This is the exact embedded text of the captured official document.
Snapshot 93d08eff61fb · verified 2026-06-10 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
Municipal Alcohol Policy
Section
Administration & Finance
Date
March 17,
2015
By-Law Number
26-2015
Page
1
Of
24
Subsection
Municipal Alcohol
Repeals By-law Number
65-2014
Policy Number
AF-11-3
1.0
Definitions for the Municipal Alcohol Policy
Applicant
Means - any person or organization applying to hold an event on City property and
includes the person or organization on whose behalf such persons apply or seek
permission to hold the event, the person whose name is listed as the permit holder
on a Special Occasion Permit, and the person listed as a sponsor on a Caterer's
Endorsement for such event.
Caterer's Endorsement
Means - a Caterer's Endorsement, is issued by the AGCO and permits the sale and
service of beverage alcohol at an event that is in an area other than a licensed
establishment. The catered event must be sponsored by someone other than the
license-holder.
City Staff
Means - where there is a reference to reporting to, or contacting staff of the City of
Kenora means the City of Kenora staff identified by the City as the contact for either
M.A.P. purposes or the facility or premises in question as the context requires.
Delegate, in reference to the Event Applicant or Organizer
Means - an employee, agent, servant, representative, partner or other individual
designated by the Event Organizer to manage the Event or to ensure compliance with
the Event Organizer's responsibilities under the M.A.P.
Event
Means - any gathering, of any kind, whether social, business or otherwise on City
property. The event may include the set-up, tear down, clean-up and other activities
that occur in, on or around any City properties related to the preparations for, conduct
of or finalization of the event and use of City property.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
2
of
24
Event Worker
Means - any representative, agent, partner, employee, servant, contractor or other
individual or entity working on the Event for the Event Organizer, and includes
volunteers, the Event Organizer, an Event Organizer's Delegates, Servers and Floor
Monitors, Ticket Sellers, Door Monitors
M.A.P.
Means - the City of Kenora's Municipal Alcohol Policy
Monitor
Means - an Event Worker for purposes other than being a Server.
Outdoor Events
Means - those which take place outdoors or in a temporary structure, such as a tent
or marquee. The Whitecap Pavilion is a permanent structure and NOT considered a
tent or marquee.
The outdoor area must be clearly defined and separated from unlicensed areas by a
minimum 36" (0.9m) high partition. This separation applies for alcohol related events
taking place under the Whitecap Pavilion.
Server
Means - an Event Worker serving or selling alcoholic beverages or selling or providing
tickets for redemption for such alcohol, or who is acting as a bartender.
Special Occasion Permit (SOP)
Means - a permit is needed any time liquor is offered for sale or given away or served
anywhere other than in a licensed establishment or a private place. Private place is
an indoor area usually not open to the public and not open to the public during the
event (for example, a residence or private office).
Special Occasion Permits are for occasional, special events only, and not for
personal profit. If you intend to serve liquor for personal profit, you must obtain a
liquor sales licence. A permit may be revoked if the Registrar has reason to believe
the event is being used for personal gain.
Definitions of Types of Events and Requirements under the Alcohol and Gaming
Commission of Ontario Special Occasion Permits are either Sale or No Sale and are
issued for specific types of events.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
3
of
24
Sale
Means - a Sale permit is required for events where money is collected for liquor
through:
An admission charge to the event;
Admission or liquor tickets sold to people attending the event; or
the collection of money for liquor before the event.
When you buy liquor for your sale event, you will be charged an additional levy fee
because you are reselling the liquor. The levy assists you as you will not have to
collect or remit sales tax on the liquor you sell at the event. Levy receipts for all liquor
purchases must be readily available for inspection by AGCO Inspectors or police.
As the holder of a sale permit for a Reception, Trade Show or Consumer Show Event,
you may not profit directly or indirectly from the sale of liquor at the event.
No Sale
Means - a No Sale permit is issued when:
Liquor is served without charge;
No money is collected directly or indirectly for liquor from guests; and
The permit holder absorbs all the cost.
No levy fee is charged on liquor for a no sale event.
Private Reception (Sale and No Sale)
Means - Receptions are private events for invited guests only.
Notification is limited to invited guests only and must not mention the availability of
liquor.
The general public must not be admitted to a reception event.
Reception events cannot be advertised to the general public.
Public Event (Sale)
Means - Public Event permits can be issued:
To a registered charity under the Income Tax Act (Canada); to a non-profit
organization or association organized to promote charitable, educational, religious or
community objects; or for an event of municipal, provincial, national or international
significance. These events may be held to raise funds for charitable, educational,
religious or community objects.
