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KAPUSKASING
EMERGENCY PLAN
Revision Date: November 2020
KAPUSKASING EMERGENCY PLAN
TABLE OF CONTENTS
1.0
Preamble ................................................................................................... 3
2.0
Request for Assistance .............................................................................. 4
3.0
Aim............................................................................................................. 4
4.0
Emergency Notification System ................................................................. 4
4.1
Emergency Notification Procedure ............................................................ 5
5.0
Declaration of a Municipal Emergency....................................................... 6
6.0
Emergency Operations Centre (EOC) ....................................................... 6
7.0
Municipal Emergency Control Group (MECG) ........................................... 7
7.1
Business Cycle .......................................................................................... 7
8.0
Emergency Response Plan ............................................................7
8.1
Concept of Operations ...................................................................8
8.2
Activation of the Plan .....................................................................8
9.0
Responsibilities ...........................................................................9
9.1
Group Responsibilities ..................................................................9
9.2
Individual Responsibility ........................................................................... 10
9.2.1
Mayor or Acting Mayor ............................................................................. 10
9.2.2
Chief Administrative Officer ..................................................................... 11
9.2.3
Local O.P.P. Detachment ........................................................................ 11
9.2.4
Fire Chief ................................................................................................. 12
9.2.5
General Manager of Public Works ........................................................... 12
9.2.6
Emergency Health Services Representative ............................................ 13
9.2.7
Telecommunications Co-ordinator ........................................................... 14
9.2.8
Public Information Co-ordinator ............................................................... 14
9.3
Key Agencies ........................................................................................... 14
9.3.1
School Boards ...........................................................................15
9.3.2
Sensenbrenner Hospital Administrator .................................................... 15
9.3.3
Other Lead Agencies ............................................................................... 15
9.4
Support and Advisory Staff ...................................................................... 16
9.5
Individual Responsibilities ........................................................................ 16
9.5.1
Clerk ........................................................................................................ 16
9.5.2
Human Resources Officer ........................................................................ 16
9.5.3
Treasurer ................................................................................................. 17
9.5.4
Senior Social Services Officer ................................................................. 17
9.5.5
Transportation Co-ordinator ..................................................................... 18
9.5.6
Property Manager .................................................................................... 18
9.5.7
Community Emergency Management Co-coordinator ............................. 18
9.5.8
Legal Services Officer .............................................................................. 18
9.5.9
Emergency Site Manager ........................................................................ 19
10.0
Plan Maintenance and Revision .............................................................. 20
10.1
Annual Review ......................................................................................... 20
10.2
Testing of Plan ......................................................................................... 20
10.3
Internal Procedures ................................................................................. 20
ABBREVIATION USED IN THIS PLAN
EOC
Emergency Operation Centre
MECG
Municipal Emergency Control Group
ESM
Emergency Site Manager
OPP
Ontario Provincial Police
CEMC
Community Emergency Management Coordinator
ANNEXES
"A"
Notification List
"B"
Emergency Operations Centre Layout and Equipment
"C"
Vital Services Directory
"D"
Mutual Aid and Automatic Aid Plan and Program for the District of Cochrane
"E"
Public Warning and Public Information Procedures
"F"
Evacuation Procedures
"G"
Street Map
"H"
Declaration and Termination of an Emergency form
"I"
Emergency Plan for Animals
"J"
Kapuskasing Pandemic Plan
Page 3
1.0 PREAMBLE
This plan has been prepared to provide key officials, agencies and departments
within the Town of Kapuskasing with a general guideline to the initial response to
an emergency and an overview of their responsibilities during an emergency.
For this plan to be effective, it is important that all concerned be made aware of its
provisions and that every official, agency and department be prepared to carry out
their assigned functions and responsibilities in an emergency.
The Emergency Management and Civil Protection Act, 2006 is the legal
authority for this plan. It states that "The head of council of a municipality may
declare that an emergency exists in the municipality or in any part thereof
and may take such action and make such orders as he or she considers
necessary and are not contrary to law to implement the emergency plan of
the municipality and to protect property and the health, safety and welfare of
the inhabitants of the emergency area."
