This is the exact embedded text of the captured official document.
Snapshot 3b8d2436b4d2 · verified 2026-06-10 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
Asset Management Plan
Township of the Lake of Bays
1012 Dwight Beach Road
Dwight ON P0A 1H0
Asset Management Plan
Township of the Lake of Bays
1012 Dwight Beach Road
Dwight ON P0A 1H0
R.J. Burnside & Associates Limited
15 Townline
Orangeville ON L9W 3R4 CANADA
December 4, 2023
300056042.0000
Township of the Lake of Bays
i
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Record of Revisions
Revision
Date
Description
1
November 27, 2023
Draft Report
2
December 4, 2023
Final Report
R.J. Burnside & Associates Limited
Report Prepared By:
Arunas Kalinauskas
Business Manager - Asset Management / GIS
AK:ei
Township of the Lake of Bays
ii
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Executive Summary
This report contains the Asset Management Plan for the Township of the Lake of Bays
(Township) assets. The report has been organized as follows:
-
Section 1: Introduction.
-
Section 2: State of Local Infrastructure.
-
Section 3: Expected Levels of Service.
-
Section 4: Asset Management Strategy.
-
Section 5: Financing Strategy.
-
Section 6: Recommendations.
The "state of local infrastructure" section provides an overview of the capital assets
owned by the Township. This includes detailed information on asset inventory, including
asset attributes, accounting valuations, replacement costs, useful life, age, and asset
condition. This information provides the foundation for other sections of the asset
management plan.
Based on data provided by the Township and discussions with Township Staff, it is
believed that the Township's assets have a Good weighted average condition (with the
weighting based on asset replacement cost) as outlined in the following assets table.
Please note that weighted average conditions do not fully reflect the many assets that
need to have capital improvement investments but provide an overall high-level
perspective of all the assets found in that asset grouping / network.
Each asset class has been subset for better understanding. Of note during the course of
this project the Dorset Pavilion is no longer owned by the Township and the
Dorset Seniors Centre has been closed and are not being used in the analysis of this
asset management plan.
Looking at a weighted average of remaining life as a percentage of useful life can
provide a quick estimate of how quickly the Township may be looking to invest in either
capital improvements or asset replacement. It is important to view the Remaining
Service Life percentages not as absolutes but as triggers to seek more information about
an asset type. For example, the street light assets indicate that they are approaching
their ending part of their lifecycle and therefore have average conditions. Please note
that it was assumed that most of the streetlights were installed in 1970 and therefore
may be approaching the end of their lifecycle, however these assets may have a longer
lifecycle then documented and in particular if they have the light converted to LED
fixtures. Also when looking at vehicle assets the weighted average useful life is identified
as 14 years, but as you will find in the body of this report Public Works vehicles alone
have a weighted average useful life of 6 years. So weighted averages are good high-
level values that may require some additional detailed information for clarity.
Township of the Lake of Bays
iii
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Asset Type
Condition
(weighted
average)
Risk
(weighted
average)
Useful
Life (UL) -
Weighted
Average
Remaining
Service
Life (RSL) -
Weighted
Average
RSL as a
% of UL
Road Base
N/A
Low
60
2.0
3%
Road Surface
Asphalt
Good
Low
25
15.0
60%
Roads Surface
Surface Treated
Good
Moderate
10
4.5
45%
Road Surface
Gravel
Very
Good
Low
10
6.7
67%
Bridges &
Culverts
Good
Moderate
60
28.0
47%
Sidewalks
Good
Low
50
34.0
68%
Signs
Average
Low
10
5.0
50%
Street Lights
Average
Moderate
50
2.0
4%
Guardrails
Very
Good
Low
25
15.0
60%
Docks
Good
Moderate
48
23.0
48%
Trails
Very
Good
Low
45
43.0
96%
Catch Basins
Good
Low
100
79.9
80%
Vehicles &
Trailers
Good
Moderate
14
6.0
43%
Equipment
Good
Moderate
16
8.0
50%
IT Hardware
Good
Moderate
11
8.0
73%
Facilities
Good
Moderate
60
35.6
59%
Another example can be the Bridge & Culvert assets which are identified with a weighted
average of "Good" condition. However, the weighted average remaining service life of
this important asset class is less than 50% of the asset useful life indicating more
substantial investments will need to be made in this asset class over the next
20-30 years. In fact, based on the Township bridge inspection report the Township has
over $250,000 in capital improvements that will need to be invested over the next ten
years. It is also important to state that the Township has been investing well in their
bridges / culverts as and Burnside's recalculation of Bridge Condition Indexes show that
all the Township bridges are in Good or Very Good condition.
Township of the Lake of Bays
iv
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
"Expected levels of service" compares the current level of service provided by the
Township, and the recommended levels of service that will help extend the life of the
above-mentioned asset types. The Township of the Lake of Bays takes great care in the
service levels they offer their constituents and public. This report has made a few
additional Levels of Service (LOS) recommendations that can potentially extend the life
of the Township's capital assets and therefore reduce the total lifecycle costs of these
assets.
The "asset management strategy" provides a long-term operating and capital forecast
for asset related capital costs, indicating the requirements for maintaining, rehabilitating,
replacing / disposing, and expanding the Township's assets, while moving towards the
specified expected levels of service identified above. The goal of the asset management
strategy is to have the Township moving towards a more sustainable asset management
position over the 10-year forecast period. We have also taken into consideration the
potential risk of each asset by identifying the asset consequence of failure and
probability of failure.
Asset risk was assessed based on the asset's age, condition, consequence of failure,
and probability of failure. The following have been identified based on Township data as
assets that need to be replaced or have major improvement over the next few years (all
values are in 2023 dollars):
Roads
-
Charlie Thompson Road from Dwight Beach Road to 1.4 km southeast
- micro-seal surfacing (recommended in 2024, approximate cost $98,000).
-
Dwight Bay Road from Dwight Beach Road to Highway 60 - micro-seal surfacing
(recommended in 2024, approximate cost $28,000).
-
Dwight Beach Road from Lake of Bays Lane to 2 km north of Charlie Thompson
Road - micro-seal surfacing (recommended in 2024, approximate cost
$195,000).
-
Billie Bear Road from 0.5 km north of District Road 8 to Bella Shores Road
- Surface treatment resurfacing (recommended in 2024, approximate cost
$295,000).
-
Millar Hill Road from Highway 60 to 3.9 km east - Slurry seal surfacing
(recommended in 2024, approximate cost $128,839).
-
Point Ideal Road from District Road 22 to 2.8 km westerly - Surface treatment
resurfacing (recommended in 2024, approximate cost $460,000).
-
Tally-Ho Winter Park Road from Highway 60 to District Road 8 - Slurry seal
surfacing (recommended in 2024, approximate cost $56,161).
-
Grassmere Resort Road from 0.3 km south of Grassmere Road to 1.0 km south
- Surface treatment resurfacing (recommended in 2025, approximate cost
$151,200).
Township of the Lake of Bays
v
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Grassmere Road from Highway 60 to Boundary - Lake of Bays / Huntsville
- Surface treatment resurfacing (recommended in 2025, approximate cost
$15,330).
-
Point Ideal Road from District Road 22 to 2.8 km westerly - Slurry seal surfacing
(recommended in 2025, approximate cost $95,200).
-
Billie Bear Road from 0.5 km north of District Road 8 to Bella Shores Road
- slurry seal surfacing (recommended in 2025, approximate cost $61,200).
-
South Camp Lake Road from District Road 8 to 0.8 km east - Surface treatment
resurfacing (recommended in 2025, approximate cost $134,400).
-
Grassmere Resort Road from 0.3 km south of Grassmere Road to 1.0 km south
- Slurry seal surfacing (recommended in 2026, approximate cost $34,000).
-
Grassmere Road from Highway 60 to Boundary - Lake of Bays / Huntsville
- Slurry seal surfacing (recommended in 2025, approximate cost $6,800).
-
South Camp Lake Road from District Road 8 to 0.8 km east - Surface treatment
resurfacing (recommended in 2026, approximate cost $27,200).
Bridges
-
Bellwood Acres Road Bridge - Repair abutments and recoat structural steel
(recommended in 2026, approximate cost $64,500).
-
Narrows Road Bridge - Recoat structural steel (recommended in
2026, approximate cost $60,000).
Signs
-
General sign replacement - (approximate cost $10,000 annually).
Docks
-
Glenmount Dock and Pavillion at Glenmount Road - Replace dock and pavilion
(recommended in 2024, approximate cost $385,000).
-
Rabbits Bay Dock at Rabbits Bay Road - Replace boat ramp (recommended in
2024, approximate cost $30,000).
-
Hillside Doack at Highway 60 - Install helical piles at beam mid-span and
resurface deck (recommended in 2026, approximate cost $17,000).
Vehicles
-
Fire - Freightliner Pumper Truck (2004) - Replace with new truck (recommended
in 2025, approximate cost $650,000).
-
Parks - Dodge Utility Pickup Truck (2005) - Replace with new truck
(recommended in 2025, approximate cost $60,000).
-
Parks - GMC Sierra 2500 Pickup Truck (2013) - Replace with new truck
(recommended in 2025, approximate cost $60,000).
-
Public Works - Ram 5500 one-ton truck (2018) - Replace with new truck
(recommended in 2025, approximate cost $125,000.
Township of the Lake of Bays
vi
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Fire - Freightliner Pumper Truck (2001) - Replace with new truck (recommended
in 2026, approximate cost $650,000).
-
Parks - Ford 250 pickup truck (2016) - Replace with new truck (recommended in
2026, approximate cost $60,000).
-
Parks - Chevrolet Silverado 3500 HD pickup truck (2019) - Replace with new
truck (recommended in 2026, approximate cost $85,000).
-
Parks - Front Mount Mower Kubota F2260 (2003) - Replace with new mower
(recommended in 2026, approximate cost $35,000).
-
Parks - Tractor / Backhoe / Loader Kubota B2650HSD (2014) - Replace with
new tractor / backhoe / loader (recommended in 2026, approximate cost
$50,000).
-
Public Works - Ford 150 pickup truck (2016) - Replace with new truck
(recommended in 2026, approximate cost $60,000).
-
Public Works - Chevrolet Silverado 1500 pickup truck (2019) - Replace with new
truck (recommended in 2026, approximate cost $60,000).
Equipment
-
Focus Auto Scrubber (2014) - Replace with new machine (Recommended
replacement in 2025, approximate cost $10,700).
IT Hardware
-
Public Works - Broadband Radios (2013) - Replace with new broadband radios
(recommended annual budget for replacements when required of $4,000 per
year.
-
Parks - 4 Broadband Radios (2013) - Replace with new broadband radios
(recommended replacement in 2024, approximate cost $6,800).
-
Building - 3 Broadband Radios (2013) - Replace with new broadband radios
(Recommended replacement in 2024, approximate cost $5,100).
-
Ten Desktop Computers (2014 and 2019) - Replace with new computers
(recommended in 2024, approximate cost $11,900).
-
Twelve Laptop Computers (2019 and 2020) - Replace with new laptop
computers (recommended in 2024, approximate cost $20,736).
-
Fire - Ten Broadband Radios (2020) - Replace with new broadband radios
(recommended in 2025, approximate cost $21,000).
-
Two Laptop Computers (2021) - Replace with new laptop computers
(recommended in 2025, approximate cost $3,456).
-
Planning - Three iPad Tablets (2021) - Replace with new iPad tablets
(recommended in 2025, approximate cost $1,728).
-
Administration - IT Network Equipment (2020) - Replace with new network
equipment (recommended in 2025, approximate cost $6,000).
-
Administration - IT Server (2020) - Replace with new server (recommended in
2025, approximate cost $10,000).
Township of the Lake of Bays
vii
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Facilities
-
Municipal Office - HVAC unit - Replace with new (recommended in
2024, approximate cost $4,000).
-
Municipal Office - Skylight and HVAC unit and Hot Water Tank - Replace with
new (recommended in 2025, approximate cost $11,000).
-
Archive Building - HVAC unit and Lighting - Replace with new (recommended in
2025, approximate cost $3,000).
-
Lake of Bays Community Centre & Library - flat roof, single hung windows, old
exterior door, sealant, vinal tile, acoustic tile, wall painting, hot water tank,
2nd floor plumbing fixtures - Replace with new (recommended in 2024,
approximate cost $181,000).
-
Lake of Bays Community Centre & Library - Metal siding on original part of
building (1979) - Replace with new (recommended in 2025, approximate cost
$86,000).
-
Lake of Bays Community Centre & Library - Enclosed vertical platform lift
(1991) -Replace with new (recommended in 2026, approximate cost $80,000).
-
Dwight Community Centre & Library - Aluminum sofit and fascia (1991), wood
frame windows (1988), Acoustic tile (1988), HVAC 5 ton (1994), hot water tank
(1999), pressure tank (1990) - Replace with new (recommended in
2024, approximate cost $ 46,000).
-
Dwight Community Centre & Library - Skylight window and exterior main
entrance door (1991), HVAC exhaust fan (1991), Life Safety Items
(2015) - Replace with new (recommended in 2025, approximate cost $ 31,000).
-
Dwight Community Centre & Library - Vinyl flooring (1988), Laminate flooring
(1991), acoustic tile (1991) - Replace with new (recommended in
2026, approximate cost $ 42,000).
-
Dorset Change House - exterior painting (recommended in 2026, approximate
cost $2,000).
-
Dwight Public Washroom - HVAC exhaust fan - Replace with new
(recommended in 2024, approximate cost $3,000).
-
Dwight Outdoor Storage Shed at Rink - Wood siding and wood porch and
railings and doors (1995) - Replace (recommended in 2025, approximate cost
$11,000).
-
Dwight Outdoor Storage Shed at Rink - HVAC baseboard heater (1995), exterior
lighting (2016) - Replace (recommended in 2026, approximate cost $3,000).
-
Dwight Tourism Office - Vinyl frame windows (1994) - Replace (recommended
in 2024, approximate cost $1,000).
-
Baysville Seniors Hall - Substructure wall parge coat improvement, HVAC oil
furnace replacement (recommended in 2024, approximate cost $14,000).
-
Baysville Seniors Hall - brick masonry improvement, piping and ductwork
improvements, exterior door replacement (recommended in 2025, approximate
cost $31,000).
Township of the Lake of Bays
viii
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Baysville Seniors Hall - Asphalt shingles (2011), Replace with new
(recommended in 2026, approximate cost $17,000).
-
Dwight Seniors Hall - Metal roofing (1945), Exterior doors (1990), HVAC oil
furnace - Replace with new (recommended in 2024, approximate cost $53,000).
-
Dwight Seniors Hall - Wood ramp and stairs (2004), HCAV A/C 4-ton unit
(2003), HVAC Bathroom exhaust fan (1960) - Replace with new (recommended
in 2025, approximate cost $10,000).
-
Port Cunnington Seniors Hall - Metal roof (1945), HVAC oil furnace
(2002), HVAC exhaust fan (2000) - Replace with new (recommended in
2024, approximate cost $43,000).
-
Port Cunnington Seniors Hall - ceiling painting (recommended in
2025, approximate cost $2,000).
-
Port Cunnington Seniors Hall - Wood frame windows and carpet flooring
(1945), hot water tank and pressure tank (2011) - Replace with new
(recommended in 2026, approximate cost $9,000).
-
Baysville Washroom - Signage (1995) - Replace (recommended in
2024, approximate cost $5,000).
-
Baysville Washroom - Walls and Ceiling painting, Hot water tank (2010), exterior
patch paving and light standards (1995) - Replace (recommended in
2025, approximate cost $33,000).
-
Dwight Sand Dome - Roofing PVC Membrane - Replace with new
(recommended in 2024, approximate cost $128,000).
-
Public Works Garage 2 - Metal siding (1972), Exterior doors (1972) - Replace
with new (recommended in 2025, approximate cost $69,000).
-
Baysville Sand Shed - Hung sliding doors (1992) - Replace with new
(recommended in 2025, approximate cost $12,000).