Note: Individuals cannot fundraise by selling liquor.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
4
of
24
A Special Occasions Permit holder that is not a registered charity or non-profit
organization or association may hold a Public Event if the event is:
An event of municipal, provincial, national or international
significance; OR
An event of municipal significance and is designated by municipal
council through the clerk's office as an event of municipal
significance. A duly authorized letter from the City Clerk's Office
shall suffice where a Council Resolution is requested to be included
with a permit application.
2.0
Areas Designated for Conditional Use of Alcohol
Any building or property owned by the City of Kenora may be eligible for Special
Occasion permit/Caterer's Endorsement provided the regulations of the City of
Kenora Municipal Alcohol Policy and said property and/or building regulations are
adhered to and the request is reasonable and does not interfere with the intended
purpose of the facilities core function.
Designation of Public Events that must be considered "municipally significant" for the
purposes of application for a Special Occasions Permit can be done so through the
authority of the office of the City Clerk. Council of the City of Kenora delegates its
authority to the City Clerk to issue, at the Clerk's discretion, the necessary approval
letters for the Alcohol and Gaming Commission of Ontario to issue Special Occasions
Permits to various persons or organizations as required for events taking place on
municipal property in accordance with the Municipal Alcohol Policy.
In order to be eligible to rent a municipally owned facility, the applicant shall be 19
years of age and demonstrate to the satisfaction of the facility representative that
he/she has read the City of Kenora Municipal Alcohol Policy, signed, and agreed to
comply with the conditions set forth in this Policy.
The City of Kenora will not consider application for the service of alcohol for any public
event where children, youth and/or family are the focus. Private events will be
considered on an individual basis under the terms of this policy.
Any individual or organization bringing alcohol on designated City of Kenora facilities
and properties must have a Special Occasion Permit and before obtaining a Special
Occasion Permit must have prior approval of the City of Kenora, from the applicable
Manager or designate responsible for the municipal building or property being utilized
for that purpose.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
5
of
24
3.0
Event Signage
A positive message, referring to the Municipal Alcohol Policy and its slogan, shall
reinforce the perception that the Municipal Alcohol Policy is a desirable asset to the
community.
Signs provide authoritative support to servers and supervisors should they have to
refuse service to consumers approaching the point of intoxication. In Ontario it is
illegal for anyone to serve a person to the point of intoxication.
The following wording/signs shall be prominently displayed in Special Occasion
designated facilities. The signs may be provided by the City of Kenora and where
necessary shall be erected by the Special Occasion Permit/Caterer's Endorsement
holder.
1. All Special Occasion permits/Caterer's Endorsements holders shall make
available their acquired liquor license or special occasions permit and receipts
of purchased liquor.
2. Signage Provided by The City of Kenora-
The City of Kenora strives to provide recreation facilities for the
enjoyment of all members of the community.
Our servers are required by law not to serve an intoxicated person or to
serve anyone to the point of intoxication.
Event applicants are pleased to provide low and non-alcoholic beverages
as well as food items.
The Municipal Alcohol Policy states that there shall be a limit of six (6)
drink tickets sold at any one time.
3. Event Organizer's Safe Transportation Strategy (see section 4.0)
4. Sandy's Law event signage is required at all serving locations. See AGCO
website for details or example of signage.
4.0 Safe Transportation Strategy
The risk of liability is especially high when an intoxicated patron leaves an alcohol
related event. Safe transportation options are essential since the only way to sober up
an intoxicated person is with time.
Event organizers shall be responsible for providing safe transportation options for all
drinking participants at the event. (Special Occasion Permit Holder Agreement -
Appendix "E").
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
6
of
24
These safe transportation options may include:
The requirement to have a designated driver strategy. Your strategy may
include information such as the names of the person(s) that could use a
personal vehicle to drive impaired participants to a place of safety.
The promotion of taxis, buses, or other forms of alternate transportation;
and/or,
Transportation provided by the event sponsor.
Post warnings that police will be called should impaired drivers attempt to get
behind the wheel of a vehicle.
If necessary, call police to warn or apprehend the impaired driver.
If an uncontrollable situation develops in relation to intoxicated patrons driving
their/others vehicles, the applicant, servers or security designate, or if present an
approved City representative, shall call the police and request that the intoxicated
patrons be apprehended to ensure they do not drive while intoxicated.
The provision of a taxi service alone is not a substitute for a safe transportation driver
strategy. Applicants shall ensure other forms of transportation are also available.
