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Asset
Management
Plan
Township of Mulmur
APRIL 2025
Township of Mulmur
Asset Management Plan 2025
i
This Asset Management Plan was prepared by:
Empowering your organization through advanced asset
management, budgeting & GIS solutions
Township of Mulmur
Asset Management Plan 2025
ii
Key Statistics
$98.6 m
2024 Replacement Cost of Asset
Portfolio
87%
Percentage of Assets in Fair or Better
Condition
76%
Percentage of Assets with Assessed
Condition Data
$755,000
Annual Capital Infrastructure Deficit
2.12%
Target Investment Rate
1.36%
Actual Investment Rate
+0.8%
Annually
Tax Increase for 15 Years to Fully
Fund Proposed Levels of Service
+4.0%
Annually
Water Rate Increase for 20 Years to
Fully Fund Proposed Levels of Service
Township of Mulmur
Asset Management Plan 2025
iii
Table of Contents
1
Executive Summary ............................................................................ 1
2
Introduction & Context ........................................................................ 4
Portfolio Overview ................................................................................ 24
3
State of the Infrastructure ................................................................. 25
4
Proposed Levels of Service Analysis ..................................................... 34
Category Analysis: Core Assets ............................................................ 47
5
Road Network .................................................................................. 48
6
Bridges & Structural Culverts .............................................................. 63
7
Water Network ................................................................................. 76
Category Analysis: Non-Core Assets ..................................................... 92
8
Facilities ......................................................................................... 93
9
Land Improvements ......................................................................... 108
10
Machinery & Equipment .................................................................... 124
11
Vehicles ......................................................................................... 138
Strategies ........................................................................................... 150
12
Growth .......................................................................................... 151
13
Financial Strategy ............................................................................ 153
14
Recommendations & Key Considerations ............................................. 165
Township of Mulmur
Asset Management Plan 2025
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Appendices ......................................................................................... 169
Appendix A Infrastructure Report Card ...................................................... 170
Appendix B 10-Year Capital Requirements ................................................. 171
Appendix C Level of Service Maps ............................................................. 176
Appendix D Risk Rating Criteria ................................................................ 177
Appendix E Community Engagement ......................................................... 181
Appendix F Data Quality Dimensions ......................................................... 191
Appendix G Condition Assessment Guidelines ............................................. 192
Township of Mulmur
Asset Management Plan 2025
1
Executive Summary
1
Executive Summary
Municipal infrastructure delivers critical services that are foundational to the
economic, social, and environmental health and growth of a community. The goal of
asset management is to enable infrastructure to deliver an adequate level of service
in the most cost-effective manner. This involves the ongoing review and update of
infrastructure information and data alongside the development and implementation
of asset management strategies and long-term financial planning.
1.1
Scope
This Asset Management Plan (AMP) identifies the current practices and strategies
that are in place to manage public infrastructure and makes recommendations
where they can be further refined. Through the implementation of sound asset
management strategies, the Township of Mulmur can ensure that public
infrastructure is managed to support the sustainable delivery of municipal services.
Figure 1 outlines the asset categories included in this AMP:
Figure 1 Core and Non-Core Asset Categories
1.2
Compliance
With the development of this AMP, the Township of Mulmur has achieved
compliance with July 1, 2025, requirements under O. Reg. 588/17. This includes
requirements for levels of service and inventory reporting for all asset categories.
-
Facilities
-
Land Improvements
-
Vehicles
-
Machinery & Equipment
Non-Core Assets
-
Road Network
-
Bridges & Structural
Culverts
-
Water Network
Core Assets
Township of Mulmur
Asset Management Plan 2025
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Executive Summary
1.3
Findings
The overall replacement cost of the asset categories included in this AMP totals
$98.6 million. Weighted by replacement cost, 87% of all assets analyzed in this
AMP are in fair or better condition and assessed condition data was available for
76% of assets. For the remaining 24% of assets, assessed condition data was
unavailable, and asset age was used to approximate condition - a data gap that
persists in most municipalities. Generally, age misstates the true condition of
assets, making assessments essential to accurate asset management planning, and
a recurring recommendation in this AMP.
The development of a long-term, sustainable financial plan requires an analysis of
whole lifecycle costs. This AMP uses replacement only strategies to determine the
lowest cost option to maintain the current level of service.
To meet capital replacement and rehabilitation needs for existing infrastructure,
prevent infrastructure backlogs, and achieve long-term sustainability, the
Township's average annual capital requirement totals $2,095,000. Based on a
historical analysis of sustainable capital funding sources, the Township is
committing approximately $1,340,000 towards capital projects or reserves per
year. As a result, there is currently an annual funding gap of $755,000.
It is important to note that this AMP represents a snapshot in time and is based on
the best available processes, data, and information at the Township. Strategic asset
management planning is an ongoing and dynamic process that requires continuous
improvement and dedicated resources.
1.4
Recommendations
A financial strategy was developed to address the annual capital funding gap. The
following graphic shows annual tax change required to eliminate the Township's
infrastructure deficit based on a 20-year plan:
Township of Mulmur
Asset Management Plan 2025
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Executive Summary
Figure 2 Proposed Tax/Rate Changes
Average Annual
Tax Change
0.8%
Years to Full
Sustainability
15 Years
Average Annual
Rate Change
4.0%
Years to Full
Sustainability
20 Years
Recommendations to guide continuous refinement of the Township's asset
management program. These include:
Review data to update and maintain a complete and accurate dataset
Develop a condition assessment strategy with a regular schedule
Review and update lifecycle management strategies
Develop and regularly review short- and long-term plans to meet capital
requirements
Continue to measure current levels of service and verify sustainability of
proposed levels of service
Tax-Funded
ASSETS
Rate-Funded
WATER
Township of Mulmur
Asset Management Plan 2025
4
Introduction & Context
2
Introduction & Context
2.1
Community Profile
Table 1 Township of Mulmur Community Profile
The Township of Mulmur is a lower-tier municipality, part of Dufferin County, which
is located within southern Ontario. It is situated south of Georgian Bay and west of
Lake Simcoe.
Mulmur is comprised of various communities such as Mansfield, Honeywood, Terra
Nova, Whitfield, Primrose, and more. Each contributes unique elements to the
Township, ranging from outdoor recreation to agricultural heritage, creating a
diverse and scenic rural area. The area has a long history of settlement and
development, with agriculture playing a central role in its community and economy
over the years.
The region is characterized for its natural landscapes, featuring rolling hills,
agricultural fields, and parts of the Niagara Escarpment. The presence of the Bruce
Trail, one of Canada's oldest and longest footpaths, highlights the area's
commitment to preserving natural beauty and providing public access to outdoor
activities. This rural setting is also known for its agricultural heritage, with
numerous farms and local markets contributing to a strong sense of community and
sustainability.
1 As per 2021 Census from Statistics Canada.
Census Characteristic
Township of Mulmur1
Ontario
Population 2021
3,571
14,223,942
Population Change 2016-2021
2.7%
5.8%
Total Private Dwellings
1,682
5,929,250
Population Density
12.5 / km2
15.9 / km2
Land Area
5,286.17 km2
892,411.76 km2
Township of Mulmur
Asset Management Plan 2025
5
Introduction & Context
The region's demand is driven by those looking for a quiet escape from city life,
with its scenic beauty and outdoor opportunities attracting residents and tourists
alike. People are drawn to Mulmur for its rural lifestyle, opportunities for country
living, and its growing reputation as a destination for sustainable living and local
farming. This interest supports the local real estate market, boosts agriculture-
based tourism, and sustains the community's vibrant local economy.
The Township of Mulmur's infrastructure priorities include enhancing essential
services and infrastructure to support growth, focusing on water preservation,
safety, and environmental sustainability. Key efforts will aim at balancing
residential and commercial development while ensuring the preservation of natural
and agricultural lands.
2.2
Asset Management Overview
Municipalities are responsible for managing and maintaining a broad portfolio of
infrastructure assets to deliver services to the community. The goal of asset
management is to minimize the lifecycle costs of delivering infrastructure services,
manage the associated risks, while maximizing the value ratepayers receive from
the asset portfolio.
The acquisition of capital assets accounts for only 10-20% of their total cost of
ownership. The remaining 80-90% comes from operations and maintenance. This
AMP focuses its analysis on the capital costs to maintain, rehabilitate and replace
existing municipal infrastructure assets.
Figure 3 Total Cost of Asset Ownership
These costs can span decades, requiring planning and foresight to ensure financial
responsibility is spread equitably across generations. An asset management plan is
Township of Mulmur
Asset Management Plan 2025
6
Introduction & Context
critical to this planning, and an essential element of broader asset management
program.
2.2.1
Foundational Asset Management Documentation
The industry-standard approach and sequence to developing a practical asset
management program begins with a Strategic Plan, followed by an Asset
Management Policy and an Asset Management Strategy, concluding with an Asset
Management Plan.
Figure 4 Foundational Asset Management Documents
This industry standard, defined by the Institute of Asset Management (IAM),
emphasizes the alignment between the corporate strategic plan and various asset
management documents. The strategic plan has a direct, and cascading impact on
asset management planning and reporting.
Asset Management Policy
An asset management policy represents a statement of the principles guiding the
Township's approach to asset management activities. It aligns with the
organizational strategic plan and provides clear direction to municipal staff on their
roles and responsibilities as part of the asset management program.
The Township adopted a Strategic Asset Management Policy on June 5th, 2019, in
accordance with Ontario Regulation 588/17.
The objectives of the policy include:
Strategic Plan
Asset
Management
Policy
Asset
Management
Strategy
Asset
Management
Plan
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
Fiscal responsibilities
Infrastructure priorities that are forward-looking
Environmental consciousness that minimizes infrastructure impact on the
environment
Community-focused, aiming to enhance job opportunities, public spaces, and
accessibility
Asset Management Strategy
An asset management strategy outlines the translation of organizational objectives
into asset management objectives and provides a strategic overview of the
activities required to meet these objectives. It provides greater detail than the
policy on how the Township plans to achieve asset management objectives through
planned activities and decision-making criteria.
The Township's Asset Management Policy contains many of the key components of
an asset management strategy and may be expanded on in future revisions or as
part of a separate strategic document.
Asset Management Plan
The asset management plan (AMP) presents the outcomes of the Township's asset
management program and identifies the resource requirements needed to achieve a
defined level of service. The AMP typically includes the following content:
State of Infrastructure
Asset Management Strategies
Levels of Service
Financial Strategies
The AMP is a living document that should be updated regularly as additional asset
and financial data becomes available. This will allow the Township to re-evaluate
the state of infrastructure and identify how the organization's asset management
and financial strategies are progressing.
2.2.2
Key Concepts in Asset Management
Effective asset management integrates several key components, including lifecycle
management, risk & criticality, and levels of service. These concepts are applied
throughout this asset management plan and are described below in greater detail.
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
Lifecycle Management Strategies
The condition or performance of most assets will deteriorate over time. This process
is affected by a range of factors including asset characteristics, location, utilization,
maintenance history and environment. Asset deterioration has a negative effect on
the ability of an asset to fulfill its intended function, and may be characterized by
increased cost, risk and even service disruption.
To ensure that municipal assets are performing as expected and meeting the needs
of customers, it is important to establish a lifecycle management strategy to
proactively manage asset deterioration.
There are several field intervention activities that are available to extend the life of
an asset. These activities can be generally placed into one of three categories:
maintenance, rehabilitation, and replacement. The following table provides a
description of each type of activity and the general difference in cost.
Depending on initial lifecycle management strategies, asset performance can be
sustained through a combination of maintenance and rehabilitation, but at some
point, replacement is required. Understanding what effect these activities will have
on the lifecycle of an asset, and their cost, will enable staff to make better
recommendations.
Table 2 Lifecycle Management: Typical Lifecycle Interventions
Lifecycle Activity
Cost
Typical Associated Risks
Maintenance
Activities that prevent
defects or
deteriorations from
occurring
$
Balancing limited resources between
planned maintenance and reactive,
emergency repairs and interventions;
Diminishing returns associated with
excessive maintenance activities, despite
added costs;
Intervention selected may not be optimal
and may not extend the useful life as
expected, leading to lower payoff and
potential premature asset failure;
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
The Township's approach to lifecycle management is described within each asset
category outlined in this AMP. Staff will continue to evolve and innovate current
practices for developing and implementing proactive lifecycle strategies to
determine which activities to perform on an asset and when they should be
performed to maximize useful life at the lowest total cost of ownership.
Risk & Criticality
Quantitative Risk
Asset risk and criticality are essential building blocks of asset management, integral
in prioritizing projects and distributing funds where they are needed most based on
a variety of factors. Assets in disrepair may fail to perform their intended function,
pose substantial risk to the community, lead to unplanned expenditures, and create
liability for the Township. In addition, some assets are simply more important to
the community than others, based on their financial significance, their role in
delivering essential services, the impact of their failure on public health and safety,
Lifecycle Activity
Cost
Typical Associated Risks
Rehabilitation/
Renewal
Activities that rectify
defects or deficiencies
that are already
present and may be
affecting asset
performance
$$$
Useful life may not be extended as
expected;
May be costlier in the long run when
assessed against full reconstruction or
replacement;
Loss or disruption of service, particularly
for underground assets;
Replacement/
Reconstruction
Asset end-of-life
activities that often
involve the complete
replacement of assets
$$$$$
Incorrect or unsafe disposal of existing
asset;
Costs associated with asset retirement
obligations;
Substantial exposure to high inflation and
cost overruns;
Replacements may not meet capacity
needs for a larger population;
Loss or disruption of service, particularly
for underground assets;
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
and the extent to which they support a high quality of life for community
stakeholders.
Risk is a product of two variables: the probability that an asset will fail, and the
resulting consequences of that failure event. It can be a qualitative measurement,
(i.e. low, medium, high) or quantitative measurement (i.e. 1-5), that can be used
to rank assets and projects, identify appropriate lifecycle strategies, optimize short-
and long-term budgets, minimize service disruptions, and maintain public health
and safety.
Figure 5 Risk Equations
The approach for quantitative risk used in this AMP relies on a calculable
measurement of risk associated with each asset. The probability and consequence
of failure are each scored from one to five, producing a minimum risk index of one
for the lowest risk assets, and a maximum risk index of 25 for the highest risk
assets.
Probability of Failure
Several factors can help decision-makers estimate the probability or likelihood of an
asset's failure, including its condition, age, previous performance history, and
exposure to extreme weather events, such as flooding and ice jams--both a
growing concern for municipalities in Canada.
Typically, a model is selected for a group of similar assets (e.g. all roads, water
distribution system etc.). Often, parameters for estimating probability of failure
include asset condition, service life remaining, and/or asset material.
For each risk model, probability of failure (PoF) is determined through the following
steps:
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
1. Identification of available attribute data suitable for determining the
probability of failure for selected assets. In some instances, available asset
data may be limited requiring a more simplified PoF model, at least initially.
2. Determination of the type of risk that applies to the selected attribute.
-
Condition, Design Capacity, Economic, Environmental, Health and
Safety, Operational, Social, Strategic
3. Where there are multiple parameters included in the PoF model, determine
suitable weighting of each parameter.
-
Weighting allows the model to recognize that each factor may impact
the probability of failure to a different degree. Where the weight is
higher, the impact that factor has on the model increases too.
Consequence of Failure
Estimating criticality also requires identifying the types of consequences that the
organization and community may face from an asset's failure, and the magnitude of
those consequences. Consequences of asset failure will vary across the
infrastructure portfolio; the failure of some assets may result primarily in high
direct financial cost, but may pose limited risk to the community. Other assets may
have a relatively minor financial value, but any downtime may pose significant
health and safety hazards to residents.
Table 3 illustrates the various types of consequences that can be integrated in
developing risk and criticality models for each asset category and segments within.
We note that these consequences are common, but not exhaustive.
Table 3 Risk Analysis: Types of Consequences of Failure
Type of
Consequence
Description
Direct Financial
Direct financial consequences are typically measured as
the replacement costs of the asset(s) affected by the
failure event, including interdependent infrastructure.
Economic
Economic impacts of asset failure may include disruption
to local economic activity and commerce, business
closures, service disruptions, etc. Whereas direct
financial impacts can be seen immediately or estimated
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
This AMP includes a preliminary evaluation of asset risk and criticality. Each asset
has been assigned a probability of failure score and consequence of failure score
based on available asset data. These risk scores can be used to prioritize
maintenance, rehabilitation, and replacement strategies for critical assets.
These models have been built in Citywide for continued review, updates, and
refinements.
Qualitative Risk
Qualitative risk assessments in municipal asset management go beyond numbers
and statistics to capture the broader picture of potential vulnerabilities. This
approach recognizes that not all risks can be easily quantified, especially when
dealing with factors that involve human judgment, institutional knowledge, and
unpredictable external conditions. Here's a deeper look at how and why qualitative
risk is vital:
Type of
Consequence
Description
within hours or days, economic impacts can take weeks,
months and years to emerge, and may persist for even
longer.
Socio-Political
Socio-political impacts are more difficult to quantify and
may include inconvenience to the public and key
community stakeholders, adverse media coverage, and
reputational damage to the community and the
Township.
Environmental
Environmental consequences can include pollution,
erosion, sedimentation, habitat damage, etc.
Public Health and
Safety
Adverse health and safety impacts may include injury or
death, or impeded access to critical services.
Strategic
These include the effects of asset failure on the
community's long-term strategic objectives, including
economic development, business attraction, etc.
Township of Mulmur
Asset Management Plan 2025
13
Introduction & Context
Understanding the Nuances
Human Expertise and Experience: Rather than solely relying on historical
data or mathematical models, qualitative risk assessments tap into the
insights of experienced staff and stakeholders. Their first-hand knowledge
can highlight emerging issues--such as gaps in asset data or unanticipated
maintenance challenges--that might be overlooked in quantitative reviews.
Contextual Factors: Municipalities face a range of unique challenges
including aging infrastructure, rapid growth, and climate change impacts.
Qualitative assessments take into account the specific context of the
community, such as local environmental conditions, regulatory landscapes,
and historical performance of assets.
Methodological Approach
Workshops and Interviews: Facilitated risk workshops and structured
interviews are key methods used in qualitative assessments. These sessions
encourage open dialogue among staff from various departments, ensuring
that diverse perspectives are considered. Through guided questions--
covering topics from asset data confidence to lifecycle management
strategies--municipalities can identify risks that are not immediately obvious
from a numerical analysis.
Identifying Hidden Vulnerabilities: The qualitative process allows teams
to explore risks that are dynamic and interrelated. For instance, while data
might show a certain asset has reached the end of its useful life, qualitative
insights might reveal that a lack of proactive maintenance, compounded by
extreme weather conditions, poses a more immediate risk to service delivery.
Strategic Benefits
Informed Decision-Making: By combining qualitative insights with
quantitative data, municipal planners can develop more holistic asset
management strategies. This integrated approach enables better
prioritization of capital investments, ensuring that both the immediate and
long-term needs of the community are addressed.
Proactive Risk Management: Qualitative risk assessments foster a
forward-looking mindset. Rather than simply reacting to failures after they
occur, this methodology encourages the development of proactive
measures--such as enhanced maintenance programs and updated lifecycle
strategies--that can mitigate risks before they escalate.
Adaptability to Change: As external conditions evolve, qualitative
assessments provide the flexibility needed to capture new risks. Whether it's
Township of Mulmur
Asset Management Plan 2025
14
Introduction & Context
the onset of climate change-related events or shifts in funding availability,
qualitative methods allow municipal asset managers to continuously refine
their strategies in response to real-world developments.
By grounding the assessment process in real-world expertise and contextual
analysis, qualitative risk evaluation becomes an essential tool for developing
resilient, adaptive, and well-informed asset management strategies. This ensures
that municipalities are not only prepared to handle current challenges but are also
equipped to navigate the uncertainties of the future.
Levels of Service
A level of service (LOS) is a measure of the services that the Township is providing
to the community and the nature and quality of those services. Within each asset
category in this AMP, technical metrics and qualitative descriptions that measure
both technical and community levels of service have been established and
measured as data is available.
The Township measures the level of service provided at two levels: Community
Levels of Service, and Technical Levels of Service.
Community Levels of Service
Community levels of service are a simple, plain language description or measure of
the service that the community receives. For core asset categories as applicable
(Road Network, Bridges & Structural Culverts, Water Network) the province,
through O. Reg. 588/17, has provided qualitative descriptions that are required to
be included in this AMP.
Technical Levels of Service
Technical levels of service are a measure of key technical attributes of the service
being provided to the community. These include mostly quantitative measures and
tend to reflect the impact of the Township's asset management strategies on the
physical condition of assets or the quality/capacity of the services they provide.
For core asset categories as applicable the province, through O. Reg. 588/17, has
also provided technical metrics that are required to be included in this AMP. For all
categories where not already prescribed by the province, the Township has opted to
include the average condition, percentage of the category in fair or better condition,
percentage of the category in poor or lower condition, and a ratio of the average
annual requirement (AAR) against the amount budgeted towards each category.
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
Current and Proposed Levels of Service
Current levels of service are the past performance metrics of an asset category up
until present day. In contrast, proposed levels of service look toward the
Township's goal for asset performance by a defined future date.
Once current levels of service have been measured, proposed levels of service over
a 10-year period should be established, in accordance with O. Reg. 588/17.
Proposed levels of service should be realistic and achievable within the timeframe
outlined by the Township. They should also be determined by consideration of a
variety of community expectations, fiscal capacity, regulatory requirements,
corporate goals and long-term sustainability. Once proposed levels of service have
been established, and prior to July 2025, the Township must identify a lifecycle
management and financial strategy which allows these targets to be achieved.
It is important to note that O. Reg 588/17 does not dictate which proposed LOS
metrics municipalities need to strive for. A proposed level of service will be very
specific to each community's resident desires, political goals, and financial capacity.
This can range from increasing service levels and costs, to maintaining or even
reducing current performance to mitigate future cost increases. Regardless of the
proposed LOS chosen, O. Reg 588/17 requires municipalities to demonstrate the
achievability of their selected metrics
Both current and proposed levels of service for all included asset categories are
outlined in this AMP.
2.3
Scope & Methodology
2.3.1
Asset Categories for this AMP
This asset management plan for the Township is produced in compliance with O.
Reg. 588/17. The July 2025 deadline under the regulation--the third of three
AMPs--requires analysis of core and non-core asset categories, as well as proposed
service levels and the financial strategy to fund them.
The AMP summarizes the state of the infrastructure for the Township's asset
portfolio, establishes current levels of service and the associated technical and
customer oriented key metrics, outlines lifecycle strategies for optimal asset
management and performance, and provides financial strategies to reach
sustainability for the asset categories listed below.
Township of Mulmur
Asset Management Plan 2025
16
Introduction & Context
Figure 6 Tax-Funded Asset Categories
- Road Network
- Bridges & Structural
Culverts
- Facilities
- Land Improvements
- Vehicles
- Machinery &
Equipment
- Water Network
2.3.2
Data Effective Date
It is important to note that this plan is based on data as of December 2024;
therefore, it represents a snapshot in time using the best available processes, data,
and information at the Township. Strategic asset management planning is an
ongoing and dynamic process that requires continuous data updates and dedicated
data management resources.
2.3.3
Defining Replacement Costs
There are a range of methods to determine the replacement cost of an asset, and
some are more accurate and reliable than others. This AMP relies on two
methodologies:
User-Defined Cost and Cost Per Unit
Based on costs provided by municipal staff which could include average costs
from recent contracts; data from engineering reports and assessments; staff
estimates based on knowledge and experience.
Tax-Funded Assets
Rate-Funded Assets
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
Cost Inflation / CPI Tables
Historical costs of the assets are inflated based on Consumer Price Index or
Non-Residential Building Construction Price Index.
User-defined costs based on reliable sources are a reasonably accurate and reliable
way to determine asset replacement costs. Cost inflation is typically used in the
absence of reliable replacement cost data. It is a reliable method for recently
purchased and/or constructed assets where the total cost is reflective of the actual
costs that the Township incurred. As assets age, and new products and
technologies become available, cost inflation becomes a less reliable method.
2.3.4
Estimated Service Life & Service Life Remaining
The estimated useful life (EUL) of an asset is the period over which the Township
expects the asset to be available for use and remain in service before requiring
replacement or disposal. The EUL for each asset in this AMP was assigned according
to the knowledge and expertise of municipal staff and supplemented by existing
industry standards when necessary.
