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## 1. POLICY STATEMENT
The purpose of this policy is to standardize requirements for public notification as required in accordance with the Municipal Act 2001 (as Amended)
## 2. SCOPE
This policy applies to all departments within the municipal organization.
## 3. PROCEDURE
## 3.01
Timere fice of intention to pass a by-law or notice of a public meeting is required to be given, such notice shall be provided in the time frame prescribed in the Municipal Act 2001, as amended or its regulations, and if not so prescribed, notice shall be given at least once during the fourteen days prior to the proposed action
## 3.03 Form of Notice
- 3.03.1 A description of the purpose of the meeting, or the purpose and effect of the proposed by-law;
Unless otherwise prescribed in the Municipal Act 2001, as amended or its regulations, where notice of intention to pass a by-law or notice of a public meeting is required to be given, the form of the notice shall include the following information:
- 3.03.2 The date, time and location of the meting;
- 3.02.3 Where the purpose of the meeting or proposed by-law is related to specific lands within the Township, a key map showing the affected
lands;
- 3.03.4 The name and address of the person who will receive written comments on the issue which the subject of the meeting and the deadline for receiving such comments.
## 3.04 Adoption of Annual Budget
The notice provisions set out in Section 1,2 and 3 shall apply to the adoption of the annual budget.
Subject:
Public Notice Policy
Policy No.:
ME-01-2007-not
Approval Date: September 25 2007
By-Law No.:
2007-820
Page No.:
1 0f2
Amendment:
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Subject:
Public Notice Policy
Policy No.:
ME-01-2007-not
Approval Date: September 25 2007
By-Law No.:
2007-820
Page No.:
2 of 2
Amendment:
## 3.05 Operating Costs Incurred Prior to Budget Approval
Normal operating costs incurred prior to the adoption of the annual budget shall not repren oiche anual budg of such expenitures shall be deemed ratified upon the
## 3.06 General
- more comprehensive metiny ds of notice or pring for lad from using
- 3.06.1 No notice shall be required under this policy, where the provision o notice will interfere with the ability of Council to conduct business witt respect to a matter permitted for a closed session under the Municipal Act 2001, as amended
## 3.07
if a matters arises, which in the opinion of the Chief Administrative Officer ir consultation with the Head of Council, is considered to be of an urgent or tim ensitive nature, or which could affect the health or well-being of the residents of t ownship of Lanark Highlands, or if a 'State of Emergency' is declared, or is advised by a Provincial Ministry, the notice requirements of this policy may be waived and the Chief Administrative Officer provide as much notice as is reasonabl
## 3.08 Public Notice Checklist
## 4. RESPONSIBILITY
Department Heads are responsible for ensuring compliance with this policy
## NOTICE TO BE GIVEN BY MUNICIPALITY OR TO PUBLIC MUNICIPAL ACT 2001, as amended
| SUBJECT MATTER | TIMING OF NOTICE | MANNER OF GIVING | SECTION |
|-----------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------|-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-------------|
| Name or change name of private road | Before passing by-law | Public notice of intention to pass by-law | 48 |
| shut off supply of public utility to and if overdue fees or charges fo supply of public utility to land | Reasonable notice | Personal service or prepaid mail or by posting the notice on th and in a conspicuou place | 81(1) (3) |
| Shut off supply of water to land if overdue sewage fees or charges based on supply of water to land | Reasonable notice | Personal service o prepaid mail or by posting the notice on the land in a conspicuous | 81 (2), (3) |
| Agreement for provision of municipal capital facilities | Upon passing of by-law giving authority to entering into agreement | plack to give written notice of by-law to Minister of Education | 110(5) |
| Exempt land on which municipal capital facilities are or will be located from taxation | Upon passing of by-law | Written notice of contents of by-law to assessment corporation clerk of any other affected municipality and secretary of affected | 110(8) |
| Restructuring Proposal | Before council votes on Holding at least one whether to support or oppose restructuring | public meeting with notice | 173(3) |
| Change of name of municipality | | Notice of intention to pass by-law and hold at least one public meeting | 187(3) |
| leeting to hoid vote for director f business improvement area ‹ discuss budget | Reasonable notice | To general membership of improvement area | 206 |
| Designate business improvement area, establish board of management, establish special charge or minimum and/or maximum charge, and change of boundaries of area | Before passing by-law | Set by prepaid mail to the board of management of the improvement area, if any, and to every person who, on the last returne assessment roll, is assessed for rateable property that is in prescribed business property class | 210(1) |
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| SUBJECT MATTER | TIMING OF NOTICE | MANNER OF GIVING | SECTION |
|-----------------------------------------------------------------------------------------------------------------------------------------------------------------|------------------------------------------------------------------|------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------|
| Proposed repeal of designation of business improvement area and establishment board of management on initiative of board or payers of one-third of taxes levied | Before passing by-law | Set by prepaid mail to the board of management of the improvement area, if any, and to every perso vho, on the last returne assessment roll, is assessed for rateable property that is in prescribed business property class | 211(1) |