The applicant shall remain on the premises until all the patrons have left the
premises by a safe and satisfactory means of transportation.
5.0
Service of Non-Alcoholic Beverages and Food Items
In order to be eligible to rent a municipally owned facility the applicant shall
demonstrate to the satisfaction of the facility representative that non-alcoholic
beverages and an adequate supply of food shall be available to persons attending the
event. Snacks such as chips, peanuts or popcorn are not an acceptable substitute
for this requirement. Appendix "G" must be completed and submitted as part of the
agreement to this policy.
6.0
Certification/Training - Smart Serve Program
In order to allow the usage of a City of Kenora facility or property for a Special
Occasion Permit function, the event sponsor must use bartenders, servers, alcohol
ticket sellers, and door monitors with certification from a recognized Ontario-based
server program. Caterers are required to have all personnel who have contact with
the sale or service of alcohol trained under the Smart Serve Program.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
7
of
24
When event workers are supplied by the facility renter, Smart Serve Program
certification must be provided seven (7) days prior to the event to the designated City
staff (see Appendix "C").
If certified event staff is not available for all positions a non-certified event staff must
be paired with a certified event staff. Anyone working on their own must be certified.
Example: A floor supervisor standing on their own must be certified. Two ticket sellers
sitting at the same table one shall be certified the other may be uncertified. Door
staff must be 19 and certified (see Appendix "A")
Those individuals who are 18 years of age and are legally entitled to serve alcohol
and are server certified (Smart Serve) will be permitted into an age of majority event
only for the purpose of volunteering or working the event; and only under the
supervision of another age of majority volunteer that has Smart Serve. Individuals
who are 18 years of age must leave any age of majority event as soon as their service
is complete.
The City of Kenora, by requiring the presence of trained bartenders, servers, alcohol
ticket sellers and door monitors at alcohol related events (Appendix "A" ), is better able
to manage the risk and responsibilities as the owner of the facility.
7.0
Youth Admittance to Events where alcohol is being served
In order to be eligible to rent a municipally-owned facility, the applicant shall agree
that persons under the Ontario legal drinking age shall not be admitted to public
adult/age of majority social events where alcohol is available and also that persons
under the Ontario legal drinking age shall not consume alcohol at any event.
For certain functions it may be permissible to allow minors into a facility where alcohol
is being served. Permission for a variance shall be made through the City
Clerk's office. This variance is for the purpose of a family social function (i.e.
wedding, anniversary, entertainment staff performing, sports tourism event, etc.) or
community event were children and youth are part of the overall event.
Anyone who appears to be under the age of 25 shall be required to show a
Government issued document with a photograph as identification before they are
allowed into an age of majority event/facility. In some cases it may be necessary to
show at least two acceptable pieces of identification.
Individuals under the age of 19 shall not be allowed to consume alcoholic beverages.
Anyone serving individuals under the age of 19 shall be required to leave the event
and will be charged by the appropriate authorities.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
8
of
24
Likewise, anyone consuming alcohol under the age of 19 shall be required to leave
the event, and will be charged by the appropriate authorities.
Minors who are part of the entertainment may be permitted at the event without a
variance, however, must leave the event once they have completed their
performance.
8.0
Strategies and Controls for Preventing Problems
9.0 Special Occasion Permit Holder Responsibilities
9.1
It is the responsibility of the permit holder to abide by all laws and
policies established on the terms and conditions of the special
occasions permit along with provincial laws pertaining to serving
alcohol.The Special Occasion Permit holder or designate who shall be
named on a form provided by the Registrar of Alcohol and Gaming
Commission of Ontario, must be present for the duration of the entire
event. The Special Occasion Permit must be submitted to the designated
City Representative at least seven (7) days prior to the event.
The Special Occasion Permit and levy receipt (for liquor sale events) must
be available upon request during the entire time the event is in progress.
The form naming the designate must be posted with the Special Occasion
Permit.
9.2
All permit holder responsibilities outlined in the AGCO application must
be adhered to.
Facility Signator (Renter) Responsiblities
9.3
The Special Occasion Permit holder must follow the event worker ratio
as outlined in Appendix "A".
9.4
When event workers are supplied by the facility renter, the Special
Occasion Permit holder must provide a list 7 days prior to the event
of door monitors, bartenders, servers and alcohol ticket sellers with
their proof of certification and that such list shall be posted with the
group's Special Occasion Permit (Appendix "C")
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
9
of
24
9.5
All event workers must be of the age of majority, and where required,
recognized as certified under a Smart Serve program. Age of majority
for serving is 18 years old but for drinking alcoholic beverages it is 19
years old. This would exclude food catering and kitchen staff if not
involved in the service of alcohol.