By using an asset's in-service data and its EUL, the Township can determine the
service life remaining (SLR) for each asset. Using condition data and the asset's
SLR, the Township can more accurately forecast when it will require replacement.
The SLR is calculated as follows:
Figure 7 Service Life Remaining Calculation
2.3.5
Average Annual Requirement
The Average Annual Requirement (AAR) is the estimated amount of money the
Township would need to set aside each year to ensure sufficient funds are available
to carry out major rehabilitation or replacement work when it is due. It is a long-
term financial planning tool used to support sustainable asset management and
service delivery.
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
In essence, it treats infrastructure investment like a savings plan: "If we spread the
total lifecycle cost of this asset over its useful life, how much do we need to reserve
each year to be ready when major costs arise?"
Why the AAR matters:
Long-Term Planning: Encourages proactive financial planning rather than
reactive crisis spending.
Sustainability: Ensures assets are properly maintained and replaced
without burdening future budgets.
Transparency: Helps identify whether current funding levels are sufficient--
or if there is a funding gap.
Optimized Investment: Supports lifecycle strategies that lower total costs
and extend asset life.
Lifecycle interventions (e.g., resurfacing a road, relining a pipe) may require
upfront investment, but they can extend the life of the asset, which means the cost
is spread out over a longer period. This often results in a lower AAR, because the
asset is delivering value for a longer time before needing full replacement.
Table 4 Average Annual Requirement Example
In the example outlined in Table 4, the life of the road would be extended by 15
years if a $500K mid-life rehabilitation was performed, thus reducing the annual
amount that must be reserved. The $25,000 that would have been put aside for the
road can now be reallocated to another project.
2.3.6
Reinvestment Rate
As assets age and deteriorate they require additional investment to maintain a
state of good repair. The reinvestment of capital funds, through asset renewal or
replacement, is necessary to sustain an adequate level of service. The reinvestment
Scenario
Total Lifecycle Cost
Useful Life
AAR
No Rehab
$2.5M (replace at Year 25)
25 years
$100,000/year
With Rehab
$2.5M + $500K rehab at Year 15
40 years
$75,000/year
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
rate is a measurement of available or required funding relative to the total
replacement cost.
By comparing the actual vs. target reinvestment rate the Township can determine
the extent of any existing funding gap. The reinvestment rate is calculated as
follows:
Figure 8 Target Reinvestment Rate Calculation
Figure 9 Actual Reinvestment Rate Calculation
2.3.7
Establishing Asset Condition
An incomplete or limited understanding of asset condition can mislead long-term
planning and decision-making. Accurate and reliable condition data helps to prevent
premature and costly rehabilitation or replacement and ensures that lifecycle
activities occur at the right time to maximize asset value and useful life.
A condition assessment rating system provides a standardized descriptive
framework that allows comparative benchmarking across the Township's asset
portfolio. The table below outlines the condition rating system used in this AMP to
determine asset condition. This rating system is aligned with the Canadian Core
Public Infrastructure Survey which is used to develop the Canadian Infrastructure
Report Card. When assessed condition data is not available, service life remaining is
used to approximate asset condition.
Township of Mulmur
Asset Management Plan 2025
20
Introduction & Context
Table 5 Standard Condition Rating Scale
The analysis in this AMP is based on assessed condition data only as available. In
the absence of assessed condition data, asset age is used as a proxy to determine
asset condition.
2.3.8
Evaluating Quantitative Risk
As outlined in Risk & Criticality, risk ratings are derived from the total probability of
failure multiplied by the total consequence of failure. In this model, risk ratings may
range from 0-25. The table below provides ranges of Very Low, Low, Moderate,
High, and Very High dependent on the risk rating value.
Condition
Description
Criteria
Service Life
Remaining
(%)
Very Good
Fit for the
future
Well maintained, good condition,
new or recently rehabilitated
80-100
Good
Adequate for
now
Acceptable, generally approaching
mid-stage of expected service life
60-80
Fair
Requires
attention
Signs of deterioration, some
elements exhibit significant
deficiencies
40-60
Poor
Increasing
potential of
affecting
service
Approaching end of service life,
condition below standard, large
portion of system exhibits significant
deterioration
20-40
Very Poor
Unfit for
sustained
service
Near or beyond expected service
life, widespread signs of advanced
deterioration, some assets may be
unusable
0-20
Township of Mulmur
Asset Management Plan 2025
21
Introduction & Context
Table 6 Probability of Failure, Consequence of Failure, and Overall Risk Ratings
Additionally, risk ratings can be displayed as a matrix with the probability of failure
from 1-5 along the bottom and the consequence of failure from 1-5 along the side.
Table 7 Example of Risk Matrix
Consequence of Failure
5
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
4
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
3
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
2
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
1
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
# Assets
Quantity
Cost
1
2
3
4
5
Probability of Failure
Probability of Failure
Consequence of Failure
Risk Rating
1 - Rare
1 - Insignificant
1 - 4 - Very Low
2 - Unlikely
2 - Minor
5 - 7 - Low
3 - Possible
3 - Moderate
8 - 9 - Moderate
4 - Likely
4 - Major
10 - 14 - High
5 - Almost Certain
5 - Severe
15 - 25 - Very High
Township of Mulmur
Asset Management Plan 2025
22
Introduction & Context
2.4
Ontario Regulation 588/17
As part of the Infrastructure for Jobs and Prosperity Act, 2015, the Ontario
government introduced Regulation 588/17 - Asset Management Planning for
Municipal Infrastructure (O. Reg 588/17)2. Along with creating better performing
organizations, more livable and sustainable communities, the regulation is a key,
mandated driver of asset management planning and reporting. It places substantial
emphasis on current and proposed levels of service and the lifecycle costs incurred
in delivering them. Figure 10 below outlines key reporting requirements under O.
Reg 588/17 and the associated timelines.
Figure 10 O. Reg. 588/17 Requirements and Reporting Deadlines
2 O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure
https://www.ontario.ca/laws/regulation/170588
Township of Mulmur
Asset Management Plan 2025
23
Introduction & Context
2.4.1
O. Reg. 588/17 Compliance Review
Requirement
O. Reg.
588/17
Section
AMP
Section
Reference
Status
Summary of assets in each category
S.5(2), 3(i)
5.1 - 13.1
Complete
Replacement cost of assets in each
category
S.5(2), 3(ii)
5.1 - 13.1
Complete
Average age of assets in each
category
S.5(2), 3(iii)
5.3 - 13.3
Complete
Condition of core assets in each
category
S.5(2), 3(iv)
5.2 - 13.2
Complete
Description of municipality's approach
to assessing the condition of assets in
each category
S.5(2), 3(v)
5.2 - 13.2
Complete
Current levels of service in each
category
S.5(2), 1(i-ii)
5.7 - 13.7
Complete
Current performance measures in
each category
S.5(2), 2
5.7 - 13.7
Complete
Lifecycle activities needed to maintain
current levels of service for 10 years
S.5(2), 4
5.4 - 13.4
Complete
Costs of providing lifecycle activities
for 10 years
S.5(2), 4
Appendix B
Complete
Growth assumptions
S.5(2), 5(i-ii)
S.5(2), 6(i-vi)
12.1
Complete
Township of Mulmur
Asset Management Plan 2025
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Introduction & Context
Portfolio Overview
Township of Mulmur
Asset Management Plan 2025
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State of the Infrastructure
3
State of the
Infrastructure
The state of the infrastructure (SOTI) summarizes the inventory, condition, age
profiles, and other key performance indicators for the Township's infrastructure
portfolio. These details are presented for all core and non-core asset categories.
3.1
Asset Hierarchy & Data Classification
Figure 11 Asset Hierarchy and Data Classification
-Barriers
-Paved Roads
-Road Signs
-Small Culverts
-Storm Drains
-Streetlights
Road
Network
-Bridges
-Structural
Culverts
Bridges &
Culverts
-Hydrants
-Municipal Wells
-Valves & Fittings
-Water Buildings
-Water
Equipment
-Water Mains
-Water Meters
Water
Network
-Administration
Building
-Arena
-Fire Hall
-Gravel Pit Scale
House
-Mansfield Public
Washroom
-Public Works
Building
-Sand Dome
-Utility Storage
Facilities
-Ball Diamond
-Fencing
-Multipurpose Pad
-Outdoor Furnishings
-Parking Lot
-Play Structure
-Trail
-Wells
Land
Improvements
-Attachments
-Fueling Station
-Heavy
Equipment
-Medium
Equipment
-Small Equipment
-Solar Panels
Machinery &
Equipment
-Heavy Duty
-Light Duty
Vehicles
Township of Mulmur
Asset Management Plan 2025
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State of the Infrastructure
Asset hierarchy shows how individual assets, and their components, relate to the
broader system. The structure influences how data is interpreted. Assets are
organized to support clear, efficient reporting, with key details summarized at the
segment level.
3.2
Portfolio Overview
3.2.1
Total Replacement Cost of Asset Portfolio
The six asset categories analyzed in this Asset Management Plan have a total
current replacement cost of $98.6 million. This estimate was calculated using user-
defined costing, as well as inflation of historical or original costs to current date.
This estimate reflects the replacement of historical assets with similar, not
necessarily identical, assets available for procurement today. Table 8 provides a
detailed breakdown of replacement cost and average annual requirement3 by asset
category. Figure 12 illustrates the replacement cost of each asset category; at 46%
of the total portfolio, bridges and structural culverts form the largest share of the
Township's asset portfolio, followed by the facilities at 22%.
Table 8 Detailed Asset Inventory Valuation: Portfolio Overview`
3 For further clarification on Average Annual Requirement (AAR), see section 2.3.5 Average Annual Requirement.
4 Weighted by replacement cost.
Category
Replacement
Cost
Replacement
Cost Method
% of
Total4
AAR3
Road Network
$13,584,462
Cost per Unit
14%
$505,598
Bridges & Culverts
$45,118,373
User-Defined
46%
$573,107
Facilities
$22,036,581
User-Defined
22%
$354,293
Land Improvements
$1,644,272
User-Defined
2%
$75,668
Machinery & Equipment
$3,660,700
CPI
4%
$312,131
Vehicles
$1,713,410
User-Defined
2%
$148,815
Water Network
$10,820,882
Cost per Unit
11%
$124,960
TOTAL
$98,578,680 User-Defined
100%
$2,094,572
Township of Mulmur
Asset Management Plan 2025
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State of the Infrastructure
Figure 12 Current Replacement Cost: Portfolio Overview
3.2.2
Target vs. Actual Reinvestment Rate
Figure 13 Current Vs. Target Reinvestment Rate: Portfolio Overview
The chart above depicts funding gaps by comparing the target to the current
reinvestment rate. To meet the existing long-term capital requirements, the
Township requires an annual capital investment of $2,095,000, for a target portfolio
reinvestment rate of 2.12%. Currently, annual investment from sustainable
$1.6m
$1.7m
$3.7m
$10.8m
$13.6m
$22.0m
$45.1m
Land Improvements
Vehicles
Machinery & Equipment
Water Network
Road Network
Facilities
Bridges & Culverts
3.72%
1.27%
1.61%
4.60%
8.53%
8.69%
1.15%
2.53%
1.13%
0.75%
7.68%
0.36%
0%
2%
4%
6%
8%
10%
Target Reinvestment Rate
Actual Reinvestment Rate
Township of Mulmur
Asset Management Plan 2025
28
State of the Infrastructure
revenue source is $1,340,000, for a current portfolio reinvestment rate of 1.36%.
This leads to an annual infrastructure budget deficit of $755,000. Target and
current re-investment rates by asset category are detailed below.
3.2.3
Condition of Asset Portfolio
Figure 14 Asset Condition: Portfolio Overview
Figure 14 and Figure 15 summarize asset condition at the portfolio and category
levels, respectively. Based on both assessed condition and age-based analysis,
87%5 of the Township's infrastructure portfolio is in fair or better condition, with the
remaining 13%5 in poor or lower condition, and an overall condition rating of 66%5.
Typically, assets in poor or lower condition may require replacement or major
rehabilitation in the immediate or short-term. Targeted condition assessments may
help further refine the list of assets that may be candidates for immediate
intervention, including potential replacement or reconstruction.
Similarly, assets in fair condition should be monitored for disrepair over the medium
term. Keeping assets in fair or better condition is typically more cost-effective than
addressing assets needs when they enter the latter stages of their lifecycle or
decline to a lower condition rating, e.g., poor or lower.
Condition data was available for 76% of the overall asset portfolio. Further
breakdown by category is outlined in Table 10. Age-based condition estimations can
skew data and lead to potential under- or overstatement of asset needs.
Further, when assessed condition data was available, it was projected to current
year-end (2024). This 'projected condition' can generate lower condition ratings
5 Average weighted by replacement cost.
Very Poor,
$4,395,000
(4%)
Poor,
$8,135,000
(8%)
Fair,
$25,116,000
(25%)
Good,
$34,464,000
(35%)
Very Good,
$26,469,000
(27%)
Township of Mulmur
Asset Management Plan 2025
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State of the Infrastructure
than those established at the time of the condition assessment. The rate of this
deterioration will also depend on lifecycle curves used to project condition over
time.
Figure 15 Asset Condition: Portfolio Overview by Category
As further illustrated in Figure 15 at the category level, the majority of
infrastructure categories are in fair or better condition, based primarily on assessed
condition. See Table 10 for details on how condition data was derived for each asset
segment.
Table 9 Detailed Asset Condition: Portfolio Overview
Asset
Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition
Road Network
$3,955,690
29%
$9,628,772
71%
Fair (55%)
Bridges &
Culverts
$3,424,404
8%
$41,693,969
92%
Good (69%)
Facilities
$1,368,094
6%
$20,668,487
94%
Good (66%)
$8.3m
$431k
$675k
$487k
$2.9m
$11.8m
$1.8m
$1.8m
$378k
$836k
$62k
$4.7m
$21.5m
$5.1m
$279k
$526k
$229k
$13.0m
$8.4m
$2.7m
$329k
$468k
$942k
$764k
$1.3m
$1.6m
$2.8m
$59k
$436k
$681k
$102k
$104k
$1.9m
$1.1m
0%
20%
40%
60%
80%
100%
Water
Network
Vehicles
Machinery &
Equipment
Land
Improvements
Facilities
Bridges &
Culverts
Road Network
Very Good
Good
Fair
Poor
Very Poor
Township of Mulmur
Asset Management Plan 2025
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State of the Infrastructure
Asset
Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition
Land
Improvements
$866,104
53%
$778,168
47%
Fair (52%)
Machinery &
Equipment
$1,623,184
44%
$2,037,516
56%
Fair (50%)
Vehicles
$904,272
53%
$809,138
47%
Fair (52%)
Water
Network
$388,747
4%
$10,432,135
96%
Good (78%)
TOTAL
$12,530,495
13%
$86,048,185
87%
Good (66%)
Source of Condition Data
This AMP relies on assessed condition for 76% of assets, based on and weighted by
replacement cost. For the remaining assets, age is used as an approximation of
condition. Assessed condition data is invaluable in asset management planning as it
reflects the true condition of the asset and its ability to perform its functions. Table
10 below identifies the source of condition data used throughout this AMP.
Table 10 Source of Condition Data: Portfolio Overview
Asset Category
% Assessed6
Source of Condition Data
Road Network
59%
Township Staff
Bridges & Culverts
100%
2024 OSIMs Report
Facilities
83%
Keller Engineering
Land Improvements
51%
Keller Engineering/ Township Staff
Machinery & Equipment
24%
Township Staff
Vehicles
0%
N/A
Water Network
13%
Keller Engineering/ Township Staff
6 Percentage of the assets within the category with condition assessment data, weighted by replacement cost.
Township of Mulmur
Asset Management Plan 2025
31
State of the Infrastructure
3.2.4
Risk & Criticality
Using the risk equation and preliminary risk models, Figure 16 shows how assets
across the different asset categories are stratified within the 1-25 risk rating ranges
while Table 11 provides a breakdown of the probability of failure, consequence of
failure, and risk ratings by asset category.
Figure 16 Risk Ratings: Portfolio Overview
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$39,303,805
$18,189,418
$7,840,149
$14,476,482
$18,768,826
(40%)
(18%)
(8%)
(15%)
(19%)
The analysis shows that based on current risk models, approximately 19% of the
Township's assets, with a current replacement cost of roughly $18.8 million, carry a
risk rating of 15 or higher (red) out of 25. Assets in this group may have a high
probability of failure based on available condition data and age-based estimates and
were considered to be most essential to the Township.
Table 11 Probability of Failure, Consequence of Failure, and Risk Rating: Portfolio
Overview by Category
Asset Category
Probability of
Failure
Consequence
of Failure
Risk Rating
Road Network
2.73 / 5
4.27 / 5
11.82 / 25
Bridges & Culverts
2.0 / 5
2.4 / 5
4.5 / 25
Facilities
2.59 / 5
4.49 / 5
11.63 / 25
Land Improvements
2.96 / 5
3.35 / 5
10.39 / 25
Machinery & Equipment
3.03 / 5
4.01 / 5
11.59 / 25
Vehicles
3.05 / 5
4.68 / 5
14.09 / 25
Water Network
1.33 / 5
3.75 / 5
5.16 / 25
TOTAL
2.25 / 5
3.41 / 5
7.7 / 25
Township of Mulmur
Asset Management Plan 2025
32
State of the Infrastructure
Overall, the average risk rating for the entire portfolio is 7.7, which is considered
Low.
As new asset attribute information and condition assessment data are integrated
with the asset register, asset risk ratings will evolve, resulting in a redistribution of
assets within the risk ranges. Staff should also continue to calibrate risk models.
We caution that since risk ratings rely on many factors beyond an asset's physical
condition or age, assets in a state of disrepair can sometimes be classified as low-
risk, despite their poor condition rating. In such cases, although the probability of
failure for these assets may be high, their consequence of failure ratings were
determined to be low based on the attributes used and the data available.
Similarly, assets with very high condition ratings can receive a moderate to high-
risk rating despite a low probability of failure. These assets may be deemed as
highly critical to the Township based on their costs, economic importance, social
significance, and other factors. Continued calibration of an asset's criticality and
regular data updates are needed to ensure these models more accurately reflect an
asset's actual risk profile.
3.2.5
Forecasted Capital Requirements
Aging assets require maintenance, rehabilitation, and replacement. Figure 17
illustrates the cyclical short-, medium- and long-term infrastructure replacement
requirements for all asset categories analyzed in this AMP over a 50-year time
horizon. To achieve and maintain the capital replacement needs for the proposed
levels of service, an average of $1.6 million is required each year (red dotted line).
Although actual spending may fluctuate substantially from year to year, this figure
is a useful benchmark for annual capital expenditure targets (or allocations to
reserves) to ensure projects are not deferred and replacement needs are met as
they arise. This figure relies on age and available condition data. Figure 17
illustrates relatively consistent capital requirements for each five-year segment
through the forecast period.
Additionally, there is currently an approximate $1.5 million backlog comprised of
assets that remain in service beyond their estimated useful life. The 10-year capital
requirements expanded in Appendix B have accounted for removing this
accumulation and continuing to rehabilitate or replace assets in alignment with the
proposed levels of service. It is unlikely that all such assets are in a state of
disrepair, requiring immediate replacements. This makes continued and expanded
targeted and consistent condition assessments integral. Risk frameworks, proactive
lifecycle strategies, and levels of service targets should continue to be used to
Township of Mulmur
Asset Management Plan 2025
33
State of the Infrastructure
prioritize projects, continuously refining estimates for ongoing capital needs, and
helping to select the right treatment for each asset.
Figure 17 Capital Replacement Needs: Portfolio Overview 2025-2074
.
$2.1m
$4.9m
$6.6m
$7.7m
$5.9m
$6.6m
$9.7m
$8.4m
$11.0m
$9.0m
$13.4m
$0
$2m
$4m
$6m
$8m
$10m
$12m
$14m
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Road Network
Bridges & Culverts
Facilities
Land Improvements
Machinery & Equipment
Vehicles
Water Network
Annual Requirement
Total
Township of Mulmur
Asset Management Plan 2025
34
Proposed Levels of Service Analysis
4
Proposed Levels of
Service Analysis
4.1
Overview
4.1.1
O. Reg. 588/17 Proposed Levels of Service
Requirements
The third iteration of municipal Asset Management Plans required under O. Reg.
588/17 requires the evaluation of levels of service (LOS) that includes:
Proposed LOS options (i.e. increase, decrease, or maintain current LOS) and
the risks associated with these options
How the proposed LOS may differ from current LOS.
Whether the proposed LOS are achievable; and
The municipality's ability to afford proposed LOS.
Additionally, a lifecycle management and financial strategy to support the proposed
LOS must be identified for a period of 10 years with specific reporting on:
Identification of lifecycle activities needed to provide the proposed LOS.
Annual costs over the next 10 years to achieve the proposed LOS; and
Identification of proposed funding projected to be available
4.1.2
Considerations
Proposed LOS for the Township have been developed through comprehensive
engagement with Township staff. In order to achieve any target LOS goal, careful
consideration should be given to the following:
Financial Impact Assessments
Assess historical expenditures/budget patterns to gauge feasibility of
increasing budgets to achieve increased service levels
Consider implications of LOS adjustments on other services and other
infrastructure programs (i.e. trade-offs)
Township of Mulmur
Asset Management Plan 2025
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Proposed Levels of Service Analysis
Infrastructure Condition Assessments
Regularly assess the condition of critical infrastructure components
Use standardized condition assessment protocols (where possible) to quantify
the state of the infrastructure
Identify non-critical components where maintenance could potentially be
deferred without causing severe degradation
Use current condition metrics as benchmarks to gauge feasibility of large
adjustments to LOS
Service Metrics
Measure user satisfaction, response times, and other relevant indicators for
specific services
Service Impact Assessments
Evaluate potential impacts on user satisfaction and service delivery due to
changes in infrastructure condition
Key Lifecycle Activities
Implement routine maintenance and inspections to ensure infrastructure
reaches its optimal useful life
Monitor and optimize operational processes for efficiency
Regularly review and update preventive maintenance schedules
Prioritize critical infrastructure components for maintenance
Implement cost-saving measures without compromising safety or compliance
Develop strategies for managing and communicating service impacts to
stakeholders
Invest in technology and process improvements to enhance maintenance
efficiency
Upgrade critical infrastructure components to improve overall reliability
Explore opportunities for innovation and efficiency gains
Township of Mulmur
Asset Management Plan 2025
36
Proposed Levels of Service Analysis
Risk Management
Identify potential risks to infrastructure and service quality resulting from
adjusted service levels
Develop contingency plans to address unforeseen challenges without
compromising service quality
Monitor performance closely to ensure that the target investment translates
to the desired infrastructure condition
Infrastructure Condition Enhancements
Identify areas for improvement and increased maintenance to enhance
overall infrastructure condition
Timelines
Although O. Reg. 588/17 requires evaluation of expenditures for a 10-year
period in pursuit of proposed LOS, it does not require municipalities to
achieve the LOS within this 10-year timeframe (ex. a municipality may have
a goal to reach X% condition by 2050, the AMP is required to review the first
10 years of the strategy to reach this goal)
Careful consideration should be given to setting realistic targets for when
proposed service levels can be achieved.
Stakeholder Engagement
It is recommended to ensure adjustments to LOS are not made in isolation
and without consultation of various stakeholders. This could include, but is
not limited to:
-
Department Heads/Infrastructure Managers
-
Residents
-
Service Users
-
Council
Efforts should be made to communicate changes to LOS transparently to all
affected stakeholders
Flexibility
Priorities may change over time due to a variety of factors, such as:
Township of Mulmur
Asset Management Plan 2025
37
Proposed Levels of Service Analysis
-
Financial state of the municipality
-
Availability of grants
-
Significant increases or decreases in population
-
Changes in political priorities
-
Changes in resident priorities
-
New technologies
-
Changes in legislation
Any proposed changes to LOS should be flexible and able to adapt to changes
listed above, and other unforeseen circumstances
4.1.3
Community Engagement
A key element for developing the Township's proposed levels of service must be the
voice of the community. While it should be recognized that many factors, such as
available funding, staff capacity, and operational priorities, must be considered to
ensure realistic and achievable targets for the proposed LOS.
To incorporate the priorities of the public, the Township put forth an online
community engagement survey. This survey received 29 responses from the
current population of 3,571. The questions and results can be seen in Appendix E.
