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## THE CORPORATION OF THE TOWNSHIP OF HILTON
## By-Law No. 1457-25
Being a by-law to establish circumstances in which the municipality shall provide notice to the public
WHEREAS section 270(1) of the Municipal Act, S.O. 2001, c. 25 requires a municipality to adopt and maintain a policy with respect to the circumstances in which the municipality shall provide notice to the public and, if notice is to be provided, the form, manner and times such notice shall be given;
AND WHEREAS it is deemed advisable to set out the minimum notice requirements for those actions for which the notice requirements are not prescribed under the provisions of the Municipal Act or its regulations;
NOW THEREFORE the Council of the Corporation of the Township of Hilton hereby enacts as follows:
## 1. SHORT TITLE:
This by-law may be cited as the "Notice By-Law"
## 2. DEFINITIONS:
- 2.1 "Clerk" shall mean the person within the Township of Hilton administration who fulfills the function of the Municipal Clerk as required by the Municipal Act, 2001, or his or her designate;
- 2.2 "Council" shall mean the Council of the Corporation of the Township of Hilton;
- 2.3 "Municipality" shall mean the Corporation of the Township of Hilton;
- 2.5 "Township Office" means the Hilton Township Municipal Office located at 2983 Base Line, Hilton Beach, Ontario, POR 1G0;
- 2.7 "Notice to the Public" or "Public Notice" shall mean notice given to the public generally but does not include notice given to specified persons;
- 2.9 "Meeting" shall mean a meeting of the Council of the Corporation of the Township of Hilton which is open to the public;
- 2.10 "Township Website" means the official Township of Hilton's website identified as www.hiltontownship.ca
## 3. APPLICATION:
- 3.1 Where the municipality is required to give notice under a provision of any act or regulation, the notice shall be given in a form and manner and at the time indicated in this by-law, unless;
- a) The applicable act or regulation prescribes or permits otherwise;
- b) The requirements for notice are prescribed in another by-law or resolution of the municipality; or
- c) Council directs by resolution a method by which notice is to be given that Council considers adequate to give reasonable notice under the provision
2. 3.2 Where there is a conflict between this by-law and the provision of an act or regulation or of another by-law, the act or regulation or the other by-shall shall apply.
3. 3.3 Where a notice does not strictly comply with the provisions hereof but would substantially inform a reasonable person of the subject matter to which the notice relates, the notice shall be deemed to be adequate and in compliance with this by-law.
4. 3.4 Where a notice is required under any act but is not provided for specifically in this by-law, a notice which would substantially inform a reasonable person of the subject matter to which the notice relates, shall be deemed to be adequate and in compliance with this by-law.
## 4. CONTENT OF NOTICES:
- 4.1 Unless otherwise prescribed in an act or regulation, a notice to the public shall contain the following information when applicable:
- a) A general description of the subject matter under consideration otherwise involved;
- b) Purpose of any meeting of which notice is required to be given or the purpose and effect of the proposed action;
- c) Identification of the authority under which notice is being given;
- d) Date, time and location of any meeting at which the subject matter will be considered of which notice is required to be given;
- e) Where the matter relates to a defined location, sufficient particulars of the location to identify it generally, such as reference to a municipal address or road intersection, or a legal description or plan, and may include a key map showing the affected lands;
- f) General provision guiding the submission of information by delegation to any meeting referred to in the notice;
- g) Instruction on obtaining any additional information which may be made available by the municipality, including name, address, phone number and fax number of any office providing notice;
- h) Details on required actions and time frames; and
- i) Be clearly identified as a notice given by the Township of Hilton.
## 5. ADDITIONAL NOTICE:
- 5.1 If the matter is deferred at the meeting of which notice has been given, no additional notice is required, except where an act or bylaw provides otherwise or the council directs otherwise.
- 5.2 If the matter is considered at a subsequent meeting, no additional notice is required, except where an act or by-law provides otherwise or the council provides otherwise.
## 6. METHOD OF NOTICE:
Notice shall be given in the following manner no less than seven (7) days prior to the consideration or occurrence of the subject matter:
- 6.1 Posting at the Township Office; and
- 6.2 Posting on the Township website
## 7. PURPOSE OF NOTICE:
In addition to any notice required to be given by an act, regulation and/or other by-law, notice in accordance with the provisions of this by-law shall be given for the purposes of any of the following:
- a) Road Closings
- b) Sale of Land
- c) Adoption of Budget and Budget Amendments
- d) Any other matter that may arise that Council identifies as warranting public notice
## 8. EMERGENCY PROVISIONS:
- 8.1 In the event of a circumstance, which in the opinion of the Clerk, in consultation with the Reeve, is considered to be an urgent or time sensitive nature, and which may affect the health, safety or physical security of residents in the Township of Hilton, or if a State of Emergency is declared, the requirements of the by-law may be suspended by the Reeve and best efforts shall be made by the Clerk to provide as much notice as is reasonable under the circumstances.
- 8.2 If a by-law is passed in the case of an emergency without complying with the provisions of this by-law, Council shall, as soon as is practical after its passage, give the required notice and hold a meeting and may, after that meeting, amend or repeal the by-law without the requirement of a further meeting.
## 9. REPEAL OF PREVIOUS BY-LAW:
- 9.1 That by-law 774-03 is hereby repealed.
## 10. EFFECTIVE DATE:
- 10.1 That this by-law shall come into force and effect on the date of passing hereof.
Read a first, second and third time, and finally passed this 14" day of May 2025.
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Rodney Wood, Reeva
Sara Dinsdale
Sara Dinsdale, CAO/Clerk-Treasurer