9.6
All event workers (door and floor monitors, bartenders, servers,
alcohol ticket sellers etc.) must refrain from alcohol consumption during
the event or until their shift is completed.
9.7
For public events, all door and floor monitors, bartenders, servers and
alcohol ticket sellers, acting in official capacity at the event, will be
required to wear an I.D. name tag or some type of identification that
states they are event workers, eg. T-shirts, or vests, lanyard with ID.
All entrances and exits to the event must be adequately supervised
(Appendix "A"). Where necessary (Appendix "A") each entrance / exit
shall be monitored by a minimum of two certified event workers 19
years of age or older.
9.8
For Public Events with expected attendance over 350, the special
occasion permit/caterer's endorsement holder shall consult with the
Detachment Commander, or designate, from the OPP to determine
an appropriate ration of off-duty police officers to be hired (at the
permit holder's expense) during peak periods (4-hour minimum).
Arrangements are to be made with the Detachment Commander or
his/her designate at least four (4) weeks in advance. Documentation
of the agreement shall accompany this application. (Appendix "B").
9.9
The applicant must ensure that unauthorized persons do not attend
the event and ensure that the conditions of the permit and
requirements of the Liquor Licence Act are observed. In order to
determine whether this is sufficient, the permit holder shall consider:
i) The nature and/or history of the event;
ii) The size of the premises; and
iii) The age and number of persons attending the event.
9.10 Event workers must know evacuation procedures and the location of
entrance and exit accesses. Event Organizers will sign off on
Evacuation Procedure Training (Appendix "F").
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
10
of
24
9.11 Event workers must have a method of counting attendees to ensure the
permit and building capacity is not exceeded, e.g. collect tickets, count
clicker. It is the responsibility of the event sponsor to ensure that the
building/attendance capacity is not exceeded during the event. If capacity
is exceeded, City of Kenora staff or OPP shall close the event.
9.12 At all times that beer is being offered, bottle or draft beer of a light variety
shall be offered. Alcoholic beer or coolers of the standard 5.0% or less shall
be emphasized as opposed to premium beers or wine coolers of greater
alcoholic content. There shall be no selling of high alcohol content beer over
5%.
9.13 Only beer, wine and spirits purchased on the permit and Non-Alcoholic
beverages shall be sold or consumed on the premises.
9.14 There is to be no "Last Call" announced and no Happy Hours. All
entertainment shall be completed 15 minutes after time specified as closing
time on the special occasion permit.
9.15 Patrons shall vacate facilities 45 minutes after time specified as closing time
on the special occasion permit or caterer's endorsement.
9.16 City of Kenora reserves the right to restrict "sale hours" for Special Occasion
Permit functions.
9.17 If alcohol is to be given as a contest prize, it must be given when exiting the
event.
9.18 Wherever practical, any beverage being served at a Special Occasion Permit
function will be served in plastic or paper cups unless otherwise discussed
with the designated City of Kenora contact. No beverage is to be served in
glass containers, unless permission by the designated City of Kenora
contact is granted. It is strongly recommended to use different coloured
plastic or paper cups in order to distinguish between the alcohol and non-
alcohol drinks.
9.19 No marketing practices which encourage increased consumption, i.e.
oversized drinks, double shots, pitchers of beer, drinking contest, volume
discounts will be permitted.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
11
of
24
9.20 A limit of six (6) drink tickets will be permitted to be purchased by one
person at any one time. In the event of weddings and banquets, bottles of
wine will be allowed to be served.
9.21 All event workers shall wear highly visible identification provided by the
applicant.
9.22 A limit of two (2) drinks shall be served to one person at one time.
9.23 No double shots shall be poured by the servers at any time.
9.24 All alcohol purchased under the LCBO permit must be opened by the event
staff and may not leave the serving area in a closed manner.
10.0 Requirements For Outdoor Public Events
Outdoor public events held on City property have additional requirements. The
following is directly related to the designated areas of parkland or properties that have
been licensed to sell alcohol. Interpretation of the requirements shall be clarified upon
scheduled meetings with the applicable City Department.
10.1 It is recommended that an applicant forward a request for a tentative booking
of the parkland or municipal property ninety (90) days in advance. It takes
approximately thirty (30) days to process the necessary documents for an
outdoor public event.
