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unofficial consolidation, the official version is held by the municipal clerk.
POLICY
Subject: Rental of Municipal Complex Policy
Policy No.:
AD-05-2005-ren
Date:
Sept 27, 2005
By-Law No.:
2005-632
Page No.:
1 of 2
Amendment:
1. POLICY STATEMENT
The purpose of this policy is to set out a procedure respecting the use of the Municipal
Complex - Committee Rooms and Council Chambers.
2. SCOPE
This policy applies to all group/organizations who request to use of the Municipal Complex
at 75 George Street, Lanark.
3. PROCEDURE
3.01
USE OF COUNCIL CHAMBERS
The Council Chambers may only be used if sanctioned by Council /
Committee of the Whole.
Generally, activities taking place in the Council Chambers should be directly
related to the municipality.
All meetings are to be booked with appropriate/designated staff and posted
on the wall calendar located in the administration office.
Bookings should be made 1 week in advance (minimum) and not conflict
with previously booked meetings or events.
The serving of food and beverages in the Council Chamber shall be
discouraged.
For security purposes, a member of Council or staff person must be in
attendance at all such meetings/ events if the meeting/event is held outside
normal office hours.
AD-05-2005-ren
Subject:
Rental of Municipal Complex
Policy No.:
AD-05-2005-ren
Date:
Sept 27, 2005
By-Law No.:
2005-632
Page No.:
2 of 2
Amendment:
3. PROCEDURE (Cont'd)
3.02
USE OF COMMITTEE ROOMS, LOWER FLOOR
Use of these rooms should be restricted to public, not-for-profit or charitable
organizations within the community.
Normally, all uses of the Committee Rooms should be "municipally related"
or "community oriented" activities.
The meetings are to be booked with appropriate/designated staff and posted
on the wall calendar located in the administration office.
Bookings should be made three days in advance (minimum) and not conflict
with previously booked meetings or events.
For security purposes, a member of Council or staff person must be in
attendance at all such meetings/ events if the meeting/event is held outside
normal office hours.
3.04 DESIGNATED STAFF FOR BOOKING PUROSES
One member of the administrative staff shall be delegated for booking the
Council Chambers and Committee Rooms.
4. RESPONSIBILITY
The staff designate and Chief Administrative Officer shall be responsible for ensuring
compliance with this policy.
AD-05-2005-ren