With respect to personal liability and compensation, the Emergency Management
and Civil Protection Act further states that "No action or other proceeding lies or
shall be instituted against a member of council, an employee of a municipality, an
employee of a local services board, an employee of a district social services
administration board, a minister of the Crown, a public servant or any other
individual acting pursuant to this Act or an order made under this Act for any act
done in good faith in the exercise or performance or the intended exercise or
performance of any power or duty under this Act or an order under this Act or for
neglect or default in the good faith exercise or performance of such a power or
duty. 2006, c. 13, s. 1 (6); 2006, c. 35, Sched. C, s. 32 (6)."
.... "Where money is expended or cost is incurred by a municipality or the Crown
in the implementation of an emergency plan or in connection with an emergency,
the municipality or the Crown, as the case may be, has a right of action against
any person who caused the emergency for the recovery of such money or cost,
and for the purposes of this section, "municipality" includes a local board of a
municipality and a local services board. R.S.O. 1990, c. E.9, s. 12; 1999, c. 12,
Sched. P, s. 8."
Emergencies are defined as situations or the threat of impending situations
abnormally affecting property and the health, safety and welfare of the community,
which by their nature or magnitude require a co-ordinated response by a number
of agencies under the direction of the Municipal Emergency Control Group. These
are distinct from the normal, day-to-day operations carried out by the first response
agencies.
While many emergencies could occur within the Town of Kapuskasing, those most
likely to occur are: blizzards, transportation accidents involving hazardous
materials, air or rail crashes, toxic or flammable gas leaks, electrical power
blackouts, building or structural collapse, uncontrollable fires, explosions, or any
combinations thereof.
Page 4
2.0 REQUEST FOR ASSISTANCE
Assistance may be requested from the Province of Ontario at any time without any
loss of control or authority. Such request can be done by contacting Emergency
Management Ontario:
Provincial Emergency Operations Centre:
866-314-0472
416-314-0472
Fax:
416-314-6220
Email:
[email protected]
3.0 AIM
The aim of this plan is to make provisions for extraordinary arrangements and
measures that may have to be taken to protect the health, safety and welfare of
the inhabitants of the Town of Kapuskasing and/or evacuated communities when
faced with an emergency.
4.0 EMERGENCY NOTIFICATION SYSTEM
The Municipal Emergency Notification System may be activated by any member
of the Municipal Emergency Control Group (refer to Section 7, page 7), or other
emergency service personnel by contacting the Chief Administrative Officer
directly or through the 911 dispatch.
Upon receipt of a warning of a real or potential emergency, the responding
department will immediately contact the 911 dispatch, to request that the
notification system be activated.
Upon receipt of the warning, the 911 dispatch will notify, or cause to have notified
all members of the Municipal Emergency Control Group (MECG).
Upon notification, it is the responsibility of all MECG officials to assemble and
manage the situation using the procedures set out in this emergency plan.
Where a threat of an impending emergency exists, the MECG will be notified and
placed on "standby".
The emergency notification list is attached as Annex "A".
Page 5
4.1 EMERGENCY NOTIFICATION PROCEDURE
A.
Initiation
Notification regarding an actual or pending emergency can be initiated by:
(a)
Directly contacting the Emergency Operations Officer; or
(b)
Contacting the 911 dispatch.
If notification is initiated through the 911 dispatch, the 911 dispatch centre
shall ensure that the Emergency Operations Officer (Chief Administrative
Officer or his alternate) is contacted in order that the emergency notification
procedure may continue.
B.
Fan-Out
Kapuskasing Emergency Operations Officer initiates the emergency fan-out
procedure in accordance with the following:
Stage 1
Operations Officer
contacts
Mayor
Emerg. Mgt Coordinators
OPP
Fire Chief
Public Works Director
Senior Health Officer
Related agencies/services
Stage 2
Clerk contacts
Fire Chief contacts
Social Services Officer
contacts
Council Members
Support Staff (as required)
Mutual Aid Co-ordinator
Health Officer (as required)
The content of messages transferred during Emergency Notification
procedures will be standardized and kept as brief as possible, and including
the following:
*Reason for call: describe (pending) emergency situation.
*Status of notification: "STAND-BY" or "CALL TO ASSEMBLE".
*Location of Emergency Operations Centre (EOC).