As the Township's asset management approach continues to grow and evolve, and
as budget and resource limitations become less restrictive, there may be an
opportunity to launch a project focused entirely on engaging with the community
and gathering input on infrastructure and service priorities. At that point,
community feedback could have an even greater influence on shaping LOS goals.
4.2
Proposed Levels of Service Scenarios
The three scenarios outlined in the following section were analyzed as options for
proposed service levels for all categories included in this Asset Management Plan.
Although all three scenarios were considered, the Township adopted a
segment-by-segment approach in determining its path forward. In most
cases, the baseline condition was maintained, while a 5% increase from
the baseline was applied to select segments.
Township of Mulmur
Asset Management Plan 2025
38
Proposed Levels of Service Analysis
4.2.1
Scenario Development & Selection
The Township adopted a practical and data-informed approach to determine its
proposed LOS for each segment within the six asset categories. This process
ensures that service delivery remains reliable over the long term while also
balancing affordability and infrastructure needs
To begin, the Township used the current average condition of each asset group
(such as roads, buildings, and other municipal infrastructure) as a reference point
to help determine appropriate baseline condition targets. However, these current
conditions were used as a guide rather than a fixed rule. In some cases, a more
consistent and strategic target was applied--for instance, setting a 60% condition
target for all Township buildings rather than creating a separate target for each
facility.
Once these baseline condition targets were confirmed (see Table 12), the Township
used the Decision Support (DS) module within the Citywide Asset Management
software to model different asset management scenarios over a 50-year period.
These scenarios were built to maintain the selected baseline condition as the
service level goal and determine the resulting AAR7.
Table 12 Baseline Conditions: PLOS
7 For further clarification on Average Annual Requirement (AAR), see section 2.3.5 Average Annual Requirement.
Category
Segment
Baseline Condition
Road Network
Barriers
50%
Paved Roads
50%
Road Signs
50%
Small Culverts
50%
Storm Drains
50%
Streetlights
50%
Bridges & Structural
Culverts
Bridges
60%
Structural Culverts
60%
Facilities
Administration Building
60%
Arena
60%
Township of Mulmur
Asset Management Plan 2025
39
Proposed Levels of Service Analysis
Category
Segment
Baseline Condition
Fire Hall
60%
Gravel Pit Scale House
60%
Mansfield Public Washroom
60%
Public Works Building
60%
Sand Dome
60%
Utility Storage
60%
Land Improvements
Ball Diamond
50%
Fencing
50%
Multipurpose Pad
50%
Outdoor Furnishings
50%
Parking Lot
50%
Play Structure
50%
Trail
50%
Wells
50%
Machinery & Equipment
Attachments
50%
Fueling Station
50%
Heavy Equipment
50%
Medium Equipment
50%
Small Equipment
50%
Solar Panels
50%
Vehicles
Heavy Duty
50%
Light Duty
50%
Water Network
Hydrants
50%
Municipal Wells
50%
Valves & Fittings
50%
Water Buildings
50%
Township of Mulmur
Asset Management Plan 2025
40
Proposed Levels of Service Analysis
The DS tool helps predict when assets will need major rehabilitation or
replacement. When an asset reaches the point where work is recommended, the
software checks whether deferring that work to the following year would cause the
overall average condition of all assets in the scenario to fall below the target.
If the target would still be met without immediate action, the work is deferred to
the following year and the process is repeated. This method reduces unnecessary
spending by allowing the Township to postpone work that is not yet critical--without
lowering the overall quality of service.
In some instances, the AAR may not change from scenario to scenario. This can
happen for two reasons:
1. A low number of assets are included in the scenario and therefore there are
fewer opportunities for rehabilitation/replacement deferral
2. There is a very low condition threshold for replacement.
-
Even if the average condition of all assets in the scenario drops below
the set target, an activity cannot be performed until the replacement
threshold for an individual asset is met. DS will not plan a replacement
early.
-
For example, if the replacement threshold for all assets in a scenario is
0%, even if the overall average condition continues to drop further and
further below the target condition each year, until an asset hits a 0%
condition it cannot be replaced.
To fully explore options and potential impacts, the Township also modeled three
alternative scenarios:
A 5% reduction in the average condition target to see how a lower standard
might reduce costs or affect service quality
A 5% increase to explore the cost and benefit of delivering a higher service
level
Category
Segment
Baseline Condition
Water Equipment
50%
Water Mains
50%
Water Meters
50%
Township of Mulmur
Asset Management Plan 2025
41
Proposed Levels of Service Analysis
A no-target scenario, where assets are replaced immediately once they reach
their end-of-life, with no consideration for overall system condition or
available budget. This approach results in the highest annual cost and is
generally considered less sustainable
These four scenarios--maintaining, lowering (-5%), raising (+5%), or removing the
baseline condition target--were compared side by side. They provided insight into
how different strategies would affect long-term costs, asset performance, and
service reliability.
Following this analysis, and after receiving feedback from both Township staff and
the community, the most suitable proposed LOS were selected. These reflect a
balance between public expectations, financial responsibility, and long-term
sustainability.
Table 13 provides the AAR for each of the scenarios outlined above. The final
selection for each segment is highlighted in green.
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Proposed Levels of Service Analysis
Table 13 AAR for Scenarios: PLOS
Category
Segment
Average Annual Requirement
-5%
Condition
Maintain
Baseline
+5%
Condition
No Target
Road Network
Barriers
$8,109
$8,260
$8,260
$8,343
Paved Roads
$335,590
$373,812
$407,846
$423,964
Road Signs
$21,234
$21,753
$21,753
$21,970
Small Culverts
$93,330
$93,330
$93,330
$103,166
Storm Drains
$2,148
$2,148
$2,148
$2,170
Streetlights
$5,946
$6,295
$6,649
$7,661
Total
$466,357
$505,598
$539,986
$567,274
Bridges &
Structural
Culverts
Bridges
$424,408
$429,615
$429,615
$486,069
Structural Culverts
$143,493
$143,493
$143,493
$182,200
Total
$567,900
$573,107
$573,107
$668,269
Facilities
Administration
Building
$37,279
$37,684
$37,730
$41,520
Arena
$181,325
$195,187
$197,123
$172,622
Fire Hall
$16,027
$16,027
$16,027
$16,187
Gravel Pit Scale House
$8,360
$8,360
$8,360
$8,443
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Asset Management Plan 2025
43
Proposed Levels of Service Analysis
Category
Segment
Average Annual Requirement
-5%
Condition
Maintain
Baseline
+5%
Condition
No Target
Mansfield Public
Washroom
$13,702
$13,702
$13,702
$13,839
Public Works Building
$33,402
$33,437
$34,190
$34,532
Sand Dome
$45,287
$45,287
$45,287
$49,250
Utility Storage
$2,673
$2,673
$2,673
$2,700
Total
$338,056
$352,357
$355,092
$339,093
Land
Improvements
Ball Diamond
$3,465
$3,465
$3,465
$3,333
Fencing
$3,194
$3,427
$3,484
$3,384
Multipurpose Pad
$10,657
$10,657
$10,900
$11,009
Outdoor Furnishings
$4,052
$4,402
$4,745
$5,215
Parking Lot
$35,901
$35,901
$35,901
$36,260
Play Structure
$11,461
$11,461
$11,461
$12,634
Trail
$2,451
$2,451
$2,451
$2,476
Wells
$3,903
$3,903
$4,014
$3,613
Total
$75,085
$75,668
$76,421
$77,924
Machinery &
Equipment
Attachments
$53,029
$54,776
$55,652
$53,782
Fueling Station
$5,629
$5,952
$5,952
$5,228
Heavy Equipment
$156,971
$156,971
$156,971
$148,138
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44
Proposed Levels of Service Analysis
Category
Segment
Average Annual Requirement
-5%
Condition
Maintain
Baseline
+5%
Condition
No Target
Medium Equipment
$41,605
$41,605
$41,756
$42,695
Small Equipment
$37,541
$39,920
$41,443
$40,884
Solar Panels
$12,906
$12,906
$12,906
$14,484
Total
$307,681
$312,131
$314,680
$305,210
Vehicles
Heavy Duty
$132,987
$133,561
$136,730
$119,197
Light Duty
$14,202
$15,254
$15,254
$15,672
Total
$147,189
$148,815
$151,984
$134,869
Water Network
$1,620
$1,691
$1,798
$2,010
Hydrants
$10,508
$11,776
$11,776
$12,581
Municipal Wells
$12,727
$14,125
$15,454
$22,451
Valves & Fittings
$37,370
$38,122
$38,122
$39,287
Water Buildings
$17,860
$17,860
$17,860
$18,039
Water Equipment
$34,960
$37,515
$41,122
$61,595
Water Mains
$3,871
$3,871
$3,871
$3,910
Total
$118,915
$124,960
$130,003
$159,872
TOTAL
$2,021,184
$2,092,636
$2,141,273
$2,252,512
Township of Mulmur
Asset Management Plan 2025
45
Proposed Levels of Service Analysis
4.2.2
Lifecycle Changes
The current lifecycle strategy remains appropriate, as it is based on the overall
average condition of the Township's assets. No immediate changes to the strategy
are necessary.
However, to better align with target condition levels, it is recommended to adjust
the timing of specific maintenance and renewal activities to follow the 10-year
capital requirements as outlined in Appendix B. By scheduling these interventions
during optimal periods--when they are most effective and cost-efficient--the
Township can enhance asset performance and extend their service life.
This proactive approach will allow the Township to maintain high service standards
and fiscal responsibility while following the existing strategy. Regular monitoring
will ensure that these timing adjustments continue to meet the Township's evolving
infrastructure needs.
4.2.3
Affordability/Achievability
As the AAR closely corresponds to the Township's current capital budget, the
selected proposed LOS are achievable.
For a more in-depth breakdown, see Section 13.
4.2.4
Changes to Community and Technical Levels of
Service
The Township does not anticipate any changes to qualitative community levels of
services for any of the asset categories included within this AMP. All asset
categories will see adjustments to their technical levels of service over time,
particularly relating to the average condition of assets. Refer to each asset category
for more details
4.2.5
Proposed LOS Risks
The majority of the proposed LOS are designed to maintain existing--or baseline--
asset conditions. As a result, the implementation of these scenarios does not
introduce any new or additional risks to service delivery.
The risk profile associated with each asset category remains unchanged. Previously
identified risks--such as those related to aging infrastructure and environmental
Township of Mulmur
Asset Management Plan 2025
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Proposed Levels of Service Analysis
factors--continue to apply under the proposed approach. These risks have already
been evaluated and documented as part of the Township's overall asset
management planning.
By focusing on maintaining current asset conditions rather than improving or
reducing service levels, the Township can continue to deliver consistent service
without increasing exposure to unforeseen operational or financial risks. This also
allows for more predictable long-term planning and resource allocation.
Ongoing monitoring and regular updates to the risk register will ensure that any
changes in asset performance or external conditions are promptly addressed.
Township of Mulmur
Asset Management Plan 2025
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Proposed Levels of Service Analysis
Category Analysis:
Core Assets
Township of Mulmur
Asset Management Plan 2025
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Road Network
5
Road Network
The Township's road network has a current replacement cost of $13.6 million,
distributed primarily to paved roads. The Township also owns and manages other
supporting infrastructure and capital assets, including barriers, road signs, small
culverts, storm drains, and streetlights.
5.1
Inventory & Valuation
Table 14 summarizes the quantity and current replacement cost of the Township's
various road network assets as managed in its primary asset management register,
Citywide.
Table 14 Detailed Asset Inventory: Road Network
8 Average Annual Capital Requirement (AAR) based on selected proposed levels of service scenarios For further
detail, see section 2.3.5 Average Annual Requirement and section 4 Proposed Levels of Service Analysis.
9 Gravel roads undergo perpetual operating and maintenance activities. If maintained properly, they can
theoretically have a limitless service life.
Segment
Quantity
Unit of
Measure
Replacement
Cost (RC)
Primary RC
Method
AAR8
Barriers
29
Assets
$208,569
CPI
$8,260
Paved Roads
65.7
KM
$8,538,010
Cost per Unit
$373,812
Road Signs
725
Assets
$219,701
CPI
$21,753
Small Culverts
30
Assets
$4,126,641
User-Defined
$93,330
Storm Drains
1
Assets
$108,489
CPI
$2,148
Streetlights
186
Assets
$383,052
CPI
$6,295
Unpaved Roads
193.2
KM
Not Planned for Replacement9
TOTAL
$13,584,462
Cost per Unit
$505,598
Township of Mulmur
Asset Management Plan 2025
49
Road Network
Figure 18 Portfolio Valuation: Road Network
5.2
Asset Condition
Accurate and reliable condition data allows staff to determine the remaining service
life of assets and identify the most cost-effective approach to managing assets
more confidently. The following describes the Township's current approach:
The Township's Public Works Department currently conducts annual condition
assessments for asphalt roads.
In the future, the Township may consider having these assessments
conducted through a Roads Needs Study by an engineering firm, depending
on budgeting constraints.
Condition assessments for gravel roads are completed annually by the
Township's Public Works department.
Streetlight conditions are determined based on their age and estimated
useful life.
Sign condition assessments are occasionally conducted by the Township's
insurance agency. However, similar to the Roads Needs Study, the Township
may consider developing an internal condition assessment framework,
incorporating signs into other asset assessment projects/studies, or
increasing the frequency of evaluation by the insurance agency.
In this AMP, the following rating criteria is used to determine the current condition
of road network assets and forecast future capital requirements:
$108k
$209k
$220k
$383k
$4.1m
$8.5m
$2m
$4m
$6m
$8m
$10m
Storm Drains
Barriers
Road Signs
Streetlights
Small Culverts
Paved Roads
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Asset Management Plan 2025
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Road Network
Table 15 Condition Ranges: Paved Roads - Road Network
Condition
Ranges
Description
Very Good
(80% -
100%)
New or recently rehabilitated pavement, with no significant
defects.
Smooth surface with no visible cracks, rutting, or
deterioration.
Excellent drainage and stable shoulders.
Minimal maintenance required beyond routine inspections.
Long expected service life with preventive maintenance.
Good
(60% - 80%)
Minor cracking and minimal surface distress, with good ride
quality.
No significant rutting or potholes.
Drainage functioning well, with stable shoulders and
ditches.
Periodic crack sealing or surface treatment can maintain
condition.
No major rehabilitation required in the near future.
Fair
(40% - 60%)
Moderate cracking, surface wear, and minor rutting, but
road remains serviceable.
Some patched areas and minor potholes, but no immediate
safety risks.
Drainage mostly functional, with some minor erosion or
edge distress.
Surface treatments or overlays needed to extend pavement
life.
Routine maintenance required to slow further deterioration.
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Road Network
As illustrated in Figure 19, the majority of the Township's road network asset
categories are in fair or better condition; however, the majority of the road signs
are in poor condition.
Condition
Ranges
Description
Poor
(20% - 40%)
Major cracking and moderate to severe rutting, affecting
ride quality.
Widespread patching and pothole formation, requiring
frequent repairs.
Drainage issues and edge failures, leading to erosion and
shoulder deterioration.
Structural integrity weakened, with potential load
restrictions.
Requires resurfacing or deep rehabilitation to restore
function.
Very Poor
(0% -20%)
Severe pavement failures, including large potholes, deep
rutting, and widespread alligator cracking.
Significant surface distortion and heaving, making travel
unsafe.
Extensive base failure, with visible pumping, settlement,
and subgrade exposure.
Frequent maintenance required, but rehabilitation is no
longer cost-effective.
Requires full-depth reconstruction or major rehabilitation.
Township of Mulmur
Asset Management Plan 2025
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Road Network
Figure 19 Asset Condition: Road Network
Table 70 summarizes the replacement cost-weighted condition of the Township's
road network portfolio. Based primarily on assessed condition data, 71% of road
network portfolio is in fair or better condition, with the remaining 29% in poor or
lower condition. These assets may be candidates for replacement in the short term;
similarly, assets in fair condition may require rehabilitation or replacement in the
medium term and should be monitored for further degradation in condition.
Table 16 Asset Condition: Road Network by Segment
Asset
Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition10
Barriers
$62,194
30%
$146,375
70%
Fair (48%)
Paved Roads
$2,788,385
33%
$5,749,625
67%
Fair (54%)
Road Signs
$159,158
72%
$60,543
28%
Poor (38%)
Small Culverts
$945,953
23%
$3,180,688
77%
Fair (56%)
Storm Drains
-
0%
$108,489
100%
Good (74%)
Streetlights
-
0%
$383,052
100%
Good (77%)
TOTAL
$3,955,690
29%
$9,628,772
71%
Fair (55%)
10 Weighted by replacement cost.
$198k
$4k
$14k
$1.6m
$15k
$115k
$108k
$2.7m
$47k
$2.1m
$19k
$70k
$446k
$2.0m
$112k
$433k
$159k
$2.2m
$59k
$513k
$633k
$4k
0%
20%
40%
60%
80%
100%
Streetlights
Storm Drains
Small Culverts
Road Signs
Paved Roads
Barriers
Very Good
Good
Fair
Poor
Very Poor
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Asset Management Plan 2025
53
Road Network
Condition data was available for 59% of road network, based on replacement costs;
age was used to estimate condition for the remaining 41% of assets.
5.3
Age Profile
An asset's age profile comprises two key values: estimated useful life (EUL), or
design life; and the percentage of EUL consumed. The EUL is the serviceable
lifespan of an asset during which it can continue to fulfil its intended purpose and
provide value to users, safely and efficiently. As assets age, their performance
diminishes, often more rapidly as they approach the end of their design life.
In conjunction with condition data, an asset's age profile provides a more complete
summary of the state of infrastructure. It can help identify assets that may be
candidates for further review through condition assessment programs; inform the
selection of optimal lifecycle strategies; and improve planning for potential long-
term replacement spikes.
Table 17 summarizes and Figure 20 illustrates the average current age of each
asset type and its estimated useful life. Both values are weighted by the
replacement cost of individual assets.
Table 17 Detailed Asset Age: Road Network
Age analysis shows that the majority of paved roads have entered the latter stages
of their expected useful life, with an average age of 16.8 years against a design life
of approximately 20 years. Barriers are also in the latter stages of their useful lives
while road signs continue to remain in service well beyond their design life. Small
Segment
Weighted Average EUL Weighted Average Age
Barriers
25.0
18.5
Paved Roads
19.8
16.8
Road Signs
10.0
15.9
Small Culverts
40.0
17.5
Storm Drains
50.0
13.0
Streetlights
50.0
29.2
Township of Mulmur
Asset Management Plan 2025
54
Road Network
culverts and streetlights are around the midpoint of their design lives while storm
drains are in the earlier stages.
Figure 20 Estimated Useful Life vs. Asset Age: Road Network
Although asset age is an important measurement for long-term planning, condition
assessments provide a more accurate indication of actual asset needs. An asset
may perform past the established useful life if it has been maintained and kept in
good condition. Therefore, it is important to consider asset condition when
comparing asset age to its serviceable lifespan.
However, each asset's estimated useful life should also be reviewed periodically to
determine whether adjustments need to be made to better align with the observed
length of service life for each asset type. Further, useful life estimates established
as part of the PSAB 3150 implementation may not be accurate and may not reflect
in-field asset performance.
5.4
Current Approach to Lifecycle
Management
The condition or performance of most assets will deteriorate over time. To ensure
that the Township's road network assets are performing as expected and meeting
the needs of residents, it is important to establish a lifecycle management strategy
to proactively manage asset deterioration.
The following table outlines the Township's current lifecycle management strategy
for road network assets.
18.5
16.8
15.9
17.5
13
29.2
25
19.8
10
40
50
50
0
20
40
60
Barriers
Paved
Roads
Road Signs
Small
Culverts
Storm
Drains
Streetlights
Number of Years
Weighted Average Age
Weighted Average EUL
Township of Mulmur
Asset Management Plan 2025
55
Road Network
Table 18 Lifecycle Management Strategy: Road Network
Activity
Type
Description of Current Strategy
Maintenance
Cold patching of asphalt roads is carried out as needed, based on
visual inspections and Route Patrols conducted by our Public
Works Department.
Line painting on all asphalt roads within the Township is
completed annually in the fall.
Asphalt roads are visually inspected and undergo route patrols as
per Minimum Maintenance Standards. Based on the findings of
these inspections, maintenance activities are performed on an as-
needed basis.
Maintenance activities for gravel roads include re-stoning each
gravel road every four years, applying calcium dust suppressant
annually, and performing ditching maintenance on an annual
rotation throughout the Township.
The Township follows a four-year schedule where each year, a
quarter of the Township's gravel roads are re-stoned. This
ensures that each gravel road is re-stoned every four years.
Maintenance on lights and signs is performed as needed, directed
by the Public Works Department, which also handles resident
concerns via the service request portal.
Pathways are regularly cleared of snow and debris by the Public
Works Department and seasonal contractors.
Rehabilitation
Milling and paving is conducted every 15 years to a depth of
60mm. After three mill and pave events, a complete road surface
and road base reconstruction is carried out.
Replacement
Rehabilitation and replacement of road assets are prioritized
based on an analysis of the type of road, remaining service life,
condition rating, traffic volume, and location.
Streetlights, bulbs, and signs are updated or replaced as needed
through route patrols and residents. Signs are purchased
annually, and an inventory of replacement signs are stored within
the Public Works building.
Township of Mulmur
Asset Management Plan 2025
56
Road Network
5.5
Forecasted Long-Term Replacement
Needs
Figure 13 illustrates the cyclical short-, medium- and long-term infrastructure
rehabilitation and replacement requirements for the Township's road network. This
analysis was run from 2025 until 2074 (a 50-year timespan) for assets included in
Citywide Assets, the Township's primary asset management system and asset
register.
Figure 21 Forecasted Capital Replacement Needs: Road Network 2025-2074
The Township's average annual requirements (red dotted line) total $505,598 for all
assets in the road network category. Although actual spending may fluctuate
$506k
$2.6m
$2.1m
$2.0m
$2.2m
$2.7m
$4.5m
$2.3m
$2.0m
$2.6m
$2.2m
$0
$1m
$2m
$3m
$4m
$5m
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Barriers
Paved Roads
Road Signs
Small Culverts
Storm Drains
Streetlights
Annual Requirement
Total
Township of Mulmur
Asset Management Plan 2025
57
Road Network
substantially from year to year, this figure is a useful benchmark value for annual
capital expenditure targets (or allocations to reserves) to ensure projects are not
deferred and replacement needs are met as they arise.
The chart indicates that capital needs remain relatively stable, with a range from
$2.0 million to $2.7 million, for each five-year grouping throughout this timeframe.
There is an exception from 2050-2054 with a spike to $4.5 million.
These projections are based on asset replacement costs, age analysis, and
condition data when available. They are designed to provide a long-term, portfolio-
level overview of capital needs and should be used to support improved financial
planning over several decades.
Often, the magnitude of replacement needs is substantially higher than most
municipalities can afford to fund. In addition, most assets may not need to be
replaced. However, quantifying and monitoring these spikes is essential for long-
term financial planning, including establishing dedicated reserves. Regular
pavement condition assessments and a robust risk framework will ensure that high-
criticality assets receive proper and timely lifecycle intervention, including
replacements.
A summary of the 10-year replacement forecast can be found in Appendix B.
5.6
Risk Analysis
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
5.6.1
Quantitative Risk
The following risk matrix provides a visual representation of the relationship
between the probability of failure and the consequence of failure for the road
network assets based on 2024 inventory data. See Appendix D for the criteria used
to determine the risk rating of each asset.
The matrix stratifies assets based on their individual probability and consequence of
failure, each scored from 1 to 5. Their product generates a risk index ranging from
1-25. Assets with the highest criticality and likelihood of failure receive a risk rating
of 25; those with lowest probability of failure and lowest criticality carry a risk
rating of 1. As new data and information is gathered, the Township may consider
Township of Mulmur
Asset Management Plan 2025
58
Road Network
integrating relevant information that improves confidence in the criteria used to
assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database
(Citywide Assets). See Quantitative Risk under Section 2.2.2 as well as Section
2.3.8 Evaluating Quantitative Risk for further details on the approach used to
determine asset risk ratings and classifications.
Figure 22 Risk Matrix: Road Network
The following risk ratings are first shown for the overall category and then by
segment for the road network assets.
Figure 23 Risk Rating Ranges: Road Network
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$2,440,025
$546,672
$656,637
$4,789,693
$5,151,436
(18%)
(4%)
(5%)
(35%)
(38%)
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Asset Management Plan 2025
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Road Network
Table 19 Probability of Failure, Consequence of Failure, Risk Ratings: Road Network
by Segment
Overall, the average risk rating for road network assets is 11.82, which is
considered High.