10.2 If it is expected that fewer than 5,000 people will be attending the event the
applicant must give 60 days written notice prior to the event date or 90 days
written notice if more than 5,000 people are expected to the event, to the
Municipality, Police, Fire and Health Unit informing them of the event and
identifying the date, time, location, expected attendance and the physical
boundaries of their request. This should include a detailed M.A.P. showing the
dimension of the area, including entrances, exits and fencing locations.
10.3 On many City properties there are underground utilities. Before installing
fencing, tents, poles or pegs, utility locates may be required. Please allow three
(3) weeks to obtain locates. Events must ensure that no damage occurs on
the highway or municipal parking lots. If any damage occurs the applicant is
responsible for all costs associated with the necessary repairs. If a tent or
marquee is utilized, the applicant must also obtain a building permit
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
12
of
24
from the Building Department prior to erecting. Please allow a minimum of 2
weeks.
The following information must be shown on two sets of drawings submitted with
the Building Permit Application for erection of a tent.
10.3.1 The site plan showing the location of the tent in relation to other
buildings and other tents, and dimensions from lot lines, buildings or
structures.
10.3.2 The tent must be no closer than 3 m to any fence or any flammable
material.
10.3.3 Interior layout of tent and use of the tent, eg. tables, chairs, counters,
other fixtures.
10.3.4 Location of fire extinguishers.
10.3.5 If tent exceeds 225 m (2,420 sq. ft.) plans shall be designed and
stamped by a professional engineer.
10.3.6 Confirmation of final inspection by a professional engineer shall be
submitted to the Building Department prior to occupancy being permitted.
10.4 Confirmation of final inspection by the Electrical Safety Authority shall be
submitted for any electrical equipment installed, temporary or otherwise, as
required by the Ontario Electrical Safety Code.
10.5 All applications must adhere strictly to the Alcohol and Gaming Commission of
Ontario regulations related to location and types of events, as well as the
conditions established by the municipality regarding the size of beer garden,
setups, tables, washrooms, tents, fencing, recycling containers, distribution
methods, garbage clean-up, supervision, noise By-law, parking plan and
entrance and exit access.
10.6 The appropriate departments may provide assistance upon all approvals being
in place, to groups, addressing the physical "atmosphere of the grounds"
being those items referred to above. There normally is a cost to the applicant
for required services in terms of materials, supplies and labour prior to, during
and after the event.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
13
of
24
10.7 The applicant must adhere to the Ontario Fire Code, City of Kenora By-laws
and any other current legislation.
10.8 Occupant load is to be posted if it exceeds 60 persons for outdoor events.
10.9 As required by the Special Occasion Permit, physical barriers (minimum 36
inches high) must be set in place whereby the group or organization can readily
monitor patrons within the assigned area.
10.10 The applicant shall notify the Building Department , Fire Services and the North
Western Health Unit for all necessary inspections prior to occupancy and use of
the structure.
10.11 Building Permit is to be posted and clearly visible during the entire time the
tent is erected.
10.12 Concession Operations Within Fenced In Area - Food service must be
provided within/surrounding the area designated for the Beer Garden. Where
food is being sold, served or prepared at such events, a letter of permission
is required from the Northwestern Health Unit. Requests for concession
operations must be submitted by the Group with the original application and
forwarded to the designated department.
10.13 Fire extinguishers must be provided in the cooking/serving area. The number
of fire extinguishers will be determined in consultation with Kenora Fire &
Emergency Services. All exit aisles are to be kept clear.
10.14 When deemed necessary, security measures are to be implemented in
consultation with City of Kenora and OPP (Appendix "B"). Measures must be
instituted for overnight security to prevent against theft and vandalism.
11.1 All violations must be reported to the designated municipal staff as soon as
possible within 24 hours of the occurrence, or by the start of the next working
day, and municipal staff must file an Incident Report.
11.2 Depending upon the severity of the violation, City of Kenora staff may request
the organizers of the event to stop the violation, or the Police may close down the
Special Occasion Permit portion of the event.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
14
of
24
11.3 The organizers will not be reimbursed for any financial loss, which may be
incurred as a result of this action. Should the organizers refuse to comply, staff
may call the Police for enforcement. If an event becomes "out of control" and
requires additional assistance from the Ontario Provincial Police or City of
Kenora Fire Services, the Special Event host will be responsible for the costs.
11.4 All violations will be reviewed by the appropriate Facility Manager or
designate(s) who may terminate (no further rentals), suspend, or modify the
rental privileges of the individual or organization.