-
Fire Station 20 - Foundation localized repairs (recommended in
2024, approximate cost $5,000).
-
Fire Station 20 - Vinyl frame windows and HVAC - A/C 1 ton unit
(1995) - Replace with new (recommended in 2025, approximate cost $4,000).
-
Fire Station 20 - Overhead doors, wood stairs and deck, plumbing fixtures
(1995) - Replace with new (recommended in 2026, approximate cost $17,000).
-
Fire Station 30 - Foundation localized repairs (recommended in
2024, approximate cost $5,000).
-
Fire Station 30 - HVAC radiant tube heater, plumbing fixtures, Life safety items
(1992) - Replace with new (recommended in 2025, approximate cost $11,000).
-
Fire Station 40 - Foundation localized repairs, Vinyl frame windows
(1991) (recommended in 2024, approximate cost $8,000).
-
Fire Station 40 - Carpet flooring - Replace with new (recommended in
2025, approximate cost $5,000).
-
Fire Station 40 - Exterior doors, HVAC radiant tube, HVAC baseboard heaters
(1991) - Replace with new (recommended in 2026, approximate cost $15,000).
Township of the Lake of Bays
ix
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Fire Station 50 - Foundation localized repairs, HVAC radiant tube, hot water
tank, pressure tank, plumbing fixtures (1999) (recommended in
2024, approximate cost $15,000).
The above listed projects summarise the most current asset improvement needs for the
Township. Adding up the total costs of these projects and comparing this to the
Township's past capital funding investments shows a growing gap in infrastructure
funding, which is found not only in the Township of the Lake of Bays but throughout
Ontario, and across Canada. See the graphic representation below that identifies the
Township's funding gap. The Township has been taking steps to close this funding gap
and working hard to seek available funding grants to help close the gap. However, more
needs to be done to ensure that the Township can offer appropriate levels of service to
the public now and into the future.
The "financing strategy" described in Section 5 of this report identifies a funding plan for
the recommended asset management strategy, including a review of historical results
and recommendations with respect to the required amounts and types of funding
(revenue) annually over the forecast period. Also, any infrastructure funding gaps are
identified, and recommendations are made regarding potential approaches to reduce
and mitigate these gaps over the 10-year forecast period.
Based on an analysis of the Township's core capital assets in terms of replacement cost
and useful life, the following summary of optimal annual asset investment has been
created.
Township of the Lake of Bays
x
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
In summary, an annual asset investment of $3,212,300 is needed to fund long-term
asset management planning needs for tax supported infrastructure. Annual asset
investments for road base assets are based on level of service costs identified in this
asset management plan and not full replacement.
This $3,212,300 annual asset investment becomes the funding target over the forecast
period. However, this target increases over time as inflation increases this amount
annually. Assuming 2% annual inflation, the target annual capital asset investment
amount becomes approximately $3,915,770 by the year 2033.
The Township has used both Canada Community Building Fund (Gas Tax) and OCIF
funding as funding sources, as well as transfers from Operating Reserves for funding
infrastructure improvements. Our proposed Financial Strategy shows the Township will
require $12.9 million in debt funding from 2024 to 2033 to support the recommended tax
supported asset lifecycle needs. Along with the debt funding we propose a Capital tax
increase of 6.0% per year from 2024 to 2028 and 4.6% thereafter.
Township of the Lake of Bays
xi
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Overall, this asset management plan is a tool to be used by the Township for capital and
financial decision making. It can be tied to various existing reports (such as budget,
official plan, and strategic planning reports) to ensure the asset management plan can
be updated to reflect any changes in the Township of the Lake of Bay's priorities.
Township of the Lake of Bays
i
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table of Contents
1.0
Introduction ........................................................................................................ 1
1.1
Overview ................................................................................................... 1
1.2
Plan Objectives .......................................................................................... 1
1.3
Plan Development ..................................................................................... 2
1.4
Maintaining the Asset Management Plan ................................................... 2
1.5
Plan Integration ......................................................................................... 3
2.0
State of Local Infrastructure ............................................................................. 4
2.1
Scope and Process .................................................................................... 4
2.2
Capital Asset Overview .............................................................................. 5
2.3
Road Environment Assets ......................................................................... 7
2.3.1 Roads ............................................................................................. 9
2.3.2 Bridges & Culverts ........................................................................ 10
2.3.3 Sidewalks, Signs, Streetlights and Guardrails ............................... 13
2.4
Docks .......................................................................................................14
2.5
Township Trails ........................................................................................16
2.6
Township Catch Basins ............................................................................16
2.7
Township Vehicles & Trailers ....................................................................16
2.8
Township Equipment, and Information Technology Hardware ..................17
2.9
Township Facilities ...................................................................................18
3.0
Expected Levels of Service ............................................................................. 21
3.1
Scope and Process ...................................................................................21
3.2
Current Levels of Service versus Expected Levels of Service ...................22
3.3
Township Growth ......................................................................................29
4.0
Asset Management Strategy ........................................................................... 29
4.1
Scope and Process ...................................................................................29
4.2
Risk Assessment ......................................................................................29
4.3
Priority Identification .................................................................................31
4.3.1 Roads ........................................................................................... 31
4.3.2 Bridges .......................................................................................... 32
4.3.3 Signs ............................................................................................. 32
4.3.4 Docks ............................................................................................ 32
4.3.5 Vehicles ........................................................................................ 33
4.3.6 Equipment ..................................................................................... 33
4.3.7 IT Hardware .................................................................................. 33
4.3.8 Facilities ........................................................................................ 34
4.4
Climate Change ........................................................................................36
4.5
Long-term Forecast ..................................................................................37
5.0
Financing Strategy ........................................................................................... 38
5.5
Summary of Financing Strategy Recommendations .................................48
6.0
Recommendations ........................................................................................... 49
Township of the Lake of Bays
ii
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Tables
Table 2-1: Asset Assessment Summary ........................................................................ 5
Table 2-2: Road Surface Assets .................................................................................... 9
Table 2-3: Structure Types ...........................................................................................11
Table 2-4: Township Bridge Load Limit Posting ............................................................11
Table 2-5: Bridge and Culvert Needs Costs ..................................................................12
Table 2-6: Sidewalks, Signs, Streetlights and Guardrails ..............................................13
Table 2-7: Inspected Township Dock Assets ................................................................15
Table 2-8: Township Vehicles & Trailers .......................................................................17
Table 2-9: Township Equipment and IT Hardware ........................................................17
Table 2-10: Township Facilities Summary ....................................................................19
Table 3-1: Road Expected Levels of Service ................................................................23
Table 3-2: Bridge Expected Levels of Service ..............................................................24
Table 3-3: Storm Water Expected Levels of Service .....................................................25
Table 3-4: Facilities Expected Levels of Service ...........................................................26
Table 3-5: Parks Expected Levels of Service................................................................27
Table 3-6: Vehicles & Equipment Expected Levels of Service ......................................28
Table 4-1: Probability of Failure Matrix .........................................................................30
Table 4-2: Consequence of Failure Matrix ....................................................................30
Table 4-3: Total Risk of Asset Failure Matrix ................................................................31
Table 5-1: Historic Asset Investment - Capital ..............................................................40
Table 5-2: Optimal Asset Investment Summary ............................................................41
Table 5-3: Forecast Summary ......................................................................................42
Table 5-4: Capital Forecast with Funding Sources........................................................43
Table 5-5: Contributions to Reserves ...........................................................................46
Table 5-6: Increase in Funding Summary .....................................................................47
Figures
Figure 2-1: Township Assets Replacement Costs (2023) .............................................. 6
Figure 2-2: Township Assets Replacement Costs (2023) without Road Bases .............. 6
Figure 2-3: Road Environment Asset Distribution Replacement Costs (2023) ............... 8
Figure 2-4: Road Environment Asset Distribution Replacement Costs (2023) without
Road Bases ................................................................................................. 9
Figure 2-5: Typical Asphalt Road Surface Cross-Section .............................................10
Figure 2-6: Estimated Structure Condition Distribution .................................................12
Figure 2-7: Township Facilities Groups by Department ................................................20
Figure 4-1 : Proposed Asset Strategy Based on Expected Levels of Service................38
Figure 5-1: Lifecycle Forecast ......................................................................................42
Figure 5-2: Summary of Current and Proposed Debt Payments ...................................44
Figure 5-3: Percent of Annual Repayment Limit Used ..................................................45
Figure 5-4: Annual Asset Investment & Funding Gap ...................................................48
iii
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Township of the Lake of Bays
Asset Management Plan
December 4, 2023
Appendices
Appendix A: 10-Year Detailed Asset Management Strategy & Financing Strategy
Township of the Lake of Bays
iv
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Disclaimer
Other than by the addressee, copying or distribution of this document, in whole or in
part, is not permitted without the express written consent of R.J. Burnside & Associates
Limited.
In the preparation of the various instruments of service contained herein, R.J. Burnside
& Associates Limited was required to use and rely upon various sources of information
(including but not limited to: reports, data, drawings, observations) produced by parties
other than R.J. Burnside & Associates Limited. For its part R.J. Burnside & Associates
Limited has proceeded based on the belief that the third party/parties in question
produced this documentation using accepted industry standards and best practices and
that all information was therefore accurate, correct and free of errors at the time of
consultation. As such, the comments, recommendations and materials presented in this
instrument of service reflect our best judgment in light of the information available at the
time of preparation. R.J. Burnside & Associates Limited, its employees, affiliates and
subcontractors accept no liability for inaccuracies or errors in the instruments of service
provided to the client, arising from deficiencies in the aforementioned third party
materials and documents.
R.J. Burnside & Associates Limited makes no warranties, either express or implied, of
merchantability and fitness of the documents and other instruments of service for any
purpose other than that specified by the contract.
Township of the Lake of Bays
1
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
1.0
Introduction
1.1
Overview
R.J. Burnside & Associates Limited (Burnside) was retained by the Township of the Lake
of Bays (Township) to prepare an asset management plan for Township assets. This
plan is intended to be a tool for the Township to use during various decision-making
processes, including the annual budget process and Provincial / Federal capital grant
application processes. This plan will serve as a road map for sustainable infrastructure
planning going forward.
Assets included in this asset management plan are the following:
-
Roads (Bases and Surfaces - Asphalt, Surface Treatment, Gravel)
-
Bridges / Culverts
-
Sidewalks
-
Signs
-
Guardrails
-
Docks
-
Trails
-
Storm Water (Catch Basins)
-
Vehicles
-
Equipment
-
IT Hardware
-
Facilities
It is recommended that this plan be updated on an annual basis to ensure that it is kept
up to date. All assets listed above are tax supported and are discussed more thoroughly
in this report.
1.2
Plan Objectives
The Township's goals and objectives with respect to their capital assets relate to the
level of service being provided to the Township's residents and visitors. Services are
currently provided at current levels of service. It is recommended that the Township
provided these services at expected levels, as defined within this asset management
plan. The Township's infrastructure and other capital assets are anticipated to be
maintained at condition levels that provide for a safe and functional environment for its
residents and visitors. Therefore, the asset management plan and its implementation will
be evaluated based on the Township's ability to meet these goals and objectives.
Township of the Lake of Bays
2
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
1.3
Plan Development
The development of the Township's asset management plan was based on the steps
summarized below:
-
Develop a complete listing of core capital assets to be included in the plan,
including attributes such as useful life, age, accounting valuation and current
replacement valuation. Update the replacement cost of assets to 2023 dollars,
and where required, use applicable inflationary indices.
-
Assess current condition of the assets, based on a combination of the following:
−
Existing reports.
−
Road Needs Study.
−
Bridge and Culvert Inspection report.
−
Facilities Inspections and Assessments.
−
Dock Inspections and Assessments.
−
Burnside desktop assessments based on reports.
−
Staff assessments.
−
Asset age analysis.
-
Assess the risk of asset failure for each asset, based on determining the
probability of each asset failing, as well as the consequence of the asset failing.
This risk analysis is one of the components used to identify priority projects for
inclusion in the asset management plan, as well as asset risk levels that require
mitigation.
-
Determine current levels of service, based on standard practices and discussions
with Township staff. Further analysis of the maintenance practices and
identification of additional measures that can be applied to the assets to extend
their lifecycle and potentially provide a lower asset total lifecycle cost.
-
Prepare an asset management strategy (i.e., operating, and capital forecast)
based on the core asset inventory, identified priorities, forecast scenarios and
level of service analysis discussed above.
-
Determine a financial strategy to support the asset management strategy, thus
determining how the operating and capital related expenditure forecast will be
funded over the plan period.
-
Prepare a final report, summarizing the process, strategy, and results of the
asset management plan.
1.4
Maintaining the Asset Management Plan
The asset management plan should be updated as the capital needs and priorities of the
Township changes. This can be accomplished in conjunction with the Township's budget
process. With the delivery of this project spreadsheet file, the Township will have the
tools available to perform updates to the plan when needed.
Township of the Lake of Bays
3
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
When updating the asset management plan, note that the state of local infrastructure,
expected levels of service, asset management strategy and financing strategy are
integrated and impact each other. Looking at these components in reverse order, one
can see the financing strategy outlines how the asset management strategy will be
funded. The asset management strategy illustrates the costs required to maintain
expected levels of service at a sustainable level. The expected levels of service
component summarizes and links each service area to specific assets contained in the
state of local infrastructure section and thus determines how these assets will be used to
provide expected service levels.
This report covers a forecast period of 10-years; however, it is suggested that more
focus and attention be put on the first five years of the asset management plan, to
ensure accurate capital planning in the short term. It is also recommended that the
Township start moving towards 50-year forecasts. This longer-term vision will ensure
that future infrastructure investments are not lost in the shorter 10-year forecast window.
1.5
Plan Integration
The municipal environment is continually changing and demanding when it comes to
legislation and other responsibilities. Integrating the asset management plan with the
Township's budget process, as well as Public Standards Accounting Board Handbook
Section 3150 (tangible capital asset) requirements can make updates in all three areas
more efficient.
With respect to integrating the Township's budget process with asset management
planning, the Township requires a projection of capital and operating costs over a future
period. The budget outlines total operating and capital requirements for the Township,
while the asset management plan focuses in on specific asset related requirements.
With this link to the annual budget, the budget update process can also become an
asset management plan update process.
Both asset management and PSAB 3150 require a complete and accurate asset
inventory. The significant difference between the two lies in valuation approaches
(PSAB 3150 requires historical cost valuation, while asset management requires future
replacement cost valuation). Using a single asset inventory, as developed in the asset
management spreadsheets for the Township assets (delivered to the Township as
working documents for Township staff), containing both historic and current replacement
valuation methods is an effective approach to maintaining the Township's asset data.
Please note that Burnside was not able to extract a complete asset inventory from the
Township records and therefore used information provided by staff and other documents
to create a single asset registry for the Township. It is recommended that the Township
make use of this expanded asset inventory in all future asset and financial reporting.
Township of the Lake of Bays
4
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
2.0
State of Local Infrastructure
2.1
Scope and Process
This section of the plan provides an opportunity to develop a greater understanding of
the capital assets owned by the Township. The state of local infrastructure analysis
includes:
-
An asset inventory documenting asset types, sub-types including quantities,
materials, and other similar asset attributes (where available).
-
Financial accounting valuation (where available).
-
Replacement cost valuation.
-
Asset age distribution analysis and asset age as a proportion of expected useful
life.
-
Asset condition information (mostly based on report and / or staff assessment as
well as the age of the asset).
-
Documentation of assumptions made in creating the asset inventory.
Burnside developed a detailed asset inventory listing for the Township which was used
as a starting point in fulfilling the requirements for this report. This inventory provides
current financial accounting valuations (i.e., historical cost, accumulated amortization,
and net book value), as well as attributes such as replacement cost, useful life, and
age). With respect to replacement cost, the Township provided various recent
valuations, which were inflated in order to estimate current 2023 replacement costs.
Other valuations were made using a current 2023 replacement cost and deflating the
value to the year or estimated year that the asset was constructed and / or acquired.