| | Divide or re-divide municipality into wards or dissolve existing | wards | Within 15 days after by-law is passed | Public notice of passing of by-law specifying last date for filing notice of | 222(3) |
| Council or local board meetings | | Procedure by-law to provide for public notice | |
| Audited financial statements of municipality for previous year | Within 60 days after receipt | Treasurer to publist copy of statements and | |
| Notice of demand of taxes payable in respect of which there is a phase-in | | Indicate amount of taxes that would have been payable without phase- in, amount of taxes payable and difference | |
| Determination by assessment corporation that there are not comparable properties with respect to eligible property | Within 60 days of receiving the notice by assessment corporation | Local municipality to give 331(10) notice to owner and of amount determined for year or portion of year under Part IX | |
| Tax collection - ceasing of alternative instalments and due dates of property taxes | Tates unpaid aer due | Treasurer gives written notice to taxpayer that longer be used | |
| Tax collection - taxes and related late payment charges owing as of December 31 of preceding year | Upon determination to tax account by February 28 each year | Treasurer to send notice to every taxpayer in arrears, may be sent | |
| Tax collection - land occupied by tenant | | Treasurer may give tenant written notice unpaid plus costs | |
25/09/2007
| SUBJECT MATTER | TIMING OF NOTICE | MANNER OF GIVING | SECTION |
|-------------------------------------------------------------------------------------------------------------------------|------------------------------------------------------------------------------------------------------|--------------------------------------------------------------------------------------------------------|-----------|
| Tax collection - public auction of personal property seized for taxes owning | | Treasurer or Treasurer's agent to give public notice of time and place of auction and name of taxpayer | 351(8) |
| Tax collection - application by Treasurer or owner to divide land into barcels and apportion unpaid taxes among them | On or before September 30 of year following year plication made ar t least 14 days befo meeting | Council to notify applicants and owners of meeting by mail | 356(4) |
| Tax collection - decision by couricil whether to divide land into parcels and apportion unpaid taxes among them | Within 14 days after decision | Council to notify applicants and owners of decision and specify last day for appeal | 356(5) |
| Tax collection - local municipality hearing application to cancel, reduce or refund all or part of taxes levied on land | On or before September 30 of year following year application made and at least 14 days befor reeting | Council to notify applicants and owners of meeting by mail | 357(5) |
| Tax collection - decision whether to cancel, reduce or refund all or part of taxes levied on land | Vithin 14 days afte | Council to notify applicants and owners of decisions and specify last day for appeal | 357(6) |
| Overcharged taxes - application for refund determined to be invalid | | Treasurer to notify applicant in writing giving reasons application is | 358(8) |
| Overcharged taxes - council to hold meeting at which applicant | At least 14 days before By mail | | 358(9) |
| Over charged taxes - council determining application | Within 14 days after making decision | | 358(10) |
| Underchagred taxes - council to hold a meeting at which Treasurer and affected taxpayer may make | At least 14 days before By mail | | 359(3) |
| Undercharged taxes - council determining application | Within 14 days after making decision | Last day for appeal to be | 359(4) |
| Undercharged taxes - council | | Council to forward copy of decision to assessing corporation | 359(13) |
| Tax collection - action to collect on debt resulting from decrease in rebate for charity | Not commenced until 120 days after providing notice to eligible charity | | 361(10.1) |
25/09/2007
| SUBJECT MATTER | TIMING OF NOTICE | MANNER OF GIVING | SECTION |
|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|------------------------------------------------|-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|------------------|
| Tax collection - cancellation, reduction, or refund of taxes in respect of eligible property of persons applying for such relief and whose taxes are considered by council to be unduly burdensome | After by-law passed by lower-tier municipality | Notice to upper-tier municipality | 365(2) |
| Tax collection - eligible heritage property - local municipality establishes program to provide tax reductions or refunds in respect of | Within 30 days after the by-law is passed | Deliver copy of by-law to Minister of Finance | 365.2(5) |
| Tax collection - eligible heritage property - lower-tier municipality establishes program to provide tax reductions or refunds in respect of | | Notification of upper-tier municipality | 365.2(6) |
| Tax sale - registration of tax arrears certificate | | Treasurer to send to owner, persons listed on | 374(1), (2), (5) |
| Tax sale - where cancellation price remains unpaid 280 days after registration of tax arrears certificate | Within 30 days after expiry of 280 day period | Treasurer to send final notice stating that land will be advertised for public sale unless cancellation price is paic before the end of one- year period following registration of tax certificate*** | 379(1) |
| Tax sale - cancellation price remains unpaid after one year following registration of tax arrears certificate | Immediately | Advertise land for sale once in The Ontario Gazette, and once a week for four weeks in ppropriate newspape r if none, post notice municipal office and one other prominent place in municipality - advertisement to state mobile homes not included if such by-law passed**** | 379(2), (4) |
| Tax sale - statement of facts regarding payment of net proceeds into court | Within 60 days of payment | Treasurer to send statement to Public Guardian and Trustee, owner and spouse and persons listed on title*** | 380(3) |
25/09/2007
............