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
5.6.2
Qualitative Risk
The following section summarizes key trends, challenges, and risks to service
delivery that the Township is currently facing:
Infrastructure Reinvestment
The current level of financial reinvestment does not sufficiently
address maintenance and capital rehabilitation requirements to
ensure roads remain in an adequate state of repair and achieve
their intended service life. The financial strategy in this report
addresses the extent of this underfunding.
Asset Category
Probability of
Failure
Consequence of
Failure
Risk Rating
Barriers
3.08 / 5
1.87 / 5
5.89 / 25
Paved Roads
2.78 / 5
4.55 / 5
13.24 / 25
Road Signs
3.39 / 5
1.21 / 5
3.81 / 25
Small Culverts
2.69 / 5
4.29 / 5
10.65 / 25
Storm Drains
2 / 5
4 / 5
8 / 25
Streetlights
1.66 / 5
1.08 / 5
1.75 / 25
TOTAL
2.73 / 5
4.27 / 5
11.82 / 25
Township of Mulmur
Asset Management Plan 2025
60
Road Network
Organizational Resources
The Township has a large inventory of roads which require regular
maintenance and assessment. Staff capacity and expertise are
sometimes insufficient to deploy optimal maintenance and
assessment strategies.
Climate Change & Extreme Weather Events
An increase in freeze/thaw cycles has been impacting the
Township's roads. This causes the accelerated deterioration of road
surfaces leading to a heightened need for maintenance and
rehabilitation as well as reducing the useful life of the roads.
5.7
Current Levels of Service
The tables that follow summarize the Township's current levels of service with
respect to prescribed KPIs under Ontario Regulation 588/17, as well as any
additional performance measures that the Township selected for this AMP.
5.7.1
Community Levels of Service
Table 20 O. Reg. 588/17 Community Levels of Service: Road Network
Service
Attribute
Qualitative Description
Current LOS (2024)
Scope
Description, which may
include maps, of the road
network in the Township
and its level of
connectivity
See Appendix C
Quality
Description or images that
illustrate the different
levels of road class
pavement condition
The Township conducts regular visual
condition assessment for all Paved and
Gravel Roads. Every road receives a
condition rating (0-100).
Township of Mulmur
Asset Management Plan 2025
61
Road Network
Service
Attribute
Qualitative Description
Current LOS (2024)
0-20 - Very Poor. Road requires
immediate reconstruction within the
next 1-2 years.
20-59 - Poor/Fair. Road requires
major rehabilitation and/or
replacement in the next 3-6 years.
60-100 - Good/Very Good - Roads are
functioning as required. Preventative
maintenance is recommended.
5.7.2
Technical Levels of Service
Table 21 O. Reg. 588/17 Technical Levels of Service: Road Network
Service
Attribute
Technical Metric
Current LOS (2024)
Scope
Lane-km of arterial roads (MMS
classes 1 and 2) per land area
(km/km2)
0 km / 287 km2
Lane-km of collector roads (MMS
classes 3 and 4) per land area
(km/km2)
443.97 km / 287 km2
Lane-km of local roads (MMS classes 5
and 6) per land area (km/km2)
71.06 km / 287 km2
Quality
Average pavement condition index for
paved roads in the Township
54%
Average surface condition for unpaved
roads in the Township (e.g. excellent,
good, fair, poor)
Good
Performance % of road network assets in fair or
better condition
71%
Township of Mulmur
Asset Management Plan 2025
62
Road Network
Service
Attribute
Technical Metric
Current LOS (2024)
% of road network assets in poor or
lower condition
29%
Actual annual capital budget : average
required annual capital requirements
($343,000 : $506,000)
(0.68 : 1)
5.8
Proposed Levels of Service
As per O. Reg. 588/17, by July 1, 2025, municipalities are required to consider
proposed levels of service (LOS), discuss the associated risks and long-term
sustainability of these service levels, and explain the Township's ability to afford the
proposed LOS.
Table 22 outlines the proposed LOS scenarios that were analyzed for the road
network. Further explanation and proposed LOS analysis at the portfolio level can
be found in Section 4 Proposed Levels of Service Analysis.
Table 22 Proposed LOS: Road Network
Segment
Average Annual Requirement
Selection
-5%
Condition
(45%)
Maintain
Baseline
(50%)
+5%
Condition
(55%)
No Target
Barriers
$8,109
$8,260
$8,260
$8,343
Maintain
Paved Roads
$335,590
$373,812
$407,846
$423,964
Maintain
Road Signs
$21,234
$21,753
$21,753
$21,970
Maintain
Small
Culverts
$93,330
$93,330
$93,330
$103,166
Maintain
Storm Drains
$2,148
$2,148
$2,148
$2,170
Maintain
Streetlights
$5,946
$6,295
$6,649
$7,661
Maintain
TOTAL
$466,357
$505,598
$539,986
$567,274 $505,598
Township of Mulmur
Asset Management Plan 2025
63
Bridges & Structural Culverts
6
Bridges & Structural
Culverts
The Township's transportation network includes bridges and structural culverts,
with a current replacement cost of $45.1 million.
6.1
Inventory & Valuation
Table 23 summarizes the quantity and current replacement cost of bridges and
structural culverts. The Township owns and manages one bridge and two structural
culverts.
Table 23 Detailed Asset Inventory: Bridges & Structural Culverts
Figure 24 Portfolio Valuation: Bridges & Structural Culverts
11 Average Annual Capital Requirement (AAR) based on selected proposed levels of service scenarios For further
detail, see section 2.3.5 Average Annual Requirement and section 4 Proposed Levels of Service Analysis.
$13.3m
$31.8m
$10m
$20m
$30m
$40m
Structural Culverts
Bridges
Segment
Quantity
Unit of
Measure
Replacement
Cost (RC)
Primary RC
Method
AAR11
Bridges
28
Assets
$31,795,000
User-Defined
$429,615
Structural Culverts
19
Assets
$13,323,373
User-Defined
$143,493
TOTAL
$45,118,373 User-Defined $573,107
Township of Mulmur
Asset Management Plan 2025
64
Bridges & Structural Culverts
6.2
Asset Condition
Accurate and reliable condition data allows staff to determine the remaining service
life of assets and identify the most cost-effective approach to managing assets
more confidently. The following describes the Township's current approach:
Condition assessments for all bridges and structural culverts with a span of
over 3 meters within the Township are conducted biennially, following the
guidelines of the Ontario Structure Inspection Manual (OSIM)
Bridges and structural culverts spanning less than 3 meters are inspected
annually during internal road patrols
In this AMP, the following rating criteria is used to determine the current condition
of bridge and structural culvert assets and forecast future capital requirements:
Table 24 Condition Ranges: Bridges & Structural Culverts
Condition
Ranges
Description
Very Good
(80% -
100%)
New or recently rehabilitated structure, with no significant
defects.
Deck, beams, bearings, and abutments in excellent
condition, with no visible wear.
Efficient drainage, minimal surface wear, and no corrosion
issues.
Meets or exceeds all safety and design standards.
Minimal maintenance required beyond routine inspections.
Good
(60% - 80%)
Minor surface wear and some cosmetic deterioration, such
as light scaling or superficial cracking.
Deck, joints, and bearings in good working condition, with
no major structural concerns.
Minimal corrosion or wear on steel and concrete elements.
Routine inspections and preventive maintenance needed to
extend lifespan.
No major rehabilitation required in the near future.
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Asset Management Plan 2025
65
Bridges & Structural Culverts
Condition
Ranges
Description
Fair
(40% - 60%)
Moderate wear and surface deterioration, including minor
cracking, spalling, and some exposed reinforcing steel.
Deck and joints in functional condition, but requiring
increased maintenance.
Bearings, beams, and abutments showing early signs of
corrosion or wear.
No immediate safety concerns, but planning for future
rehabilitation needed.
Regular maintenance and potential repairs required to
maintain serviceability.
Poor
(20% - 40%)
Advanced deterioration of structural components, with
noticeable concrete scaling, cracking, or steel corrosion.
Deck, beams, or bearings showing significant wear,
affecting bridge performance.
Localized section loss on steel or concrete elements,
requiring close monitoring.
Possible minor load restrictions, but structure remains
functional.
Major rehabilitation or strengthening required in the near
term.
Very Poor
(0% -20%)
Severe structural deterioration, including major section
loss, deep cracking, and exposed or corroded reinforcing
steel.
Significant deck and beam damage, with failing expansion
joints, delaminated concrete, and spalling.
Major safety concerns, including load restrictions or risk of
failure.
Frequent water leakage and erosion, undermining
abutments or footings.
Immediate rehabilitation or full replacement required.
Township of Mulmur
Asset Management Plan 2025
66
Bridges & Structural Culverts
Figure 25 summarizes the replacement cost-weighted condition of the Township's
bridges and structural culverts based on in-field condition assessments from the
most recent Ontario Structures Inspection Manual (OSIM) report. Based on these
assessments, 92% of bridges and structural culverts are in fair or better condition
with the remaining 8% in poor or lower condition. These assets may be candidates
for replacement in the short term; similarly, assets in fair condition may require
rehabilitation or replacement in the medium term and should be monitored for
further degradation in condition.
Figure 25 Asset Condition: Bridges & Structural Culverts
Table 25 Asset Condition: Bridges & Structural Culverts by Segment
Asset Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition12
Bridges
$2,149,300
7%
$29,645,700
93%
Good (72%)
Structural Culverts
$1,275,104
10%
$12,048,269
90%
Good (62%)
TOTAL
$3,424,404
8%
$41,693,969
92%
Good (69%)
6.3
Age Profile
An asset's age profile comprises two key values: estimated useful life (EUL), or
design life; and the percentage of EUL consumed. The EUL is the serviceable
lifespan of an asset during which it can continue to fulfil its intended purpose and
provide value to users, safely and efficiently. As assets age, their performance
diminishes, often more rapidly as they approach the end of their design life.
12 Weighted by replacement cost.
$2.2m
$9.6m
$6.9m
$14.6m
$2.9m
$5.5m
$154k
$1.4m
$1.1m
$741k
0%
20%
40%
60%
80%
100%
Structural
Culverts
Bridges
Very Good
Good
Fair
Poor
Very Poor
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Asset Management Plan 2025
67
Bridges & Structural Culverts
In conjunction with condition data, an asset's age profile provides a more complete
summary of the state of infrastructure. It can help identify assets that may be
candidates for further review through condition assessment programs; inform the
selection of optimal lifecycle strategies; and improve planning for potential
replacement spikes.
Table 26 summarizes and Figure 26 illustrates the average current age of each
asset type and its estimated useful life. Both values are weighted by the
replacement cost of individual assets.
Table 26 Detailed Asset Age: Bridges & Structural Culverts
Age analysis reveals that on average, bridges have consumed the majority of their
estimated useful life, with an average age of 50.9 years against an average EUL of
67.7 years. On average, structural culverts are about halfway through their design
life, with an average age of 35.2 years, against an average EUL of 73.7 years.
Figure 26 Estimated Useful Life vs. Asset Age: Bridges & Structural Culverts
Although asset age is an important measurement for long-term planning, condition
assessments provide a more accurate indication of actual asset needs. An asset
may perform past the established useful life if it has been maintained and kept in
50.9
35.2
67.7
73.7
0
20
40
60
80
Bridges
Structural Culverts
Number of Years
Weighted Average Age
Weighted Average EUL
Segment
Weighted Average EUL Weighted Average Age
Bridges
67.7
50.9
Structural Culverts
73.7
35.2
Township of Mulmur
Asset Management Plan 2025
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Bridges & Structural Culverts
good condition. Therefore, it is important to consider asset condition when
comparing asset age to its serviceable lifespan.
However, each asset's estimated useful life should also be reviewed periodically to
determine whether adjustments need to be made to better align with the observed
length of service life for each asset type.
OSIM assessments should continue to be used in conjunction with age and asset
criticality to prioritize capital and maintenance expenditures.
6.4
Current Approach to Lifecycle
Management
The condition or performance of most assets will deteriorate over time. To ensure
that the Township's bridges and structural culverts assets are performing as
expected and meeting the needs of customers, it is important to establish a
lifecycle management strategy to proactively manage asset deterioration.
The following table outlines the Township's current lifecycle management strategy
for bridges and structural culverts assets.
Table 27 Lifecycle Management Strategy: Bridges & Structural Culverts
Activity Type
Description of Current Strategy
Maintenance
Routine maintenance activities include regular sweeping and
washing of bridge decks. Maintenance activities are performed
annually, typically in the spring.
Rehabilitation /
Replacement
All lifecycle activities are driven by the results of mandated
structural inspections completed according to the Ontario
Structure Inspection Manual (OSIM).
Minor rehabilitations include concrete repair patchwork,
waterproofing, localized repairs, etc. Major rehabilitation and
replacement activities include the work on the barrier, deck,
bridge widening, and structural beam replacement.
Township of Mulmur
Asset Management Plan 2025
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Bridges & Structural Culverts
6.5
Forecasted Long-Term Replacement
Needs
Figure 27 illustrates the cyclical short-, medium- and long-term infrastructure
rehabilitation and replacement requirements for the Township's bridges and
structural culverts. This analysis was run from 2025 until 2074 (a 50-year
timespan) for assets included in Citywide Assets, the Township's primary asset
management system and asset register
The Township's average annual requirements (red dotted line) for bridges and
structural culverts total $24,020. Although actual spending may fluctuate
substantially from year to year, this figure is a useful benchmark value for annual
capital expenditure targets (or allocations to reserves) to ensure projects are not
deferred and replacement needs are met as they arise.
Figure 27 Forecasted Capital Replacement Needs: Bridges & Structural Culverts
2025-2074
Although no major replacements are anticipated for the next 5 years, capital needs
incline to a spike of $2.6 million in 2035-2039 with a subsequent drop. From there,
a steady incline occurs until a peak of $6.4 million in 2070-2074. These projections
$573k
$0
$834k
$2.6m
$332k
$318k
$884k
$1.6m
$3.4m
$3.5m
$6.4m
$0
$2m
$4m
$6m
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Bridges
Structural Culverts
Annual Requirement
Total
Township of Mulmur
Asset Management Plan 2025
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Bridges & Structural Culverts
and estimates are based on asset replacement costs, age analysis, and condition
data. They are designed to provide a long-term, portfolio-level overview of capital
needs and should be used to support improved financial planning over several
decades.
Often, the magnitude of replacement needs is substantially higher than most
municipalities can afford to fund. In addition, most assets may not need to be
replaced. However, quantifying and monitoring these spikes is essential for long-
term financial planning, including establishing dedicated reserves. OSIM condition
assessments and a robust risk framework will ensure that high-criticality assets
receive proper and timely lifecycle intervention, including replacements.
A summary of the 10-year replacement forecast can be found in Appendix B.
6.6
Risk Analysis
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
6.6.1
Quantitative Risk
The following risk matrix provides a visual representation of the relationship
between the probability of failure and the consequence of failure for the bridges and
structural culverts assets based on 2024 inventory data. See Appendix D for the
criteria used to determine the risk rating of each asset.
The matrix stratifies assets based on their individual probability and consequence of
failure, each scored from 1 to 5. Their product generates a risk index ranging from
1-25. Assets with the highest criticality and likelihood of failure receive a risk rating
of 25; those with lowest probability of failure and lowest criticality carry a risk
rating of 1. As new data and information is gathered, the Township may consider
integrating relevant information that improves confidence in the criteria used to
assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database
(Citywide Assets). See Quantitative Risk under Section 2.2.2 as well as Section
2.3.8 Evaluating Quantitative Risk for further details on the approach used to
determine asset risk ratings and classifications.
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
Township of Mulmur
Asset Management Plan 2025
71
Bridges & Structural Culverts
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
Figure 28 Risk Matrix: Bridges & Structural Culverts
The following risk ratings are first shown for the overall category and then by
segment for the bridges and structural culverts assets.
Figure 29 Risk Rating Ranges: Bridges & Structural Culverts
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$24,638,473
$16,059,300
$3,395,200
$1,025,400
-
(55%)
(36%)
(8%)
(2%)
(0%)
Overall, the average risk rating for bridges and structural culverts is 4.5 as shown
in Table 28, which is considered Very Low.
Township of Mulmur
Asset Management Plan 2025
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Bridges & Structural Culverts
Table 28 Probability of Failure, Consequence of Failure, Risk Ratings: Bridges &
Structural Culverts by Segment
6.6.2
Qualitative Risk
In addition to asset level risk, the Township may also face risk associated with not
executing key lifecycle activities, including repairs, rehabilitation, and replacement
of critical assets. These include:
Missed opportunities for cost savings and increases in lifecycle costs
Deferral of vital projects, or further lending and borrowing
Accelerated asset deterioration and premature failure, which may lead to
public health and safety hazards, and disruption of services to the Township's
residential and commercial base
A decline in public satisfaction with the Township's service standards and the
resulting reputational damage
Bridges are inherently vital to the Township's transportation infrastructure,
and their failures can disconnect communities, lead to public health and
safety incidents, and can impede the efficient flow of residential and
commercial traffic
An asset's criticality rating, determined by the nature and magnitude of the
consequences of its potential failure should be used to prioritize projects,
particularly lifecycle management strategies. Using risk in conjunction with levels of
service, and the recommended workplans in OSIM inspections, can assist in
optimizing limited funds.
The following section summarizes key trends, challenges, and risks to service
delivery that the Township is currently facing:
Asset Category
Probability of
Failure
Consequence of
Failure
Risk
Rating
Bridges
2.1 / 5
2.4 / 5
4.3 / 25
Structural Culverts
2.0 / 5
2.6 / 5
5.0 / 25
TOTAL
2.0 / 5
2.4 / 5
4.5 / 25
Township of Mulmur
Asset Management Plan 2025
73
Bridges & Structural Culverts
Climate Change & Extreme Weather Events
Washouts, steep slopes, high banks, and flooding cause damage to
multiple components of the Township's bridges. The rising levels of
freshwater and the increased frequency and intensity of
precipitation events are likely to increase the deterioration of bridge
components. Future bridge and structural culvert designs may need
to consider upsizing in anticipation of handling bigger storm events.
Over time, this risk is expected to become more impactful. Existing
infrastructure may not be sufficiently sized to manage these
conditions and may eventually require replacement.
Organizational Resources
The Township has a large inventory of bridges that require regular
maintenance and assessment. Staff capacity and expertise are
sometimes challenged to deploy optimal maintenance and
assessment strategies.
6.7
Current Levels of Service
The tables that follow summarize the Township's current levels of service with
respect to prescribed KPIs under Ontario Regulation 588/17 as well as any
additional performance measures that the Township has selected for this AMP.
6.7.1
Community Levels of Service
Table 29 O. Reg. 588/17 Community Levels of Service: Bridges & Structural
Culverts
Service
Attribute
Qualitative
Description
Current LOS (2024)
Scope
Description of the
traffic that is
supported by Township
bridges (e.g., heavy
transport vehicles,
Bridges and structural culverts are a key
component of the municipal transportation
network. None of the Township's
structures currently have loading or
dimensional restrictions meaning that most
Township of Mulmur
Asset Management Plan 2025
74
Bridges & Structural Culverts
Service
Attribute
Qualitative
Description
Current LOS (2024)
motor vehicles,
emergency vehicles,
pedestrians, cyclists)
types of vehicles, including heavy
transport, emergency vehicles, and cyclists
can cross them without restriction.
Quality
Description or images
of the condition of
bridges & culverts and
how this would affect
use of the bridges &
culverts
Bridges and structural culverts receive a
bridge condition index (BCI) during OSIM
inspections. BCI values range from 0 to
100 and are broken into the following
ranges:
70-100 BCI: Considered to be in
good/excellent condition and only routine
maintenance is recommended.
50-70 BCI: Considered to be in fair
condition and rehabilitation is
recommended within the next 5 years.
<50 BCI: Considered to be in poor/very
poor condition with imminent replacement
required in the next 1-3 years.
6.7.2
Technical Levels of Service
Table 30 O. Reg. 588/17 Technical Levels of Service: Bridges & Structural Culverts
Service
Attribute
Technical Metric
Current LOS
(2024)
Scope
% of bridges in the Township with loading
or dimensional restrictions
0%
Quality
Average bridge condition index value for
bridges in the Township
Good (72%)
Average bridge condition index value for
structural culverts in the Township
Good (62%)
Performance % of assets in fair or better condition
92%
Township of Mulmur
Asset Management Plan 2025
75
Bridges & Structural Culverts
Service
Attribute
Technical Metric
Current LOS
(2024)
% of assets in poor or lower condition
8%
Actual annual capital budget : average
required annual capital requirements
$510,000 : $573,000
(0.89 : 1)
6.8
Proposed Levels of Service
As per O. Reg. 588/17, by July 1, 2025, municipalities are required to consider
proposed levels of service (LOS), discuss the associated risks and long-term
sustainability of these service levels, and explain the Township's ability to afford the
proposed LOS.
Table 31 outlines the proposed LOS scenarios that were analyzed for bridges and
structural culverts. Further explanation and proposed LOS analysis at the portfolio
level can be found in Section 4 Proposed Levels of Service Analysis.
Table 31 Proposed LOS: Bridges & Structural Culverts
Segment
Average Annual Requirement
Selection
-5%
Condition
(55%)
Maintain
Baseline
(60%)
+5%
Condition
(65%)
No Target
Bridges
$424,408
$429,615
$429,615
$486,069
+5%
Condition
Structural
Culverts
$143,493
$143,493
$143,493
$182,200
+5%
Condition
TOTAL
$567,900
$573,107
$573,107
$668,269 $573,107
Township of Mulmur
Asset Management Plan 2025
76
Water Network
7
Water Network
The Township's water network includes hydrants, municipal wells, valves and
fittings, water buildings, water equipment, water mains, and water meters with a
current replacement cost of $10.8 million.
7.1
Inventory & Valuation
Table 32 summarizes the quantity and current replacement cost of the water
network.
Table 32 Detailed Asset Inventory: Water Network
13 Average Annual Capital Requirement (AAR) based on selected proposed levels of service scenarios For further
detail, see section 2.3.5 Average Annual Requirement and section 4 Proposed Levels of Service Analysis.
Segment
Quantity
Unit of
Measure
Replacement
Cost (RC)
Primary RC
Method
AAR13
Hydrants
22
Assets
$90,526
Cost per Unit
$1,691
Municipal Wells
7
Assets
$391,618
User-Defined
$11,776
Valves & Fittings
385
Assets
$2,059,314
CPI
$14,125
Water Buildings
7
Assets
$1,855,487
User-Defined
$38,122
Water Equipment
3
Assets
$186,277
CPI
$17,860
Water Mains
8.8
KM
$6,159,470
Cost per Unit
$37,515
Water Meters
307
Assets
$78,190
Cost per Unit
$3,871
TOTAL
$10,820,882 Cost per Unit $124,960
Township of Mulmur
Asset Management Plan 2025
77
Water Network
Figure 30 Portfolio Valuation: Water Network
7.2
Asset Condition
Accurate and reliable condition data allows staff to determine the remaining service
life of assets and identify the most cost-effective approach to managing assets
more confidently. The following describes the Township's current approach:
There is currently no program in place for the condition assessment of any
water network assets
In the future, the Township may consider performing a study or developing a
condition assessment framework to assess all existing water meters to
improve condition accuracy
As the Township expands its water system to accommodate new residential
developments, it may also develop more comprehensive condition
assessment strategies
In this AMP, the following rating criteria is used to determine the current condition
of water network assets and forecast future capital requirements:
$78k
$91k
$186k
$392k
$1.9m
$2.1m
$6.2m
$1m
$2m
$3m
$4m
$5m
$6m
Water Meters
Hydrants
Water Equipment
Municipal Wells
Water Buildings
Valves & Fittings
Water Mains
Township of Mulmur
Asset Management Plan 2025
78
Water Network
Table 33 Condition Ranges: Water Network
Condition
Ranges
Description
Very Good
(90 - 100)
New or recently upgraded infrastructure, with no defects or
performance issues.
Highly efficient system, with minimal water loss and strong
pressure throughout the network.
Pipes, pumps, and treatment facilities in excellent
condition, requiring only routine inspections.
Long-term sustainability and resilience, with no major
capital investments needed in the near future.
