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THE CORPORATION OF THE TOWN OF
LAURENTIAN HILLS
EMERGENCY PLAN
&
PROGRAMME
&
RECOVERY PROGRAMME
Schedule 'A' to By-Law 2-05
as Amended by By-Law No. 17-12
CORPORATION OF ThE TOWN OF
LAURENTIAN HILLS
EMERGENCY PLAN AND RESPONSE PROGRAMME
FOREWORD
This plan has been developed to outline the probable course of action that would be followed in
the critical hours of an emergency.
It also shall provide guidance for municipal officials and
department heads who shall be expected to fulfil specific responsibilities in an emergency.
2.
In an increasingly complex and technological society, emergencies of a man-made nature are on
the increase and add to the natural hazards that man has always faced.
Since initial response to
such emergencies is usually from municipal resources, it is important that a municipality have a
plan prepared for co-ordination of essential services to meet an emergency in the most efficient
and effective way.
This is especially so at the onset, when the health and safety of the
population is at greatest risk.
The plan will assist in the recoveiy from such emergency.
3.
For this plan to be effective, it is essential that all concerned be made aware of and be kept
familiar with their assigned emergency fimctions.
This can best be accomplished by regular
review of responsibilities and procedures and occasional exercises to test arrangements.
4.
Under authority ofthe EmerKency Manauement and Civil Protection Act c. E.9 RS.O. 1990 as
amended ard by enactment of the Comoradon ofthe Town of Laurendan Hills By-Law No.245
and amended by By-Law No. 17-12 this alan shall govern the provision of necessary services
durinE an ememency and the recovery therefrom and the manner in which the Town. its officers.
staff and others shall respond in an emeency.
Enacted this
13th
day of
November
. 1983.
Revised this
30th
day of
November
1994.
Reviseddils
14th
dayof
May
,
1999.
Original By-Law No. 22-83 repealed and replaced by By-Law No. 2--05 passed 15
December, 2004
and under the Emergency Management and Civil Protection Act as amended
Reviewed and revised 29 May, 2008
Further reviewed and amended 22 August, 2012 by By-Law No. 17-12
CORPORATION OF THE TOWN OF
LAURENTIAN HILLS
EMERGENCY PLAN AND RESPONSE PROGRAMME
TABLE OF CONTENTS
PAGE
1.
INTRODUCTION
1
2.
AIM and ESSENTIALS
2
3.
MUNICIPAL EMERGENCY CONTROL GROUP
3.1
Composition
3
3.2
Responsibility
4
4.
MUNICIPAL EMERGENCY CONTROL GROUP OPERATIONS
4.1
Implementation and Procedures
5
4.2
Operations
5
4.3
Communications and Co-ordination
5
5.
TNDWID1JAI RESPONSIBILITIES OF THE MUNICIPAL CONTROL GROUP
5.1
Mayor
6
5.2
Chief Administrative Officer
6
5.3
Fire Chief
6/7
5.4
Detachment Commander Ontario Provincial Police
7
6.
RESPONSIBILITIES OF ThE MUNICIPAL SUPPORT GROUP
6.1
Members of Council
8
6.2
Public Works Superintendent
8
6.3
Chief Building Official
9
6.4
Medical Officer of Health
9
6.5
Director of Social Services
10
6.6
Staff other
10
ALL INFORMATION IN THE APPENDIXES BELOW IS
CONFIDENTIAL
APPENDIX I
ALERT PROCEDURE
11
APPENDDC 2
REQUEST FOR PROVINCIAL/FEDERAL ASSISTANCE
14
APPENDDC 3
VITAL SERVICES DIRECTORY
16
APPENDIX 4
QUICK GUIDE TO EMERGENCIES
23
APPENDIX 5
DISTRIBUTION LIST
24
APPENDIX 6
HAZARD INFORMATION
25
CORPORATION OF TUE TOWN OF
LAURENTIAN HILLS
EMERGENCY PLAN AND RESPONSE PROGRAMME
passed under By-Law No. 02-05
amended by By-Law No. 17-12
INTRODUCIION
Emergencies are defined as situations or the threat of impending situations abnormally affecting
health, safety, property and the welfare of a community, which by their nature or magnitude
require a controlled and co-ordinated response by a number of agencies, both governmental and
private, under the direction of the appropriate elected officials.