| SUBJECT MATTER | TIMING OF NOTICE | MANNER OF GIVING | SECTION |
|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|---------------------------------------------------------------|-------------------------------------------------------------------------------------------------------------------------------|------------------------|
| Tax sale - no successful purchaser on original public sale | At least 30 days before land is re-advertised for public sale | Treasurer to send notice that land will be re advertised for public sale to persons entitled to receive notice | 380.1 |
| Tax sales - cancellation by upper ier municipality by by-law o agreement with local municipality authorizing Treasurer of former te perform the duties of Treasurer under Part XI | Forthwith | mun party to send. certified copy of by-law Treasure of me o municipality | 385.1(5) |
| Tax sales - entering to carry out inspection without warrant | At least 7 days before inspection | Written notice o inspection containing personal service or by repaid mail on owners and occupant | 386.2(1) |
| Tax sales - entering to carry out inspection with warrant | 7 days before application | and pace here. purpose of application, the length of time being representations and that arrant may be issue rextended in the | 386.3(2) |
| Local improvement by-law | Before passage | Reasonable notice of intention to pass by-law public and to own lots liable to specially charged | O.Reg.286/06, ss. 4, 6 |
| Application of municipality to Ontario Municipal Board to incur a debt | Upon receipt of application | OMB may direct municipality to give notice of application to uch persons and such manner as OM determines | 402(1) |
| Proposed exercise of power of entry onto private land | Reasonable time before proposed entry | Notice to occupier of land by personal service | 432.1(4), 435.2 |
25/09/2007
.....
| SUBJECT MATTER | TIMING OF NOTICE | MANNER OF GIVING | SECTION |
|--------------------------------------------------------------------------------------------|----------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------|-----------|
| Closing premises deemed to constitute a public nuisance by court order | 15 days before making application to court, but OPP detachment | Notice to Attorney General of application, containing description o premises, activities and detrimental impact | 447.1(3) |
| Licensing By-Law-fine for contravention of remaining unpaid after becoming due and payable | | Treasurer or agent may provide written notice payable (not less tha 21 days after notice | 441(1) |
25/09/2007
......
........
| NOTICE TO BE GIVEN TO MUNICIPALITY | NOTICE TO BE GIVEN TO MUNICIPALITY | NOTICE TO BE GIVEN TO MUNICIPALITY | NOTICE TO BE GIVEN TO MUNICIPALITY |
|-------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------|-------------------------------------------------------------------------------------------------------------------------------------------------|--------------------------------------|
| SUBJECT MATTER | TIMING OF NOTICE | MANNER OF GIVING | SECTION |
| Commencing action for failure by municipality to keep highway or bridge in state of repair | Within 10 days afte the occurrence of th injury may be extended unless ice snow relatec | Written notice of claim and injury complained of serviced upon or | 44(10) |
| Application for order authorizing interference with public utility if use of land is substantially affected | 90 days | | 91(5), (6) |
| Direction by member that annual farm dues be collected in same manner as taxes | Before tax roll is certified | Written notice to Treasurer of loca nunicipalit | 149(2) |
| Direction by member to discontinue collection of annual farm dues in same manner as taxes | Before tax roll is certified | Written notice t municipal of local | 149(3) |
| Opportunity to make representations to restructuring commission and inspect written submissions | | Notify each municipality in prescribed geographic | 174(9) |
| Resignation by member of council | | reten notice fled with clerk | 260(1) |
| Suspension of closing order for carrying on or engaging ir trade, business or occupatior without license | | Municipality deemed to be party to proceedings to suspend closing order and entitled to notice of proceedings in accordance with rules of court | 432(8) |
| Closing premises deemed to constitute a public nuisance by | | Municipality deemed to be party to proceedings to suspend closing orde and entitled to notic of proceedings in accordance with rules of court | 433(11) |
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25/09/2007
- XXX Reasonable notice in form and manner and at times that restructuring commission considers adequate to give public in prescribed geographic area.
- **** Nothing in Part XI of the Municipal Act 2001 requires Treasurer to ensure that a properly sent notice is received by the person to whom it was sent. Notice under Part Xi of the Municipal Act 2001 may be given by personal delivery or be sent by certified or registered mail,
- a) in the case of the assessed owner, to the address of the person as shown on the last returned assessment roil of the municipality;
- c) in the case of a person appearing to have an interest in the land by the index of executions for land registered under the Land Titles Act or by the index of writs received for execution by the sheriff for land registered under the Registry Act to the address of the person or person's solicitor as shown in the index of executions or in the records of the sheriff for the area in which the land is situate
- b) in the case of any person whose interest is registered against the title of the land, to the address for service of the person furnished under the Land Registration Reform Act, or if none, to the address of the solicitor whose name appears on the registered instrument;
- d) in the case of a spouse of the person spearing by the records of the land registry office to be the owner of the land, addressed to the spouse of (name of person) at the usual or last known address of such spouse or, if unknown, at the address of the land; and
- e) in the care of the Public Guardian and Trustee, addressed to the Public Guardian and Trustee.
25/09/2007