The following data and reports were used to develop the Township's asset inventory
during this project:
-
Township past capital improvement asset listings.
-
Township reports (such as spreadsheets; documents; and notes from staff).
-
Township 2019 Road Needs Study.
-
Township 2022 Bridge Inspection Report.
-
Burnside 2023 Facility Inspections.
-
Burnside 2023 Dock Inspections.
-
Recent purchase information from the Township.
-
Discussions with Township staff.
Some adjustments to asset useful lives have been made but further analysis may reveal
that the Township will want to update some useful life values in the tangible capital asset
financial reporting so that they better reflect the lifecycle and remaining life of the
Township's assets. Burnside engineers have reviewed the useful lives of the Township
assets identified in this project and believe they now better reflect the conditions,
maintenance practices and management of the Township's assets.
Township of the Lake of Bays
5
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
2.2
Capital Asset Overview
The Township presently owns assets with a 2023 replacement value of approximately $158.9 million. Close to 56% of the total replacement value is contained in Road Base assets ($88.9 million) which then results in the
remaining replacement asset value of $70.1 million or approximately 44% of the remaining asset replacement cost. Table 2-1,
Table 2-1: Asset Assessment Summary
Asset Type
Historic Cost
2022
Accumulated
Amortization
2022 Net Book
Value
2023
Replacement
Cost
Condition Value
(weighted
average)
Condition Text
(weighted
average)
Useful Life
(weighted
average
years)
Age (weighted
average years)
Remaining Life
(weighted
average years)
Risk Value
(weighted
average)
Risk Text
(weighted
average)
Road Base
$6,806,551
$5,175,971
$1,630,580
$88,856,400
N/A
N/A
60
61
2
1.0
Low
Road Surface Asphalt
$4,159,659
$1,139,498
$3,020,161
$6,585,750
8.0
Good
25
9
15
1.0
Low
Roads Surface
Surface Treated
$7,874,535
$3,541,333
$4,333,202
$10,785,020
7.0
Good
10
6
5
2.0
Moderate
Road Surface Gravel
$3,905,537
$919,062
$2,986,475
$3,830,000
9.0
Very Good
10
3
7
1.0
Low
Bridges & Culverts
$3,631,487
$1,023,423
$2,608,064
$10,600,000
8.2
Good
60
37
28
2.0
Moderate
Sidewalks
$98,780
$34,352
$64,428
$294,000
7.0
Good
50
18
34
1.4
Low
Signs
$197,754
$131,431
$66,323
$105,420
6.0
Average
10
8
5
1.0
Low
Street Lights
$14,475
$12,191
$2,284
$107,200
5.0
Average
50
51
2
2.0
Moderate
Guardrails
$52,570
$3,510
$49,060
$83,375
9.0
Very Good
25
20
15
1.0
Low
Docks
$1,102,805
$333,232
$769,573
$3,152,500
7.0
Good
48
49
23
2.0
Moderate
Trails
$295,196
$5,103
$290,093
$335,000
10.0
Very Good
45
2
43
1.0
Low
Catch Basins
$139,369
$24,237
$115,132
$308,000
8.2
Good
100
20.1
79.9
1.0
Low
Vehicles & Trailers
$6,574,440
$2,643,317
$3,931,123
$9,802,000
7.2
Good
14
8
6
2.0
Moderate
Equipment
$454,420
$160,412
$294,008
$702,600
7.7
Good
16
11
8
2.0
Moderate
IT Hardware
$429,458
$75,082
$354,376
$553,236
8.3
Good
11
3
8
2.0
Moderate
Facilities
$10,349,620
$3,072,244
$7,277,376
$22,818,820
7.2
Good
59.9
23.6
35.6
2.0
Moderate
Total
$46,086,656
$18,294,398
$27,792,257
$158,919,321
7.0
Good
34.9
18.3
17.7
1.0
Low
Total without Road Base Replacement Costs
$70,062,921
7.5
Good
38.4
18.9
19.6
1.8
Moderate
Township of the Lake of Bays
6
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Figure 2-1, and Figure 2-2 outline the breakdown of these totals into the Township's
asset categories.
Figure 2-1: Township Assets Replacement Costs (2023)
Figure 2-2: Township Assets Replacement Costs (2023) without Road Bases
56%
4%
7%
2%
7%
0%
0%
0%
0%
2%
0%
0%
6%
0%
0%
14%
Road Base
Road Surface Asphalt
Roads Surface Surface
Treated
Road Surface Gravel
Bridges & Culverts
Sidewalks
Signs
Street Lights
Guardrails
Docks
Trails
9%
15%
6%
15%
0%
0%
0%
0%
5%
1%
0%
14%
1%
1%
33%
Asphalt Surface
Roads Surface
Surface Treated
Road Surface
Gravel
Bridges &
Culverts
Sidewalks
Signs
Street Lights
Guardrails
Docks
Trails
Catch Basins
Vehicles
Equipment
IT Hardware
Facilities
Township of the Lake of Bays
7
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
The capital asset inventory was organized in a Microsoft Excel spreadsheet and
delivered to the Township in digital form as working documents for Township staff to
continue to use and update as required. Each of the asset types were assessed for their
age, condition (where available) and for data accuracy and completeness.
Table 2-1 and Figure 2-1 show the Township's financial accounting valuation summary
by asset type for core assets. Since 2009, municipalities have been required under the
Public Sector Accounting Board Handbook Section 3150 (PSAB 3150) to maintain asset
listings complete with historical cost (i.e., the original cost to purchase or construct an
asset), accumulated amortization and net book value. These values were to be reported
on the Township's audited financial statements each year. Burnside has done the
additional work of developing the 2023 cost for assets that have been added to the
Township's asset inventory. If the Township chooses to use the asset inventory
developed in this project to report the PSAB 3150 values, the data / information is found
in the delivered spreadsheets.
Including all the Township's assets studied in this project, the total tangible capital asset
historical cost is approximately $46.1 million or 29.0% of the total replacement cost. The
total historic cost of approximately $39.3 million or approximately 56.1% of the total
replacement cost excluding road base historic and replacement costs. It is expected that
historical cost totals are less than replacement cost totals, given inflationary adjustments
that would occur between the original asset purchase / construction date and 2023. Total
accumulated amortization for the Township's assets is approximately $18.3 million
or 11.5% of the total asset historical cost and $13.1 million or 18.7% without road base
costs included. This represents the proportion of tangible capital assets that have been
amortized (i.e., used up) to date from a financial valuation perspective. This also leads
one to understand that the Township's core assets are mostly in the first one-fifth of their
lifecycle.
Clearly the Township's owned facilities, road, bridge, and vehicle assets have the
greatest percentage replacement cost even without including road base values (see
Table 2-1). Road bases are considered assets that will never be totally replaced but will
from time to time be improved and in spot locations reconstructed on an as needed
basis. Therefore, by excluding road base asset values (see Figure 2-2), the Township's
asset replacement cost distribution becomes more realistic. More in depth discussion of
the asset types follows below.
2.3
Road Environment Assets
Township of the Lake of Bays
8
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
The Township's Road assets make up a key service that reflects the economic and
social development of the community. The road environment or assets found within the
road right-of-way make up 76.3% of assets studied in this project or 46.2% of the assets
without road bases. The following asset types are the assets found within the road
right-of-way (excluding Road Bases:
-
Road Surface Asphalt - 9.4% of the total
Township's asset replacement costs.
-
Road Surface Treated - 15.4% of the
total Township's asset replacement costs.
-
Road Surface Gravel - 5.5% of the total
Township's asset replacement costs.
-
Bridges and Culverts - 15.1% of the
Township's asset replacement costs.
-
Sidewalks - 0.4% of the Township's
asset replacement costs.
-
Signs - 0.2% of the Township's asset
replacement costs.
-
Streetlights - 0.2% of the Township's
asset replacement costs.
-
Guardrails - 0.1% of the total Township's asset replacement costs.
Figure 2-3 and Figure 2-4 outline the replacement cost distribution of Road Environment
Assets with and without Road Base values included.
Figure 2-3: Road Environment Asset Distribution Replacement Costs (2023)
73%
6%
9%
3%
9%
0%
0%
0%
0%
Road Base
Asphalt Surface
Roads Surface Surface
Treated
Road Surface Gravel
Bridges & Culverts
Sidewalks
Signs
Street Lights
Guardrails
Township of the Lake of Bays
9
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Figure 2-4: Road Environment Asset Distribution Replacement Costs (2023)
without Road Bases
Below we provide more detail on the asset groups in the Road Environment group of
assets.
2.3.1
Roads
At the current replacement cost the road assets account for approximately $110 million
dollars or 69% of the assets studied in this project. Without Road Bases included road
assets account for over $21 million or 30% of the assets studied in this project. The
composition of the road surfaces is outlined in Table 2-2.
Table 2-2: Road Surface Assets
Road Surface
Surface
Length (km)
Condition
(weighted
average)
Condition
(Text)
Risk
(weighted
average)
Replacement
Cost
Asphalt
(HCB)
27
8.0
Good
1.0
$6,585,750
Surface
Treatment
(LCB)
65
7.0
Good
2.0
$10,785,020
Gravel
125
9.0
Very Good
1.0
$3,830,000
Total
217
7.7
Good
1.5
$21,200,770
The Township completes Road Needs Studies every 5 years which is an excellent
practice and assists the Township in prioritizing both capital and operational
maintenance programs. The next Road Needs Study will be completed in 2024 and
therefore the results from the 2019 study are being projected out to assist in road work
recommendations developing an asset strategy for this project.
21%
33%
12%
33%
1%
0%
0%
0%
Asphalt Surface
Roads Surface Surface
Treated
Road Surface Gravel
Bridges & Culverts
Sidewalks
Signs
Street Lights
Guardrails
Township of the Lake of Bays
10
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Key to all roads is the road base on which they are built. These road bases in most
cases were established many years ago. Hard top (asphalt, and surface treated) road
surface roads provide the longest life cycle with best level of service when constructed
on excellent road bases. Once the road base becomes soft it cannot economically
support a hardtop road surface and it is best to convert it to a gravel road until funding is
made available and the base has been reinforced. Figure 2-5 provides a typical road
cross-section diagram. This can be applied for all surface types as asphalt (shown in
figure), and without asphalt for surface treatment or gravel road surfaces.
Figure 2-5: Typical Asphalt Road Surface Cross-Section
The Township's gravel surface roads are upgraded approximately every 10-years or as
required with surface gravel replacement / top-up.
In some locations additional gravel is at times required to help reinforce the road base. It
is important to note that the Township uses crushed granite as the material for gravel
surfaces which is holding up much better than the standard limestone gravel found in
more southern Ontario municipalities. It is for this reason as well as the Township's
efforts to reinforce / strengthen its road bases that the gravel road surface roads have a
longer lifecycle then most southern Ontario municipalities. Another factor is the methods
used by the Township staff in winter maintenance of Township roads.
The 2024 Road Needs Study report will provide more detailed explanations of the
Township's road conditions and related deficiencies that impact longevity or operations
of the roads, including road widths, drainage, surface type, alignment, and brushing
maintenance where required. Only the road conditions from the 2019 road study were
incorporated into this asset management plan. These road conditions were degraded
along road surface degradation models to estimate their potential condition in 2023.
2.3.2
Bridges & Culverts
The Township has twelve bridges and culverts structures over the span of 3.0 m
inspected in 2022. The inspection report was reviewed, and information used in this
asset management analysis.
Township of the Lake of Bays
11
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Visual inspections are required to be carried out every two years in accordance with the
Ministry of Transportation - Ontario Structure Inspection Manual (OSIM). The
inspections are to be completed under the direction of a Professional Engineer to assess
their condition and identify any material defects, performance deficiencies, maintenance
needs, additional studies and / or repairs / rehabilitation work required on a
structure-by-structure basis.
The Township has a total of $10.6 million replacement cost of bridge and culvert assets.
Table 2-3 provides the distribution of the types of bridges that the Township owns.
Table 2-3: Structure Types
Bridge Type
Number
Replacement Cost
Steel I-Girder (Timber Deck)
1
$750,000
Modular (Steel & Timber)
2
$1,350,000
Timber Girder
1
$2,200,000
Precast Concrete Girder
1
$1,500,000
Cast-In-Place Concrete Ridge Frame
1
$850,000
Precast Concrete Culvert
2
$1,200,000
CSP Round Culvert
2
$1,500,000
CSP Multi-Plate Arch Culvert
2
$1,250,000
Total
12
$10,600,000
Load postings may be recommended for structures based on age, condition, noted
performance deficiencies or based on the findings of a structural evaluation. There is
currently one structure in the Township's inventory that has a load posting. See
Table 2-4 for Load Posting details.
Table 2-4: Township Bridge Load Limit Posting
Asset ID
Bridge Asset Name
Structure Type
Load Posting
4220
Tasso Lake Dam Bridge Cast-In-Place Conc.
Rigid Frame
10
The Township's inspection report had bridge condition index (BCI) values calculated for
the bridges. Burnside reviewed these calculations and found substantial differences in
BCI values. Burnside Bridge Engineers recalculated BCI values using the information
from the OSIM report with results being much higher than what the OSIM report stated.
There can be many reasons for this difference as Burnside did not inspect the Township
bridge structures, however in many cases we have found that some consultants do not
account for the transition of some individual elements of a structure. For example, each
element of a structure is assigned an environment (severe, moderate, and benign)
based on the level of exposure. The environment identified for the element has an
impact on the condition transition.
Township of the Lake of Bays
12
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
It is recommended that the Township have the engineers completing the bridge and
culvert inspections use the most up to date Ministry of Transportation inspection forms
and calculate appropriate BCI values for each structure.
The capital works needs include any repair, rehabilitation or replacement work which
would typically be completed by the Township's hired Contractor, to assist in extending
the service life of a structure and increasing the Bridge Condition Index (BCI). In
accordance with the OSIM report, the capital and maintenance works required are based
on a priority of 6 to 10 years, 1 to 5 years, and urgent now needs have been estimated
and incorporated into the asset management strategy. Table 2-5 outlines the potential
capital and maintenance works required within the year categories.
Table 2-5: Bridge and Culvert Needs Costs
Time Frame (Inspection Report)
Capital and Maintenance Cost
< 1 year
$64,500
1 - 5 years
$130,000
6 - 10 years
$63,000
TOTAL
$257,500
Based on the biennial inspection of each structure, the estimated Structure Condition
Index Distribution graph, shown in Figure 2-6 provides a summary of the current state of
the Township's structures.
Figure 2-6: Estimated Structure Condition Distribution
4
1
1
1
5
0
1
2
3
4
5
6
1.0 -
2.0
2.1 -
3.0
3.1 -
4.0
4.1 -
5.0
5.1 -
6.0
6.1 -
7.0
7.1 -
8.0
8.1 -
9.0
9.1 -
10
Number of Structures
Estimated Structure Condition Index
Bridge
Culvert
Poor
Fair
Good
Township of the Lake of Bays
13
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Currently, 100% of the Township's structures are within the "good" range, based on the
Burnside recalculated BCI values, as illustrated in Figure 2-6 above. Of interest, the
Ministry of Transportation Ontario (MTO) has established a goal to have 85% of their
structures in "good" condition by the year 2021, and to maintain that condition moving
forward by addressing rehabilitations and replacements as necessary. Burnside
recognizes that the above goal was not established by the Township. It should be noted
that based on the current state of the inspected structures and Burnside recalculated
BCIs the Township is right on track with the management of their bridge assets when
compared to the MTO's established goal of 85% of the structures in "good" condition.
2.3.3
Sidewalks, Signs, Streetlights and Guardrails
The sidewalks, signs, streetlights, and guardrail assets were not part of the Township's
original asset inventory. These assets were added to the Township asset inventory from
information provided by Township staff. Estimates of when these assets were
constructed were implemented (eg. Streetlights most in 1970 but the true year is
unknown). Based on replacement cost the total value of these assets is close to
$590,000, which is a significant value.