Good
(70 - 90)
Reliable water supply with minimal leaks or service
disruptions.
Well-maintained infrastructure, with pipes and components
in good working condition.
Consistent water pressure and flow, meeting demand
efficiently.
Routine maintenance and minor upgrades are sufficient to
maintain performance.
Fair
(60 - 70)
Some leaks or minor breaks, but overall system remains
functional.
Aging pipes and components showing signs of wear but still
providing acceptable service.
Moderate water pressure and flow, though occasional
issues may arise during peak demand.
Regular maintenance required, and planning for future
upgrades or replacements is needed.
Poor
(40 - 60)
Significant leaks or breaks occurring regularly, leading to
noticeable water loss.
Township of Mulmur
Asset Management Plan 2025
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Water Network
As illustrated in Figure 31 below, the majority of the Township's water network is in
fair or better condition.
Condition
Ranges
Description
Aging infrastructure with corroded or weakened pipes,
increasing the risk of failure.
Reduced water pressure and occasional service
interruptions in some areas.
High maintenance costs due to frequent repairs; sections
of the network may need replacement soon.
Very Poor
(0 - 40)
Frequent and severe leaks or breaks, causing major water
loss and service disruptions.
High risk of contamination due to corroded pipes, failing
joints, or outdated materials.
Inadequate pressure and flow, leading to unreliable service
for residents and businesses.
Requires emergency repairs and imminent replacement of
major sections to ensure public health and safety.
Township of Mulmur
Asset Management Plan 2025
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Water Network
Figure 31 Asset Condition: Water Network
Table 34 summarizes the replacement cost-weighted condition of the Township's
water network portfolio. Based primarily on age, 96% of water network assets are
in fair or better condition, with the remaining 4% in poor or lower condition.
Condition data was available for 13% of the water network, based on replacement
costs; age was used to estimate condition for the remaining 87% of assets.
Table 34 Asset Condition: Water Network by Segment
Asset Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition14
Hydrants
-
0%
$90,526
100%
Good (71%)
Municipal Wells
$9,364
2%
$382,254
98%
Good (70%)
Valves & Fittings
$51,145
2%
$2,008,169
98%
Very Good (81%)
Water Buildings
$94,953
5%
$1,760,534
95%
Good (64%)
Water Equipment
$179,735
96%
$6,542
4%
Poor (31%)
14 Weighted by replacement cost.
$24k
$6.2m
$7k
$2.0m
$150k
$15k
$1.5m
$32k
$182k
$76k
$229k
$50k
$173k
$95k
$51k
$9k
$53k
$6k
0%
20%
40%
60%
80%
100%
Water Meters
Water Mains
Water
Equipment
Water Buildings
Valves & Fittings
Municipal Wells
Hydrants
Very Good
Good
Fair
Poor
Very Poor
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Asset Management Plan 2025
81
Water Network
Asset Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition14
Water Mains
-
0%
$6,159,470
100%
Very Good (83%)
Water Meters
$53,550
68%
$24,640
32%
Fair (44%)
TOTAL
$388,747
4%
$10,432,135
96%
Good (78%)
7.3
Age Profile
An asset's age profile comprises two key values: estimated useful life (EUL), or
design life; and the percentage of EUL consumed. The EUL is the serviceable
lifespan of an asset during which it can continue to fulfil its intended purpose and
provide value to users, safely and efficiently. As assets age, their performance
diminishes, often more rapidly as they approach the end of their design life.
In conjunction with condition data, an asset's age profile provides a more complete
summary of the state of infrastructure. It can help identify assets that may be
candidates for further review through condition assessment programs; inform the
selection of optimal lifecycle strategies; and improve planning for potential
replacement spikes.
Table 35 summarizes and Figure 32 illustrates the average current age of each
asset type and its estimated useful life. Both values are weighted by the
replacement cost of individual assets.
Table 35 Detailed Asset Age: Water Network
Segment
Weighted Average EUL Weighted Average Age
Hydrants
46.7
14.4
Municipal Wells
36.3
15.6
Valves & Fittings
97.4
17.2
Water Buildings
54.0
19.0
Water Equipment
13.2
18.9
Water Mains
100.0
17.5
Township of Mulmur
Asset Management Plan 2025
82
Water Network
Figure 32 Estimated Useful Life vs. Asset Age: Water Network
Age analysis reveals that on average, the majority asset segments have more than
half of their estimated useful life remaining. Water equipment, however, has
surpassed its average estimated lifespan of 13.2 years with an average age of 18.9
years.
Although asset age is an important measurement for long-term planning, condition
assessments provide a more accurate indication of actual asset needs. An asset
may perform past the established useful life if it has been maintained and kept in
good condition. Therefore, it is important to consider asset condition when
comparing asset age to its serviceable lifespan.
However, each asset's estimated useful life should also be reviewed periodically to
determine whether adjustments need to be made to better align with the observed
length of service life for each asset type. Further, useful life estimates established
as part of the PSAB 3150 implementation may not be accurate and may not reflect
in-field asset performance.
14.4
15.6
17.2
19
18.9
17.5
11.3
46.7
36.3
97.4
54
13.2
100
20
0
20
40
60
80
100
120
Hydrants
Municipal
Wells
Valves &
Fittings
Water
Buildings
Water
Equipment
Water
Mains
Water
Meters
Number of Years
Weighted Average Age
Weighted Average EUL
Segment
Weighted Average EUL Weighted Average Age
Water Meters
20.0
11.3
Township of Mulmur
Asset Management Plan 2025
83
Water Network
7.4
Current Approach to Lifecycle
Management
The condition or performance of most assets will deteriorate over time. To ensure
that the Township's water network assets are performing as expected and meeting
the needs of customers, it is important to establish a lifecycle management strategy
to proactively manage asset deterioration. The following table outlines the
Township's current lifecycle management strategy for water network assets.
Table 36 Lifecycle Management Strategy: Water Network
Activity Type
Description of Current Strategy
Maintenance
Well casings are inspected in the spring and fall.
Flow meters are calibrated every 12 months.
Flow control valves are serviced every 60 months or as
necessary.
Chlorine analyzers are calibrated three times per week.
Computers and SCADA systems are checked annually or as
needed.
Heating and lighting systems are serviced annually or as
needed.
Generators are serviced every 24 months or as necessary.
Generators are tested monthly, and results are recorded.
Hydrants are serviced and flushed annually.
Watermains are serviced and flushed in the spring and fall.
Valves are operated every 36 months.
Rehabilitation /
Replacement
Chemical pumps are re-built every 24 months or as necessary.
Chemical tubing is replaced every 12 months or as necessary.
Township of Mulmur
Asset Management Plan 2025
84
Water Network
Activity Type
Description of Current Strategy
Chemical check valves are replaced every 6 months or as
necessary.
Rehabilitation and replacement activities are determined by the
asset's useful life, the presence of defects identified during an
inspection, type of function, and asset failure and are typically
proactive in nature due to regular monitoring and inspection
schedules.
7.5
Forecasted Long-Term Replacement
Needs
Figure 33 illustrates the cyclical short-, medium- and long-term infrastructure
rehabilitation and replacement requirements for the Township's water network. This
analysis was run from 2025 until 2074 (a 50-year timespan) for assets included in
Citywide Assets, the Township's primary asset management system and asset
register.
The Township's average annual requirements (red dotted line) for the water
network total $124,960. Although actual spending may fluctuate substantially from
year to year, this figure is a useful benchmark value for annual capital expenditure
targets (or allocations to reserves) to ensure projects are not deferred and
replacement needs are met as they arise.
The forecasted capital requirements fluctuate with peaks and valleys. The highest
peaks occur in 2055-2059 with $1.3 million and 2060-2064 with just under $1.0
million. These projections and estimates are based on asset replacement costs, age
analysis, and condition data. They are designed to provide a long-term, portfolio-
level overview of capital needs and should be used to support improved financial
planning over several decades.
Township of Mulmur
Asset Management Plan 2025
85
Water Network
Figure 33 Forecasted Capital Replacement Needs: Water Network 2025-2074
Often, the magnitude of replacement needs is substantially higher than most
municipalities can afford to fund. In addition, most assets may not need to be
replaced. However, quantifying and monitoring these spikes is essential for long-
term financial planning, including establishing dedicated reserves. OSIM condition
assessments and a robust risk framework will ensure that high-criticality assets
receive proper and timely lifecycle intervention, including replacements.
A summary of the 10-year replacement forecast can be found in Appendix B.
$125k
$202k
$118k
$256k
$34k
$419k
$61k
$1.3m
$938k
$207k
$130k
$0
$200k
$400k
$600k
$800k
$1.0m
$1.2m
$1.4m
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Hydrants
Municipal Wells
Valves & Fittings
Water Buildings
Water Equipment
Water Mains
Water Meters
Annual Requirement
Total
Township of Mulmur
Asset Management Plan 2025
86
Water Network
7.6
Risk Analysis
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
7.6.1
Quantitative Risk
The following risk matrix provides a visual representation of the relationship
between the probability of failure and the consequence of failure for the water
network assets based on 2024 inventory data. See Appendix D for the criteria used
to determine the risk rating of each asset.
Figure 34 Risk Matrix: Water Network
The matrix stratifies assets based on their individual probability and consequence of
failure, each scored from 1 to 5. Their product generates a risk index ranging from
1-25. Assets with the highest criticality and likelihood of failure receive a risk rating
of 25; those with lowest probability of failure and lowest criticality carry a risk
rating of 1. As new data and information is gathered, the Township may consider
integrating relevant information that improves confidence in the criteria used to
assess asset risk and criticality.
Township of Mulmur
Asset Management Plan 2025
87
Water Network
These risk models have been built into the Township's Asset Management Database
(Citywide Assets). See Quantitative Risk under Section 2.2.2 as well as Section
2.3.8 Evaluating Quantitative Risk for further details on the approach used to
determine asset risk ratings and classifications.
The following risk ratings are first shown for the overall category and then by
segment for the water network assets.
Figure 35 Risk Rating Ranges: Water Network
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$8,490,842
$61,960
$132,915
$1,665,763
$469,402
(78%)
(<1%)
(1%)
(15%)
(4%)
Table 37 Probability of Failure, Consequence of Failure, Risk Ratings: Water
Network by Segment
Overall, the average risk rating for the water network is 5.16, which is considered
Low.
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
Asset Category
Probability of
Failure
Consequence of
Failure
Risk Rating
Hydrants
1.84 / 5
1.16 / 5
2 / 25
Municipal Wells
1.79 / 5
3.77 / 5
6.86 / 25
Valves & Fittings
1.09 / 5
1.96 / 5
2.05 / 25
Water Buildings
2.23 / 5
4.91 / 5
10.8 / 25
Water Equipment
3.93 / 5
4.79 / 5
19.03 / 25
Water Mains
1 / 5
4.03 / 5
4.03 / 25
Water Meters
3.74 / 5
1.63 / 5
4.36 / 25
TOTAL
1.33 / 5
3.75 / 5
5.16 / 25
Township of Mulmur
Asset Management Plan 2025
88
Water Network
7.6.2
Qualitative Risk
The following section summarizes key trends, challenges, and risks to service
delivery that the Township is currently facing:
Assessed Condition Data
Inspecting watermains presents greater challenges compared to
sanitary and storm sewer mains, where CCTV camera inspections
are feasible. Currently, staff rely on age-based estimates to project
when pipes may require replacement. However, this method
introduces some uncertainty regarding its effectiveness in assessing
the current condition of watermains. Enhancing the accuracy and
reliability of asset data and information will enable staff to develop
more precise, data-driven strategies to address infrastructure needs
with greater confidence.
7.7
Current Levels of Service
The tables that follow summarize the Township's current levels of service with
respect to prescribed KPIs under Ontario Regulation 588/17 as well as any
additional performance measures that the Township has selected for this AMP.
Township of Mulmur
Asset Management Plan 2025
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Water Network
7.7.1
Community Levels of Service
Table 38 O. Reg. 588/17 Community Levels of Service: Water Network
Service
Attribute
Qualitative Description
Current LOS (2024)
Scope
Description, which may include
maps, of the user groups or
areas of the municipality that
are connected to the municipal
water system
The Mansfield Water System
currently serves 153 service
connections within Mulmur
Township and is classified as a
large municipal residential water
system. The user groups that are
connected to the water system
have adequate fire flow
protection.
Description, which may include
maps, of the user groups or
areas of the municipality that
have fire flow
Quality
Description of boil water
advisories and service
interruptions
The Township experienced no boil
water advisories in 2024.
However, water service
interruptions may occur due to
main breaks, maintenance
activities or reconstruction
projects. Staff attend to these
interruptions in a timely manner,
when possible.
Township of Mulmur
Asset Management Plan 2025
90
Water Network
7.7.2
Technical Levels of Service
Table 39 O. Reg. 588/17 Technical Levels of Service: Water Network
Service
Attribute
Technical Metric
Current LOS
(2024)
Scope
% of properties connected to the municipal
water system
9.1%
% of properties where fire flow is available
9.1%15 of all
properties
100% of properties
connected to water
network
Reliability
# of connection-days per year where a boil
water advisory notice is in place compared
to the total number of properties connected
to the municipal water system
0
# of connection-days per year where water
is not available due to water main breaks
compared to the total number of properties
connected to the municipal water system
0
Performance
Average condition of water network assets
Good (78%)
% of assets in fair or better condition
96%
% of assets in poor or lower condition
4%
Actual annual capital budget : average
required annual capital requirements
$39,000 : $125,000
(0.31 : 1)
15 Fire flow is currently available only to properties connected to the Township's water distribution network through
hydrants. However, pumper trucks are equipped with onboard water storage and the necessary equipment to
draw water from nearby sources when required.
Township of Mulmur
Asset Management Plan 2025
91
Water Network
7.8
Proposed Levels of Service
As per O. Reg. 588/17, by July 1, 2025, municipalities are required to consider
proposed levels of service (LOS), discuss the associated risks and long-term
sustainability of these service levels, and explain the Township's ability to afford the
proposed LOS.
Table 40 outlines the proposed LOS scenarios that were analyzed for the water
network. Further explanation and proposed LOS analysis at the portfolio level can
be found in Section 4 Proposed Levels of Service Analysis.
Table 40 Proposed LOS: Water Network
Segment
Average Annual Requirement
Selection
-5%
Condition
(45%)
Maintain
Baseline
(50%)
+5%
Condition
(55%)
No Target
Hydrants
$1,620
$1,691
$1,798
$2,010
Maintain
Municipal
Wells
$10,508
$11,776
$11,776
$12,581
Maintain
Valves &
Fittings
$12,727
$14,125
$15,454
$22,451
Maintain
Water
Buildings
$37,370
$38,122
$38,122
$39,287
Maintain
Water
Equipment
$17,860
$17,860
$17,860
$18,039
Maintain
Water Mains
$34,960
$37,515
$41,122
$61,595
Maintain
Water
Meters
$3,871
$3,871
$3,871
$3,910
Maintain
TOTAL
$118,915
$124,960
$130,003
$159,872 $124,960
Township of Mulmur
Asset Management Plan 2025
92
Water Network
Category Analysis:
Non-Core Assets
Township of Mulmur
Asset Management Plan 2025
93
Facilities
8
Facilities
The Township owns and maintains several facilities that provide key services to the
community. The total current replacement cost of facilities is $22.0 million.
8.1
Inventory & Valuation
Table 41 summarizes the quantity and current replacement cost of all facilities
assets available in the Township's asset register.
Table 41 Detailed Asset Inventory: Facilities
16 Average Annual Capital Requirement (AAR) based on selected proposed levels of service scenarios For further
detail, see section 2.3.5 Average Annual Requirement and section 4 Proposed Levels of Service Analysis.
Segment
Quantity
Unit of
Measure
Replacement
Cost
Primary RC
Method
AAR16
Administration
Building
1
Assets
$3,054,209
User-Defined
$37,684
Arena
1
Assets
$12,050,336
User-Defined
$197,123
Fire Hall
1
Assets
$748,897
CPI
$16,027
Gravel Pit Scale
House
1
Assets
$417,059
User-Defined
$8,360
Mansfield Public
Washroom
1
Assets
$676,973
User-Defined
$13,702
Public Works
Building
1
Assets
$2,826,107
User-Defined
$33,437
Sand Dome
1
Assets
$2,128,000
User-Defined
$45,287
Utility Storage
2
Assets
$135,000
User-Defined
$2,673
TOTAL
$22,036,581 User-Defined
$354,293
Township of Mulmur
Asset Management Plan 2025
94
Facilities
Figure 36 Portfolio Valuation: Facilities
8.2
Asset Condition
Accurate and reliable condition data allows staff to determine the remaining service
life of assets and identify the most cost-effective approach to managing assets
more confidently. The following describes the Township's current approach:
Monthly health and safety inspections are carried out to evaluate building
conditions and identify health and safety risks
In this AMP, the following rating criteria is used to determine the current condition
of facilities assets and forecast future capital requirements:
Table 42 Condition Ranges: Facilities
$135k
$417k
$677k
$749k
$2.1m
$2.8m
$3.1m
$12.1m
$5m
$10m
Utility Storage
Gravel Pit Scale House
Mansfield Public Washroom
Fire Hall
Sand Dome
Public Works Building
Administration Building
Arena
Condition
Ranges
Description
Very Good
(80% -
100%)
Newly built or recently renovated with no visible defects.
Modern, efficient, and fully functional mechanical,
electrical, and plumbing systems.
Well-maintained structural elements, finishes, and overall
aesthetic.
Minimal maintenance required beyond routine inspections
and minor upkeep.
Township of Mulmur
Asset Management Plan 2025
95
Facilities
Condition
Ranges
Description
Good
(60% - 80%)
Structurally sound with no major defects; minor wear and
tear on finishes.
Functional and well-maintained mechanical, electrical, and
plumbing systems.
Up-to-date aesthetics, with only minor improvements
needed for modernization.
Requires only regular maintenance to keep in good
condition.
Fair
(40% - 60%)
Some visible signs of aging, such as minor wall cracks, roof
wear, or uneven flooring.
Mechanical, electrical, and plumbing systems function but
may require repairs or efficiency upgrades.
Cosmetic issues like faded paint, worn flooring, or outdated
interior elements.
Routine maintenance and moderate renovations can extend
the building's service life.
Poor
(20% - 40%)
Noticeable structural issues, such as sagging floors,
cracked walls, or roof leaks.
Frequent repairs needed for electrical, plumbing, or HVAC
systems due to aging components.
Significant cosmetic wear, including peeling paint,
damaged finishes, and outdated fixtures.
Requires major repairs or system upgrades to maintain
functionality.
Very Poor
(0% - 20%)
Severe structural deterioration, with major foundation
issues, roof failures, or extensive wall cracking.
Significant water damage, mold growth, or rot affecting
habitability.
Township of Mulmur
Asset Management Plan 2025
96
Facilities
As illustrated in Figure 37 below, the majority of the Township's facilities are in fair
or better condition.
Figure 37 Asset Condition: Facilities
Table 43 summarizes the replacement cost-weighted condition of the Township's
facilities portfolio. Based primarily on assessed condition data, 94% of facilities are
in fair or better condition, with the remaining 6% in poor or lower condition.
Condition data was available for 83% of facilities, based on replacement costs; age
was used to estimate condition for the remaining 17% of assets.
$128k
$454k
$650k
$1.7m
$5k
$1.9m
$53k
$12k
$20k
$2.7m
$95k
$2.3m
$15k
$417k
$688k
$9.2m
$275k
$135k
$3k
$1.1m
$31k
$60k
$44k
0%
20%
40%
60%
80%
100%
Utility Storage
Sand Dome
Public Works Building
Mansfield Public Washroom
Gravel Pit Scale House
Fire Hall
Arena
Administration Building
Very Good
Good
Fair
Poor
Very Poor
Condition
Ranges
Description
Outdated or failing mechanical, electrical, and plumbing
(MEP) systems, posing safety risks.
Building is unsafe for occupancy without extensive
rehabilitation or potential demolition.
Township of Mulmur
Asset Management Plan 2025
97
Facilities
Table 43 Asset Condition: Facilities by Segment
Asset Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition17
Administration Building
$31,481
1%
$3,022,728
99%
Good (76%)
Arena
$1,137,675
9%
$10,912,661
91%
Good (62%)
Fire Hall
$60,468
8%
$688,429
92%
Fair (55%)
Gravel Pit Scale House
-
0%
$417,059
100%
Fair (46%)
Mansfield Public
Washroom
-
0%
$676,973
100%
Very Good
(87%)
Public Works Building
$3,470
0%
$2,822,637
100%
Good (65%)
Sand Dome
-
0%
$2,128,000
100%
Good (77%)
Utility Storage
$135,000
100%
-
0%
Poor (39%)
TOTAL
$1,368,094
6%
$20,668,487
94%
Good (66%)
8.3
Age Profile
An asset's age profile comprises two key values: estimated useful life (EUL), or
design life; and the percentage of EUL consumed. The EUL is the serviceable
lifespan of an asset during which it can continue to fulfil its intended purpose and
provide value to users, safely and efficiently. As assets age, their performance
diminishes, often more rapidly as they approach the end of their design life.
In conjunction with condition data, an asset's age profile provides a more complete
summary of the state of infrastructure. It can help identify assets that may be
candidates for further review through condition assessment programs; inform the
selection of optimal lifecycle strategies; and improve planning for potential
replacement spikes.
Table 44 summarizes and Figure 38 illustrates the average current age of each
asset type and its estimated useful life. Both values are weighted by the
replacement cost of individual assets.
17 Weighted by replacement cost.
Township of Mulmur
Asset Management Plan 2025
98
Facilities
Table 44 Detailed Asset Age: Facilities
Figure 38 Estimated Useful Life vs. Asset Age: Facilities
Age analysis reveals that, on average, facilities assets are in the mid-stages of their
serviceable life. It is important to note that meaningful and accurate age analysis of
building assets relies heavily on effective componentization. Buildings are complex
structures made up of many parts (e.g., roofs, HVAC systems, windows, and
foundations), each with its own expected lifespan and maintenance needs.
33.2
49.1
21
29.8
15
45.7
34.7
65
91.7
81.3
48
49.7
49.4
91.1
46.9
50
0
25
50
75
100
Administration
Building
Arena
Fire Hall
Gravel Pit
Scale House
Mansfield
Public
Washroom
Public Works
Building
Sand Dome
Utility Storage
Number of Years
Weighted Average Age
Weighted Average EUL
Segment
Weighted Average EUL Weighted Average Age
Administration Building
91.7
33.2
Arena
81.3
49.1
Fire Hall
48.0
21.0
Gravel Pit Scale House
49.7
29.8
Mansfield Public Washroom
49.4
15.0
Public Works Building
91.1
45.7
Sand Dome
46.9
34.7
Utility Storage
50.0
65.0
Township of Mulmur
Asset Management Plan 2025
99
Facilities
A building's overall age does not always reflect the condition or serviceability of its
individual components. By breaking down each building into its key components
and tracking the age and condition of each one separately, staff can more
accurately assess where investment is needed and avoid premature or unnecessary
expenditures.
Although asset age is an important measurement for long-term planning, condition
assessments provide a more accurate indication of actual asset needs. An asset
may perform past the established useful life if it has been maintained and kept in
good condition. Therefore, it is important to consider asset condition when
comparing asset age to its serviceable lifespan.
However, each asset's estimated useful life should also be reviewed periodically to
determine whether adjustments need to be made to better align with the observed
length of service life for each asset type. Further, useful life estimates established
as part of the PSAB 3150 implementation may not be accurate and may not reflect
in-field asset performance.
8.4
Current Approach to Lifecycle
Management
The condition or performance of most assets will deteriorate over time. To ensure
that the Township's facilities assets are performing as expected and meeting the
needs of customers, it is important to establish a lifecycle management strategy to
proactively manage asset deterioration.
Table 45 outlines the Township's current lifecycle management strategy for facilities
assets.
Table 45 Lifecycle Management Strategy: Facilities
Activity Type
Description of Current Strategy
Maintenance /
Rehabilitation /
Replacement
HVAC systems and furnaces of the administrative and Public
Works buildings undergo annual servicing each fall.
Maintenance, rehabilitation, and replacement of building
components are performed as needed, based on the age,
condition, and risk ratings of the assets. The impact of asset
failure on building operations and public access is also
considered when prioritizing projects.