*Special precautions to take (i.e. routes to EOC, hazards, etc.).
*Reminder and instructions concerning notification fan-out.
*Request to repeat message to ensure information is understood.
Page 6
5.0 DECLARATION OF A MUNICIPAL EMERGENCY
When an emergency exists but has not yet been declared to exist, municipal
employees may take such action(s) under this emergency plan as may be required
to protect lives and property in the Town of Kapuskasing.
The Mayor or Acting Mayor of the Town of Kapuskasing, as the Head of Council,
is responsible for declaring that a municipal emergency exists. This decision is
usually made in consultation with other members of the MECG.
When a community declares an emergency, it must notify Emergency
Management Ontario immediately at 1-866-314-0472, and fax a copy of the
declaration as soon as possible to 1-416-314-6220.
Declaration form (Annex H)
Upon such declaration, the Mayor will notify:
(a)
Emergency Management Ontario
(b)
Town Council
(c)
the public
(d)
neighboring municipal officials (as required).
A municipal emergency may be declared or terminated at any time by:
(a)
the Mayor or Acting Mayor, or
(b)
Town Council, or
(c)
the Premier of Ontario.
Upon termination of a municipal emergency, the Mayor will notify:
(a)
Emergency Management Ontario
(b)
Town Council
(c)
the public
(d)
neighboring municipal officials (as required).
6.0 EMERGENCY OPERATIONS CENTRE (EOC)
The MECG will report to the Emergency Operations Centre located in the Council
Chambers at the Kapuskasing Civic Centre at 88 Riverside Drive.
In the event this location cannot be used, then the secondary location will be the
Kapuskasing Fire Department at 76 Brunelle Road North.
The layout and equipment of the Emergency Operations Centres are detailed in
Annex "B".
Page 7
7.0 MUNICIPAL EMERGENCY CONTROL GROUP (MECG)
The emergency responses will be directed and controlled by officials who are
responsible for providing the essential services necessary to minimize the effects
of an emergency on the municipality.
This group is known as the MECG which consists of the following officials:
(a)
Chief Administrative Officer
(b)
General Manager of Protective Services/CEMC
(c)
General Manager of Public Works
(d)
Municipal Clerk
(e)
Evacuation Coordinator/Alt CEMC
Additional personnel called or added to the MECG may include:
(a)
A representative of the Ministry of Natural Resources
(b)
Liaison staff from provincial and federal ministries
(c)
Any other officials, experts or representatives as indicated in Annex "C",
deemed necessary by the MECG.
The Control Group may function with only a limited number of persons depending
on the emergency. While the MECG may not require the presence of all the people
listed as members of the control group, all members of the MECG must be notified.
7.1 BUSINESS CYCLE
Members of the MECG will gather at regular intervals to inform each other of
actions taken and problems encountered. Frequency of meetings and agenda
items will be established by the Operations Officer. Meetings will be kept as brief
as possible thus allowing members to carry out their individual responsibilities.
Maps and status board will be prominently displayed and kept up to date by the
Operations Officer.
8.0 EMERGENCY RESPONSE PLAN
One of the many components of the Emergency Management Program is the
establishment of a municipal emergency response plan. The Town of
Kapuskasing's Emergency Response Plan establishes an operational framework
to ensure that the Town is prepared to deal with all potential community hazards.
It is the methodology through which the Town will mobilize its resources in the
event of an emergency, coordinate the earliest possible response, and restore the
municipality to a state of normalcy.
The Emergency Response Plan alone cannot guarantee an efficient, effective
response to an emergency, but rather it is a tool that ensures all agencies involved
in an emergency are fully aware of their respective roles and responsibilities.
Page 8
8.1 CONCEPT OF OPERATIONS
The Town of Kapuskasing has adopted three operational levels to identify the
nature of municipal emergency management response required in the community
at any given time. They are:
Normal Operations
Normal Operations consists of the daily responsibilities that agencies must carry
out to ensure readiness in the event of an emergency situation. Agencies are
engaged in preparedness, training, exercise activities, review of departmental
response plans and equipment checks to ensure a continuous state of readiness
should the need arise.
Enhanced
At the Enhanced Level, there is an indication of a highly probable hazardous
condition and a strong potential for property damage or loss of life. During this
operational level, the MECG is meeting regularly in anticipation of the Town's
Emergency Response Plan being activated.