Table 2-6: Sidewalks, Signs, Streetlights and Guardrails
Asset Type
Condition
Text
(weighted
average)
Useful
Life
(years)
Age
(weighted
average)
Remaining
Life
(weighted
average)
2021
Replacement
Cost
Sidewalks
Good
50
18
34
$294,000
Signs
Average
10
8
5
$105,420
Streetlights
Average
50
51
2
$107,200
Guardrails
Very Good 25
20
15
$83,375
Total
$589,995
Condition estimates of the sidewalks, streetlights and guardrails were made using a
simple useful life depreciation based on age. The sidewalks and guardrail assets are
relatively new it is not expected that these assets will require major replacements over
the 10-year project period. However, as all assets there will be a need for simple
maintenance to ensure these assets achieve their full lifecycle and maintain a high level
of service to the public.
The majority of the streetlights based on the information received have exceeded their
useful life and have been identified to be replaced in 2030, and for budget purposes this
has been included in the financial strategy. Please note that these assets may need to
have their useful life increased as they are still in very good working order. It is
recommended that the Township have these streetlights inspected and develop a more
detailed plan to upgrade these assets moving into the future.
Township of the Lake of Bays
14
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Street sign assets are inspected by a consultant annually collecting each sign
retro-reflectivity. Based on these inspections the Township replaces the signs that fail
and / or close to fail a reflectance threshold. The Township invests approximately
$10,000 annually in sign replacements.
2.4
Docks
Burnside completed the inspection of the
major docks across the Township. The visual
surface inspections were completed in May
2023. All working documents and
spreadsheet calculations were delivered to
the Township for staff to review and use
moving forward. These inspected docks have
a total replacement cost of approximately
$3.2 million or 4.5% of the Township's assets
excluding road bases. The Township values
these waterfront areas and continues to work
at maintaining the over all "Good" condition.
The various components of the docks were identified, for relative condition and
remaining life. Photos were taken of the various elements and delivered to the Township
for staff reference. Then replacement costs were calculated for each component and
totals tabulated.
Township of the Lake of Bays
15
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 2-7: Inspected Township Dock Assets
Asset Type
Condition Text
(weighted
average)
Useful Life
(weighted average)
Age (weighted
average)
Remaining Life
(weighted average)
2023
Replacement
Cost
Baysville Docks West
Good
65
28
37
$660,000
Baysville Riverfront Dock Good
33
23
12
$450,000
Baysville Docks East
Good
44
59
18
$470,000
Glenmount Dock
Poor
25
103
0
$385,000
Norway Point Dock
Good
65
12
53
$235,000
Cedar Narrows Dock
Average
50
123
0
$200,000
Rabbits Bay Dock
Average
38
36
5
$80,000
Hillside Dock
Average
59
25
33
$205,000
South Portage Dock
Very Good
72
5
68
$147,500
Dwight Beach Dock
Good
39
65
17
$320,000
Total
$3,152,500
Township of the Lake of Bays
16
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
2.5
Township Trails
The Township has recently developed two trails which are not natural but constructed
- Echo Valley Boardwalk Trail and Baysville Interlock Trail. The Echo Valley trail had
tornado damage in 2020, and since the Township has been working on rebuilding this
trail. Baysville Interlock trail and the rebuilt portions of Echo Valley Boardwalk trail are in
Very Good condition providing additional park features for residence to enjoy and to
attract tourism to the area. Once the Echo Valley trail is rebuilt then both constructed
trails are not expected to have any capital expenditures over the 10-year project period.
The Township has volunteer groups providing trail inspection assistance, and minor
maintenance.
2.6
Township Catch Basins
The Township does not have many Storm Water assets, but does have identified
38 catch basins. The catch basins are not very old and as such are still in "Good"
condition and are not expected to require any capital improvements over the 10-year
project period. The Township cleans out the catch basins every year to ensure optimal
level of service. Also, the Township continues to replace their crossroad culverts (less
then 3m in diameter) to ensure appropriate water drainage. It is recommended that in
the future these assets be located using GPS equipment and documented for length,
diameter, and material, as well as condition as this will assist in prioritising any future
water diversion needs from extreme weather events.
2.7
Township Vehicles & Trailers
Township vehicles are a very
important asset class used by
Township staff to deliver services to
the Lake of Bays community with a
weighted average "Good" condition.
The total vehicles replacement cost
value is approximately $9.8 million or
14.0% of Township assets excluding
road bases. Table 2-8 provides a
summary of vehicles grouped by
Township department, clearly
showing that Fire and Public Works
departments hold the greatest value
in vehicles.
Township of the Lake of Bays
17
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 2-8: Township Vehicles & Trailers
Asset Type
Condition Text (weighted
average)
Useful Life (weighted
average)
Age (weighted average)
Remaining Life (weighted
average)
Risk Text (weighted
average)
2023 Replacement Cost
Bylaw
Average
15
8
7
Moderate
$50,000
Building
Good
25
15
10
Low
$10,000
Fire
Good
18
12
7
High
$3,739,000
Parks
Good
10
10
2
Low
$693,000
Public Works
Good
11
5
6
Moderate
$5,310,000
Total
$9,802,000
2.8
Township Equipment, and Information Technology Hardware
Township equipment and information technology (IT) hardware asset inventory was developed with the help of Township staff and consultant. It is expected that this inventory will expand as the Township gains greater understanding of what
equipment and IT hardware provides asset management value in tracking and forecasting for future replacements.
Most of the Township identified equipment inventory is used and maintained by the Fire Department. However, it is important to note that Public Works equipment assets replacement costs total $323,200 or 46% of all listed equipment.
The combined asset replacement cost of Township equipment and IT hardware is approximately $1.3 million, with 1.8% of the Township assets without road bases. Table 2-9 provides a summary of the state of these two asset classes. Both
asset classes are in "Good" condition.
Table 2-9: Township Equipment and IT Hardware
Asset Type
Condition Text (weighted
average)
Useful Life (weighted
average)
Age (weighted average)
Remaining Life (weighted
average)
Risk Text (weighted
average)
2023 Replacement Cost
Equipment
Good
16
11
8
Moderate
$702,600
IT Hardware
Good
11
3
8
Moderate
$553,236
Total
Good
$1,255,836
Township of the Lake of Bays
18
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
2.9
Township Facilities
All of the Township facilities were
inspected by Burnside in May 2023.
During the inspections each facility
had listed the various assets that
are incorporated into the building for
appropriate operation and service to
the public. The main categories of
asset types identified where
applicable were:
-
Substructure - building
foundation.
-
Structure - type of building
structure (e.g., wood frame;
steel frame with concrete
block, etc.).
-
Exterior Enclosure - type of enclosure around structure (e.g., wood siding; metal
or shingle roof; windows; exterior doors; etc.).
-
Partitions and Doors - interior partitions and doors.
-
Finishes - flooring and ceiling, as well as kitchen etc.
-
Fittings and Equipment - general as well as concrete block bleachers and
dashboards etc.
-
Mechanical - HVAC systems and other specialty mechanical equipment.
-
Electrical - Life safety items, and both interior and exterior lighting.
-
Site Works - parking lot, landscaping, and walkways.
-
Below Grade Services - water, wastewater, and stormwater assets for the
building.
As a weighted average the over
all condition of the Township
facilities is Good. This asset
class has a total replacement
cost of over $22.8 million or
32.6% of the Township asset
value not including road bases.
Township facilities are a major
investment to the Township to
serve the public. Table 2-10 and
Figure 2-7 provide a summary of
the facilities inspected, grouped
by Township Department. Photos and additional analysis and detail of each building was
provided as working documents to Township staff for their continued update and use.
Township of the Lake of Bays
19
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 2-10: Township Facilities Summary
Facility (Department)
Condition
Text
(weighted
average)
Useful Life
(weighted
average)
Age
(weighted
average)
Remaining Life
(weighted
average)
Risk Text
(weighted
average)
2023 Replacement
Cost
Administration
Good
66
18
43
Moderate
$2,029,000
Parks & Facilities
Good
59
29
32
Moderate
$11,351,820
Public Works
Good
61
15
40
Moderate
$7,531,000
Fire
Average
57
28
32
Moderate
$1,907,000
Total
Good
60
24
36
Moderate
$22,818,820
Township of the Lake of Bays
20
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Figure 2-7: Township Facilities Groups by Department
Township of the Lake of Bays
21
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
3.0
Expected Levels of Service
The Township has been offering and maintaining for its residents and visitors, good
service levels, during challenging economic times. The Province has demanded via
Ontario Regulation 588/17 that municipalities complete asset management plans on a
regular basis to ensure that appropriate investments are being made in municipal
infrastructure. Reviewing past records has shown that some investments were being
made into maintaining and replacing the Township's core infrastructure. It is important to
note that the long-term objective of the Township needs to be infrastructure
sustainability. In general, the Township is performing maintenance activities when
required.
3.1
Scope and Process
A levels of service (LOS) analysis gives the Township an opportunity to document the
levels of service that are currently being provided and compare it to the levels of service
that will ensure the assets achieve their full lifecycle potential. This can be done through
a review of current practices and procedures, an examination of trends or issues facing
the Township and / or through an analysis of performance measures and targets that
staff can use to measure performance.
Expected LOS can be impacted by a number of factors, including:
-
Legislative requirements (e.g., minimum maintenance standards for roads, etc.).
-
Strategic planning goals and objectives.
-
Resident expectations.
-
Visitor expectations.
-
Council expectations.
-
Financial or resource constraints.
The previous task of determining the state of the Township's local infrastructure
establishes the asset inventory and condition, as well as asset management policies and
principles to guide the refinement and upkeep of asset infrastructure. The LOS analysis
utilizes this information and factors in the impact of asset service level targets. It is
important to document an expected LOS that is realistic to the community. It is common
to strive for the highest LOS; however, these service levels usually come at a cost. It is
also helpful to consider the risk associated with a certain LOS. Therefore, expected LOS
should be determined in a way that balances both level of investment and associated
risk to the Township.
Burnside received verbal confirmation of maintenance practices that the Township staff
and service contractor undertake. We recommend that the Township move forward with
a new Road Needs Study in 2024 and the biannual bridge inspections and analysis
utilizing the most up to date MTO bridge / culvert degradation models. These
engineering-based inspection practices provide historic condition information as well as
Township of the Lake of Bays
22
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
information related to any changes to asset maintenance. This will also help better
determine the remaining life of the municipality's assets.
This information will help not only identify the current Township needs but also future
requirements due to Levels of Service changes. Ensuring that appropriate levels of
service are determined and recorded helps during the Township's future growth.
The strategy of investing more often in smaller amounts which provides higher levels of
service and better asset condition with an over all lower total cost over the lifecycle of
the asset is recommended.
3.2
Current Levels of Service versus Expected Levels of Service
The Township's current LOS has resulted in the current state of infrastructure as
discussed in the previous section of the report. The current LOS also relates to the risk
assessment discussed in later report sections. Regarding the cost of this LOS, the
Township has established an operating and capital budget for the current year that
includes the cost of providing this LOS. After many discussions with Township staff, it
was determined that an additional $228,250 per year was identified as additional cost to
deliver identified expected levels of service for Township assets.
Table 3-1outlines broad LOS descriptions (both current and enhanced LOS). This
analysis was noted through discussions with the Township's staff and engineering best
practices. Based on the information provided there are a few enhanced maintenance
related LOS identified. The Levels of Service cost impact analysis was factored into the
financial strategy discussed in Section 5 of this report.
Township of the Lake of Bays
23
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 3-1: Road Expected Levels of Service
Roads Expected
Strategic LOS
Current LOS
Expected LOS
Benchmark (if
Applicable)
Estimated
Increase in
Cost from
Current to
Expected
LOS
Cost Description
Safe Roads
Meet "Minimum Maintenance Standards" as
defined by Ontario Regulation 239/02 and
Amendments.
Meet "Minimum Maintenance Standards" as
defined by Ontario Regulation 239/02 and
Amendments.
Regulation
Standard
Lynxfields AVL and tracking. Township completes
inspections for Class 6 every 30 days and Seasonal
Roads every 60 days. Township to explore a
maintenance tracking system to assist in compliance
with Regulation
Fix Public
Identified Issues
Quickly
Track complaints and resolve them as per
requirements
Track complaints by road segment so that history
can be recorded.
Respond to Public
Inquiry within 7
days
Township prioritizes issues and resolves within
scheduled operations services
Maintain Road
System Network
Condition for safe
use
Road Maintenance is completed regularly and
when required
Maintain adequate road network condition index to
ensure safe roads
Assess Road
Conditions every 5
years with Internal
assessment
annually
$60,000
Township provides this level of service. Cost reflects
Capital budget required for Road Needs Study
completed every 5 years. The next Road Needs Study
is expected in 2024 with a potential cost of $55,000.
Hardtop Roads
are Clean and
Clear
Street sweeping completed annually
Maintain clean safe roads
Spot clean ups completed by Township when required
Follow Best
Practice for
Asphalt Roads
Low traffic and only single lift of asphalt prevents
Township from initiating a crack seal program. A
micro-seal pilot will be attempted
Completing a regular crack seal program.
$10,000
Single lift of asphalt is not able to take seal properly.
Micro-surface is being tested.
Surface
Treatment Roads
are well
maintained
Low traffic roads are inspected and repaired
appropriately
Meet "Minimum Maintenance Standards" as
defined by Ontario Regulation 239/02 and
Amendments.
$5,000
Township pilot potential use of re-slurry in year 4/5 to
explore a longer life and lower lifecycle cost
Gravel Roads are
well maintained
and Dust
Inhibited
Gravel roads are smoothed when required, and
Calcium Chloride to reduce segregation and
separation of gravel surface
Gravel roads are smoothed when required, and
Calcium Chloride applied for greater stability of
surface material
Township provides this level of service
Safe and well
maintained
Roadsides
Township provides brushing, ditching, grass
mowing, and shoulder maintenance to ensure
roadsides are safe and well maintained. Blasting
as required
Roadsides are clear of obstructions and well
maintained for safe road travel.
$40,000
Additional brushing via contractor will provide
improved level of service and extend road lifecycle
Winter Road
Maintenance
Winter roads are cleared and safe based on
Minimum Maintenance Standards
Roads are maintained and meet "Minimum
Maintenance Standards" as defined by Ontario
Regulation 239/02 and Amendments.
Township provides this level of service
Weather forecast
information
Township staff check weather forecasts
minimum 3 times per day in the Winter months
(October 1 - April 30)
Weather forecasts are reviewed three times per
day during the Winter Maintenance months.
Township provides this level of service
Signs can be
seen clearly
Sign retro-reflectivity measurements collected
via contractor annually
Signs: Visual inspections. Replace when needed.
Reflectivity
Standard
Township provides this level of service
Township of the Lake of Bays
24
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Roads Expected
Strategic LOS
Current LOS
Expected LOS
Benchmark (if
Applicable)
Estimated
Increase in
Cost from
Current to
Expected
LOS
Cost Description
Traffic Counts are
completed
regularly
Updated traffic counts are recorded when
required
Clear understanding of traffic counts is updated
Township provides this level of service
Road Line
Painting is clear
and maintained
Township applies road line paint annually for
appropriate roads
Proper road lane paint distinction
Township provides this level of service
Guardrails are
safe and well
maintained
Township inspects the guardrails during road
patrols
Meet Provincial Standards
Township provides this level of service
Sidewalks are
safe and well
maintained
Township inspects the sidewalks every fall and
takes appropriate action when required
Meet "Minimum Maintenance Standards" as
defined by Ontario Regulation 239/02 and
Amendments.
Regulation
Standard
Township provides this level of service
Safe Well lit
Urban/Semi-
Urban Street
areas
Maintenance activated by Public Notice for
Street Lights
Maintenance activated by Public Notice for Street
Lights
Correction of
Issues within MMS
Township contractor requires minimum 5 street light
bulbs to be out before coming to replace. Township
has not had Public identified issues with streetlights
Table 3-2: Bridge Expected Levels of Service
Bridge Expected
Strategic LOS
Current LOS
Expected LOS
Benchmark (if
Applicable)
Estimated
Increase in
Cost from
Current to
Expected
LOS
Cost Description
Safe Bridges
Maintain good bridge condition with 1 bridge
having load limit.