Township of Mulmur
Asset Management Plan 2025
100
Facilities
8.5
Forecasted Long-Term Replacement
Needs
Figure 39 Forecasted Capital Replacement Needs Facilities 2025-2074
Figure 39 illustrates the cyclical short-, medium- and long-term infrastructure
replacement requirements for the Township's facilities portfolio. This analysis was
run from 2025 until 2074 (a 50-year timespan) for assets included in Citywide
Assets, the Township's primary asset management system and asset register. The
Township's average annual requirements (red dotted line) total $354,293 for all
facilities. Although actual spending may fluctuate substantially from year to year,
this figure is a useful benchmark value for annual capital expenditure targets (or
allocations to reserves) to ensure projects are not deferred and replacement needs
are met as they arise.
$354k
$64k
$598k
$431k
$1.1m
$658k
$1.3m
$574k
$2.3m
$992k
$1.6m
$0
$500k
$1.0m
$1.5m
$2.0m
$2.5m
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Administration Building
Arena
Fire Hall
Gravel Pit Scale House
Mansfield Public Washroom
Public Works Building
Sand Dome
Utility Storage
Annual Requirement
Total
Township of Mulmur
Asset Management Plan 2025
101
Facilities
Forecasted requirements align with the selected proposed levels of service.
Replacement needs are forecasted to fluctuate with a peak of $2.3 million occurring
in 2060-2064. These projections and estimates are based on current asset records,
their replacement costs, and age analysis. They are designed to provide a long-
term, portfolio-level overview of capital needs and should be used to support
improved financial planning over several decades.
Often, the magnitude of replacement needs is substantially higher than most
municipalities can afford to fund. In addition, most assets may not need to be
replaced. However, quantifying and monitoring these spikes is essential for long-
term financial planning, including establishing dedicated reserves. In addition, a
robust risk framework will ensure that high-criticality assets receive proper and
timely lifecycle intervention, including replacements. In the case of facilities,
detailed componentization is necessary to develop reliable lifecycle forecasts that
reflect the needs of individual elements and components.
A summary of the 10-year replacement forecast can be found in Appendix B.
8.6
Risk Analysis
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
8.6.1
Quantitative Risk
The following risk matrix provides a visual representation of the relationship
between the probability of failure and the consequence of failure for the facilities
assets based on 2024 inventory data. See Appendix D for the criteria used to
determine the risk rating of each asset.
The matrix stratifies assets based on their individual probability and consequence of
failure, each scored from 1 to 5. Their product generates a risk index ranging from
1-25. Assets with the highest criticality and likelihood of failure receive a risk rating
of 25; those with lowest probability of failure and lowest criticality carry a risk
rating of 1. As new data and information is gathered, the Township may consider
integrating relevant information that improves confidence in the criteria used to
assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database
(Citywide Assets). See Quantitative Risk under Section 2.2.2 as well as Section
Township of Mulmur
Asset Management Plan 2025
102
Facilities
2.3.8 Evaluating Quantitative Risk for further details on the approach used to
determine asset risk ratings and classifications.
Figure 40 Risk Matrix: Facilities
The following risk ratings are first shown for the overall category and then by
segment for the facilities assets.
Figure 41 Risk Rating Ranges: Facilities
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$2,912,567
$275,621
$2,458,130
$6,352,609
$10,037,654
(13%)
(1%)
(11%)
(29%)
(46%)
Township of Mulmur
Asset Management Plan 2025
103
Facilities
Table 46 Probability of Failure, Consequence of Failure, Risk Ratings: Facilities by
Segment
Overall, the average risk rating for facilities assets is 11.63, which is considered
High.
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
8.6.2
Qualitative Risk
The following section summarizes key trends, challenges, and risks to service
delivery that the Township is currently facing:
Infrastructure Reinvestment
Dependence on government grants for facilities carries inherent
risks. Funding can be unpredictable due to political and economic
changes, and grants often come with conditions that may not align
with local priorities. Securing grants is competitive and resource-
intensive, and they typically provide temporary funding, leading to
Asset Category
Probability
of Failure
Consequence
of Failure
Risk Rating
Administration Building
2.11 / 5
4.82 / 5
10.01 / 25
Arena
2.82 / 5
4.78 / 5
13.48 / 25
Fire Hall
3.16 / 5
3.63 / 5
11.28 / 25
Gravel Pit Scale House
3 / 5
4.08 / 5
12.24 / 25
Mansfield Public Washroom
1.06 / 5
3.01 / 5
3.2 / 25
Public Works Building
2.66 / 5
4.05 / 5
10.65 / 25
Sand Dome
1.98 / 5
3.94 / 5
7.7 / 25
Utility Storage
4 / 5
2 / 5
8 / 25
TOTAL
2.59 / 5
4.49 / 5
11.63 / 25
Township of Mulmur
Asset Management Plan 2025
104
Facilities
short-term fixes. Managing grants involves considerable
administrative work, which can strain resources and cause delays.
To ensure sustainable support for township facilities, it is important
to diversify funding sources, balancing local revenue with external
grants.
8.7
Current Levels of Service
The tables that follow summarize the Township's current levels of service. There are
no specifically prescribed KPIs under Ontario Regulation 588/17 for non-core
assets, therefore the KPIs below represent performance measures that the
Township has selected for this AMP.
8.7.1
Community Levels of Service
Table 47 Community Levels of Service: Facilities
Service
Attribute
Qualitative Description
Current LOS (2024)
Accessible
& Reliable
List of facilities that meet
accessibility standards
and any work that has
been undertaken to
achieve alignment
The Township's Administrative Building meets
current accessibility standards.
Safe &
Regulatory
Description of monthly
and annual facilities
inspection process
Internal health and safety inspections are
performed monthly by the Township's
designated Health and Safety Representative.
Annual servicing of the administrative and
Public Works building's HVAC systems takes
place each fall. Annual fire inspection and an
annual fire drill are also conducted annually.
Affordable
Description of the
lifecycle activities
(maintenance,
rehabilitation and
replacement) performed
on municipal facilities
Internal health and safety inspections are
performed monthly by the Township's
designated Health and Safety Representative.
Annual servicing of the administrative and
Public Works building's HVAC and fire alarm
systems takes place annually.
Township of Mulmur
Asset Management Plan 2025
105
Facilities
Service
Attribute
Qualitative Description
Current LOS (2024)
Maintenance activities such as septic services
and additional repairs are performed on
facilities as needed by Township Staff or
through contracted services. Cleaning takes
place bi-weekly at the Township office, and
weekly at the North Dufferin Community
Centre.
Sustainable
Description of the current
condition of municipal
facilities and the plans
that are in place to
maintain or improve the
provided level of service
Currently, the Township's administrative and
public works buildings are considered in good
condition. The North Dufferin Community
Centre (NDCC) is considered to be in fair/poor
condition. The replacement of the arena's ice
surface floor and dasher board system, and
the replacement of the flat roof portion of the
arena were completed in 2024.
Future planned improvements to the building
include improvements to the arena's upper
floor community hall (the "Norduff Room"),
and the addition of more changerooms. The
Township has and will continue to seek out
and apply for grants to make improvements
to the NDCC to help offset budget constraints.
8.7.2
Technical Levels of Service
Table 48 Technical Levels of Service: Facilities
Service
Attribute
Technical Metric
Current LOS (2024)
Accessible &
Reliable
Number of unplanned facility closures
0
Safe &
Regulatory
Number of service requests related to
unsafe conditions in facilities
0
Affordability
O&M Annual Cost Administration Building
$17,251.67
Township of Mulmur
Asset Management Plan 2025
106
Facilities
Service
Attribute
Technical Metric
Current LOS (2024)
O&M Annual Cost Arena
$104,507.98
O&M Annual Cost Fire Department
$10,794.33
O&M Annual Cost Gravel Pit House
$0.00
O&M Annual Cost Mansfield Park Pavilion
$557.17
O&M Annual Cost Public Works Building's
(PW building, Sand Dome, and Storage
Shed)
$37,136.10
Arena usage (hours)
1,195 hours
Rental space usage (hours)
39 hours
Annual Capital Reserve Contribution
$118,500.00
Sustainability
Average condition of facilities assets in the
Township
Good (66%)
% of facilities assets that are in fair or
better condition
94%
% of facilities assets that are in poor or
lower condition
6%
Actual annual capital budget : average
required annual capital requirements
$166,000 : $354,000
(0.47 : 1)
8.8
Proposed Levels of Service
As per O. Reg. 588/17, by July 1, 2025, municipalities are required to consider
proposed levels of service (LOS), discuss the associated risks and long-term
sustainability of these service levels, and explain the Township's ability to afford the
proposed LOS.
Table 49 outlines the proposed LOS scenarios that were analyzed for facilities.
Further explanation and proposed LOS analysis at the portfolio level can be found in
Section 4 Proposed Levels of Service Analysis.
Township of Mulmur
Asset Management Plan 2025
107
Facilities
Table 49 Proposed LOS: Facilities
Segment
Average Annual Requirement
Selection
-5%
Condition
(55%)
Maintain
Baseline
(60%)
+5%
Condition
(65%)
No
Target
Administration
Building
$37,279
$37,684
$37,730
$41,520
Maintain
Arena
$181,325
$195,187
$197,123
$172,622
+5%
Condition
Fire Hall
$16,027
$16,027
$16,027
$16,187
Maintain
Gravel Pit
Scale House
$8,360
$8,360
$8,360
$8,443
Maintain
Mansfield
Public
Washroom
$13,702
$13,702
$13,702
$13,839
Maintain
Public Works
Building
$33,402
$33,437
$34,190
$34,532
Maintain
Sand Dome
$45,287
$45,287
$45,287
$49,250
Maintain
Utility Storage
$2,673
$2,673
$2,673
$2,700
Maintain
TOTAL
$338,056
$352,357
$355,092 $339,093 $354,293
Township of Mulmur
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108
Land Improvements
9
Land Improvements
The Township's land improvements portfolio has a current replacement cost of $1.6
million.
9.1
Inventory & Valuation
Table 50 summarizes the quantity and current replacement cost of all land
improvements assets available in the Township's asset register.
Table 50 Detailed Asset Inventory: Land Improvements
18 Average Annual Capital Requirement (AAR) based on selected proposed levels of service scenarios For further
detail, see section 2.3.5 Average Annual Requirement and section 4 Proposed Levels of Service Analysis.
Segment
Quantity
Unit of
Measure
Replacement
Cost
Primary RC
Method
AAR18
Ball Diamond
2
Assets
$100,000
User-Defined
$3,465
Fencing
10
Assets
$87,147
CPI
$3,427
Multipurpose
Pad
4
Assets
$215,279
CPI
$10,657
Outdoor
Furnishings
10
Assets
$149,466
CPI
$4,402
Parking Lot
4
Assets
$725,208
User-Defined
$35,901
Play
Structure
3
Assets
$189,511
CPI
$11,461
Trail
0.7
KM
$81,280
Cost per Unit
$2,451
Wells
5
Assets
$96,381
User-Defined
$3,903
TOTAL
$1,644,272 User-Defined
$75,668
Township of Mulmur
Asset Management Plan 2025
109
Land Improvements
Figure 42 Portfolio Valuation: Land Improvements
9.2
Asset Condition
Accurate and reliable condition data allows staff to determine the remaining service
life of assets and identify the most cost-effective approach to managing assets
more confidently. The following describes the Township's current approach:
Condition assessments and inspections of park playground equipment are
conducted externally by the Township's insurance agency every 5 years at a
minimum
In this AMP, the following rating criteria is used to determine the current condition
of land improvements assets and forecast future capital requirements:
Table 51 Condition Ranges: Land Improvements
$81k
$87k
$96k
$100k
$149k
$190k
$215k
$725k
$200k
$400k
$600k
$800k
Trail
Fencing
Wells
Ball Diamond
Outdoor Furnishings
Play Structure
Multipurpose Pad
Parking Lot
Condition
Ranges
Description
Very Good
(80% -
100%)
The asset is new, recently rehabilitated, or very well
maintained.
It functions as intended with no significant signs of
deterioration.
No immediate maintenance or repair needs are present.
Examples: A newly installed playground, freshly resurfaced
trail, or pristine fencing and landscaping in a public park.
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Land Improvements
Condition
Ranges
Description
Good
(60% - 80%)
The asset is in overall good condition, showing minor wear
from regular use.
It is fully operational and meets community expectations
for use, safety, and appearance.
Only routine or preventative maintenance is needed.
Examples: A well-maintained sports field, a dock with slight
wear on surface materials, or a parking lot with minor
surface cracking.
Fair
(40% - 60%)
The asset is functional but aging, with noticeable wear and
some minor safety or usability concerns.
It meets basic performance standards but may require
minor repairs or surface improvements to avoid
accelerated decline.
Examples: A trail with minor erosion, faded playground
surfacing, or a parking lot with cracked pavement and early
signs of edge failure.
Poor
(20% - 40%)
The asset has serious signs of deterioration and frequent
functional issues.
It may still be partially usable but fails to meet service
expectations.
Corrective maintenance or planning for replacement should
be prioritized.
Examples: A dock with unstable decking, fencing with
missing sections, or sports fields with bare patches and
poor drainage.
Very Poor
(0% - 20%)
The asset is in critical condition with extensive structural or
surface deterioration.
It is unsafe, unusable, or completely non-functional, posing
a risk to public safety or the environment.
Immediate action is required, including potential closure,
major rehabilitation, or full replacement.
Township of Mulmur
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111
Land Improvements
As illustrated in Figure 43, the majority of the Township's land improvements are in
poor or lower condition.
Figure 43 Asset Condition: Land Improvements by Segment
Table 1 summarizes the replacement cost-weighted condition of the Township's
land improvements portfolio. Using primarily assessed condition, 47% of land
improvements are in fair or better condition, with the remaining 53% in poor or
lower condition.
While most assets average a poor or lower condition, the Multipurpose Pad (80%),
Outdoor Furnishings (95%) and Play Structures (100%) are all in fair or better
condition.
Condition data was available for 51% of land improvements, based on replacement
costs; age was used to estimate condition for the remaining 49% of assets.
$10k
$169k
$118k
$173k
$17k
$12k
$50k
$20k
$185k
$24k
$81k
$540k
$8k
$37k
$47k
$50k
$86k
$5k
$11k
0%
20%
40%
60%
80%
100%
Wells
Trail
Play Structure
Parking Lot
Outdoor Furnishings
Multipurpose Pad
Fencing
Ball Diamond
Very Good
Good
Fair
Poor
Very Poor
Condition
Ranges
Description
Examples: A playground with broken equipment, a trail
washed out or impassable, or a parking lot with large
potholes and failing subbase.
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Land Improvements
Table 52 Asset Condition: Land Improvements by Segment
Asset Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition19
Ball Diamond
$50,000
50%
$50,000
50%
Fair (45%)
Fencing
$58,188
67%
$28,959
33%
Fair (45%)
Multipurpose Pad
$42,106
20%
$173,173
80%
Very Good (84%)
Outdoor
Furnishings
$8,062
5%
$141,404
95%
Very Good (80%)
Parking Lot
$540,208
74%
$185,000
26%
Poor (39%)
Play Structure
-
0%
$189,511
100%
Very Good (80%)
Trail
$81,280
100%
-
0%
Poor (35%)
Wells
$86,260
89%
$10,121
11%
Very Poor (9%)
TOTAL
$866,104
53%
$778,168
47%
Fair (52%)
9.3
Age Profile
An asset's age profile comprises two key values: estimated useful life (EUL), or
design life; and the percentage of EUL consumed. The EUL is the serviceable
lifespan of an asset during which it can continue to fulfil its intended purpose and
provide value to users, safely and efficiently. As assets age, their performance
diminishes, often more rapidly as they approach the end of their design life.
In conjunction with condition data, an asset's age profile provides a more complete
summary of the state of infrastructure. It can help identify assets that may be
candidates for further review through condition assessment programs; inform the
selection of optimal lifecycle strategies; and improve planning for potential
replacement spikes.
19 Weighted by replacement cost.
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Asset Management Plan 2025
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Land Improvements
Table 53 summarizes and Figure 44 illustrates the average current age of each
asset type and its estimated useful life. Both values are weighted by the
replacement cost of individual assets.
Table 53 Detailed Asset Age: Land Improvements
Age analysis reveals that, on average, land improvements vary significantly from
being at the early, mid-, and latter stages of their expected life.
Although asset age is an important measurement for long-term planning, condition
assessments provide a more accurate indication of actual asset needs. An asset
may perform past the established useful life if it has been maintained and kept in
good condition. Therefore, it is important to consider asset condition when
comparing asset age to its serviceable lifespan.
However, each asset's estimated useful life should also be reviewed periodically to
determine whether adjustments need to be made to better align with the observed
length of service life for each asset type. Further, useful life estimates established
as part of the PSAB 3150 implementation may not be accurate and may not reflect
in-field asset performance.
Segment
Weighted Average EUL Weighted Average Age
Ball Diamond
30.0
73.5
Fencing
26.0
15.3
Multipurpose Pad
19.8
3.7
Outdoor Furnishings
45.1
5.8
Parking Lot
20.0
24.8
Play Structure
15.0
4.2
Trail
36.9
23.7
Wells
26.9
39.5
Township of Mulmur
Asset Management Plan 2025
114
Land Improvements
Figure 44 Estimated Useful Life vs. Asset Age: Land Improvements
9.4
Current Approach to Lifecycle
Management
The condition or performance of most assets will deteriorate over time. To ensure
that the Township's land improvements assets are performing as expected and
meeting the needs of customers, it is important to establish a lifecycle management
strategy to proactively manage asset deterioration.
Table 54 outlines the Township's current lifecycle management strategy for land
improvements assets.
Table 54 Lifecycle Management Strategy: Land Improvements
Activity Type
Description of Current Strategy
Maintenance /
Rehabilitation
The Township's Public Works staff conducts annual inspections
of recreational land improvements and cemeteries.
Parks undergo annual inspections with additional inspections
performed as needed throughout the year.
73.5
15.3
3.7
5.8
24.8
4.2
23.7
39.5
30
26
19.8
45.1
20
15
36.9
26.9
0
20
40
60
80
Ball Diamond
Fencing
Multipurpose Pad
Outdoor
Furnishings
Parking Lot
Play Structure
Trail
Wells
Number of Years
Weighted Average Age
Weighted Average EUL
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Asset Management Plan 2025
115
Land Improvements
Activity Type
Description of Current Strategy
Each spring, seasonal maintenance is carried out on baseball
diamonds, including adding material to pitching mounds as
necessary and dragging the gravel surface.
Replacement
Park play structures are replaced every 15 years, based on the
equipment's estimated useful life.
Rehabilitation and replacement activities are prioritized based
on the outcome of inspections, asset condition, location, and
public concerns. The health and safety of residents are heavily
prioritized in these decisions.
9.5
Forecasted Long-Term Replacement
Needs
Figure 45 illustrates the cyclical short-, medium- and long-term infrastructure
replacement requirements for the Township's land improvements portfolio. This
analysis was run from 2025 until 2074 (a 50-year timespan) for assets included in
Citywide Assets, the Township's primary asset management system and asset
register. The Township's average annual requirements (red dotted line) total
$75,668 for all land improvements. Although actual spending may fluctuate
substantially from year to year, this figure is a useful benchmark value for annual
capital expenditure targets (or allocations to reserves) to ensure projects are not
deferred and replacement needs are met as they arise. Replacement needs are
forecasted to fluctuate with spikes occurring in 2030-2034, 2050-2054, and 2070-
2074 as assets reach the end of their useful life.
Additionally, there is currently an approximate $102,000 backlog comprised of
assets that remain in service beyond their estimated useful life. The capital forecast
below and the 10-year capital requirements expanded in Appendix B have
accounted for removing this accumulation and continuing to rehabilitate or replace
assets in alignment with the proposed levels of service.
These projections and estimates are based on asset replacement costs and age
analysis. They are designed to provide a long-term, portfolio-level overview of
capital needs and should be used to support improved financial planning over
several decades.
Township of Mulmur
Asset Management Plan 2025
116
Land Improvements
Figure 45 Forecasted Capital Replacement Needs: Land Improvements 2025-2074
Often, the magnitude of replacement needs is substantially higher than most
municipalities can afford to fund. In addition, most assets may not need to be
replaced. However, quantifying and monitoring these spikes is essential for long-
term financial planning, including establishing dedicated reserves. In addition, a
robust risk framework will ensure that high-criticality assets receive proper and
timely lifecycle intervention, including replacements.
A summary of the 10-year replacement forecast can be found in Appendix B.
$76k
$86k
$717k
$411k
$309k
$49k
$842k
$276k
$318k
$219k
$653k
$0
$100k
$200k
$300k
$400k
$500k
$600k
$700k
$800k
$900k
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Ball Diamond
Fencing
Multipurpose Pad
Outdoor Furnishings
Parking Lot
Play Structure
Trail
Wells
Annual Requirement
Total
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Land Improvements
9.6
Risk Analysis
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
9.6.1
Quantitative Risk
The following risk matrix provides a visual representation of the relationship
between the probability of failure and the consequence of failure for the land
improvements assets based on 2024 inventory data. See Appendix D for the criteria
used to determine the risk rating of each asset.
Figure 46 Risk Matrix: Land Improvements
The matrix stratifies assets based on their individual probability and consequence of
failure, each scored from 1 to 5. Their product generates a risk index ranging from
1-25. Assets with the highest criticality and likelihood of failure receive a risk rating
of 25; those with lowest probability of failure and lowest criticality carry a risk
rating of 1. As new data and information is gathered, the Township may consider
integrating relevant information that improves confidence in the criteria used to
assess asset risk and criticality.
Township of Mulmur
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118
Land Improvements
These risk models have been built into the Township's Asset Management Database
(Citywide Assets). See Quantitative Risk under Section 2.2.2 as well as Section
2.3.8 Evaluating Quantitative Risk for further details on the approach used to
determine asset risk ratings and classifications.
The following risk ratings are first shown for the overall category and then by
segment for the land improvements assets.
Figure 47 Risk Rating Ranges: Land Improvements
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$578,114
$35,913
$355,499
$154,746
$520,000
(35%)
(2%)
(22%)
(9%)
(32%)
Table 55 Probability of Failure, Consequence of Failure, Risk Ratings: Land
Improvements by Segment
Overall, the average risk rating for land improvements assets is 10.39, which is
considered High.
Asset Category
Probability of
Failure
Consequence of
Failure
Risk Rating
Ball Diamond
3 / 5
2 / 5
6 / 25
Fencing
3.26 / 5
1.5 / 5
5.27 / 25
Multipurpose Pad
1.61 / 5
3.63 / 5
5.28 / 25
Outdoor Furnishings
1.48 / 5
1.76 / 5
2.52 / 25
Parking Lot
3.74 / 5
4.41 / 5
16.86 / 25
Play Structure
1.22 / 5
3 / 5
3.65 / 25
Trail
4 / 5
2.39 / 5
9.56 / 25
Wells
4.58 / 5
1.78 / 5
8.47 / 25
TOTAL
2.96 / 5
3.35 / 5
10.39 / 25
Township of Mulmur
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Land Improvements
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
9.6.2
Qualitative Risk
The following section summarizes key trends, challenges, and risks to service
delivery that the Township is currently facing:
Community Expectations and Regulatory Compliance
Maintaining playgrounds and trails while ensuring regulatory
compliance can be challenging for a Township. Regular upkeep
involves frequent inspections and repairs, which can strain
resources and budgets. Additionally, meeting safety and
accessibility standards requires ongoing attention to detailed and
evolving regulations. Balancing these demands requires careful
planning to ensure that facilities remain safe, functional, and
compliant.
9.7
Current Levels of Service
The tables that follow summarize the Township's current levels of service. There are
no specifically prescribed KPIs under Ontario Regulation 588/17 for non-core
assets, therefore the KPIs below represent performance measures that the
Township has selected for this AMP.
9.7.1
Community Levels of Service
Table 56 Community Levels of Service: Land Improvements
Service
Attribute
Qualitative
Description
Current LOS (2024)
Accessible &
Reliable
Description, which
may include maps, of
municipal parks and
recreation spaces,
The Township's of Mulmur's municipal parks and
recreation spaces includes:
1- North Dufferin Community Centre/ Honeywood
Park-706114 County Road 21, Mulmur- Property
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Asset Management Plan 2025
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Land Improvements
Service
Attribute
Qualitative
Description
Current LOS (2024)
and other land
improvement (landfill
and parking lots)
assets and their
proximity to the
surrounding
community
includes a municipal park and playground, baseball
field, cycling station, and the North Dufferin
Community Centre, which is Mulmur's only indoor
recreation complex.