11.5 Where the Special Occasion Permit holders have violated the Municipal Alcohol
Policy, the event sponsoring organization will be sent a letter advising of the
violation, and indicating that no further violations will be tolerated. City of
Kenora and/or the Alcohol and Gaming Commission of Ontario may deny the
license for an event if there is a history of problems with the event.
11.6 Should the Special Occasion Permit holder violate the Policy within one year of
receiving notice of their first violation, the organizers or any person associated
with the group, will be suspended from Special Occasion Permit privileges at
all City of Kenora facilities for a period of not less than one year. A letter will
be sent to the Special Occasion Permit holder and event sponsoring
organization advising of the suspension.
11.7 The Police or an Inspector of the Alcohol and Gaming Commission of Ontario
may intervene in a violation of this Policy on his/her initiative, or in response to
a request from either a City staff member or a member of the general public.
Depending upon the severity of the infraction, charges may be laid under the
Liquor License Act of Ontario, or any other relevant legislation.
11.8 Any incidents that take place at your event may affect or jeopardize your rental
for future events at City facilities/properties.
12.0 Policy Monitoring and Revisions
Effected Staff members of the City of Kenora Municipal Alcohol Policy will meet
annually to review the content, address concerns and recommend changes.
Policy deviations and amendments:
The Municipal Clerk or CAO (or designate) shall have authority to approve minor
deviations to the Municipal Alcohol Policy, based on legislative changes, technical
grounds, on an event-by-event basis.
Major amendments to the Municipal Alcohol Policy will require Council approval.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
15
of
24
13.0 Special Occasion Permit Holder Agreement
Any approval given by City of Kenora for a Special Occasion Permit event will be
conditional upon the event sponsor agreeing, in writing, to follow the Municipal Alcohol
Policy (Appendix "E") and upon proof of a Special Occasion Permit/Caterer's
Endorsement being issued.
14.0 Insurance / Special Occasion Permit
Individuals or groups sponsoring a Special Occasion Permit function at a City of
Kenora facility or on Municipal Property, must provide proof of the Special Occasion
Permit or Valid Caterer's Endorsement and a Certificate of Insurance to the
appropriate municipal staff, at least seven (7) days prior to the event.
For private events with less than 100 people the Certificate of Insurance must show
that the event sponsor has a minimum of five million dollars ($5,000,000)
commercial general liability insurance coverage (must include a Host Liquor Liability
endorsement), and that The Corporation of The City of Kenora is named as an
additional insured to this Policy.
For all public events and private events with more than 100 people the Certificate of
Insurance must show that the event sponsor has a minimum of 5 million dollars
($5,000,000) commercial general liability insurance coverage (must include a Host
Liquor Liability endorsement), and that The Corporation of The City of Kenora is named
as an additional insured to this Policy.
For all public events and private events with more than 350 people that are of age of
majority the Certificate of Insurance must show that the event sponsor has a minimum
of ten million dollars ($10,000,000) commercial general liability insurance coverage
(must include a Host Liquor Liability endorsement), and that The Corporation of The
City of Kenora is named as an additional insured to this Policy. Discretion lies with the
Manager of the Department in which the event is being held along with the Risk
Assessment Officer for the City of Kenora who shall have final say.
The actual insurance limits required at any level may be amended at the discretion
of City of Kenora should it be determined that the risk involved with the event dictates
a higher limit of insurance.
Any event taking place at a City of Kenora facility or on City of Kenora property
(parks, parkland, arenas, community centres, etc.) shall require the Permit Holder
to enter into a Facility Rental Contract. An Event holder will be required to enter into
an Agreement agreeing to indemnify and save the City of Kenora harmless from all
claims arising from the Permit or event.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
16
of
24
The Corporation of the City of Kenora, through their insurance provider, may be able
to provide the opportunity to assist individuals and/or groups who are not sanctioned
under an organization or do not have adequate insurance in place.
Individuals must contact their own insurance professional to obtain event liability
insurance. A copy of the actual policy must be provided, not just the policy number.