Activation
Activation indicates that extremely hazardous conditions are imminent or occurring
requiring the activation of the Town's Emergency Response Plan. During this
level, the Emergency Operations Centre may be partially or fully activated as per
article 8.2.
As information about an incident is gathered and the situation is better understood,
the level may be modified.
8.2 ACTIVATION OF THE PLAN
The Town of Kapuskasing's Emergency Response Plan can be activated by:
i)
The MECG or the most senior on scene official (Police, Fire, Paramedic
Services, Public Works) of the agency most directly involved in the
response and/or mitigation of an emergency. The request for activation
will be based on the size, seriousness, or complexity of the emergency and
the response capability of that agency.
Page 9
9.0 RESPONSIBILITIES
Upon notification of an emergency, for the purpose of this plan, the following Town
employees shall assume the roles and responsibilities:
MUNICIPAL EMPLOYEE TITLE
RESPONSIBILITIES
Chief Administrative Officer
and/or alternate
Operations Officer
Public Information Coordinator
Telecommunications Coordinator
Treasurer
and/or alternate
Senior Social Services Officer
Property Management Officer
Clerk
and/or alternate
Emergency Plan Coordinator
Human Resource Officer
Citizen Inquiry Supervisor
Recreation Director
and/or alternate
Transport Coordinator
General Manager of Public Works
and/or alternate
Infrastructure
Fire Chief
and/or Community Emergency
Management Coordinators
Incident Management
Operations Officer
Evacuation Coordinator
9.1 GROUP RESPONSIBILITIES
The actions or decisions which the members of the MECG are likely to be
responsible for are:
(a)
Calling out and mobilizing their emergency service, agency and equipment.
(b)
Co-ordinate and directing their service and ensuring that any actions
necessary for the mitigation of the effects of the emergency are taken,
provided they are not contrary to law.
(c)
Determining if the location and composition of the MECG are appropriate.
(d)
Advising the Mayor as to whether the declaration of an emergency is
recommended.
(e)
Advising the Mayor on the need to designate all or part of the Town as an
emergency area.
(f)
Ensuring that an Emergency Site Manager (ESM) is appointed.
(g)
Ordering, coordinating and/or overseeing the evacuation of inhabitants
considered to be in danger.
Page 10
(h)
Discontinuing utilities or services provided by public or private concerns (i.e.
hydro, water, gas, closing down the business sectors, including the Mall and
Circle).
(i)
Arranging for services and equipment from local agencies not under
municipal control (i.e. private contractors, volunteer agencies, service
clubs).
(j)
Notifying, requesting assistance from and/or liaison with various levels of
government and any public or private agencies not under municipal control,
as considered necessary.
(k)
Determining if additional volunteers are required and if appeals for
volunteers are warranted.
(l)
Determining if additional transport is required for evacuation or transport of
persons and/or supplies.
(m)
Ensuring that pertinent information regarding the emergency is promptly
disseminated to the media and the public by the Public Information
Coordinator and Citizen Inquiry Supervisor.
(n)
Determining the need to establish advisory group(s) and/or sub-
committees.
(o)
Authorizing expenditure of money required to deal with the emergency.
(p)
Notifying the service, agency or group under their direction, of the
termination of the emergency.
(q)
Maintaining a log outlining decisions made and action taken, and submitting
a summary of the log to the Chief Administrative Officer within one week of
the termination of the emergency, as required.
(r)
Participating in the debriefing following the emergency.
9.2 INDIVIDUAL RESPONSIBILITY
The
following
sections
indicate
specific
responsibilities
according
to
position/agency:
9.2.1
Mayor
The Mayor is responsible for:
(a)
Declaring an emergency to exist within the designated area.
(b)
Declaring that the emergency has terminated.
(Note: Council may also terminate the emergency).
(c)
Notifying the Solicitor General of Ontario of the declaration of the
emergency, and termination of the emergency.
(d)
Ensuring that the members of Council are advised of the declaration
and termination of an emergency, and are kept informed of the
emergency situation.
Page 11
9.2.2
Chief Administrative Officer
The Senior Administrative Officer for the Town of Kapuskasing is
responsible for:
(a)
Activating the emergency notification system through the local
detachment of the OPP.