2-Thomson Trail Park- 46 Sommerville Cres,
Mulmur- Property is a municipal park, playground
equipment, multipurpose/basketball court, Court
lighting, a walking trail, and bike station. A
pickleball/tennis court is to be installed in the
summer of 2024.
3-Maes Crescent Park- Maes Cres (no municipal
address), Mulmur- Municipal park, open green
space does not have playground equipment or
other infrastructure. Accessible through sidewalks
between neighbouring properties to Jeffery Drive
and Maes Crescent. No road access.
4- Kingsland Parkland- 24 Kingsland Ave, Mulmur-
Municipal owned lot, wooded greenspace with
trails, no infrastructure.
5- Mansfield Ball Park- 937016 Airport Road,
Mulmur- Property is a municipal park that features
a baseball diamond, batters cage, bleachers,
pavilion, and playground.
The Township has parking lots next to its
administrative and public works buildings at
758070 2nd Line E, as well as a parking lot beside
the North Dufferin Community Centre at 706144
County Road. Currently, the Township does not
have any parking lots located in or in proximity to
its municipal parks. Installing paved parking lots at
our parks is going to be explored in the future.
There are also land improvement assets at the
Honeywood Cemetery at 598335 2nd Line West.
This includes three columbaria, a parkette, and
fencing.
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Land Improvements
Service
Attribute
Qualitative
Description
Current LOS (2024)
Safe &
Regulatory
Description of the
land improvement
inspection process
and timelines for
inspections
The Township's Public Works staff conduct annual
inspections of recreational land improvements and
cemeteries. Inspections typically take place in the
spring.
Additionally, municipal park equipment is inspected
at a maximum of every 5 years by the Township's
insurance firm.
Affordable
Description of the
lifecycle activities
(maintenance,
rehabilitation and
replacement)
performed on all land
improvement assets
Park equipment within municipal parks has an
estimated useful life of 15 years. Park equipment is
inspected at a maximum of every 5 years by the
Township's insurance firm to ensure it meets
safety standards.
Sustainable
Description of the
current condition of
land improvements
and the plans that
are in place to
maintain or improve
the provided level of
service
The average condition of land improvement assets
is 52%. However, land improvement assets are
not currently annually rated, and thus this average
is primarily based on age-based condition.
In the future, the Township will focus more on
conducting annual condition ratings for all land
improvement assets.
9.7.2
Technical Levels of Service
Table 57 Technical Levels of Service: Land Improvements
Service
Attribute
Technical Metric
Current LOS
(2024)
Accessible &
Reliable
Square meters of outdoor recreation space
77,740.11
Safe &
Regulatory
Number of service requests about unsafe conditions in
parks and recreation spaces
1
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Land Improvements
Service
Attribute
Technical Metric
Current LOS
(2024)
Number of service requests about unsafe conditions for
other land improvement assets (landfill and parking lots)
0
Number identified defects for all land improvement
assets
0
Affordability
O&M cost for parks without a sports field / Number of
parks (3)
$4,005.32
O&M cost for parks with a sports fields / Number of
parks (2)
$8,307.81
Registered annual usage rate for ball diamond -Mansfield
Ball Diamond
480 hours
Registered annual usage rate for ball diamond -
Honeywood Ball Diamond
145 hours
Sustainability
Average condition of land improvements assets
Fair (52%)
% of assets that are in fair or better condition
47%
% of assets that are in poor or lower condition
53%
Actual annual capital budget : average required annual
capital requirements
$0 : $76,000
(0 : 1)
9.8
Proposed Levels of Service
As per O. Reg. 588/17, by July 1, 2025, municipalities are required to consider
proposed levels of service (LOS), discuss the associated risks and long-term
sustainability of these service levels, and explain the Township's ability to afford the
proposed LOS.
Table 58 outlines the proposed LOS scenarios that were analyzed for land
improvements. Further explanation and proposed LOS analysis at the portfolio level
can be found in Section 4 Proposed Levels of Service Analysis.
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Land Improvements
Table 58 Proposed LOS: Land Improvements
Segment
Average Annual Requirement
Selection
-5%
Condition
(45%)
Maintain
Baseline
(50%)
+5%
Condition
(55%)
No
Target
Ball Diamond
$3,465
$3,465
$3,465
$3,333
Maintain
Fencing
$3,194
$3,427
$3,484
$3,384
Maintain
Multipurpose
Pad
$10,657
$10,657
$10,900
$11,009
Maintain
Outdoor
Furnishings
$4,052
$4,402
$4,745
$5,215
Maintain
Parking Lot
$35,901
$35,901
$35,901
$36,260
Maintain
Play Structure
$11,461
$11,461
$11,461
$12,634
Maintain
Trail
$2,451
$2,451
$2,451
$2,476
Maintain
Wells
$3,903
$3,903
$4,014
$3,613
Maintain
TOTAL
$75,085
$75,668
$76,421
$77,924
$75,668
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Machinery & Equipment
10 Machinery & Equipment
The Township's machinery and equipment portfolio's total current replacement cost
is estimated at approximately $3.7 million.
10.1
Inventory & Valuation
Table 59 summarizes the quantity and current replacement cost of all machinery
and equipment assets available in the Township's asset register.
Table 59 Detailed Asset Inventory: Machinery & Equipment
20 Average Annual Capital Requirement (AAR) based on selected proposed levels of service scenarios For further
detail, see section 2.3.5 Average Annual Requirement and section 4 Proposed Levels of Service Analysis.
Segment
Quantity
Unit of
Measure
Replacement
Cost
Primary
RC Method
AAR20
Attachments
11
Assets
$255,480
CPI
$54,776
Fueling Station
4
Assets
$130,688
CPI
$5,952
Heavy Equipment
5
Assets
$1,914,074
CPI
$156,971
Medium Equipment
12
Assets
$550,056
CPI
$41,605
Small Equipment
41
Assets
$375,897
CPI
$39,920
Solar Panels
2
Assets
$434,505
CPI
$12,906
$3,660,700
CPI
$312,131
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125
Machinery & Equipment
Figure 48 Portfolio Valuation: Machinery & Equipment
10.2
Asset Condition
Accurate and reliable condition data allows staff to determine the remaining service
life of assets and identify the most cost-effective approach to managing assets
more confidently. The following describes the Township's current approach:
There is no formal condition assessment program in place, but it will be
explored moving forward. The condition of machinery and equipment is
primarily assessed based on the age of the asset
In this AMP, the following rating criteria is used to determine the current condition
of machinery and equipment assets and forecast future capital requirements:
Table 60 Condition Ranges: Machinery & Equipment
$131k
$255k
$376k
$435k
$550k
$1.9m
$0
$500k
$1.0m
$1.5m
$2.0m
Fueling Station
Attachments
Small Equipment
Solar Panels
Medium Equipment
Heavy Equipment
Condition Ranges
Description
Very Good
(80% - 100%)
New or like-new condition, with no defects or performance
issues.
Highly efficient and reliable, operating at peak
performance.
No mechanical wear or cosmetic damage.
All systems fully functional, with minimal maintenance
required beyond routine servicing.
Expected to provide years of service without major
interventions.
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Machinery & Equipment
Condition Ranges
Description
Good
(60% - 80%)
Fully functional with minimal wear and tear.
All major components in good condition, with only minor
maintenance needed (e.g., oil changes, filter
replacements).
Efficient operation with no significant performance issues.
Regular servicing keeps the equipment in optimal working
condition.
Only minor repairs or adjustments required.
Fair
(40% - 60%)
Occasional mechanical issues but still operational with
regular maintenance.
Some worn components affecting efficiency, such as aging
hydraulics, belts, or electrical wiring.
Moderate cosmetic wear (scratches, dents, faded paint),
but no major structural damage.
Requires proactive maintenance and some parts
replacement to extend lifespan.
Poor
(20% - 40%)
Regular breakdowns and performance issues requiring
frequent repairs.
Noticeable mechanical wear, including worn-out bearings,
belts, hydraulic leaks, or electrical malfunctions.
Reduced efficiency and output, causing operational delays
or increased costs.
Aging components and visible deterioration, such as rust,
cracks, or faded controls.
Significant repairs or partial replacements needed to
maintain functionality.
Very Poor
(0% - 20%)
Frequent mechanical failures making the equipment
unreliable and unsafe to use.
Severe wear and tear with major structural damage,
corrosion, or missing components.
High operating costs due to excessive fuel consumption,
breakdowns, and inefficient performance.
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Machinery & Equipment
As illustrated in Figure 49, most of the assets are in fair or better condition.
Figure 49 Asset Condition: Machinery & Equipment by Segment
Condition data was available for 24% of machinery and equipment, based on
replacement costs; age was used to estimate condition for the remaining 76% of
assets.
Table 61 summarizes the replacement cost-weighted condition of the Township's
machinery and equipment portfolio. Based mostly on age-based condition data,
56% of machinery and equipment are in fair or better condition, with the remaining
44% in poor or lower condition.
$13k
$15k
$621k
$26k
$435k
$92k
$310k
$34k
$10k
$467k
$15k
$23k
$93k
$826k
$215k
$122k
$131k
$214k
0%
20%
40%
60%
80%
100%
Solar Panels
Small Equipment
Medium Equipment
Heavy Equipment
Fueling Station
Attachments
Very Good
Good
Fair
Poor
Very Poor
Condition Ranges
Description
Parts are difficult to source or no longer available, making
repairs impractical.
Requires immediate replacement as repairs would not be
cost-effective.
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Machinery & Equipment
Table 61 Asset Condition: Machinery & Equipment by Segment
Asset Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition21
Attachments
$214,352
84%
$41,128
16%
Very Poor (13%)
Fueling Station
$130,688
100%
-
0%
Very Poor (0%)
Heavy Equipment
$825,866
43%
$1,088,208
57%
Fair (58%)
Medium Equipment
$214,411
39%
$335,645
61%
Fair (50%)
Small Equipment
$237,867
63%
$138,030
37%
Poor (26%)
Solar Panels
-
0%
$434,505
100%
Good (72%)
TOTAL
$1,623,184
44%
$2,037,516
56%
Fair (50%)
10.3
Age Profile
An asset's age profile comprises two key values: estimated useful life (EUL), or
design life; and the percentage of EUL consumed. The EUL is the serviceable
lifespan of an asset during which it can continue to fulfil its intended purpose and
provide value to users, safely and efficiently. As assets age, their performance
diminishes, often more rapidly as they approach the end of their design life.
In conjunction with condition data, an asset's age profile provides a more complete
summary of the state of infrastructure. It can help identify assets that may be
candidates for further review through condition assessment programs; inform the
selection of optimal lifecycle strategies; and improve planning for potential
replacement spikes.
Table 62 summarizes and Figure 50 illustrates the average current age of each
asset type and its estimated useful life. Both values are weighted by the
replacement cost of individual assets.
Age analysis reveals that, on average, with the exception of solar panel assets,
most machinery and equipment assets remain in service close to or beyond their
expected useful life.
21 Weighted by replacement cost.
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Machinery & Equipment
Table 62 Detailed Asset Age: Machinery & Equipment
Figure 50 Estimated Useful Life vs. Asset Age: Machinery & Equipment
Although asset age is an important measurement for long-term planning, condition
assessments provide a more accurate indication of actual asset needs. An asset
may perform past the established useful life if it has been maintained and kept in
good condition. Therefore, it is important to consider asset condition when
comparing asset age to its serviceable lifespan.
However, each asset's estimated useful life should also be reviewed periodically to
determine whether adjustments need to be made to better align with the observed
length of service life for each asset type. Further, useful life estimates established
22
35
9.4
9.7
17.2
9
11.6
25
15.4
13.4
11.5
30
0
10
20
30
40
Attachments
Fueling
Station
Heavy
Equipment
Medium
Equipment
Small
Equipment
Solar Panels
Number of Years
Weighted Average Age
Weighted Average EUL
Segment
Weighted Average EUL Weighted Average Age
Attachments
11.6
22.0
Fueling Station
25.0
35.0
Heavy Equipment
15.4
9.4
Medium Equipment
13.4
9.7
Small Equipment
11.5
17.2
Solar Panels
30.0
9.0
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Machinery & Equipment
as part of the PSAB 3150 implementation may not be accurate and may not reflect
in-field asset performance.
10.4
Current Approach to Lifecycle
Management
The condition or performance of most assets will deteriorate over time. To ensure
that the Township's machinery and equipment assets are performing as expected
and meeting the needs of customers, it is important to establish a lifecycle
management strategy to proactively manage asset deterioration.
The following table outlines the Township's current lifecycle management strategy
for machinery and equipment assets.
Table 63 Lifecycle Management Strategy: Machinery & Equipment
10.5
Forecasted Long-Term Replacement
Needs
Figure 51 illustrates the cyclical short-, medium- and long-term infrastructure
replacement requirements for the Township's machinery and equipment portfolio.
This analysis was run from 2025 until 2074 (a 50-year timespan) for assets
Activity Type
Description of Current Strategy
Maintenance /
Rehabilitation
Preventative maintenance that does not require a licensed
technician is performed by internal staff, such as regular
cleaning of equipment.
Heavy equipment is inspected annually and receives in-house
preventative maintenance, including an oil change every 250
hours.
Smaller equipment is serviced on an as-needed basis.
Replacement
Asset replacements are determined by the asset's age, years of
service, hours of use, frequency of breakdowns and their type of
use.
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Machinery & Equipment
included in Citywide Assets, the Township's primary asset management system and
asset register. The Township's average annual requirements (red dotted line) total
$312,131 for all machinery and equipment. Although actual spending may fluctuate
substantially from year to year, this figure is a useful benchmark value for annual
capital expenditure targets (or allocations to reserves) to ensure projects are not
deferred and replacement needs are met as they arise. Replacement needs are
forecasted to remain relatively consistent over the 50-year projection period, with
two peaks of $2.0 million in 2050-2054 and 2070-2074. A low of just under $1.0
million occurs in 2065-2069.
Figure 51 Forecasted Capital Replacement Needs: Machinery & Equipment 2025-
2074
Additionally, there is currently an approximate $1.0 million backlog comprised of
assets that remain in service beyond their estimated useful life. The capital forecast
below and the 10-year capital requirements expanded in Appendix B have
$312k
$1.4m $1.5m $1.5m $1.5m
$1.2m
$2.0m
$1.5m
$1.3m
$985k
$2.0m
$0
$500k
$1.0m
$1.5m
$2.0m
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Attachments
Fueling Station
Heavy Equipment
Medium Equipment
Small Equipment
Solar Panels
Annual Requirement
Total
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Machinery & Equipment
accounted for removing this accumulation and continuing to rehabilitate or replace
assets in alignment with the proposed levels of service.
These projections and estimates are based on asset replacement costs and age
analysis. They are designed to provide a long-term, portfolio-level overview of
capital needs and should be used to support improved financial planning over
several decades.
Often, the magnitude of replacement needs is substantially higher than most
municipalities can afford to fund. In addition, most assets may not need to be
replaced. However, quantifying and monitoring these spikes is essential for long-
term financial planning, including establishing dedicated reserves. In addition, a
robust risk framework will ensure that high-criticality assets receive proper and
timely lifecycle intervention, including replacements.
A summary of the 10-year replacement forecast can be found in Appendix B.
10.6
Risk Analysis
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
10.6.1
Quantitative Risk
The following risk matrix provides a visual representation of the relationship
between the probability of failure and the consequence of failure for machinery and
equipment assets based on 2024 inventory data. See Appendix D for the criteria
used to determine the risk rating of each asset.
The matrix stratifies assets based on their individual probability and consequence of
failure, each scored from 1 to 5. Their product generates a risk index ranging from
1-25. Assets with the highest criticality and likelihood of failure receive a risk rating
of 25; those with lowest probability of failure and lowest criticality carry a risk
rating of 1. As new data and information is gathered, the Township may consider
integrating relevant information that improves confidence in the criteria used to
assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database
(Citywide Assets). See Quantitative Risk under Section 2.2.2 as well as Section
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Machinery & Equipment
2.3.8 Evaluating Quantitative Risk for further details on the approach used to
determine asset risk ratings and classifications.
Figure 52 Risk Matrix: Machinery & Equipment
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
The following risk ratings are first shown for the overall category and then by
segment for the machinery and equipment assets.
Figure 53 Risk Rating Ranges: Machinery & Equipment
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$190,647
$831,952
$751,468
$52,299
$1,834,334
(5%)
(23%)
(21%)
(1%)
(50%)
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Machinery & Equipment
Table 64 Probability of Failure, Consequence of Failure, Risk Ratings: Machinery &
Equipment by Segment
Overall, the average risk rating for machinery and equipment assets is 11.59, which
is considered High.
10.6.2
Qualitative Risk
The following section summarizes key trends, challenges, and risks to service
delivery that the Township is currently facing:
Climate Change & Extreme Weather Events
Climate change and extreme weather can present challenges for a
Township's machinery and equipment. The rising frequency of
severe storms, floods, and intense winter weather events can lead
to increased operational demands, such as more frequent snow
plowing and flood response efforts. This heightened usage can
result in additional wear and tear on machinery and equipment,
potentially leading to more frequent maintenance needs and
accelerated deterioration. Adverse weather conditions also
exacerbate the risk of damage and operational inefficiencies.
Asset Category
Probability of
Failure
Consequence of
Failure
Risk Rating
Attachments
4.47 / 5
2.74 / 5
12.63 / 25
Fueling Station
5 / 5
3.35 / 5
16.75 / 25
Heavy Equipment
2.78 / 5
4.78 / 5
13.02 / 25
Medium Equipment
2.99 / 5
3.72 / 5
11.07 / 25
Small Equipment
3.89 / 5
1.59 / 5
6.7 / 25
Solar Panels
2 / 5
4 / 5
8 / 25
TOTAL
3.03 / 5
4.01 / 5
11.59 / 25
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Machinery & Equipment
10.7
Current Levels of Service
The tables that follow summarize the Township's current levels of service. There are
no specifically prescribed KPIs under Ontario Regulation 588/17 for non-core
assets, therefore the KPIs below represent performance measures that the
Township has selected for this AMP.
10.7.1
Community Levels of Service
Table 65 Community Levels of Service: Machinery & Equipment
Service
Attribute
Qualitative
Description
Current LOS (2024)
Safe &
Reliable
Description of the
machinery & equipment
inspection process and
any licensing
requirements for
operators
Preventative maintenance that does not
require a licensed technician is performed
in-house by the Township's Public Works
Department. For example, regular
cleaning of equipment.
Heavy equipment is inspected annually,
and receives an in-house preventative
maintenance service including oil changes
every 250 hours. Graders have blades
replaced as necessary, with blades
tending to need replacement more during
the winter months.
All public works staff receive the
appropriate training required for using
specialized equipment and machinery.
Records of such training and expiry dates
are tracked by Township Staff.
Affordable
Description of the
lifecycle activities
(maintenance,
rehabilitation and
replacement) performed
on machinery and
equipment
Heavy equipment is inspected annually
and receives an inhouse PM service
including oil change every 250 hours.
Graders have blades replaced as
necessary, with blades tending to need
replacement more during the winter
months.
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Machinery & Equipment
Service
Attribute
Qualitative
Description
Current LOS (2024)
Outside maintenance work that requires a
licensed technician is performed out of
house as needed.
Sustainable
Description of the
current condition of
machinery & equipment
and the plans that are
in place to maintain or
improve the provided
level of service
Currently, equipment and machinery are
not given an annual condition rating. This
means that most assets are currently
rated based on their age-based condition.
In the future, the Township will explore
conducting annual condition assessments
of all machinery and equipment assets.
10.7.2
Technical Levels of Service
Table 66 Technical Levels of Service: Machinery & Equipment
Service
Attribute
Technical Metric
Current LOS
(2024)
Safe &
Regulatory
Number of accidents involving municipal
machinery and equipment
0
Number of machinery and equipment
major defects reported (where outside
services are required)
0
Affordability
O&M Annual Cost
$105,567.03
Sustainability
Average condition of machinery and
equipment assets
Fair (50%)
% of assets in fair or better condition
56%
% of assets in poor or lower condition
44%
Actual annual capital budget: average
required annual capital requirements
$281,000 : $312,000
(0.90 : 1)
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Machinery & Equipment
10.8
Proposed Levels of Service
As per O. Reg. 588/17, by July 1, 2025, municipalities are required to consider
proposed levels of service (LOS), discuss the associated risks and long-term
sustainability of these service levels, and explain the Township's ability to afford the
proposed LOS.
Table 67 outlines the proposed LOS scenarios that were analyzed for machinery and
equipment. Further explanation and proposed LOS analysis at the portfolio level can
be found in Section 4 Proposed Levels of Service Analysis.
Table 67 Proposed LOS: Machinery & Equipment
Segment
Average Annual Requirement
Selection
-5%
Condition
(45%)
Maintain
Baseline
(50%)
+5%
Condition
(55%)
No
Target
Attachments
$53,029
$54,776
$55,652
$53,782
Maintain
Fueling Station
$5,629
$5,952
$5,952
$5,228
Maintain
Heavy Equipment
$156,971
$156,971
$156,971
$148,138
Maintain
Medium Equipment
$41,605
$41,605
$41,756
$42,695
Maintain
Small Equipment
$37,541
$39,920
$41,443
$40,884
Maintain
Solar Panels
$12,906
$12,906
$12,906
$14,484
Maintain
TOTAL
$307,681 $312,131 $314,680 $305,210
$312,131
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Vehicles
11 Vehicles
The Township's vehicles portfolio has an approximate total current replacement cost
of $1.7 million.
11.1
Inventory & Valuation
Table 68 summarizes the quantity and current replacement cost of all vehicles
assets available in the Township's asset register.
Table 68 Detailed Asset Inventory: Vehicles
Figure 54 Portfolio Valuation: Vehicles
11.2
Asset Condition
Accurate and reliable condition data allows staff to determine the remaining service
life of assets and identify the most cost-effective approach to managing assets
more confidently. The following describes the Township's current approach:
22 Average Annual Capital Requirement (AAR) based on selected proposed levels of service scenarios For further
detail, see section 2.3.5 Average Annual Requirement and section 4 Proposed Levels of Service Analysis.
$143k
$1.6m
$500k
$1m
$2m
Light Duty
Heavy Duty
Segment
Quantity
Unit of
Measure
Replacement
Cost
Primary RC
Method
AAR22
Heavy Duty
5
Assets
$1,569,972
User-Defined
$133,561
Light Duty
3
Assets
$143,438
CPI
$15,254
TOTAL
$1,713,410 User-Defined
$148,815
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Vehicles
Vehicles are inspected daily and are also dependent on their hours or
kilometers of use to ensure they are in proper working condition
An external mechanic performs comprehensive annual inspections on all
vehicles to maintain safety and performance standards
In this AMP, the following rating criteria is used to determine the current condition
of vehicles assets and forecast future capital requirements:
Table 69 Condition Ranges: Vehicles
Condition Ranges
Description
Very Good
(80% - 100%)
Like-new condition--mechanically excellent with no defects
or major wear.
No visible exterior damage--paint, body, and glass are in
near-perfect condition.
Interior is clean and well-maintained, with no significant
wear on seats, controls, or dashboard.
Optimal performance and fuel efficiency, with all systems
(engine, brakes, electronics) fully functional.
Minimal maintenance required beyond standard servicing.
Good
(60% - 80%)
Mechanically sound with no major issues--engine,
transmission, and brakes function well.
Minor cosmetic wear (small scratches or slight fading), but
no major damage.
Interior is in good condition, with all controls, seats, and
features fully operational.
Fuel efficiency and performance remain close to original
specifications.
Routine maintenance needed to keep it in top condition.
Fair
(40% - 60%)
Some mechanical wear and tear, but still operational with
occasional minor repairs needed.
Body has some cosmetic flaws, such as scratches, small
dents, or light rust.
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Vehicles
Table 70 summarizes the replacement cost-weighted condition of the Township's
vehicles portfolio. Based solely on age-based condition data, 47% of vehicles are in
fair or better condition, with the remaining 53% in poor or lower condition.
Assets in poor or lower condition may be candidates for replacement in the short
term; similarly, assets in fair condition may require rehabilitation or replacement in
the medium term and should be monitored for further degradation in condition.
Condition Ranges
Description
Interior is intact but shows signs of aging, such as worn
upholstery or faded controls.
All major systems functional, but performance is slightly
reduced compared to new.