These are distinct from routine operations carried out by municipal and provincial agencies, e.g.
firefighting, police, health, etc.
The Emergency Management and Civil Protection Act of Ontario provides the authority and
requires a council of a municipality to pass a by-law enacting an emergency plan and recovery
programme governing the provision of necessary services during an emergency and the
procedures under and the manner in which officers, staff and others of the municipality shall
respond to the emergency.
It also provides that by-laws passed under this legislation may
provide for
a.
money associated with the formulation and implementation of the emergency plan;
b.
authorize employees of the municipality to take action before formal declaration of an
emergency;
c.
speci& procedures to be taken for safety or evacuation of persons in an emergency area;
d.
designate one or more members of council who may exercise powers and perform the
duties of the Mayor during an emergency while the Mayor is absent or unable to act;
e.
establish committees and designate employees to be responsible for reviewing the
emergency plan, training employees in their function and implementing the emergency
plan during an emergency;
f.
obtaining and distributing materials, equipment and supplies during an emergency; and
the supplies necessary for training and;
g.
such other mailers as are considered necessary or advisable for the implementation of the
emergency plan during an emergency and;
h.
for transition from emergency to recovery mode
Based on the foregoing, it is clear, whenever an emergency occurs, that residents in an affected
area shall look to local government for immediate assistance and direction on how to respond to
the emergency situation.
Later, outside assistance from adjacent municipalities and senior
levels of government could be brought to bear, however, local government shall continue in most
cases to be responsible for determining local priorities, co-ordinating the provision of all
resources and exercising overall control of the situation.
Municipalities should expect to scale up or down the level of their response depending upon the
length and severity of an emergency.
However, emergency operations shall continue and municipal depaitnents should expect to
remain on emergency status until a situation is returned to normal conditions and an official
declaration is made to that effect and to provide assistance during recovery as required.
2.
AIM
The aim of this plan is to make provision for the exfraordinmy arrangements and measures that
may have to be taken to safeguard health, safety, property and the welfare of the inhabitants of
the Corporation of the Town of Laurentian Hills when faced with an emergency.
3.
ESSENTIAL LEVEL REQUIREMENTS
A Community Emergency Management Coordinator has been appointed by Council in October
of 2013
this person is the ChiefAdministrative Officer
A Deputy Community Emergency Management Coordinator has been appointed by Council in
October of 2013
this person is the Treasurer/Deputy Clerk
the Community Emergency Management Coordinator has appointed the following to be the
Programme Committee:
Deputy Community Emergency Management Coordinator
Fire Chief
Superintendent of Public Works
Coordinator of Amateur Radio
Coordinator of Chalk River Regional Nuclear Emergency Preparedness Committee
the Committee works in close hannony with the Community Emergency Management
Coordinators of Head, Clara & Maria and Deep River
The Emergency Information Officer is the Mayor assisted by the Chief Administrative Officer
ADVANCED LEVEL REQUIREMENTS
Laurentian Hills has an Operations Centre available 24/7 and an alternate centre available on 2
hours notice +1-
- (see nuclear plan)
Individual notification is available via RAVE/pager vehicles to notii' all residents within
approximateLy 7 minutes of an emergency
3.
MUNICIPAL EMERGENCY CONTROL GROUP
3.1
Composition
Emergency operations shall be directed and controlled by a group of officials who shall assemble
for this purpose at an Emergency Operations Centre.
This group shall be known as the
Municipal Emergency Control Group (MECO) and shall be composed of:
a.
Mayor or alternate who shall chair the MECG;
b.
ChiefAdministrative Officer or alternate;
c.
Fire Chief or alternate;
d.
Detachment Commander, O.P.P. or alternate;
this Group shall be supported by-
MUNICIPAL EMERGENCY SUPPORT GROUP
a.
Members of Council
b.
Public Works Superintendent or alternate;
c.
Administrative staff of town
d.
Chief Building Official (no alternate)
e.
Medical Officer of Health or alternate;
£
Director of Social Service ofCounty or alternate, who may be Red Cross official;
g.