15.0 Internal Communication
The Municipal Alcohol Policy is to be included in City of Kenora Policy Manual and
circulated to all staff and Committees who organize and operate functions on behalf
of the City of Kenora where alcohol may be served, in order to ensure that those
individuals involved in operating licensed events on behalf of the City of Kenora are
informed of the Municipal Alcohol Policy and the legal responsibilities they are to
adhere to.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
17
of
24
Appendix "A"
Minimum Requirements for Event Workers
Open/Public Events
-
Up to 100 PEOPLE
Minimum #
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
Bartenders
Alcohol Ticket Sellers
Floor Monitor
1
1
1
1
None required
*See Note 1 below
101 - 200 PEOPLE
Minimum #
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
Bartenders
Alcohol Ticket Sellers
Floor Monitor
1
2
1
1
0
0
*See Note 1
0
201 - 350 PEOPLE
#
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
1
1*
Bartenders
3
0
Alcohol Ticket Sellers
1
1*
Floor Monitor
2
0
351 - 500 PEOPLE
#
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
2
1*
Bartenders
4
0
Alcohol Ticket Sellers
2
2*
Floor Monitor
2
0
500+ PEOPLE
#
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
Bartenders
Alcohol Ticket Sellers
Floor Monitor
2
6+
2
2
2
*see note
2
*see note
These are the minimum standards and may be increased if
required.
If deemed necessary to hire security the Permit Holder has a
choice of Police or security firm.
Numbers are set per door, per ticket selling station, per bar.
Where "0" is indicated under "not smart serve certified" you
are not required to have any additional workers in that
category. Where you see a number that is the additional
worker required in that category.
City staff has the right to adjust these numbers to be more or
less depending on the type of event.
NOTE #1 - Servers must be one to one. For every one
smart serve person you can have one non-smart serve
person as long as you have the minimum number of
smart serve staff required.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
18
of
24
Appendix "A" - Minimum Event Workers Required (continued)
Closed/Private Event
-
1 to 250 People - No floor monitors are required unless patrons are not visible to
Bartenders during the event. If Closed Event is selling alcohol, ticket sellers would
follow Open Event requirements.
500+ PEOPLE
#
#
Smart Serve
Not Smart
Position
Certified
Serve Certified
Door Monitors
2
-
Bartenders
4
-
Alcohol Ticket Sellers
2
-
Floor Monitor
1
-
These are the minimum standards and may be increased
if required.
If deemed necessary to hire security the
Permit Holder has a choice of Police or security firm.
Numbers are set per door, per ticket selling station, per bar.
Where "0" is indicated under "not smart serve certified" you
are not required to have any additional workers in that
category. Where you see a number that is the additional
worker required in that category.
City staff has the right to adjust these numbers to be more or
less depending on the type of event.
NOTE #1 - Servers must be one to one. For every one
smart serve person you can have one non-smart serve
person as long as you have the minimum number of
smart serve staff
Up to 100 PEOPLE
#
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
Bartenders
Alcohol Ticket Sellers
Floor Monitor
0
1
0
1
0*-
0*
0*
0*
101 to 200 PEOPLE
#
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
Bartenders
Alcohol Ticket Sellers
Floor Monitor
1
2
1
1
0*
0*
0*
0*
201 to 350 PEOPLE
#
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
Bartenders
Alcohol Ticket Sellers
Floor Monitor
2
3
1
1
-0*
0*
1
0*
351 to 500 PEOPLE
#
Smart Serve
Certified
#
Not Smart
Serve Certified
Position
Door Monitors
Bartenders
Alcohol Ticket Sellers
Floor Monitor
2
4
1
1
0*
0*
1
-0*
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
29
of
24
Appendix "B"
Requirements For /Police or Licensed Security Personnel
Open Public Events
Number of
Attendees
Security
Personnel
Police
Officers
Comment
1-50
0
0
For smaller open events, no security
personnel nor police officers are necessary
51 - 350
2*
or
2*
To be determined by City of Kenora or the
Ontario Provincial Police and if/when deemed
necessary to hire licensed security the
Permit Holder has a choice of police or
licensed security firm
351 - and up
*
or
*
To be determined by the Ontario Provincial
Police and if/when deemed necessary to hire
licensed security the Permit Holder has a choice
of police or licensed security firm. The O.P.P
will recommend the number of security for the
individual event.
* City of Kenora, the O.P.P or the Alcohol and Gaming
Commission of Ontario will increase security/police requirements
should the event have a history indicating a need for increased
security.
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
20
of
24
Appendix "C"
Certified Or Trained Event Workers
Special Occasion Permit Holder/ Caterers Endorsement
(And/Or Designate(s):
My Event has a:
Caterer's Endorsement
Special Occassions Permit
Number:
________________________
Certified Or Trained Event Workers and their Certification Numbers:
(Door Monitors/Bartenders/Servers/Alcohol Ticket Sellers) (Please Print)
Name of Volunteer/Worker
Their Smart Serve/SIP Number
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
__________________________
______________________
Please attach a second page if your require more space.
Note:
Must be submitted seven (7) days prior to the event along with all signed documents and copies.