(b)
As the Operations Officer, co-ordinate all operations within the
Emergency Operations Centre, including the scheduling of regular
meetings.
(c)
Advising the Mayor on policies and procedures, as appropriate.
(d)
Approving, in conjunction with the Mayor, major announcements and
media releases prepared by the Public Information Coordinator, in
consultation with MECG.
(e)
Ensuring that a communication link is established between the
MECG and the ESM.
(f)
Calling out additional Town staff to provide assistance, as required.
9.2.3
Local OPP Detachment
The Senior OPP Officer of the local detachment is responsible for:
(a)
Notification of necessary emergency and municipal services, as
required.
(b)
The establishment of a site command post with communication to
the EOC.
(c)
Establishing an ongoing communication link with senior police official
at the scene of the emergency.
(d)
The establishment of an inner perimeter within the emergency area.
(e)
The establishment of an outer perimeter in the vicinity of the
emergency to facilitate the movement of emergency vehicles and
restrict access to all but essential emergency personnel.
(f)
The provision of traffic control to facilitate the movement of
emergency vehicles.
(g)
Alerting persons endangered by the emergency and coordinating
evacuation procedures.
(h)
The designation and opening of evacuee centres, as required.
(i)
Liaison with the Social Services Officer regarding the establishment
and operation of evacuation and reception centres.
(j)
The protection of life and property and the provision of law and order.
(k)
The provision of police service in evacuee centres, morgues, and
other facilities, as required.
(l)
Notifying the coroner of fatalities.
(m)
Liaison with other municipal, provincial, and federal police agencies,
as required.
(n)
Providing an Emergency Site Manager, if required.
Page 12
9.2.4
Fire Chief and/or CEMC
The Fire Chief is responsible for:
(a)
Activating the emergency notification system through the local
detachment of the Ontario Provincial Police force.
(b)
Providing the MECG with information and advice on firefighting and
rescue matters.
(c)
an ongoing communication link with the senior fire official at the
scene of the emergency.
(d)
Informing the Mutual Aid Fire Coordinator and/or initiating mutual aid
arrangements for the provision of additional firefighting manpower
and equipment, if needed, detailed in Annex "D".
(e)
Determining if additional or special equipment is needed and
recommending possible sources of supply (i.e. breathing apparatus,
protective clothing, etc.).
(f)
Providing assistance to other municipal departments and agencies
and being prepared to take charge of or contribute to non-firefighting
operations if necessary (i.e. rescue, first aid, casualty collection,
evacuation, etc.).
(g)
Providing an Emergency Site Manager, if required.
(h)
Chairing meeting of the Municipal Emergency Control Group.
9.2.5
General Manager of Public Works
The General Manager of Public Works is responsible for:
(a)
Activating the emergency notification system through the local
detachment of the Ontario Provincial Police.
(b)
Providing the MECG with information and advice on engineering
matters.
(c)
Liaison with the senior public works officer from the neighboring
municipality(ies) to ensure a coordinated response.
(d)
The provision of engineering assistance.
(e)
The construction, maintenance and repair of Town roads.
(f)
The maintenance of sanitary sewage and water system.
(g)
The provision of equipment for emergency pumping operations.
(h)
Liaison with Fire Chief concerning emergency water supplies for
firefighting purposes.
(i)
The provision of emergency potable water, supplies and sanitation
facilities to the requirements of the Medical Officer of Health.
(j)
Discontinuing any public works service or utility to any consumer, as
required, and restoring these services when appropriate.
(k)
Liaison with public utilities to disconnect any service representing a
hazard and/or to arrange for the provision of alternate services or
functions.
(l)
Providing public works vehicles and equipment as required by any
other emergency services.
Page 13
(m)
Maintaining liaison with conservation and environmental agencies
and being prepared to take preventative action.
(n)
Providing an Emergency Site Manager, if required.