Coordinator of Amateur Radio or alternate;
h.
if required a representative from Renfrew County Public School Board and/or the Roman
Catholic Separate School Board
Names and telephone numbers are listed in Appendix "I ".
When an emergency situation or a threat of one occurs, the Municipal Emergency Control Group
shall assemble at the Emergency Control Centre - who ever arrives first shall activate the call in
procedures even prior to a sianed declaration
Other representatives from public or private agencies may be invited to attend meetings of the
MECO to provide specialist knowledge or advice.
For instance, depending upon the
circumstances, a MECG may require advice from privately owned utilities, chemical
manufacturers, shipping companies or public agencies having specific roles to play in
emergencies, e.g. health, environment, labour, etc.
3.2
Responsibilities
Municipal Emergency Control Group.
Some or all of the following actions/decisions may
have to be considered and dealt with by the MECG:
>
function of the MECO (present) is assisting the Mayor in making and placing in effect
any decisions and orders that am made to control the emergency;
advising the Mayor on declaring or terminating an "emergency" to exist;
>
designating the town or any part as an "emergency area";
>
"authorizing expenditures" of finds for implementing the emergency plan;
"evacuating" those buildings or sections within an emergency area which are themselves
considered to be dangerous or in which the occupants an considered to be in danger from
some other source;
>
"dispersing people" not directly connected with the operations who by their presence are
considered to be in danger or whose presence hinders in any way the efficient functioning
of emergency operations;
>
"discontinuing utilities" or services provided by public or private concerns without
reference to any consumers in the town, when continuation of such utilities or services
constitute a hazard to public safety within an emergency area;
"arranging for accommodation andIor welfare", on a temporary basis, of any residents
who are in need of assistance due to displacement because of the emergency; household
pets are dealt with in a later section;
>
"calling in and employment of any municipal personnel and equipment" or others which
is required in the emergency;
>
"arranging assistance" from senior levels of government and of other personnel and
equipment of volunteers or other agencies not under municipal control as may be
required by the emergency;
>
"establishing an information centre" for issuance of accurate releases to the news media
and for issuance of authoritative instructions to the general public; and
>
"establishing a reporting and inquiry centre" to handle individual requests for information
concerning any aspect of the emergency.
4.
MUNICIPAL EMERGENCY CONTROL GROUP OPERATIONS
4.1
Implementation and Procedures
Emergencies could arise with or without warning; this plan takes this into account and is
intended to deal with the worst case, a situation that develops without warning.
An emergency shall usually be reported or discovered by either the police or fire services who
would, in any event be among the first to be called to the scene of a potential emergency.
The senior responder, normally a police or fire officer, should personally assume control of the
situation or arrange for an on-site co-ordinator to take charge immediately and then, depending
upon the situation, he may make a decision to alert and assemble the MECG.
The procedure for
alerting and assembling the MECG is outlined in detail in Appendix 1.
4.2
OperatIons
Upon assembly the Mayor, based upon the advice of the members of the MECG, may declare an
emergency.
The role of the MECG probably can best be accomplished by a round-table assessment of events
as they occur or by agreeing to a course of action to overcome specific problem areas or
situations.
Nonnally, an agreed course of action shall be implemented by municipal departments
fUnctioning primarily within their own spheres.
However, from time to time, it may become
necessary to adopt and implement ajoint plan of action which could involve two or more
depaffinents operating in unison.
In this latter situation, it would be necessary to detennine
which department shall have the greater commitment and to appoint an on-site co-ordinator
accordingly.
Therefore, until emergency operations conclude, other departments shall act in
support of whichever department is exercising on-site co-ordination of operations.
It may also
be necessary for the MECO to fUnction in concert with neighbouring municipalities or request
assistance from them or the County.
4.3
Communications and Co-ordination
An important fUnction of every department is to provide timely information for the benefit of the
MECO decision-making process.
This necessitates reliable systems of communication between
the emergency site and the MECO operations centre for every department involved.
Radios are
least susceptible to damage or interruption in times of emergency.
However, if telephones are to
provide this vital medium of communication, the operations centre must have a reasonable
multiplicity of lines and instruments.
Additionally, the operations centre must be sufficiently
large to accommodate both information gathering and display activities and provide room for the
MECG to deliberate and fUnction.