Maintain good condition and no load limits.
MTO bridge guides
$5,000
Old Sinclair Bridge required Structural Inspection.
Bridges
Maintained
Follow Bridge Inspection Report
recommendations for Bridge and Culvert
maintenance.
Proactive Bridge and Culvert maintenance (based
on bridge inspection report).
Township provides this level of service
Proper Bridge
Spring
Maintenance
Township sweeps bridges where required
Blowing out Expansion Joints & Washing of
Bridges in Spring
Low salt content of winter road maintenance materials
has not shown for as great a need for bridge washing
in the Spring. Recommend that Township still wash
appropriate bridges in Spring to ensure maximizing
bridge lifecycle. Township has the required equipment.
Bridge
Inspections
Bridge inspections (i.e., using OSIM forms)
required every 2 years.
Bridge inspections (i.e., using current OSIM forms)
required every 2 years.
Completed every 2
years
Township provides this level of service
Township of the Lake of Bays
25
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 3-3: Storm Water Expected Levels of Service
Storm Water
Expected
Strategic LOS
Current LOS
Expected LOS
Benchmark (if
Applicable)
Estimated
Increase in
Cost from
Current to
Expected
LOS
Cost Description
Effective Storm
Water
Management
Investigate and respond based on public
complaints/concerns
Proper flows and clear system with little to no
inhibitors
No storm water
back-up incidents
Township provides this level of service
Cross Road
Culverts are
Appropriately
Sized and
Maintained
Cross Road Culverts are replaced when
required
Climate Change and/or Extreme Weather events
do not cause adverse issues with the Municipal
road network
Township provides this level of service
Catch Basins are
clear and well
Maintained
Catch Basin cleaning every year
Annual Catch Basin cleaning
Township provides this level of service
Storm Water
Mains are clear
and well
Maintained
Only real storm mains are French Drains that
have not had any issues
Regular inspection for condition and no physical
obstructions
Township provides this level of service
Discharge Points
are clear and well
Maintained
No identified issues
Regular inspection for condition and no physical
obstructions
Township provides this level of service
Township of the Lake of Bays
26
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 3-4: Facilities Expected Levels of Service
Facilities
Expected
Strategic LOS
Current LOS
Expected LOS
Benchmark (if
Applicable)
Estimated
Increase in
Cost from
Current to
Expected
LOS
Cost Description
Facilities are
clean and safe for
Public Use
Meet all legislative requirements.
Meet all Provincial legislative requirements.
Provincial
Guidelines
Township provides this level of service
Source Water is
well Protected
Lake of Bays does not have a requirement for
Source Water Protection Reporting but takes
care in water wells and septic systems
Maintaining appropriate Zoning and Planning to
ensure Source Water Protection
Township provides this level of service
Wells are well
Maintained
Appropriate maintenance is undertaken when
required.
Appropriate maintenance is undertaken when
required
Township provides this level of service
Water Treatment
Processes Meet
Legislative
Requirements
Meet all Provincial legislative requirements.
Meet all Provincial legislative requirements.
Provincial
Guidelines
Township provides this level of service
Well Maintained
Generators where
applicable
Inspections completed every 3 months, tested
weekly.
Tested and well-maintained generator
Township provides this level of service
Safe Wastewater
Treatment
Structures (Tanks
and Septic Beds)
Meet legislative requirement (Building Code, Fire
Code, Health & Safety, etc.)
Meet legislative requirement (Building Code, Fire
Code, Health & Safety, etc.)
Provincial
Guidelines
Septic tanks cleaned out every 1 - 3 years
Facilities meet all
Fire Code
Requirements
Meet all legislative requirements.
Meet all Provincial legislative requirements.
Provincial
Guidelines
Annual inspections by First Alert (fire ext. and lights)
Huronia Alarms Fire Alarm Systems and Sprinklers
Heating Systems
are inspected and
maintained
Meet all manufacturers maintenance schedules
Meet all manufacturers maintenance schedules
Manufacturers
Maintenance
Schedule
Contractor completes inspections/service 2 times a
year
Air ducts are
cleaned as
required
Not completed on regular basis
Meet standard maintenance schedules
$15,000
Recommend duct cleaning to be implemented on a 3 -
5-year rotation. Annual cost identified to improve level
of service
Fix Public
Identified Issues
Quickly
Track complaints and resolve them as quickly as
possible
Track complaints by road segment so that history
can be recorded.
Respond to Public
Inquiry within 7
days
Township provides this level of service.
Facilities have
Handicap
Accessibility
Meet all legislative requirements.
Meet all Provincial legislative requirements.
Township provides this level of service
Township of the Lake of Bays
27
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 3-5: Parks Expected Levels of Service
Parks Expected
Strategic LOS
Current LOS
Expected LOS
Benchmark (if
Applicable)
Estimated
Increase in
Cost from
Current to
Expected
LOS
Cost Description
Parks are Safe
and well
maintained
Inspections occur every 2 weeks, and weekly
garbage pick-up in Season
Meet all Provincial legislative requirements.
Provincial Guidelines $20,000
Additional staff needs to be added to ensure work
crews are able to fulfill all maintenance needs
Trails are well
maintained
Meet legislative requirement (Building Code,
Fire Code, Health & Safety, etc.)
Meet legislative requirement (Building Code, Fire
Code, Health & Safety, etc.)
Provincial Guidelines
Volunteer inspections working well with Township.
Require added staff to complete inspections and winter
ice rink maintenance
Playground
Structures are
Safe
Inspections occur once monthly
Meet all Provincial legislative requirements.
Township provides this level of service
Waterfront areas
and structures
are safe and well
maintained
Inspections occur every 2 weeks
Meet all Provincial legislative requirements.
RFAM program being implemented to track inspections
Township Owned
Docks are safe
and well
maintained
Inspections occur every 2 weeks from May until
October
Public access structures are well maintained and
safe
Township provides this level of service
Trails are safe
and well
maintained
Township only inspects hard top trails, but uses
volunteers to inspect all loose top trails
Due diligence is completed and documented
Township provides this level of service
Fix Public
Identified Issues
Quickly
Track complaints and resolve them within
24 hours and safety related issues as soon as
practicable
Track complaints by road segment so that history
can be recorded.
Respond to Public
Inquiry within 7 days
Township provides this level of service
Outdoor Ice
Rinks and
Structures are
Safe
Inspected and cleared daily. Fire Department
completes resurfacing.
Review of flows to be completed when septic
tanks are cleaned out.
Challenges with Volunteer Fire Department staff being
able to provide ice surface flooding at appropriate
times of winter season
Township of the Lake of Bays
28
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 3-6: Vehicles & Equipment Expected Levels of Service
Vehicles &
Equipment
Expected
Strategic LOS
Current LOS
Expected LOS
Benchmark (if
Applicable)
Estimated
Increase in
Cost from
Current to
Expected
LOS
Cost Description
Vehicles are Safe
and well
maintained
Meet all manufacturers maintenance schedules
Meet all manufacturers maintenance schedules
Manufacturers
Maintenance
Schedule
Township provides this level of service
Equipment is safe
and well
maintained
Meet all manufacturers maintenance schedules
Meet all manufacturers maintenance schedules
Manufacturers
Maintenance
Schedule
Township provides this level of service
IT Data is Secure
Meet all current IT Safety Protocols, with Backup
and Redundancy Processes are implemented
Meet all current IT Safety Protocols, with Backup
and Redundancy Processes are implemented
IT Standards
Township provides this level of service
IT Hardware and
Software are well
Maintained
Meet all manufacturers maintenance schedules
Meet all manufacturers maintenance schedules
Manufacturers
Maintenance
Schedule
$15,000
IT Consultant is to add staff and therefore increase
costs to maintain service levels
Township of the Lake of Bays
29
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
3.3
Township Growth
The Township continues to grow, and potentially will expand with new developments over the
next ten years. The new developments over the next ten years will add roads, sidewalks,
streetlights, and storm water assets to the Township asset inventory. Detailed information was
not available for this Asset Management Plan; however, it is recommended that this be added to
the next Township AMP in the future.
4.0
Asset Management Strategy
4.1
Scope and Process
The asset management strategy provides the recommended course of actions required to
maintain (or move towards) a sustainable asset position while delivering the levels of service
discussed in the previous section. The course of actions, when combined, form a long-term
operating and capital forecast that includes:
-
Non-infrastructure solutions: Reduce costs and / or extend expected useful life
estimates.
-
Maintenance activities: Regularly scheduled activities to maintain existing levels of
service levels, or repairs needed due to unplanned events.
-
Renewal / Rehabilitation: Significant repairs or maintenance planned to maintain the
levels of service and increase the remaining life of assets.
-
Replacement / Disposal: Complete disposal and replacement of assets when renewal
or rehabilitation is no longer an option.
Priority identification becomes a critical process during the development of an asset
management strategy. Priorities have been determined based on assessment of the overall risk
of asset failure, which is determined by looking at both the probability of an asset failing, as well
as the consequences of asset failure. The consequences of the municipality not meeting
desired levels of service must also be considered in determining risk. As discussed in
Section 3.0, adding enhanced levels of service results in both operating and capital budget
impacts over the 10-year forecast period has to be taken into consideration, with the overall
objective of reaching sustainable levels while mitigating risk.
4.2
Risk Assessment
The risk of an asset failing is defined by the following calculation:
Risk of Asset Failure = Probability of Failure X Consequence of Failure
Probability of failure has been linked to the condition assessment for each asset, assuming that
an asset in "very good" condition has a "rare" probability of failure. The following table outlines
the probability factor tied to each condition rating:
Township of the Lake of Bays
30
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 4-1: Probability of Failure Matrix
Condition (value 0-10)
Condition
Probability of Failure
10 - 9
Very Good
Rare
8 - 7
Good
Unlikely
6 - 5
Average
Possible
4 - 3
Poor
Likely
2 - 1
Very Poor
Almost Certain
Consequence of failure has been determined by examining each asset type separately.
Consequence refers to the impact on the municipality if a particular asset were to fail.
Types of impacts include the following:
-
Cost Impacts: the cost of failure to the Township (i.e., capital replacement,
rehabilitation, fines and penalties, damages, etc.).
-
Social impacts: potential injury or death to residents/public.
-
Environmental impacts: the impact of the asset failure on the environment.
-
Service delivery impacts: the impact of the asset failure on the Township's ability to
provide services at desired levels.
Each type of impact was reviewed and consequence of failure for each asset type was
determined by using the information contained in Table 4-2 as a guide to assess the level of
impact. Levels of impact were documented as ranging from "significant" to "insignificant".
Table 4-2: Consequence of Failure Matrix
Cost
Social
Environmental
Service
Delivery
Significant
Significant Cost -
Difficult to Recover
Death,
Serious
Injury
Long-term
Impact -
Permanent
Major
Interruptions
Major
Substantial Cost - Multi-
year Budget Impacts
Major Injury
Long-term
Impact -
Fixable
Significant
Interruptions
Moderate
Considerable Cost -
Requires Revisions to
Budget
Moderate
Injury
Medium-term
Impact -
Fixable
Moderate
Interruptions
Minor
Small/Minor Cost -
within Budget Allocations
Minor Injury
Short-
term/Minor
Impact -
Fixable
Minor
Interruptions
Insignificant
Negligible or Insignificant
Cost
No Injury
No Impact
No
Interruptions
Township of the Lake of Bays
31
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
With both probability of failure and consequence of failure documented, total risk of asset failure
was determined using the matrix contained in Table 4-3. Total risk has been classified under the
following categories:
-
Extreme Risk (E): Risk beyond acceptable levels.
-
High Risk (H): Risk slightly beyond acceptable levels.
-
Medium/Moderate Risk (M): Risk at acceptable levels, monitoring required to ensure
risk does not become high.
-
Low Risk (L): Very little risk.
Table 4-3: Total Risk of Asset Failure Matrix
Probability
of Failure
Consequence of Failure
Significant
Major
Moderate
Minor
Insignificant
Almost
Certain
E
E
H
H
M
Likely
E
E
H
M
M
Possible
H
H
M
M
L
Unlikely
H
M
M
L
L
Rare
M
M
L
L
L
Risk levels can be reduced or mitigated through planned maintenance, rehabilitation and / or
replacement of an asset. An objective of this asset management plan is to identify ways to
reduce risk levels where they are deemed to be too high, as well as ensure assets are
maintained in a way that keeps risk at acceptable levels.
4.3
Priority Identification
Through a review of the asset risk of failure assessment, the asset / categories listed below
were identified as being priorities of the Township over the next few years. These lists of capital
asset improvements / replacements are only for the next few years, and do not limit the needs
that the Township requires to become fully sustainable. The Asset Management Finance
Strategy will further outline the needs for investing in assets annually via reserves to ensure that
funds are available for future asset replacements.
4.3.1
Roads
-
Charlie Thompson Road from Dwight Beach Road to 1.4 km southeast - micro-seal
surfacing (recommended in 2024, approximate cost $98,000).
-
Dwight Bay Road from Dwight Beach Road to Highway 60 - micro-seal surfacing
(recommended in 2024, approximate cost $28,000).
-
Dwight Beach Road from Lake of Bays Lane to 2 km north of Charlie Thompson Road -
micro-seal surfacing (recommended in 2024, approximate cost $195,000).
-
Billie Bear Road from 0.5 km north of District Road 8 to Bella Shores Road - Surface
treatment resurfacing (recommended in 2024, approximate cost $295,000).
Township of the Lake of Bays
32
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Millar Hill Road from Highway 60 to 3.9 km east - Slurry seal surfacing (recommended
in 2024, approximate cost $128,839).
-
Point Ideal Road from District Road 22 to 2.8 km Westerly - Surface treatment
resurfacing (recommended in 2024, approximate cost $460,000).
-
Tally-Ho Winter Park Road from Highway 60 to District Road 8 - Slurry seal surfacing
(recommended in 2024, approximate cost $56,161).
-
Grassmere Resort Road from 0.3 km south of Grassmere Road to 1.0 km south
- Surface treatment resurfacing (recommended in 2025, approximate cost $151,200).
-
Grassmere Road from Highway 60 to Boundary - Lake of Bays / Huntsville - Surface
treatment resurfacing (recommended in 2025, approximate cost $15,330).
-
Point Ideal Road from District Road 22 to 2.8 km westerly - Slurry seal surfacing
(recommended in 2025, approximate cost $95,200).
-
Billie Bear Road from 0.5 km orth of District Road 8 to Bella Shores Road - slurry seal
surfacing (recommended in 2025, approximate cost $61,200).
-
South Camp Lake Road from District Road 8 to 0.8 km east - Surface treatment
resurfacing (recommended in 2025, approximate cost $134,400).
-
Grassmere Resort Road from 0.3 km south of Grassmere Road to 1.0 km south - Slurry
seal surfacing (recommended in 2026, approximate cost $34,000).
-
Grassmere Road from Highway 60 to Boundary - Lake of Bays / Huntsville - Slurry seal
surfacing (recommended in 2025, approximate cost $6,800).
-
South Camp Lake Road from District Road 8 to 0.8 km east - Surface treatment
resurfacing (recommended in 2026, approximate cost $27,200).
4.3.2
Bridges
Bellwood Acres Road Bridge - Repair abutments and recoat structural steel (recommended in
2026, approximate cost $64,500).
Narrows Road Bridge - Recoat structural steel (recommended in 2026, approximate cost
$60,000).
4.3.3
Signs
General sign replacement - (approximate cost $10,000 annually).
4.3.4
Docks
-
Glenmount Dock and Pavillion at Glenmount Road - Replace dock and pavilion
(recommended in 2024, approximate cost $385,000).
-
Rabbits Bay Dock at Rabbits Bay Road - Replace boat ramp (recommended in 2024,
approximate cost $30,000).
-
Hillside Doack at Highway 60 - Install helical piles at beam mid-span and resurface deck
(recommended in 2026, approximate cost $17,000).
