walkway extends from the south end of the boardwalk to the bridge
servicing the viewing platform (refer to figure 1 for general arrangement of marina infrastructure).
The total length of the boardwalk is 260 meters. The total length of the breakwater boardwalk is
110 meters. The total area of the viewing platform is 36 squared meters. It is recommended that
the bridge on the breakwater walkway be added to the Municipal bridge appraisal program, and
as such, it has not been included in this assessment.
The boardwalk, breakwater walkway, and viewing platform are in poor condition overall. During
the visual assessment of the building components, several defects were observed and noted. A
summary of these observations and defects are listed below:
The lifespan remaining on the wood boardwalk is less than five years.
The wood boardwalk and guard at the top of the breakwater was in very poor condition
and closing it immediately to public access is recommended.
There was lighting along the boardwalk.
The pedestrian bridge from the breakwater to a viewing platform was a combination of
steel and wood construction.
The wood surface of the viewing platform and wood guard were noted to be in very poor
condition.
Photo 7: Boardwalk Access
Photo 8: Breakwater Walkway
Photo 9: Decayed Wood on Boardwalk
Photo 10: Bridge over Breakwater to Viewing Platform
Photo 11: Loose Guard at Viewing Platform
Photo 12: Bridge over Breakwater
4. CONCLUSIONS & RECOMMENDATIONS
The assessment consisted of a visual observation of the building and the site at the subject
property to assess the current condition of the individual building components. Components with
an observed material physical deficiency of more than $2,000.00 per item have been identified if
repair is required over the next 10 years. Items requiring repair or replacement for which the
anticipated cost is less than $2,000.00 are considered to be part of the regular facility maintenance
and have not been included in this report.
A detailed list of recommended repairs to restore/maintain the building's optimal level of
performance is included in the table below. The building elements received a condition rating
based on the following criteria:
1 - Recommended immediate repair or replacement
2 - Poor condition
3 - Fair condition
4 - Good condition
Table 1: Building Element Condition Rating and Cost Estimates
Building
System
System
Condition
Recommendation
Estimated Cost
Timeline for
Repair/Replacement
Foundations
(Marina
Building)
4
N/A
$0.00
N/A
Superstructure
(Marina
Building)
4
N/A
$0.00
N/A
Exterior
Enclosure
(Marina
Building)
4
N/A
$0.00
N/A
Roofing
(Marina
Building)
3
Replace shingles in
the next 5 years.
$20,000.00
2030
Interior
Construction
(Marina
Building)
4
N/A
$0.00
N/A
Boardwalk
1
Remove and replace
the existing wood
deck and wood sub-
structure for full
length of boardwalk.
$170,000.00
2030
Dock
Infrastructure
1
Remove and replace
existing wood deck
and wood sub-
structure for all
docks.
$650,000.00
2030
Breakwater
Walkway
1
Remove and replace
the existing wood
deck, wood sub-
structure, and wood
guards for full length
of breakwater
walkway.
$75,000.00
2025
Viewing
Platform
1
Remove and replace
the existing wood
deck, wood sub-
structure, and wood
guards for all of the
viewing platform.
$25,000.00
2025
Marina
Building Dock
Infrastructure
1
Remove and replace
existing wood deck
and wood sub-
structure for all
docks.
$80,000.00
2030
Electrical
4
N/A
$0.00
N/A
Site
Development
4
N/A
$0.00
N/A
TOTAL
$1,020,000.00
The total replacement cost for the dock infrastructure is estimated to be $1,000,000.00 (+/-). The
above cost estimate is generally reflective of required labour and materials, requirements for
removal and reconstruction of the wood components of the marina docks, boardwalks, walkways,
etc. This is based on removal and replacement to generally match the materials and existing
configuration of construction. We recommend that a detailed review of all available options be
undertaken as more cost-effective options may be available.
It is assumed that no in-water work will be required.
It is assumed that no repairs or replacement of steel, floats, or interconnection hardware will be
required.
Notes:
Prior to proceeding with the removal of any finishes, TULLOCH recommends that a Designated
Substance and Hazardous Materials Assessment be completed in accordance with The
Designated Substance Regulation (Reg. 490).
All remedial repairs should be designed by a Professional Engineer, licensed in the Province of
Ontario.
5. FACILITY CONDITION INDEX (FCI)
Facility Condition Index (FCI) is a scale used to assist in building management to assess the
general condition of the building. The FCI is calculated by taking the total cost of the existing
deficiencies (over the next 10 years) divided by the current replacement value of the building.
The Village of Hilton Beach Marina Building has an FCI value of (3.6%) or is in (excellent)
condition. The value is applicable to the building proper only. The dock infrastructure has not been
included.
Figure 2 - Facility Condition Index
6. CLOSURE
We trust this report is sufficient for your purposes at this time, should you require any further
assistance or would like clarification on the above, please do not hesitate to contact the
undersigned.
Respectfully submitted,
TULLOCH Engineering Inc.
Dan Moody, A.Sc.T.
Meagan Figures, C.E.T., rcsi
Project Manager
Associate Project Manager
[email protected]
STATEMENT OF QUALIFICATIONS AND LIMITATIONS
The attached Report (the "Report") has been prepared by TULLOCH Engineering Inc.
("Consultant") for the benefit of the client ("Client") in accordance with the agreement between
Consultant and Client, including the scope of work detailed therein (the "Agreement").
The information and data contained in the Report:
are subject to the scope, schedule, and other constraints and limitations in the
Agreement and the qualifications contained in the Report (the "Limitations")
represent Consultant's professional judgement in light of the Limitations and industry
standards for the preparation of similar reports
may be based on information provided to Consultant, which has not been independently
verified
have not been updated since the date of issuance of the Report and their accuracy is
limited to the time period and circumstances in which they were collected, processed,
made or issued
must be read as a whole and sections thereof should not be read out of such context
were prepared for the specific purposes described in the Report and the Agreement
in the case of subsurface, environmental or geotechnical conditions, may be based on
limited testing and on the assumption that such conditions are uniform and not variable
either geographically or over time
Unless expressly stated to the contrary in the Report or the Agreement, Consultant:
shall not be responsible for any events or circumstances that may have occurred since
the date on which the Report was prepared or for any inaccuracies contained in
information that was provided to Consultant
agrees that the Report represents its professional judgement as described above for the
specific purpose described in the Report and the Agreement, but Consultant makes no
other representations with respect to the Report or any part thereof
in the case of subsurface, environmental or geotechnical conditions, is not responsible
for variability in such conditions geographically or over time
The Report is to be treated as confidential and may not be used or relied upon by third parties,
except:
as agreed by Consultant and Client
as required by law
for use by governmental reviewing agencies
Any use of this Report is subject to this Statement of Qualifications and Limitations. Any damages
arising from improper use of the Report or parts thereof shall be borne by the party making such
use.
This Statement of Qualifications and Limitations is attached to and forms part of the Report.
Village of Hilton Beach
Asset Management Plan -- Phases One and Two Phase 1 - State of Local Infrastructure
APPENDIX D -- ROADS CONDITION ASSESSMENT