9.2.6
Emergency Health Services Representative
The Medical Officer of Health or alternate is responsible for:
a) Liaison: ensure liaison with the Ontario Ministry of Health and Long Term Care
(MOHLTC), Public Health Branch.
b) Monitoring of water supplies: including approval of sources, advice on treatment
methods, monitoring to prevent pollution of selected sources, and sampling of the
distribution system to ensure quality.
c) Food safety: including ensuring the sanitary control of food supplies at the point of
supply, during distribution, packaging and processing, providing advice on potentially
safe or contaminated foods, and providing information on mass feeding including
storage, food handling, personal sanitation and refuse disposal.
d) Evacuation centers: in the event of mass evacuation to a central location, the Health
Unit will monitor and provide information on the provision of sanitary facilities, the safety
of the water supply and the food service system. The Health Unit will also provide
surveillance for communicable disease illness and outbreaks.
e) Waste disposal: including advice on the disposal of all sanitary waste and monitoring of
disposal of refuse.
f) Communicable Diseases: provide information and direction on communicable diseases
including such areas as follow up, immunization, and isolation. Provide public health
management of cases of reportable diseases.
g) Disease-related emergencies: in the event of a disease-related emergency or
pandemic, ensure coordination of all efforts and response to control and prevent the
spread of disease, according to MOHLTC policies.
h) Mass Casualties: in the event of mass casualties, monitor the situation to ensure the
early and sanitary disposition of human remains in order to eliminate the spread of
disease.
Information and advice on pest control, personal sanitation, emergency cleanups and
disinfections, waste disposal and food and water safety will be provided to the public as
required.
The Health Unit will provide advice, in consultation with other agencies, to the public and
to local physicians with regards to health consequences, both acute and long term, of
exposure to toxic chemicals.
The Health Unit will perform closure and placarding of public and commercial facilities
because of health hazards.
Although Health Unit staff cannot become involved in the provision of First Aid, triage or other medical
functions, as employees of the Health Unit are under the direction of the Medical Officer of Health, all
Page 14
local staff not required during an emergency to perform Health Unit work, could be utilized as volunteers
under the direction and responsibility of the local municipality or hospital.
9.2.7
Telecommunications Coordinator
The Telecommunications Coordinator is responsible for:
(a)
Activating the emergency notification system of the local radio
stations and television networks.
(b)
Initiating the necessary action to ensure the telephone system at the
municipal offices functions as effectively as possible, as the situation
dictates.
(c)
Ensuring that the emergency communications centre is properly
equipped and staffed, and working to correct any problems which
may arise.
(d)
Maintaining an inventory of municipal and private sector
communications equipment and facilities within the municipality
which could, in an emergency, are used to augment existing
communications system.
(e)
Making arrangements to acquire additional communications
resources during an emergency.
9.2.8
Public Information Coordinator
The Chief Administrative Officer will act as the Public Information
Coordinator during an emergency. The Public Information Coordinator is
responsible for the dissemination of news and information to the media and
the public as described in the public information plan detailed in Annex "E".
9.3 KEY AGENCIES
In an emergency, a number of key agencies including the local school boards and
Sensenbrenner Hospital may be required to work with the Municipal Emergency
Control Group. Responsibilities of the two agencies indicated include but are not
limited to the following:
Page 15
9.3.1 School Boards
The School Boards are responsible for:
(a)
The provision of any school (as appropriate and available) for use as
an evacuation or reception centre.
(b)
Upon being contacted by the Senior Social Services Officer or
designate, providing representative(s) from each School Board to co-
ordinate and provide direction with respect to the maintenance, use
and operation of the facilities being utilized as evacuation or
reception centres.
(c)
In the event of an emergency during school hours, the principal(s) of
the affected school(s) (until directed otherwise) is/are responsible for
i)
implementing the school "Stay-Put" Emergency Plan; or
ii)
Implementing the school "Evacuation" Plan;
As advised by the MECG, depending on the nature and scope of the
emergency.
9.3.2
Sensenbrenner Hospital Administrator
The Sensenbrenner Hospital Administrator is responsible for:
(a)
Implementing the hospital emergency plan.
(b)
Liaison with the Medical Officer of Health and local ambulance
representatives with respect to hospital and medical matters, as
required.
(c)
Evaluating requests for the provision of medical site teams/ medical
triage teams.
(d)
Liaison with Ministry of Health, as appropriate.