Township of the Lake of Bays
33
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
4.3.5
Vehicles
-
Fire - Freightliner Pumper Truck (2004) - Replace with new truck (recommended in
2025, approximate cost $650,000).
-
Parks - Dodge Utility Pickup Truck (2005) - Replace with new truck (recommended in
2025, approximate cost $60,000).
-
Parks - GMC Sierra 2500 Pickup Truck (2013) - Replace with new truck (recommended
in 2025, approximate cost $60,000).
-
Public Works - Ram 5500 one-ton truck (2018) - Replace with new truck (recommended
in 2025, approximate cost $125,000.
-
Fire - Freightliner Pumper Truck (2001) - Replace with new truck (recommended in
2026, approximate cost $650,000)
-
Parks - Ford 250 pickup truck (2016) - Replace with new truck (recommended in 2026,
approximate cost $60,000).
-
Parks - Chevrolet Silverado 3500 HD pickup truck (2019) - Replace with new truck
(recommended in 2026, approximate cost $85,000).
-
Parks - Front Mount Mower Kubota F2260 (2003) - Replace with new mower
(recommended in 2026, approximate cost $35,000).
-
Parks - Tractor / Backhoe / Loader Kubota B2650HSD (2014) - Replace with new tractor
/ backhoe / loader (recommended in 2026, approximate cost $50,000).
-
Public Works - Ford 150 pickup truck (2016) - Replace with new truck (recommended in
2026, approximate cost $60,000).
-
Public Works - Chevrolet Silverado 1500 pickup truck (2019) - Replace with new truck
(recommended in 2026, approximate cost $60,000).
4.3.6
Equipment
Focus Auto Scrubber (2014) - Replace with new machine (Recommended replacement in
2025, approximate cost $10,700).
4.3.7
IT Hardware
-
Public Works - Broadband Radios (2013) - Replace with new broadband radios
(recommended annual budget for replacements when required of $4,000).
-
Parks - 4 Broadband Radios (2013) - Replace with new broadband radios
(recommended replacement in 2024, approximate cost $6,800).
-
Building - 3 Broadband Radios (2013) - Replace with new broadband radios
(Recommended replacement in 2024, approximate cost $5,100).
-
Ten Desktop Computers (2014 and 2019) - Replace with new computers
(recommended in 2024, approximate cost $11,900).
-
Twelve Laptop Computers (2019 and 2020) - Replace with new laptop computers
(recommended in 2024, approximate cost $20,736).
-
Fire - Ten Broadband Radios (2020) - Replace with new broadband radios
(recommended in 2025, approximate cost $21,000).
Township of the Lake of Bays
34
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Two Laptop Computers (2021) - Replace with new laptop computers (recommended in
2025, approximate cost $3,456).
-
Planning - Three iPad Tablets (2021) - Replace with new iPad tablets (recommended in
2025, approximate cost $1,728).
-
Administration - IT Network Equipment (2020) - Replace with new network equipment
(recommended in 2025, approximate cost $6,000).
-
Administration - IT Server (2020) - Replace with new server (recommended in
2025, approximate cost $10,000).
4.3.8
Facilities
-
Municipal Office - HVAC unit - Replace with new (recommended in 2024, approximate
cost $4,000).
-
Municipal Office - Skylight and HVAC unit and Hot Water Tank - Replace with new
(recommended in 2025, approximate cost $11,000).
-
Archive Building - HVAC unit and Lighting - Replace with new (recommended in
-
2025, approximate cost $3,000).
-
Lake of Bays Community Centre & Library - flat roof, single hung windows, old exterior
door, sealant, vinal tile, acoustic tile, wall painting, hot water tank, 2nd floor plumbing
fixtures - Replace with new (recommended in 2024, approximate cost $181,000).
-
Lake of Bays Community Centre & Library - Metal siding on original part of building
(1979) - Replace with new (recommended in 2025, approximate cost $86,000).
-
Lake of Bays Community Centre & Library - Enclosed vertical platform lift
(1991) - Replace with new (recommended in 2026, approximate cost $80,000).
-
Dwight Community Centre & Library - Aluminum sofit and fascia (1991), wood frame
windows (1988), Acoustic tile (1988), HVAC 5 ton (1994), hot water tank
(1999), pressure tank (1990) - Replace with new (recommended in 2024, approximate
cost $ 46,000).
-
Dwight Community Centre & Library - Skylight window and exterior main entrance door
(1991), HVAC exhaust fan (1991), Life Safety Items (2015) - Replace with new
(recommended in 2025, approximate cost $ 31,000).
-
Dwight Community Centre & Library - Vinyl flooring (1988), Laminate flooring
(1991), acoustic tile (1991) - Replace with new (recommended in 2026, approximate cost
$ 42,000).
-
Dorset Change House - exterior painting (recommended in 2026, approximate cost
$2,000).
-
Dwight Public Washroom - HVAC exhaust fan - Replace with new (recommended in
2024, approximate cost $3,000).
-
Dwight Outdoor Storage Shed at Rink - Wood siding and wood porch and railings and
doors (1995) - Replace (recommended in 2025, approximate cost $11,000).
-
Dwight Outdoor Storage Shed at Rink - HVAC baseboard heater (1995), exterior lighting
(2016) - Replace (recommended in 2026, approximate cost $3,000).
-
Dwight Tourism Office - Vinyl frame windows (1994) - Replace (recommended in
2024, approximate cost $1,000).
Township of the Lake of Bays
35
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Baysville Seniors Hall - Substructure wall parge coat improvement, HVAC oil furnace
replacement (recommended in 2024, approximate cost $14,000).
-
Baysville Seniors Hall - brick masonry improvement, piping and ductwork improvements,
exterior door replacement (recommended in 2025, approximate cost
$31,000).
-
Baysville Seniors Hall - Asphalt shingles (2011), Replace with new (recommended in
2026, approximate cost $17,000).
-
Dwight Seniors Hall - Metal roofing (1945), Exterior doors (1990), HVAC oil furnace -
Replace with new (recommended in 2024, approximate cost $53,000).
-
Dwight Seniors Hall - Wood ramp and stairs (2004), HCAV A/C 4-ton unit (2003), HVAC
Bathroom exhaust fan (1960) - Replace with new (recommended in 2025, approximate
cost $10,000).
-
Port Cunnington Seniors Hall - Metal roof (1945), HVAC oil furnace (2002), HVAC
exhaust fan (2000) - Replace with new (recommended in 2024, approximate cost
$43,000).
-
Port Cunnington Seniors Hall - ceiling painting (recommended in 2025, approximate
cost $2,000).
-
Port Cunnington Seniors Hall - Wood frame windows and carpet flooring (1945), hot
water tank and pressure tank (2011) - Replace with new (recommended in
2026, approximate cost $9,000).
-
Baysville Washroom - Signage (1995) - Replace (recommended in 2024, approximate
cost $5,000).
-
Baysville Washroom - Walls and Ceiling painting, Hot water tank (2010), exterior patch
paving and light standards (1995) - Replace (recommended in 2025, approximate cost
$33,000).
-
Dwight Sand Dome - Roofing PVC Membrane - Replace with new (recommended in
2024, approximate cost $128,000).
-
Public Works Garage 2 - Metal siding (1972), Exterior doors (1972) - Replace with new
(recommended in 2025, approximate cost $69,000).
-
Baysville Sand Shed - Hung sliding doors (1992) - Replace with new (recommended in
2025, approximate cost $12,000).
-
Fire Station 20 - Foundation localized repairs (recommended in 2024, approximate cost
$5,000).
-
Fire Station 20 - Vinyl frame windows and HVAC - A/C 1 ton unit (1995) - Replace with
new (recommended in 2025, approximate cost $4,000).
-
Fire Station 20 - Overhead doors, wood stairs and deck, plumbing fixtures (1995)
- Replace with new (recommended in 2026, approximate cost $17,000).
-
Fire Station 30 - Foundation localized repairs (recommended in 2024, approximate cost
$5,000).
-
Fire Station 30 - HVAC radiant tube heater, plumbing fixtures, Life safety items
(1992) - Replace with new (recommended in 2025, approximate cost $11,000).
-
Fire Station 40 - Foundation localized repairs, Vinyl frame windows
(1991) (recommended in 2024, approximate cost $8,000).
Township of the Lake of Bays
36
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
-
Fire Station 40 - Carpet flooring - Replace with new (recommended in
2025, approximate cost $5,000).
-
Fire Station 40 - Exterior doors, HVAC radiant tube, HVAC baseboard heaters
(1991) - Replace with new (recommended in 2026, approximate cost $15,000).
-
Fire Station 50 - Foundation localized repairs, HVAC radiant tube, hot water tank,
pressure tank, plumbing fixtures (1999) (recommended in 2024, approximate cost
$15,000).
4.4
Climate Change
Over the past decade there has been increased numbers of extreme weather events which are
putting greater stress on municipal infrastructure, and pressure to ensure levels of service are
maintained. Climate change poses a real risk management question which needs to be
addressed within the context of municipal decision making.
Some climate change projections (Federation of Canadian Municipalities):
-
Warmer summer temperatures.
-
Warmer winter temperatures.
-
More intense storms.
-
Longer droughts.
-
Increased frequency and amount of ice.
-
Summers stretching longer;.
-
Sea level rising.
The Township of the Lake of Bays has witnessed some of these climate change projections
already causing potential challenges with road washouts from extreme weather events, or quick
winter thaw runoff. Many roads as well as crossroad culverts have not been designed for such
intense high-volume rainstorms.
Identifying areas of concern will help the Township to design road and storm water assets to
improve resiliency to extreme weather events. This type of investment will reduce risk of failure
of infrastructure and ensure appropriate levels of service are maintained for the public.
Another factor to climate change issues is the materials used in asset construction. The focus is
to reduce the total carbon footprint on the construction of infrastructure assets. Investing in
infrastructure with a long-term view provides both better levels of service as well as reducing the
total carbon footprint.
As noted above it is recommended that the Township undertake a project to inspect the
crossroad culverts to determine condition and a true remaining life. This type of project will
provide guidance to the Township on the crossroad culverts that need to be replaced and
potentially increased in size for better water flow during extreme weather events. This will also
help the Township make good progress to becoming a more climate change resilient
municipality.
Township of the Lake of Bays
37
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
4.5
Long-term Forecast
For many years, lifecycle costing has been used in the field of engineering to evaluate the
advantages of using alternative materials in construction or production design. The method has
gained wider acceptance and use recently in the management of capital assets. By definition,
lifecycle costs are all the costs which are incurred during the lifecycle of a capital asset, from
the time it is purchased or constructed, to the time it is taken out of service for
disposal/replacement.
In defining the long-term forecast for the Township's asset management strategy, costs incurred
through an asset's lifecycle, the asset's condition, expected LOS, and risk were considered and
documented. Asset replacement analysis in forecasting the Township's asset replacement
needs are summarized in Figure 4-1 which we are calling Asset Strategy based on expected
levels of service.
The asset strategy incorporated all of the information discussed above in this report and based
on the information provided by the Township, past reports, staff input, and understanding of the
asset's reaction in their current environment as well as the expected asset maintenance levels,
and the current asset condition, which is expected to produce a reduced asset potential risk of
failure. The outcome of this approach was to provide appropriate asset service levels, and the
assets were expected to meet or exceed their useful life which reduces expected infrastructure
deficits. In total, $38.2 million in assets (inflated to appropriate year) are shown as maintenance,
improvement, rehabilitation and replacement needs over the 10-year forecast. This is the
recommended asset strategy for the Township of the Lake of Bays.
Assets like Bridges, and major culverts, are not expected to be replaced for usually over
50-years. It needs to be stated, to ensure that these assets have reserve funding for their
rehabilitation / replacement schedule in the future. The Financial Strategy provides the
Township with an investment plan into their reserve accounts.
For the recommended asset strategy to be feasible, the expected level of service adjustments
discussed in Section 4.0 are needed in conjunction with the current level of service amounts in
order to effectively maintain and rehabilitate the assets as required.
The financing strategy discussed in the next section will incorporate the level of service
adjustments into the recommended financing analysis.
Township of the Lake of Bays
38
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Figure 4-1 : Proposed Asset Strategy Based on Expected Levels of Service
5.0
Financing Strategy
5.1
Scope and Process
The financing strategy provides the recommended use of various funding sources to finance the
asset management strategy and levels of service recommendations discussed in chapters
3 and 4. The financing strategy also provides recommendations to increase annual investments
in assets that will be used beyond this report's 10-year forecast period.
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
Future Replacement Cost (Inflated)
Year of Replacement
Facilities - Fire
Facilities - Public Works
Facilities - Parks &
Facilities
Facilities - Administration
IT Hardware / Software
Equipment
Vehicles
Catch Basins
Trails
Docks
Guardrails
Street Lights
Signs
Sidewalks
Bridge & Culverts
Road Base
Road Surface - Gravel
Road Surface - Surface
Treatment
Road Surface - Asphalt
Township of the Lake of Bays
39
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
5.2
Funding Sources
The following funding sources have been used within the financing strategy:
Grant Funding:
It has been assumed that Gas Tax Funding (now called the Canada
Community Building Fund) will continue throughout the forecast period.
The Township's allocation is calculated to be $104,809 in 2023 and it has
been assumed that funding will remain constant at this amount moving
forward.
It has been assumed that Ontario Community Infrastructure Fund (OCIF)
amounts will remain at 2023 levels over the forecast period, at
$174,976 per year. The province has recently updated the formula for
OCIF funding and has dedicated additional funding to this program.
Operating Budget: The Township includes annual amounts in the tax supported operating
budget to fund capital. It has been assumed that $400,000 of this funding
will be dedicated to tax supported infrastructure annually throughout the
forecast period.
Given that there are levels of service recommendations that are operating
in nature, it has been assumed that these costs will be funded from the
annual operating budget and are shown as proposed operating budget
increases throughout the forecast period.
Reserves:
The Township's existing reserves have been utilized as a funding source
for tax supported infrastructure capital needs over the forecast period.
This includes existing reserves for parks, fire, roads, general surplus, and
lakeshore road allowance. Reserves become the primary source of
capital funding over the forecast period. It is recommended that increases
in annual asset investment for infrastructure be allocated to reserves for
capital use.
Debt:
If all other funding sources fall short in funding recommended lifecycle
needs each year, debt financing is recommended. Debt financing is
anticipated within the forecast period for infrastructure (see the analysis
provided below).
5.3
Historic Asset Investment
The following table outlines the Township's historic capital investment in tax supported
infrastructure assets. As shown, the annual investment has fluctuated over the last three years.
Township of the Lake of Bays
40
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 5-1: Historic Asset Investment - Capital
Therefore, a capital asset investment in 2023 of $679,785 becomes the starting point for
recommending increases in annual asset investments over the forecast period.
Optimal Asset Investment
Based on an analysis of the Township's capital assets in terms of replacement cost and useful
life, the following summary of optimal annual asset investment has been created (see
Table 5-2).
In summary, an annual asset investment of $3,212,300 is needed to fund long-term asset
management planning needs for tax supported infrastructure. Annual asset investments for road
base assets are based on level of service costs identified in this asset management plan and
not full replacement.
This $3,212,300 annual asset investment becomes the funding target over the forecast period.
However, this target increases over time as inflation increases this amount annually. Assuming
2% annual inflation, the target annual capital asset investment amount becomes approximately
$3,915,770 by the year 2033.
Funding Type - Tax Supported Assets
2022
2023
Canada Community Building Fund (Gas Tax)
100,442
104,809
OCIF Funding
205,854
174,976
Transfer from Operating
877,746
400,000
Total Asset Investment - Capital (Sustainable)
1,184,042
679,785
* Excludes the Safe Restart and OMPF grants as they are operating in nature.
** Excludes the use of debt and existing reserve balances.
2021
100,442
1,255,942
87,640
1,067,860
Township of the Lake of Bays
41
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 5-2: Optimal Asset Investment Summary
5.4
Tax Supported Financing Strategy
The detailed 10-year financing strategy is provided in Appendix A to this report.