Once decisions have been taken by the MECO, it is essential they be quickly and accurately
disseminated to every response agency and, where necessary, to the public.
This vital fUnction
shall normally fall to the ChiefAdministrative Officer who shall act as Operations Officer and be
responsible for co-ordinating the activities of the operations centre and for ensuring good
communication between all agencies involved in the emergency response.
5.
INDIVIDUAL RESPONSIBILITIES OF THE MUNICIPAL EMERGENCY CONTROL
GROUP
5.1
Mayor
or alternate shall perform the following responsibilities:
>
chair meetings of the MBCG;
>
declare an emergency to exist;
>
ENSURE that the MINISTER OF COMMUNITY SAFETY (Solicitor General)
has been NOTIFIED of the declaration of an emergency AND the Warden of the
County of Renfrew and the County CEMC and the Operations Officer of E.M.O.
and the Capital Sector Field Officer
>
make decisions, determine priorities and issue operational direction through the Chief
Administrative Officer and other members of the MECG;
>
as Emergency Infonnation Officer approve news releases and public announcements and
make the announcements;
>
terminate the emergency at the appropriate time and ensure all concerned have been
notified.
5.2
ChiefAdministrative Officer or alternate shall perform the following responsibilities:
>
organize and supervise the Emergency Operations Centre;
>
obtain and display up-to-date information at all times;
>
advise the Mayor on administrative matters;
>
be responsible for media arrangements and assist in the preparation and issue ofpress and
public announcements;
>
ensure Administrative staffa present to record minutes of IvIECG meetings; and
maintain a Jog of events and actions taken by the MECG during the emergency.
5.3
Fire Chief or alternate shall consider the possible need for activation of the emergency plan,
and, if warranted, trigger the alert system outlined in Appendix 1.
Thereupon he shall report to
the Emergency Operations Centre to sit as a member of the MECO and to perform the following
additional fimetions and responsibilities:
provide the Mayor with information and advice on fire or emergency matters;
>
advise on the appointment of an on-site co-ordinator to exercise overall control at the
scene of the emergency;
>
advise the County Fire Mutual Aid Co-ordinator and then trigger any necessary mutual
aid arrangements for the provision of additional firefighters and equipment;
>
determine if additional or special equipment is needed and recommend possible sources
of supply;
>
provide assistance to other municipal departments, provincial, federal levels and agencies
- be prepared to take charge or contribute to non-firefighting operations if necessary; and
maintain a log of events and actions by or on behalf of the fire department during the
emergency.
5.4
Detachment Commander or alternate shall consider the need for activation of the emergency
plan, and, ifwananted, trigger the alert system outlined in Appendix 1. Thereupon he shall
report to the Emergency Operations Centre to sit as a member ofthe MECO and to perform the
following additional functions and responsibilities:
>
provide the Mayor with advice on law enforcement matters;
>
if required recommend the appointment of an on-site co-ordinator at the scene of the
emergency;
>
seal off the area of the emergency;
>
control and, if necessary, disperse crowds within the "emergency area";
>
control the movement of emergency vehicles to and from the site of the emergency;
>
co-ordinate police operations with municipal departments, provincial and federal
agencies and departments and arrange for additional supplies and equipment when
needed;
>
conduct evacuation of buildings or areas as required;
arrange for maintenance of law and order in temporary facilities e.g. evacuation centres;
>
protect property in the emergency area;
>
arrange for additional police assistance, if required;
advise the Coroner in the event of fatalities and perform whatever additional
responsibilities may be necessary; and
>
maintain a log of events and actions taken by or on behalfof the police during the
emergency.
6.
RESPONSIBILETIES OFTHE MUNICIPAL EMERGENCY SUPPORT GROUP
6.1
Members of Council
MI Members of Council shall, as required, support and assist the Operations Control Group with
the management ofthe emergency and the deployment of resources;
MI Members of Council shall, if called upon, fill various position that may from time to time
require relief or to share expertise in various fields;
The Chairperson of the Committee ofthe Whole for Public Works shall have direct
responsibility for the critical infrastructure of the water and sewer plant.
62
Public Works Superintendent shall consider the possible need for activation of the
emergency plan, and, if warranted, trigger the alert system outlined in Appendix 1.