9.3.3
Other Lead Agencies
Additional personnel called or added to the Municipal Emergency Control
Group may include:
(a)
A
representative
of
federal
and/or
provincial
government
ministry/agency.
(b)
Liaison staff from provincial and federal ministries.
(c)
Any other officials, experts or representative deemed necessary by
the Municipal Emergency Control Group.
(d)
The Canadian Red Cross agency for disaster relief and assistance
related to evacuations. (Registration and inquiry to help reunite
families and locate missing persons. Assistance with immediate
basic needs such as provision of lodging, food, personal services
and emergency clothing).
Page 16
9.4 SUPPORT AND ADVISORY STAFF
The following staff may be required to provide support, logistics and advice to the
MECG:
(a)
Clerk.
(b)
Treasurer
(c)
Recreation Director.
(d)
Legal Services Officer.
9.5 INDIVIDUAL RESPONSIBILITIES
9.5.1
Clerk
The Clerk is responsible for:
(a)
Assisting the Chief Administrative Officer as required.
(b)
Ensuring all important decisions made and actions taken by the
MECG are recorded.
(c)
Upon direction from the Chief Administrative Officer, notifying the
required support and advisory staff of the emergency, and the
location of the Emergency Operations Centre.
(d)
Initiating the opening, operation and staffing of switchboard at the
municipal offices, as the situation dictates, and ensuring operators
are informed of MECG members' telephone numbers in the EOC.
(e)
Assuming the responsibilities of the Citizen Inquiry Supervisor.
(f)
Arranging for printing of material, as required.
(g)
Coordinating the provision of clerical staff to assist in the Emergency
Operations Centre, as required.
(h)
Upon direction by the Mayor, ensuring that all Council members are
advised of the declaration and termination of declaration of the
emergency.
(i)
Upon direction by the Mayor, arranging a special meeting(s) of
Council, as required, and advising Council members of the time, date
and location of the meeting.
(j)
Procuring staff to assist, as required.
9.5.2
Human Resources Officer
The Human Resources Officer is responsible for:
(a)
Coordinating and processing requests for human resources.
(b)
Under the direction of the MECG, coordinating offers of, and appeals
for, volunteers.
(c)
Selecting the most appropriate site(s) for registration of human
resources.
(d)
Ensuring records of human resources and administrative detail, that
Page 17
may involve financial liability, are completed.
(e)
When volunteers are involved, ensuring that a Volunteer Registration
Form is completed, and a copy of the form is retained for Town
records.
(f)
Ensuring identification cards are issued to volunteers and temporary
employees, where practical.
(g)
Arranging for transportation of human resources to and from site(s).
(h)
Obtaining assistance, if necessary, from Employment and
Immigration Canada, as well as other government departments,
public and private agencies and volunteer groups.
9.5.3
Treasurer
The Treasurer is responsible for:
(a)
The provision of information and advice on financial matters as they
relate to the emergency.
(b)
Liaison,
if
necessary,
with
the
Treasurer
of
neighboring
municipalities.
(c)
Ensuring that records of expenses are maintained for future claim
purposes.
(d)
Ensuring the prompt payment and settlement of all legitimate
invoices and claims incurred during an emergency.
9.5.4
Senior Social Services Officer
The Senior Social Services Officer is responsible for:
(a)
Ensuring the well-being of residents who have been displaced from
their homes by arranging emergency lodging, clothing, feeding,
registration and inquiries and personal services.
(b)
Supervising the opening and operation of temporary and/or long term
evacuee centres, and ensuring they are adequately staffed.
(c)
Liaison with the OPP with respect to the pre-designation of evacuee
centres which can be opened on short notice.
(d)
Liaison with the Medical Officer of Health on areas of mutual concern
regarding operations in evacuee centres.
(e)
Ensuring that a representative of each School Board is notified when
a facility(ies) is/are required as evacuee reception centre(s), and that
staff and volunteers utilizing the school facility(s) take direction from
the Board representative(s) with respect to its/their maintenance, use
and operation.
(f)
Liaison with the North Centennial Manor and Extendicare Nursing
Home, as required.
Page 18
9.5.5
Transportation Co-coordinator
The Transportation Coordinator is responsible for:
(a)
Coordinating the acquisition, distribution and scheduling of various
modes of transport (i.e. school buses, trains, and trucks) for the
purpose of transporting persons and/or supplies, as required, by
members of the MECG and the support and advisory staff.