All recommendations provided in this chapter are recommended to be implemented starting in
2024. Also, similar to chapter 4, a 2% inflation factor has been applied annually to all costs.
The following table provides a high-level summary of the 10-year forecast by cost type (i.e.,
asset replacement needs, asset rehabilitation needs, and levels of service recommendations)
for tax supported infrastructure assets.
Tax Supported Assets
Replacement
Cost
Weighted
Average Useful
Life
Annual
Replacement
Investment
(2023)
Road Surface - Asphalt
6,583,250
25
263,300
Road Surface - Surface Treatment
10,785,020
10
1,078,500
Road Surface - Gravel
3,830,000
10
383,000
Road Base
88,856,400
60
40,000
Bridge & Culverts
10,600,000
60
176,700
Sidewalks
294,000
50
5,900
Signs
105,420
10
10,500
Street Lights
107,200
50
2,100
Guardrails
83,375
25
3,300
Docks
3,152,500
48
65,700
Trails
335,000
45
7,400
Catch Basins
308,000
100
3,100
Vehicles
9,752,000
14
696,600
Equipment
702,600
16
43,900
IT Hardware / Software
553,236
11
50,300
Facilities - Administration
2,029,000
66
30,700
Facilities - Parks & Facilities
10,904,155
59
184,800
Facilities - Public Works
7,978,665
60
133,000
Facilities - Fire
1,907,000
57
33,500
Total
158,866,821
3,212,300
** Road Base annual investment for maintenance only
Township of the Lake of Bays
42
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 5-3: Forecast Summary
Figure 5-1 shows the same forecast in graph form. As illustrated, there are fluctuations in
annual lifecycle needs throughout the forecast.
Figure 5-1: Lifecycle Forecast
As shown in Appendix A, the 10-year forecast has a recommended funding plan as follows:
Forecast - Tax
Supported
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Replacement
2,737,596
2,420,781
1,642,800
1,676,287
8,237,557
4,558,695
2,411,586
2,303,161
4,517,615
2,083,604
Rehabilitation
588,500
160,038
161,782
4,245
97,419
1,246,286
98,877
198,149
174,109
394,142
Levels of Service
236,000
265,200
202,878
213,302
278,184
284,852
230,863
234,331
302,288
249,176
Total
3,562,096
2,846,019
2,007,460
1,893,834
8,613,160
6,089,833
2,741,326
2,735,641
4,994,012
2,726,922
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
10 Year Forecast: Lifecycle Costs
Replacement
Rehabilitation
Levels of Service
Township of the Lake of Bays
43
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 5-4: Capital Forecast with Funding Sources
Asset Class
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Total
Totals by Asset Class (Replacement, Rehabilitation and Levels of Service)
Road Surface - Asphalt
585,000
186,150
62,424
63,672
64,946
1,261,965
67,570
68,921
70,300
71,706
2,502,654
Road Surface - Surface Treatment
945,000
471,577
75,949
5,306
5,757,965
1,629,733
986,890
694,082
2,506,578
1,369,110
14,442,190
Road Surface - Gravel
210,000
331,500
338,130
344,893
351,790
358,826
366,003
373,323
380,789
388,405
3,443,659
Road Base
140,000
142,800
145,656
148,569
151,541
154,571
157,663
160,816
164,032
167,313
1,532,961
Bridge & Culverts
69,500
5,100
67,626
5,306
75,770
-
14,640
-
58,583
-
296,525
Sidewalks
-
-
-
-
-
-
-
-
-
-
-
Signs
30,660
-
-
-
80,923
-
-
-
-
-
111,583
Street Lights
-
-
-
-
-
-
116,220
-
-
-
116,220
Guardrails
-
-
-
-
-
-
33,644
-
-
-
33,644
Docks
433,000
510
28,611
4,245
303,081
-
101,355
94,767
-
11,951
977,520
Trails
-
-
-
-
-
-
-
-
-
-
-
Catch Basins
-
-
-
-
-
-
-
-
-
-
-
Vehicles
535,000
1,269,900
1,040,400
830,926
1,185,263
1,358,019
349,110
854,622
1,171,659
17,926
8,612,825
Equipment
-
10,914
-
95,509
71,441
61,387
15,203
154,843
-
-
409,297
IT Hardware / Software
96,936
58,328
35,382
23,986
16,236
121,504
44,275
17,230
52,725
109,537
576,139
Facilities - Administration
19,000
14,280
-
101,876
32,472
24,290
39,415
5,743
203,869
47,804
488,749
Facilities - Parks & Facilities
337,000
250,920
179,989
115,671
347,460
967,175
287,171
277,982
83,188
467,879
3,314,435
Facilities - Public Works
128,000
83,640
-
49,877
75,770
68,453
45,046
19,528
277,684
-
747,998
Facilities - Fire
33,000
20,400
33,293
103,998
98,502
83,910
117,121
13,784
24,605
75,291
603,904
Total
3,562,096
2,846,019
2,007,460
1,893,834
8,613,160
6,089,833
2,741,326
2,735,641
4,994,012
2,726,922
38,210,303
Funding Analysis
Canada Community Building Fund (Gas Tax)
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
1,048,090
OCIF Funding
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
1,749,760
Transfer from Operations
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
4,000,000
Transfer from/(to) Capital Reserves:
Asset Management: Consolidated Reserves
1,595,953
672,594
932,165
1,116,629
2,234,005
1,808,688
1,958,151
1,950,396
3,206,657
1,937,417
17,412,655
Canada Community Building Fund (Gas Tax) Reserve
94,558
-
-
-
-
-
-
-
-
-
94,558
Operating Funding (LOS Impacts)
91,800
93,640
95,510
97,420
99,370
101,360
103,390
105,460
107,570
109,720
1,005,240
Debt Funding (see section 2)
1,100,000
1,400,000
300,000
-
5,600,000
3,500,000
-
-
1,000,000
-
12,900,000
Total
3,562,096
2,846,019
2,007,460
1,893,834
8,613,160
6,089,833
2,741,326
2,735,641
4,994,012
2,726,922
38,210,303
Township of the Lake of Bays
44
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
As noted in section 5.2 above, Canada Community Building Fund (Gas Tax) and OCIF
funding are shown as funding sources in each year of the forecast period, reserves are
used as a primary funding source, operating budget funding is used for capital needs as
well as levels of service recommendations that are considered operating in nature, and
debt funding is used to finance the remaining funding needs each year.
Debt Funding
Debt funding is anticipated within the forecast period for tax supported infrastructure. As
shown above in Table 5-4, debt principal amounts of $12,900,000 is required in total
from 2024 to 2033 to fund recommended tax supported asset lifecycle needs. Given that
the Township's ability to use debt funding is restricted based on the province's debt
capacity (annual repayment limit) calculations, an analysis of all current and proposed
debt was completed (see Figure 5-2 and Figure 5-3)
Figure 5-2: Summary of Current and Proposed Debt Payments
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Summary of Current and Proposed Debt Payments
Existing Annual Debt Payments (bridge loan estimate)
Proposed New Debt Payments
Township of the Lake of Bays
45
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Figure 5-3: Percent of Annual Repayment Limit Used
Figure 5-2 and Figure 5-3 above show that current and projected debt requirements are
well within the annual debt capacity limits of 25% of Township revenues, reaching a
maximum level of 9.6% of revenues in 2033. This leaves significant capacity for
unplanned debt, if required. Future debt payments have been estimated assuming an
interest rate of 5.0% over a 20-year term.
Reserve Funding
With reserve funding becoming a primary source of funding within this financing strategy,
a recommended phased-in approach to increasing contributions to reserves is provided.
Table 5-5 below outlines that recommendations include a transfer of $310,046 in
2024 with increasing transfers annually, reaching $3,248,272 by 2033. This combined
with anticipated grant funding and pre-existing operating funding allows the Township to
reach the optimal annual asset investment amount in 2033.
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Percent of Annual Repayment Limit Used
Maximum Debt Capacity
% of Debt Capacity Used (Estimated)
Township of the Lake of Bays
46
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 5-5: Contributions to Reserves
Operating Budget Funding
As discussed earlier in this chapter, the recommended financing strategy assumes that $400,000 will be available annually from
the operating budget to fund tax supported infrastructure capital needs.
From a level of service perspective, many recommendations outlined in chapter 3 are already implemented by the Township.
Section 4 of Appendix A to this report outlines that some adjustments are needed to the Township's operating budget to account
for further levels of service impacts that are not currently funded.
When debt financing is needed to fund the recommended financing strategy, this has an impact on the Township's operating
budget going forward. It has also been assumed that when existing debt payments are complete, the budget space created will be
used to either fund new debt or to increase transfers to reserves to fund the asset management plan recommendations. This is
outlined in Appendix A and summarized below in Table 5-6.
Funding Type - Tax Supported Assets
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Transfer to Reserves for Asset Management
310,046
641,873
970,698
1,409,904
1,896,400
1,838,249
1,968,228
2,399,659
2,852,726
3,248,272
Total
310,046
641,873
970,698
1,409,904
1,896,400
1,838,249
1,968,228
2,399,659
2,852,726
3,248,272
Transfer from Operations to Capital
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
Canada Community Building Fund (Gas Tax)
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
OCIF Funding
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
Total Asset Investment
989,831
1,321,658
1,650,483
2,089,689
2,576,185
2,518,034
2,648,013
3,079,444
3,532,511
3,928,057
Forecast
Township of the Lake of Bays
47
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Table 5-6: Increase in Funding Summary
Table 5-6 above outlines the total annual increase in funding recommended from 2024 to 2033. These increases can be
incorporated through:
Finding efficiencies in the annual budget.
Increase in external funding (i.e., grants or third-party contributions).
Allocations of annual Township surpluses to capital reserves (if available).
Recommending budget (i.e., taxation) increases.
As shown in Table 5-6, if taxation increases are required each year to allow for the total recommended increases in funding (i.e.,
items a, b, and c above are not available), an increase in taxation would be required annually. This increase is estimated to be
6.0% per year from 2024 to 2028 and 4.6% thereafter. Taxation rate increases are higher in the first 5 years in order to build the
annual asset investment and minimize the need for additional debt. This calculation assumes 2.0% assessment growth annually
within the Township's operating budget.
Funding Gap
Figure 5-4 below provides an overall summary of the recommended annual investment levels (shown in orange and gray) as well
as the funding gap (shown in yellow). The funding recommendations outlined in this chapter ensure the funding gap is eliminated
by 2033.
Increase in Funding
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Increase (Decrease) in Transfers to Reserves
310,046
331,828
328,825
439,206
486,496
(58,151)
129,979
431,432
453,067
395,546
Increase (Decrease) in Operating - LOS
91,800
1,840
1,870
1,910
1,950
1,990
2,030
2,070
2,110
2,150
Increase (Decrease) in Operating - Debt
-
88,270
112,340
24,070
-
449,360
280,850
-
-
80,240
Total Impact on Annual Tax Supported Budget
401,846
421,938
443,035
465,186
488,446
393,199
412,859
433,502
455,177
477,936
Estimated Taxation Impact: 1% in 2023 = 63785
6.00%
6.00%
6.00%
6.00%
6.00%
4.60%
4.60%
4.60%
4.60%
4.60%
Township of the Lake of Bays
48
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
Figure 5-4: Annual Asset Investment & Funding Gap
This figure is also provided in Appendix A to this report, along with detailed figures to
support the calculations.
5.5
Summary of Financing Strategy Recommendations
The following represents a list of financing strategy recommendations:
-
Use the following reserves to fund asset management capital needs:
−
Parks
−
Fire
−
Roads
−
General Surplus
−
Lakeshore Road Allowance
-
Use capital reserves as a primary source of asset investment annually. Funds
should flow from the operating budget to these reserves, which are then used to
fund capital projects.
-
Increase asset management funding annually as outlined in Table 5-6.
-
Transfer any annual Township surpluses to capital reserves annually.
-
Dedicate any budget savings from the elimination of debt payments to funding
asset management needs (i.e., either new debt or transfers to capital reserves).
-
Update this financing strategy at a minimum every 5 years as per legislation.
Consider updates before 5 years when variables change significantly.
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Annual Funding Gap
2,286,720
2,020,422
1,758,437
1,387,411
970,455
1,099,536
1,041,907
684,276
306,479
-
Recommended Increase in Investment
401,846
735,513
1,066,208
1,507,324
1,995,770
1,939,609
2,071,618
2,505,119
2,960,296
3,357,992
2022 Annual Investment
679,785
679,785
679,785
679,785
679,785
679,785
679,785
679,785
679,785
679,785
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
Annual Asset Investment & Funding Gap
2022 Annual Investment
Recommended Increase in Investment
Annual Funding Gap
Township of the Lake of Bays
49
Asset Management Plan
December 4, 2023
R.J. Burnside & Associates Limited
300056042.0000
231204_056042_AMP-Lake of Bays_Report
6.0
Recommendations
The following recommendations have been provided for the Township of the Lake of
Bays' consideration:
-
That this Asset Management Plan be received and approved by the Township
Council.
-
That consideration of this Asset Management Plan be given as part of the annual
budgeting process to ensure sufficient capital funds are available to fund capital
requirements over the 10-year period.
-
The current level of funding for asset replacement and renewal at the Township
will not sufficiently fund required capital needs or close the infrastructure funding
gap. As such, it is recommended that the following be considered:
−
That the "levels of service" strategies discussed in this report be approved.
−
The Township uses the identified in the previous chapter Reserves to fund
infrastructure capital needs.
−
The Township uses capital reserves as the primary source of asset
investment annually. Funds should flow from the operating budget to these
reserves, which are then used to fund capital projects.
−
The Township increase asset management funding as outlined in
Section 4.0.
−
The Township transfer annual surpluses to capital reserves.
−
The Township dedicates any budget savings from the elimination of debt
payments to funding asset management needs (i.e., either new debt or
transfers to reserves).
−
The Township updates the financing strategy every 5 years as per legislation
or when there is significant change.
−
That this Asset Management Plan be updated as per the Township's Asset
Management Strategy Policy.
−
The Township considers the capital priorities identified within this report when
applying for future grants or deciding on how to utilize Gas Tax, OCIF
funding, and / or other funding that becomes available.