Ensure a copy of workers is available with the Special Occasion Permit at the bar
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
21
of
24
Appendix "D" - General Sign Off
Proof of Purchase and Possession of Comprehensive General Liability Insurance, including Host
Liquor Liability & Special Occasion Permit/Caterer's Endorsement
I hereby declare that I, as an event applicant, have purchased comprehensive general liability,
including host liquor liability, and have added the City of Kenora as additional insured at the
appropriate amount as per section 14.0 of this policy, and a special occasion permit/caterer's
endorsement and have listed the registration numbers as follows:
Municipal facility / property rented: _____________________________________
Date of event:______________________________________________________
Comprehensive general liability insurance number: ________________________
Copy attached
Name of Insurance company/broker: ___________________________________
Caterer's Endorsement
OR
Special Occassions Permit
Number:
________________________
Transportation Plan Submitted on: ______________________________________
City Staff Received by:________________________________________________
Applicant Name Printed:________________________________
________________________________
________________________
Applicant Signature
Date
Verified by City of Kenora:
_____________________________
__________________
Signature
Date
_____________________________
Position
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
22
of
24
Appendix "E"
City Of Kenora
Special Occasion Permit Holder or Caterer's Endorsement Agreement
Caterer's Endorsement Special Occassions Permit
Number:
_____________________________
Name of Speical Occassions Permit Holder:_________________________________
(if applicable)
Name of Caterer's Endorsement:_________________________________________
(if applicable)
Certification:
1.
The Permit holder has received and reviewed a copy of the City of Kenora Municipal
Alcohol Policy.
2.
The Permit holder understands and agrees to adhere to the terms and conditions of the City of
Kenora's Municipal Alcohol Policy and the provisions of the Liquor License Act of Ontario and
the regulations hereunder.
3.
The Permit holder understands that if an infraction of the Municipal Alcohol Policy occurs, the
City of Kenora may warn or suspend the organization from Special Occasion Permit privileges
at City facilities for one year, or more than one year.
4.
The Permit holder understands that he/she can be held liable for injuries and damage arising
from failure to adhere to the Liquor License Act of Ontario, or from otherwise failing to take
action that will prevent foreseeable harm from occurring.
5.
The Permit holder understands that the Police and/or Liquor License Inspector can lay charges
for infractions of the Liquor License Act of Ontario or other relevant legislation. Assistants to
the Fire Marshall can lay charges for failing to comply with the Ontario Fire Code. The Alcohol
and Gaming Commission will also lay charges for failing to comply with any other
legislation.
6.
The Permit holder agrees to have a transportation plan in place that is in compliance with
section 5.0 of this policy to see all participants home safely.
7.
The Special Occasion Permit and levy receipt (for liquor sale events) must be available
upon request during the entire time the event is in progress. The form naming the
designate must be posted with the Special Occasion Permit
SIGNATURE: _______________________ Phone: _______________
Permit Holder/Caterer
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
23
of
24
Appendix "F"
Evacuation Procedures Orientation
Each municipal facility will have its own specific procedures for evacuation. This document is to
ensure that event organizers have met with the City of Kenora Staff responsible for the facility and
have reviewed the emergency procedures for that specific site.
Date of Orientation:_________________________________
Name and Job Title of City Staff Providing the orientation: ____________________
Facility being reviewed:_______________________________________________
Orientation Content:
Reason for training and who is responsible for what
Emergency contacts (who and where to find the posted numbers)
How and when to make an emergency call
Location and use of emergency equipment (fire extinguishers, A.E.D, first aid kits, etc)
Power failures, Fires, Medical Emergencies, Safety Issues, etc
Reporting procedures
I have participated in and understand the procedures for emergency situations for location noted
above.
Signatures of Workers/Volunteers:
____________________________ _______________________
Printed Name
Signature
____________________________ _______________________
Printed Name
Signature
____________________________ _______________________
Printed Name
Signature
____________________________ _______________________
Printed Name
Signature
Municipal Alcohol Policy
Policy
Number
AF-11-3
Page
24
of
24
Appendix "G"
Non Alcoholic Beverages and Food
Name of Event:______________________________________________________
Date of Event:_______________________________________________________
Location of Event:____________________________________________________
Organization Contact Name:____________________________________________
Contact Phone number: (cellular preferred)___________________________________
The following is a list of non alcoholic beverages that will be available:
The following (or attached) is a list of food items that will be available, and or food vendors who
will be on site:
The Northwestern Health Unit has been made aware of this event.
Yes (Name of contact at NWHU)____________________________ No
If required, copies of food permits are attached. Yes