He shall
report to the Emergency Operations Centre and undertake duties as required including the
following additional fimctions and responsibilities:
>
provide the Mayor with advice on engineering and public works matters;
>
if appropriate, recommend the appointment of an on-site co-ordinator to exercise overall
control at the scene ofthe emergency;
>
maintain liaison with flood control, cDnservadon and environmental agencies and be
prepared to conduct reliefor preventative operations;
provide engineering materials, supplies and equipment and if not otherwise available,
make arrangements for sources of supply from neighbouring municipalities, private
contractors, etc;
assist traffic control, evacuations, etc., by clearing emergency routes, marking obstacles,
providing road signs, etc. maintaining liaison with utility companies (gas, telephone, etc.)
and making recommendations for discontinuation of any utility, public or private, where
necessary in the interest of public safety;
>
re-establish essential services at the conclusion of an emergency; and
>
maintain a log of events and actions taken by or on behalfof the Public Works
Superintendent during the emergency.
6.3
Chief Building Official shall consider the possible need for activation of the emergency plan,
and, if warranted, trigger the alert system outlined in Appendix 1.
He shall report to the
Emergency Operations Centre and undertake duties as required including the following
additional fimctions and responsibilities:
>
provide Mayor with advice on engineering and structural mailers;
make recommendations about demolishing unsafe structures and issuing such orders;
>
maintain a log of events and actions taken by him during the emergency.
6.4
Medical Officer of Health or alternate shall consider the possible need for activation of part of
the County of Renfrew emergency plan, and, ifwarranted, trigger the alert system outlined at
Appendix 1.
Thereupon he shall report to the Emergency Operations Centre to sit as a member
of the MECO and to perform the following additional functions and responsibilities:
>
advise the Mayor on Public Health mailers;
>
provide advice on public health matters to the MECG;
>
arrange for the dissemination of special instructions to the population on matters
concerning public health;
>
arrange for mass immunization where needed;
>
arrange for testing of water supplies and, where warranted, make recommendations for
arranging alternate supplies or other protocols;
>
notil' other agencies and senior levels of government about health related matters;
>
coordinate the arrangements for coping with mass casualties jointly by the hospital(s) and
the ambulance service, which serve the local area.
Such arrangements have been worked
out beforehand to provide for the following activities,
(1)
bringing casualties to a central point (e.g. Deep River and District Hospital) for
triage and, afterwards, arranging a balanced distribution of casualties to hospitals;
and
(2) provision of first aid for minor casualties, through agencies, who would not require
transportation to a hospital; and
>
maintain a log of events and actions taken by Public Health during the emergency.
6.5
Director of Social Services or alternate shall if required perform the following
responsibilities and duties (The Canadian Red Cross Society, has agreed to flilfihl the
Emergency Social Services' functions if required)
>
provide advice to the Mayor and MECO;
>
according to the nature of the emergency, implement appropriate aspects of the
County of Renfrew emergency social service plan to provide for,
(I)
reception centres which shall provide registration, assignment to temporary
dislocation sites, feeding, and other emergency social services for people (and if
possible, their pets see section below) who shall have to be evacuated for any
reason;
(2)
distribution of clothing and other essentials to evacuees;
(3)
operation of a Registry and Inquiry system to deal with inquiries from concerned
friends and relatives from within and outside the community;
(4)
emergency purchase of food, clothing, medicine, etc., that cannot be obtained in
any other way;
(5)
a voucher system for victims for food, clothing, medicine and other necessities;
(6)
feeding and supplying other similar necessities to emergency area; and
(7)
co-ordination of other social services volunteers and agencies;
>
maintain the intent of required sections while reporting and interpreting the Social
Service role and activities to the media; and
>
maintain a log of events and actions taken by or on behalf of the social services
during the emergency and until rehabilitation is complete.
6.6
Pets:
Pets shall be accommodated at the rink house in either Chalk River or Point
Alexander and owners may remain with their pets at those centers
Pets shall not accompany their owner to human relocation centers, nor be allowed
to stay at human relocation centers,
>
Owners shall at least twice per day visit and feed and exercise their pets and shall
assist in the care of other pets if required
Other member of staff:
these duties will include relief ofpredesignated staff and duties as shall be assigned by the
MECG.
10