Appendix A
Appendix A
10-Year Detailed Asset Management Strategy &
Financing Strategy
Township of Lake of Bays
2023 Asset Management Plan
Financing Strategy
Table of Contents:
Section 1: Capital Forecast and Funding Analysis
Section 2: Future Debt
Section 3: Reserve Schedules
Section 4: Budget Impacts & Funding Gap
Section 1: Capital Forecast and Funding Analysis
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Total
Capital Replacement
Road Surface - Asphalt
204,000
124,950
-
-
-
1,195,720
-
-
-
-
1,524,670
Road Surface - Surface Treatment
755,000
306,949
-
-
5,752,553
377,927
897,022
493,062
2,385,194
968,993
11,936,700
Road Surface - Gravel
210,000
331,500
338,130
344,893
351,790
358,826
366,003
373,323
380,789
388,405
3,443,659
Road Base
50,000
51,000
52,020
53,060
54,122
55,204
56,308
57,434
58,583
59,755
547,486
Bridge & Culverts
-
-
-
-
-
-
-
-
-
-
-
Sidewalks
-
-
-
-
-
-
-
-
-
-
-
Signs
30,660
-
-
-
80,923
-
-
-
-
-
111,583
Street Lights
-
-
-
-
-
-
116,220
-
-
-
116,220
Guardrails
-
-
-
-
-
-
33,644
-
-
-
33,644
Docks
415,000
-
-
-
281,432
-
101,355
91,895
-
11,951
901,633
Trails
-
-
-
-
-
-
-
-
-
-
-
Catch Basins
-
-
-
-
-
-
-
-
-
-
-
Vehicles
535,000
1,269,900
1,040,400
830,926
1,185,263
1,358,019
349,110
854,622
1,171,659
17,926
8,612,825
Equipment
-
10,914
-
95,509
71,441
61,387
15,203
154,843
-
-
409,297
IT Hardware / Software
81,936
43,028
19,776
8,068
-
104,943
27,383
-
35,150
91,611
411,895
Facilities - Administration
4,000
14,280
-
101,876
16,236
-
36,037
5,743
186,294
47,804
412,270
Facilities - Parks & Facilities
311,000
165,240
159,181
88,080
273,855
897,618
251,134
245,819
59,755
421,868
2,873,550
Facilities - Public Works
128,000
82,620
-
49,877
75,770
68,453
45,046
19,528
221,444
-
690,738
Facilities - Fire
13,000
20,400
33,293
103,998
94,172
80,598
117,121
6,892
18,747
75,291
563,512
2,737,596
2,420,781
1,642,800
1,676,287
8,237,557
4,558,695
2,411,586
2,303,161
4,517,615
2,083,604
32,589,682
Capital Rehabilitation
Road Surface - Asphalt
321,000
-
-
-
-
-
-
-
-
-
321,000
Road Surface - Surface Treatment
185,000
159,528
70,747
-
-
1,246,286
84,237
195,277
115,526
394,142
2,450,743
Road Surface - Gravel
-
-
-
-
-
-
-
-
-
-
-
Road Base
-
-
-
-
-
-
-
-
-
-
-
Bridge & Culverts
64,500
-
62,424
-
75,770
-
14,640
-
58,583
-
275,917
Sidewalks
-
-
-
-
-
-
-
-
-
-
-
Signs
-
-
-
-
-
-
-
-
-
-
-
Street Lights
-
-
-
-
-
-
-
-
-
-
-
Guardrails
-
-
-
-
-
-
-
-
-
-
-
Docks
18,000
510
28,611
4,245
21,649
-
-
2,872
-
-
75,887
Trails
-
-
-
-
-
-
-
-
-
-
-
Catch Basins
-
-
-
-
-
-
-
-
-
-
-
Vehicles
-
-
-
-
-
-
-
-
-
-
-
Equipment
-
-
-
-
-
-
-
-
-
-
-
IT Hardware / Software
-
-
-
-
-
-
-
-
-
-
-
Facilities - Administration
-
-
-
-
-
-
-
-
-
-
-
Facilities - Parks & Facilities
-
-
-
-
-
-
-
-
-
-
-
Facilities - Public Works
-
-
-
-
-
-
-
-
-
-
-
Facilities - Fire
-
-
-
-
-
-
-
-
-
-
-
588,500
160,038
161,782
4,245
97,419
1,246,286
98,877
198,149
174,109
394,142
3,123,547
Asset Class
Subtotal - Capital Replacement
Subtotal - Capital Rehabilitation
Page 1 of 6
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Total
Levels of Service Costs
Road Surface - Asphalt
60,000
61,200
62,424
63,672
64,946
66,245
67,570
68,921
70,300
71,706
656,984
Road Surface - Surface Treatment
5,000
5,100
5,202
5,306
5,412
5,520
5,631
5,743
5,858
5,975
54,747
Road Surface - Gravel
-
-
-
-
-
-
-
-
-
-
-
Road Base
90,000
91,800
93,636
95,509
97,419
99,367
101,355
103,382
105,449
107,558
985,475
Bridge & Culverts
5,000
5,100
5,202
5,306
-
-
-
-
-
-
20,608
Sidewalks
-
-
-
-
-
-
-
-
-
-
-
Signs
-
-
-
-
-
-
-
-
-
-
-
Street Lights
-
-
-
-
-
-
-
-
-
-
-
Guardrails
-
-
-
-
-
-
-
-
-
-
-
Docks
-
-
-
-
-
-
-
-
-
-
-
Trails
-
-
-
-
-
-
-
-
-
-
-
Catch Basins
-
-
-
-
-
-
-
-
-
-
-
Vehicles
-
-
-
-
-
-
-
-
-
-
-
Equipment
-
-
-
-
-
-
-
-
-
-
-
IT Hardware / Software
15,000
15,300
15,606
15,918
16,236
16,561
16,892
17,230
17,575
17,926
164,244
Facilities - Administration
15,000
-
-
-
16,236
24,290
3,378
-
17,575
-
76,479
Facilities - Parks & Facilities
26,000
85,680
20,808
27,591
73,605
69,557
36,037
32,163
23,433
46,011
440,885
Facilities - Public Works
-
1,020
-
-
-
-
-
-
56,240
-
57,260
Facilities - Fire
20,000
-
-
-
4,330
3,312
-
6,892
5,858
-
40,392
236,000
265,200
202,878
213,302
278,184
284,852
230,863
234,331
302,288
249,176
2,497,074
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Total
Totals by Asset Class (Replacement, Rehabilitation and Levels of Service)
Road Surface - Asphalt
585,000
186,150
62,424
63,672
64,946
1,261,965
67,570
68,921
70,300
71,706
2,502,654
Road Surface - Surface Treatment
945,000
471,577
75,949
5,306
5,757,965
1,629,733
986,890
694,082
2,506,578
1,369,110
14,442,190
Road Surface - Gravel
210,000
331,500
338,130
344,893
351,790
358,826
366,003
373,323
380,789
388,405
3,443,659
Road Base
140,000
142,800
145,656
148,569
151,541
154,571
157,663
160,816
164,032
167,313
1,532,961
Bridge & Culverts
69,500
5,100
67,626
5,306
75,770
-
14,640
-
58,583
-
296,525
Sidewalks
-
-
-
-
-
-
-
-
-
-
-
Signs
30,660
-
-
-
80,923
-
-
-
-
-
111,583
Street Lights
-
-
-
-
-
-
116,220
-
-
-
116,220
Guardrails
-
-
-
-
-
-
33,644
-
-
-
33,644
Docks
433,000
510
28,611
4,245
303,081
-
101,355
94,767
-
11,951
977,520
Trails
-
-
-
-
-
-
-
-
-
-
-
Catch Basins
-
-
-
-
-
-
-
-
-
-
-
Vehicles
535,000
1,269,900
1,040,400
830,926
1,185,263
1,358,019
349,110
854,622
1,171,659
17,926
8,612,825
Equipment
-
10,914
-
95,509
71,441
61,387
15,203
154,843
-
-
409,297
IT Hardware / Software
96,936
58,328
35,382
23,986
16,236
121,504
44,275
17,230
52,725
109,537
576,139
Facilities - Administration
19,000
14,280
-
101,876
32,472
24,290
39,415
5,743
203,869
47,804
488,749
Facilities - Parks & Facilities
337,000
250,920
179,989
115,671
347,460
967,175
287,171
277,982
83,188
467,879
3,314,435
Facilities - Public Works
128,000
83,640
-
49,877
75,770
68,453
45,046
19,528
277,684
-
747,998
Facilities - Fire
33,000
20,400
33,293
103,998
98,502
83,910
117,121
13,784
24,605
75,291
603,904
3,562,096
2,846,019
2,007,460
1,893,834
8,613,160
6,089,833
2,741,326
2,735,641
4,994,012
2,726,922
38,210,303
Asset Class
Subtotal - Levels of Service
Total
Asset Class
Page 2 of 6
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Total
Total Funding by Source
Canada Community Building Fund (Gas Tax)
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
1,048,090
OCIF Funding
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
1,749,760
Transfer from Operations
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
4,000,000
Transfer from/(to) Capital Reserves:
Asset Management: Consolidated Reserves
1,595,953
672,594
932,165
1,116,629
2,234,005
1,808,688
1,958,151
1,950,396
3,206,657
1,937,417
17,412,655
Canada Community Building Fund (Gas Tax) Reserve
94,558
-
-
-
-
-
-
-
-
-
94,558
Operating Funding (LOS Impacts)
91,800
93,640
95,510
97,420
99,370
101,360
103,390
105,460
107,570
109,720
1,005,240
Debt Funding (see section 2)
1,100,000
1,400,000
300,000
-
5,600,000
3,500,000
-
-
1,000,000
-
12,900,000
3,562,096
2,846,019
2,007,460
1,893,834
8,613,160
6,089,833
2,741,326
2,735,641
4,994,012
2,726,922
38,210,303
-
-
-
-
-
-
-
-
-
-
-
Total
Total Cost less Funding
Funding Analysis
Page 3 of 6
Section 2: Future Debt
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2024
1,100,000
88,270
88,270
88,270
88,270
88,270
88,270
88,270
88,270
88,270
2025
1,400,000
112,340
112,340
112,340
112,340
112,340
112,340
112,340
112,340
2026
300,000
24,070
24,070
24,070
24,070
24,070
24,070
24,070
2027
-
-
-
-
-
-
-
2028
5,600,000
449,360
449,360
449,360
449,360
449,360
2029
3,500,000
280,850
280,850
280,850
280,850
2030
-
-
-
-
2031
-
-
-
2032
1,000,000
80,240
2033
-
Total
12,900,000
-
88,270
200,610
224,680
224,680
674,040
954,890
954,890
954,890
1,035,130
Assumptions:
Term:
20
years
Rate:
5%
per year
Timing:
Debt is incurred at the end of the given year, with principal & interest payments starting in the following year.
Debt Capacity Analysis
* Ontario municipalities must maintain annual debt principal and interest payments below the equivalent of 25% of revenues.
Debt Analysis
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Existing Annual Debt Payments (bridge loan estimate)
-
-
-
-
-
-
-
-
-
-
Proposed New Debt Payments
-
88,270
200,610
224,680
224,680
674,040
954,890
954,890
954,890
1,035,130
Total Anticipated Debt Payments
-
88,270
200,610
224,680
224,680
674,040
954,890
954,890
954,890
1,035,130
Estimated Revenues*
9,006,051
9,186,172
9,369,895
9,557,293
9,748,439
9,943,408
10,142,276
10,345,122
10,552,024
10,763,064
Maximum Debt Capacity
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
% of Debt Capacity Used (Estimated)
0.0%
1.0%
2.1%
2.4%
2.3%
6.8%
9.4%
9.2%
9.0%
9.6%
* Annual revenue estimate assumes inflation of 2% annually.
New Annual Payments
Principal Amount
Year
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Summary of Current and Proposed Debt Payments
Existing Annual Debt Payments (bridge loan estimate)
Proposed New Debt Payments
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Percent of Annual Repayment Limit Used
Maximum Debt Capacity
% of Debt Capacity Used (Estimated)
Page 4 of 6
Section 3: Reserve Schedules
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Opening Balance
1,539,562
253,655
222,934
261,467
554,742
217,137
246,698
256,775
706,038
352,107
Add: Contributions from Operating
310,046
641,873
970,698
1,409,904
1,896,400
1,838,249
1,968,228
2,399,659
2,852,726
3,248,272
Less: Contributions to/(from) Capital
(1,595,953)
(672,594)
(932,165)
(1,116,629)
(2,234,005)
(1,808,688)
(1,958,151)
(1,950,396)
(3,206,657)
(1,937,417)
Interest Earned (if applicable)
-
-
-
-
-
-
-
-
-
-
Ending Balance
253,655
222,934
261,467
554,742
217,137
246,698
256,775
706,038
352,107
1,662,962
Section 4: Budget Impacts & Funding Gap
Impact Analysis
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Replacement, Rehabilitation & LOS Impacts (Capital)
Optimal Investment - Capital
3,276,550
3,342,080
3,408,920
3,477,100
3,546,640
3,617,570
3,689,920
3,763,720
3,838,990
3,915,770
Optimal Investment - Operating LOS
91,800
93,640
95,510
97,420
99,370
101,360
103,390
105,460
107,570
109,720
Total Optimal Investment
3,368,350
3,435,720
3,504,430
3,574,520
3,646,010
3,718,930
3,793,310
3,869,180
3,946,560
4,025,490
Recommended Investment - Capital
Canada Community Building Fund (Gas Tax)
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
104,809
OCIF Funding
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
174,976
Transfer from Operations (for capital)
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
Transfer from/(to) Capital Reserves:
Asset Management: Consolidated Reserves
310,046
641,873
970,698
1,409,904
1,896,400
1,838,249
1,968,228
2,399,659
2,852,726
3,248,272
Total Recommended Investment - Capital
989,831
1,321,658
1,650,483
2,089,689
2,576,185
2,518,034
2,648,013
3,079,444
3,532,511
3,928,057
% of Optimal Investment (Capital) Reached
30%
40%
48%
60%
73%
70%
72%
82%
92%
100%
LOS Impacts - Operating
Recommended Investment
91,800
93,640
95,510
97,420
99,370
101,360
103,390
105,460
107,570
109,720
Total Recommended Investment - LOS Operating
91,800
93,640
95,510
97,420
99,370
101,360
103,390
105,460
107,570
109,720
Total Recommended Investment - Capital & Operating
1,081,631
1,415,298
1,745,993
2,187,109
2,675,555
2,619,394
2,751,403
3,184,904
3,640,081
4,037,777
% of Optimal Investment (Operating & Capital) Reached
32%
41%
50%
61%
73%
70%
73%
82%
92%
100%
Funding (Gap) / Surplus
(2,286,720)
(2,020,422)
(1,758,437)
(1,387,411)
(970,455)
(1,099,536)
(1,041,907)
(684,276)
(306,479)
12,287
Investment in Capital
2023
Canada Community Building Fund (Gas Tax)
104,809
OCIF Funding
174,976
Transfer from Operating
400,000
Transfer to Reserves
-
Total Investment
679,785
Investment in capital "starting point" for the capital forecast.
Asset Management: Consolidated Reserves
Page 5 of 6
Impact on Funding
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Total Recommended Investment - Capital
989,831
1,321,658
1,650,483
2,089,689
2,576,185
2,518,034
2,648,013
3,079,444
3,532,511
3,928,057
Previous Year's Investment
679,785
989,831
1,321,658
1,650,483
2,089,689
2,576,185
2,518,034
2,648,013
3,079,444
3,532,511
Annual Increase in Capital Investment
Grants
-
-
-
-
-
-
-
-
-
-
Tax Supported
310,046
331,828
328,825
439,206
486,496
(58,151)
129,979
431,432
453,067
395,546
Total Change
310,046
331,828
328,825
439,206
486,496
(58,151)
129,979
431,432
453,067
395,546
Total Recommended Investment - Operating LOS (Increase Only)
91,800
93,640
95,510
97,420
99,370
101,360
103,390
105,460
107,570
109,720
Previous Year's Investment Increase
-
91,800
93,640
95,510
97,420
99,370
101,360
103,390
105,460
107,570
Annual Increase / (Decrease) in Operating LOS Investment
Tax Supported
91,800
1,840
1,870
1,910
1,950
1,990
2,030
2,070
2,110
2,150
Total Change
91,800
1,840
1,870
1,910
1,950
1,990
2,030
2,070
2,110
2,150
A
Total Change - Capital & LOS (excluding Grant Increase)
401,846
333,668
330,695
441,116
488,446
(56,161)
132,009
433,502
455,177
397,696
B
Net Increase / (Decrease) in Debt Payments
-
88,270
112,340
24,070
-
449,360
280,850
-
-
80,240
A + B Total Impact on Annual Tax Supported Budget
401,846
421,938
443,035
465,186
488,446
393,199
412,859
433,502
455,177
477,936
Estimated Taxation Impact: 1% in 2023 =
63,785
6.00%
6.00%
6.00%
6.00%
6.00%
4.60%
4.60%
4.60%
4.60%
4.60%
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
Annual Funding Gap
2,286,720
2,020,422
1,758,437
1,387,411
970,455
1,099,536
1,041,907
684,276
306,479
-
Recommended Increase in Investment
401,846
735,513
1,066,208
1,507,324
1,995,770
1,939,609
2,071,618
2,505,119
2,960,296
3,357,992
2022 Annual Investment
679,785
679,785
679,785
679,785
679,785
679,785
679,785
679,785
679,785
679,785
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
Annual Asset Investment & Funding Gap
2022 Annual Investment
Recommended Increase in Investment
Annual Funding Gap
Page 6 of 6
Draft
R.J. Burnside & Associates Limited