(b)
Procuring staff to assist, as required.
(c)
Ensuring that a record is maintained of drivers and operators
involved.
9.5.6
Property Manager
The Property Manager is responsible for:
(a)
Opening and maintaining the municipal offices.
(b)
Providing security for the municipal offices, as required.
(c)
Providing identification cards to MECG members and support staff.
(d)
Coordinating the maintenance and operation of feeding, sleeping
and meeting areas of the MECG, as required.
(e)
Procuring staff to assist, as required.
9.5.7
Community Emergency Management Co-coordinator
The Municipal Emergency Plan Coordinator is responsible for:
(a)
Acting in a resources and advisory capacity to the Emergency
Municipal Emergency Control Group, and other emergency and
support staff on emergency planning matters, as required.
(b)
Providing guidance and assistance to the various sub-committees,
groups, department and personnel involved at the Emergency
Operations Centre, and any other location, as required.
(c)
Co-ordination and preparation of the report on the emergency and
the post emergency debriefing, as required.
(d)
Liaising with other agencies, as required by the MECG.
(e)
When required, assisting the Emergency Site Coordinator as
appointed by the MECG in fulfilling their responsibilities.
(f)
Chairing meeting of the Municipal Emergency Control Group, if
required.
9.5.8
Legal Services Officer (Town Solicitor)
The Legal Services Officer is responsible for:
(a)
The provision of advice to any member of the MECG on matters of a
legal nature as they apply to the actions of the Town of Kapuskasing
Page 19
in its response to the emergency, as required.
9.5.9
Emergency Site Manager
An Emergency Site Manager will be appointed by the MECG from one of
the lead agencies responding to the emergency.
A senior officer of the police force or fire department, or other officials will
be appointed depending on the nature of the emergency.
Once appointed, the Emergency Site Manager will be responsible for
directing the activities of all agencies at the scene, and will be relieved of all
other responsibilities.
The Emergency Site Manager is responsible for:
(a)
Ensuring access to the site is limited to essential personnel, and that
the site is appropriately organized.
(b)
Establishing and maintaining communications.
(c)
Deciding what is the aim of the emergency response (i.e. Can the
problem be solved, or should you allow the event to run its course
and simply act to preserve life or property? Do you fight the
emergency or flee from it?).
(d)
Defining priorities, because resources are limited. In doing this, it is
helpful to remember what the aim is.
(e)
Administration and logistics - food, fuel sanitation, rest areas, etc.
(f)
Acquire information about the emergency and the actions which are
being taken to bring it under control, and make sure that information
is disseminated to the appropriate agencies.
(g)
Establishing a meeting and briefing cycle where all agencies
involved with the site operations meet to exchange information,
make decisions and ensure all information is disseminated.
(h)
Establishing and maintaining communications, ensuring that
information flows from the site to the EOC, and direction from the
EOC is transmitted to the site.
(i)
Learning what resources are available within the municipality and
from other sources.
(j)
Maintaining a reserve of resources and manpower to deal with the
unexpected.
(k)
Arranging shifts, and ensuring rest schedules are enforced in a
protracted operation.
Page 20
10.0 PLAN MAINTENANCE AND REVISION
10.1 Annual Review
This plan will be reviewed annually and, where necessary, revised by a meeting(s)
of the MECG/Emergency Management Committee.
Each time this plan is revised, it must be forwarded to Council for approval.
However, revisions to the annexes and minor administrative changes can be made
without resubmitting the plan to Council each time.
It is the responsibility of each person, agency, service department named within
this emergency plan to notify the Community Emergency Management
Coordinator forthwith, of any revisions to the annexes, administrative changes.
10.2 Testing of Plan
An annual exercise will be conducted in order to test the overall effectiveness of
this emergency plan and provide training to the MECG. Revisions to this plan
should incorporate recommendations stemming from such exercises.
10.3 Internal Procedures
Each service involved with this emergency plan will prepare functional emergency
procedures or guidelines how it will fulfill its responsibilities during an emergency.
Each service will ensure that it designates a member of its staff to maintain and
revise its own emergency procedures or guidelines.