Regular maintenance required to prevent further decline.
Poor
(20% - 40%)
Noticeable mechanical problems, such as engine misfires,
transmission slipping, or weak brakes.
Frequent minor repairs needed (e.g., battery issues, fluid
leaks, suspension wear).
Significant body wear including rust spots, fading paint, or
moderate dents.
Aging interior with visible wear on seats, dashboard, and
controls.
Decreased fuel efficiency and performance issues becoming
more noticeable.
Very Poor
(0% - 20%)
Severe mechanical and structural issues--engine,
transmission, or braking system may be failing or
unreliable.
Frequent breakdowns making the vehicle unsafe or
impractical for regular use.
Extensive body damage such as severe rust, dents, or
missing panels.
Worn-out interior with torn seats, broken controls, or non-
functional components (e.g., HVAC, lights, windows).
High repair costs often exceeding the vehicle's remaining
value. Near end-of-life.
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Vehicles
Figure 55 Asset Condition: Vehicles by Segment
Table 70 Asset Condition: Vehicles by Segment
Asset
Category
≤ Poor $
≤ Poor
%
≥ Fair $
≥ Fair
%
Average
Condition23
Heavy Duty
$813,972
52%
$756,000
48%
Fair (52%)
Light Duty
$90,300
63%
$53,138
37%
Fair (54%)
TOTAL
$904,272
53%
$809,138
47%
Fair (52%)
11.3
Age Profile
An asset's age profile comprises two key values: estimated useful life (EUL), or
design life; and the percentage of EUL consumed. The EUL is the serviceable
lifespan of an asset during which it can continue to fulfil its intended purpose and
provide value to users, safely and efficiently. As assets age, their performance
diminishes, often more rapidly as they approach the end of their design life.
In conjunction with condition data, an asset's age profile provides a more complete
summary of the state of infrastructure. It can help identify assets that may be
candidates for further review through condition assessment programs; inform the
selection of optimal lifecycle strategies; and improve planning for potential
replacement spikes.
Table 71 summarizes and Figure 56 illustrates the average current age of each
asset type and its estimated useful life. Both values are weighted by the
replacement cost of individual assets.
23 Weighted by replacement cost.
$53k
$378k
$378k
$90k
$378k
$436k
0%
20%
40%
60%
80%
100%
Light Duty
Heavy Duty
Very Good
Good
Fair
Poor
Very Poor
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Table 71 Detailed Asset Age: Vehicles
Age analysis reveals that, on average, most vehicles are slightly past the midpoint
of their established useful life.
Figure 56 Estimated Useful Life vs. Asset Age: Vehicles
Although asset age is an important measurement for long-term planning, condition
assessments provide a more accurate indication of actual asset needs. An asset
may perform past the established useful life if it has been maintained and kept in
good condition. Therefore, it is important to consider asset condition when
comparing asset age to its serviceable lifespan.
However, each asset's estimated useful life should also be reviewed periodically to
determine whether adjustments need to be made to better align with the observed
length of service life for each asset type. Further, useful life estimates established
as part of the PSAB 3150 implementation may not be accurate and may not reflect
in-field asset performance.
9.4
5.1
13.9
9.3
0
5
10
15
Heavy Duty
Light Duty
Number of Years
Weighted Average Age
Weighted Average EUL
Segment
Weighted Average EUL Weighted Average Age
Heavy Duty
13.9
9.4
Light Duty
9.3
5.1
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11.4
Current Approach to Lifecycle
Management
The condition or performance of most assets will deteriorate over time. To ensure
that the Township's vehicles assets are performing as expected and meeting the
needs of customers, it is important to establish a lifecycle management strategy to
proactively manage asset deterioration.
The following table outlines the Township's current lifecycle management strategy
for vehicles assets.
Table 72 Lifecycle Management Strategy: Vehicles
Activity Type
Description of Current Strategy
Maintenance
Maintenance activities include daily inspections of vehicles in
use and regular preventative maintenance based on the hours
or kilometers of the vehicle.
Snowplows receive an oil change every 25,000 km, while
smaller vehicles such as pickup trucks receive an oil change
every 6,000-10,000 km.
Other maintenance activities, such as oil changes, are
performed externally.
Rehabilitation /
Replacement
Vehicle replacement is prioritized based on the type of vehicle,
estimated useful life, condition, and frequency of breakdowns.
11.5
Forecasted Long-Term Replacement
Needs
Figure 57 illustrates the cyclical short-, medium- and long-term infrastructure
replacement requirements for the Township's vehicles portfolio. This analysis was
run from 2025 until 2074 (a 50-year timespan) for assets included in Citywide
Assets, the Township's primary asset management system and asset register. The
Township's average annual requirements (red dotted line) total $148,270 for all
vehicles. Although actual spending may fluctuate substantially from year to year,
this figure is a useful benchmark value for annual capital expenditure targets (or
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Vehicles
allocations to reserves) to ensure projects are not deferred and replacement needs
are met as they arise.
Additionally, there is currently an approximate $378,000 backlog comprised of
assets that remain in service beyond their estimated useful life. The capital forecast
below and the 10-year capital requirements expanded in Appendix B have
accounted for removing this accumulation and continuing to rehabilitate or replace
assets in alignment with the proposed levels of service.
These projections and estimates are based on asset replacement costs and age
analysis. They are designed to provide a long-term, portfolio-level overview of
capital needs and should be used to support improved financial planning over
several decades.
Often, the magnitude of replacement needs is substantially higher than most
municipalities can afford to fund. In addition, most assets may not need to be
replaced. However, quantifying and monitoring these spikes is essential for long-
term financial planning, including establishing dedicated reserves. In addition, a
robust risk framework will ensure that high-criticality assets receive proper and
timely lifecycle intervention, including replacements.
Figure 57 Forecasted Capital Replacement Needs: Vehicles 2025-2074
A summary of the 10-year replacement forecast can be found in Appendix B.
$149k
$526k
$809k
$526k
$431k
$1.3m
$53k
$911k
$802k
$533k
$477k
$0
$200k
$400k
$600k
$800k
$1.0m
$1.2m
$1.4m
2025 -
2029
2030 -
2034
2035 -
2039
2040 -
2044
2045 -
2049
2050 -
2054
2055 -
2059
2060 -
2064
2065 -
2069
2070 -
2074
Heavy Duty
Light Duty
Annual Requirement
Total
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11.6
Risk Analysis
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
11.6.1
Quantitative Risk
The following risk matrix provides a visual representation of the relationship
between the probability of failure and the consequence of failure for vehicles assets
based on 2024 inventory data. See Appendix D for the criteria used to determine
the risk rating of each asset.
Figure 58 Risk Matrix: Vehicles
The matrix stratifies assets based on their individual probability and consequence of
failure, each scored from 1 to 5. Their product generates a risk index ranging from
1-25. Assets with the highest criticality and likelihood of failure receive a risk rating
of 25; those with lowest probability of failure and lowest criticality carry a risk
rating of 1. As new data and information is gathered, the Township may consider
integrating relevant information that improves confidence in the criteria used to
assess asset risk and criticality.
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These risk models have been built into the Township's Asset Management Database
(Citywide Assets). See Quantitative Risk under Section 2.2.2 as well as Section
2.3.8 Evaluating Quantitative Risk for further details on the approach used to
determine asset risk ratings and classifications.
The following risk ratings are first shown for the overall category and then by
segment for the vehicles assets.
Figure 59 Risk Rating Ranges: Vehicles
1 - 4
5 - 7
8 - 9
10 - 14
15 - 25
Very Low
Low
Moderate
High
Very High
$53,138
$378,000
$90,300
$435,972
$756,000
(3%)
(22%)
(5%)
(25%)
(44%)
Table 73 Probability of Failure, Consequence of Failure, Risk Ratings: Vehicles by
Segment
Overall, the average risk rating for vehicles assets is 14.09, which is considered
High.
The identification of critical assets allows the Township to determine appropriate
risk mitigation strategies and treatment options. Risk mitigation may include asset-
specific lifecycle strategies, condition assessment strategies, or simply the need to
collect better asset data.
11.6.2
Qualitative Risk
The following section summarizes key trends, challenges, and risks to service
delivery that the Township is currently facing:
Asset Category
Probability of
Failure
Consequence of
Failure
Risk Rating
Heavy Duty
3.07 / 5
4.89 / 5
14.82 / 25
Light Duty
2.89 / 5
2.37 / 5
6.15 / 25
TOTAL
3.05 / 5
4.68 / 5
14.09 / 25
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Climate Change & Extreme Weather Events
The Township can face challenges from climate change and extreme
weather, such as freezing rain, which increase the need for vehicle
maintenance and repairs. Harsh conditions can accelerate tire wear
and place additional strain on engines, particularly during cold
starts, underscoring the importance of having durable patrol trucks.
Inadequate investment in suitable vehicles could affect operational
capacity and service delivery.
11.7
Current Levels of Service
The tables that follow summarize the Township's current levels of service. There are
no specifically prescribed KPIs under Ontario Regulation 588/17 for non-core
assets, therefore the KPIs below represent performance measures that the
Township has selected for this AMP.
11.7.1
Community Levels of Service
Table 74 Community Levels of Service: Vehicles
Service
Attribute
Qualitative
Description
Current LOS (2024)
Safe &
Reliable
Description of the
Fleet Management
and Safety Program
Maintenance activities include daily
inspections of fleet vehicles being used by
the Township's Public Works Department.
Affordable
Description of the
lifecycle activities
(maintenance,
rehabilitation and
replacement)
performed on
municipal vehicles
Regular preventative maintenance is
performed based on the hours or kilometers
the fleet vehicle has been operated. For
example, snowplows receive an oil change
every 25,000 km the plow is driven, while
smaller vehicles such as pickup trucks
receive an oil change every 6,000-10,000
km. Other maintenance activities for vehicles
are performed out of house, such as oil
changes.
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Vehicles
Service
Attribute
Qualitative
Description
Current LOS (2024)
Fleet vehicles are scheduled to be replaced
based on their type and estimated useful life.
Larger fleet vehicles such as snowplows are
scheduled to be replaced every 10 years,
while smaller vehicles are scheduled to be
replaced every 7.
Sustainable
Description of the
current condition of
municipal vehicles and
the plans that are in
place to maintain or
improve the provided
level of service
Currently, vehicles are not given an annual
condition rating. Because of this most assets
are rated on age-based condition. In the
future, the Township will explore conducting
annual condition assessments of all assets in
this category, or receiving condition ratings
from outside sources such as mechanics.
11.7.2
Technical Levels of Service
Table 75 Technical Levels of Service: Vehicles
Service
Attribute
Technical Metric
Current LOS
(2024)
Safe &
Regulatory
Percentage of vehicle operators with an AZ
license
100%
Percentage of vehicle operators with a DZ
license
0%
Number of vehicle major defects that
caused a vehicle to be out of service for
over a 48-hour period
0
Number of motor vehicle accidents
involving municipal vehicles
0
Affordability
O&M annual cost
$101,802.70
Sustainability Average condition of vehicles assets
Fair (52%)
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Vehicles
Service
Attribute
Technical Metric
Current LOS
(2024)
% of vehicles in fair or better condition
47%
% of vehicles in poor or worse condition
53%
Actual annual capital budget: average
required annual capital requirements
$0 : $149,000
(0 : 1)
11.8
Proposed Levels of Service
As per O. Reg. 588/17, by July 1, 2025, municipalities are required to consider
proposed levels of service (LOS), discuss the associated risks and long-term
sustainability of these service levels, and explain the Township's ability to afford the
proposed LOS.
Table 76 outlines the proposed LOS scenarios that were analyzed for vehicles.
Further explanation and proposed LOS analysis at the portfolio level can be found in
Section 4 Proposed Levels of Service Analysis.
Table 76 Proposed LOS: Vehicles
Segment
Average Annual Requirement
Selection
-5%
Condition
(45%)
Maintain
Baseline
(50%)
+5%
Condition
(55%)
No Target
Heavy Duty
$132,987
$133,561
$136,730
$119,197
Maintain
Light Duty
$14,202
$15,254
$15,254
$15,672
Maintain
TOTAL
$147,189
$148,815
$151,984
$134,869
$148,815
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Strategies
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Growth
12 Growth
The demand for infrastructure and services will change over time based on a
combination of internal and external factors. Understanding the key drivers of
growth and demand will allow the Township to plan for new infrastructure more
effectively, and the upgrade or disposal of existing infrastructure. Increases or
decreases in demand can affect what assets are needed and what level of service
meets the needs of the community.
12.1
Growth Assumptions
12.1.1
Mulmur Official Plan (April 2012)
The Official Plan for the Township of Mulmur was adopted in 2012 and has a
planning horizon of 20 years. The Official Plan aims to guide land use and
development in a manner that minimizes conflicts, preserves the area's rural and
natural character, and supports sustainable growth. The plan seeks to support the
Township's development in alignment with environmental conservation, economic
vitality, and community well-being.
The Official Plan focuses on ensuring controlled development, protecting significant
natural features and agricultural lands, fostering urban and rural integration, and
promoting economic opportunities within the community. Additionally, the plan
emphasizes the preservation of water sources, cultural heritage, and recreational
spaces, while aiming to maintain a balanced fiscal impact and a healthy mix of
residential and commercial-industrial assessments.
The Settlement Areas within the Township of Mulmur will be the designated focal
points for growth, aiming to balance the preservation of their rural essence with the
provision of essential services, infrastructure, and quality of life improvements. The
Township's objectives include enhancing the unique character of each settlement,
ensuring safety, accessibility to services, and environmental sustainability in
development, along with preserving natural features. These goals are guided by the
Hamlet and Community designations, which prioritize creating safe, secure, and
desirable living spaces with ample recreational opportunities, all while adhering to
relevant planning acts and policies.
The following table demonstrates population growth and total number of private
dwellings from 1996 to 2021 as indicated from Statistics Canada below:
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Growth
Historical Figures
1996
2001
2006
2011
2016
2021
Population
2,903
3,099
3,318
3,391
3,478
3,571
Population Change
N/A
6.8%
7.1%
2.2%
2.6%
2.7%
Private Dwellings
N/A
1,443
1,479
1,643
1,674
1,682
According to the Growth Plan for the Greater Golden Horseshoe, Dufferin County is
projected to reach a population of 80,000 and provide 27,000 jobs by 2031. In line
with this projection, the population of the Township of Mulmur is anticipated to rise
to about 4,290, and employment opportunities are expected to expand to roughly
820 jobs by the same year. Analysis of these forecasts alongside Statistics Canada
data suggests that while the actual population is indeed growing, it may not be
advancing as quickly as projected by the Official Plan.
12.2
Impact of Growth on Lifecycle
Activities
Planning for forecasted population growth may require the expansion of existing
infrastructure and services. As growth-related assets are constructed or acquired,
they should be integrated into the Township's AMP. While the addition of residential
units will add to the existing assessment base and offset some of the costs
associated with growth, the Township will need to review the lifecycle costs of
growth-related infrastructure. These costs should be considered in long-term
funding strategies that are designed to, at a minimum, maintain the current level of
service.
For the near- to mid-term, the projected population growth in the Township is not
expected to significantly impact the current portfolio of assets required by the
Township to maintain acceptable service levels.
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Financial Strategy
13 Financial Strategy
For an asset management plan to be effective and meaningful, it must be
integrated with financial planning and long-term budgeting. The development of a
comprehensive financial plan will allow the Township of Mulmur to identify the
financial resources required for sustainable asset management based on existing
asset inventories, desired levels of service, and projected growth requirements.
This report develops such a financial plan by presenting several scenarios for
consideration and culminating with final recommendations. As outlined below, the
scenarios presented model different combinations of the following components:
The financial requirements for:
-
Existing assets
-
Existing service levels
-
Requirements of contemplated changes in service levels (none
identified for this plan)
-
Requirements of anticipated growth (none identified for this plan)
Use of traditional sources of municipal funds:
-
Tax levies
-
User fees
-
Debt
-
Development charges
Use of non-traditional sources of municipal funds:
-
Reallocated budgets
-
Partnerships
-
Procurement methods
Use of Senior Government Funds:
-
Canada Community-Building Fund (CCBF)
-
Annual grants
Note: Periodic grants are normally not included due to Provincial requirements for
firm commitments. However, if moving a specific project forward is wholly
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Financial Strategy
dependent on receiving a one-time grant, the replacement cost included in the
financial strategy is the net of such grant being received.
If the financial plan component results in a funding shortfall, the Province requires
the inclusion of a specific plan as to how the impact of the shortfall will be
managed. In determining the legitimacy of a funding shortfall, the Province may
evaluate a Township's approach to the following:
In order to reduce financial requirements, consideration has been given to
revising service levels downward.
All asset management and financial strategies have been considered. For
example:
-
If a zero-debt policy is in place, is it warranted? If not the use of debt
should be considered.
-
Do user fees reflect the cost of the applicable service? If not, increased
user fees should be considered.
13.1
Annual Requirements & Capital
Funding
13.1.1
Annual Requirements
The annual requirements represent the amount the Township should allocate
annually to each asset category to meet replacement needs as they arise, prevent
infrastructure backlogs and achieve long-term sustainability. In total, the Township
must allocate approximately $2,095,000 annually to address capital requirements
for the assets included in this AMP.
For most asset categories the annual requirement has been calculated based on a
"replacement only" scenario, in which capital costs are only incurred at the
construction and replacement of each asset.
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Financial Strategy
Figure 60 Annual Capital Funding Requirements by Asset Category
13.1.2
Annual Funding Available
Figure 61 Annual Requirements vs. Capital Funding Available
$76k
$125k
$149k
$312k
$354k
$506k
$573k
$100k
$200k
$300k
$400k
$500k
$600k
Land Improvements
Water Network
Vehicles
Machinery & Equipment
Facilities
Road Network
Bridges & Culverts
$39k
$281k
$166k
$343k
$510k
$76k
$125k
$149k
$312k
$354k
$506k
$573k
$200k
$400k
$600k
Land Improvements
Water Network
Vehicles
Machinery & Equipment
Facilities
Road Network
Bridges & Culverts
Average Annual Requirements
Actual Reinvestment Rate
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Financial Strategy
Based on a historical analysis of sustainable capital funding sources, the Township
is committing approximately $1,340,000 towards capital projects per year. Given
the annual capital requirement of $2,095,000, there is currently a funding gap of
$755,000 annually.
13.2
Funding Objective
We have developed a scenario that would enable Township of Mulmur to achieve
full funding within 5 years for the following assets:
Tax-Funded Assets: Road Network, Bridges & Culverts, Facilities, Land
Improvements, Machinery & Equipment, Vehicles
Rate-Funded Assets: Water Network
Note: For the purposes of this AMP, we have excluded gravel roads since they are a
perpetual maintenance asset and end of life replacement calculations do not
normally apply. If gravel roads are maintained properly, they can theoretically have
a limitless service life.
For each scenario developed we have included strategies, where applicable,
regarding the use of cost containment and funding opportunities.
13.3
Financial Profile: Tax-Funded Assets
13.3.1
Current Funding Position
The following tables show, by asset category, Mulmur's average annual asset
investment requirements, current funding positions, and funding increases required
to achieve full funding on assets funded by taxes.
The average annual investment requirement for the above categories is
$1,970,000. Annual revenue currently allocated to these assets for capital purposes
is $1,301,000 leaving an annual deficit of $669,000. Put differently, these
infrastructure categories are currently funded at 66% of their long-term
requirements.
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Financial Strategy
Table 77 Annual Available Funding for Tax-Funded Assets
Asset Category
AAR
Annual Funding Available24
Annual
Deficit
Taxes
CCBF
OCIF
Total
Road Network
$506k
$100k
$115k
$128k
$343k
$162k
Bridges & Culverts
$573k
$510k
$510k
$63k
Facilities
$354k
$166k
$166k
$188k
Land Improvements
$76k
-
-
$76k
Machinery &
Equipment
$312k
$281k
$281k
$31k
Vehicles
$149k
-
-
$149k
TOTAL
$2.0m
$1.1m
$115k
$128k
$1.3m
$669k
13.3.2
Full Funding Requirements
In 2023, the Township of Mulmur budgeted annual tax revenues of approximately
$4.8 million. As illustrated in the following table, without consideration of any other
sources of revenue or cost containment strategies, full funding would require the
following tax change over time:
Table 78 Tax Increase Requirements for Full Funding
Asset Category
Tax Change Required for Full Funding
Road Network
3.4%
Bridges & Culverts
1.3%
Facilities
4.0%
Land Improvements
1.6%
Machinery & Equipment
0.7%
Vehicles
3.1%
TOTAL
14.1%
24 Based on 2024 capital budget.
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Financial Strategy
The following changes in costs and/or revenues over the next number of years
should also be considered in the financial strategy:
Mulmur's debt payments for these asset categories will be decreasing
$39,000 by 2039.
Our scenario modeling includes capturing the above changes and allocating them to
the infrastructure deficit outlined above. The table below outlines this concept and
presents several options:
Table 79 Tax Increase Options 5-20 Years
5 Years
10 Years
15 Years
20 Years
Infrastructure Deficit
$669,000
$669,000
$669,000
$669,000
Change in Debt Costs
-($5,000)
-($12,000)
-($39,000)
-($39,000)
Resulting
Infrastructure Deficit:
$664,000
$657,000
$630,000
$630,000
Tax Increase Required
14.1%
14.1%
14.1%
14.1%
Annually:
2.6%
1.3%
0.8%
0.6%
13.3.3
Financial Strategy Recommendations
Considering all the above information, we would recommend the 15-year option.
This involves full funding being achieved over 15 years by:
Increasing tax revenues by 0.8% each year for the next 15 years solely for
the purpose of phasing in full funding to the asset categories covered in this
section of the AMP in alignment with the targets set out in the proposed
levels of service.
Continuing to allocate the current CCBF and OCIF revenue as outlined
previously.
Increasing existing and future infrastructure budgets by the applicable
inflation index on an annual basis in addition to the deficit phase-in.
The Township of Mulmur's current strategy is to increase the amount of property
tax allocated to capital projects (currently approximately $1.3 million) by 3%-5%
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Financial Strategy
annually. This would cover the deficit for both tax- and rate-funded assets within
the next 9-15 years.
Notes:
1. As in the past, periodic senior government infrastructure funding will most
likely be available during the phase-in period. By Provincial AMP rules, this
periodic funding cannot be incorporated into an AMP unless there are firm
commitments in place. We have included OCIF formula-based funding, if
applicable, since this funding is a multi-year commitment25.
2. We realize that raising tax revenues by the amounts recommended above for
infrastructure purposes will be very difficult to do. However, considering a
longer phase-in window may have even greater consequences in terms of
infrastructure failure.
Although this option achieves full funding on an annual basis in 15 years and
provides financial sustainability over the period modeled, the recommendations do
require prioritizing capital projects to fit the resulting annual funding available.
Prioritizing future projects will require the current data to be replaced by condition-
based data. Although our recommendations include no further use of debt, the
results of the condition-based analysis may require otherwise.
13.4
Financial Profile: Rate-Funded Assets
13.4.1
Current Funding Position
The following table shows, by asset category, Mulmur's average annual asset
investment requirements, current funding positions, and funding increases required
to achieve full funding on assets funded by rate.
The average annual investment requirement for the is $125,000. Annual revenue
currently allocated to these assets for capital purposes is $39,000 leaving an annual
deficit of $86,000. Put differently, these infrastructure categories are currently
funded at 31% of their long-term requirements.
25 The Township should take advantage of all available grant funding programs and transfers from other levels of
government. While OCIF has historically been considered a sustainable source of funding, the program is
currently undergoing review by the provincial government. Depending on the outcome of this review, there may
be changes that impact its availability.
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Financial Strategy
Table 80 Annual Available Funding for Rate-Funded Assets
Asset Category
AAR
Annual Funding Available26
Annual
Deficit
Taxes
CCBF
OCIF
Total
Water Network
$125k
$39k
$39k
$86k
13.4.2
Full Funding Requirements
In 2023, the Township of Mulmur budgeted annual rate revenues of approximately
$39,000. As illustrated in the following table, without consideration of any other
sources of revenue or cost containment strategies, full funding would require the
following rate change over time:
Table 81 Rate Increase Requirements for Full Funding
Our scenario modeling includes capturing the above changes and allocating them to
the infrastructure deficit outlined above. The table below outlines this concept and
presents several options:
Table 82 Rate Increase Options 5-20 Years
5 Years
10 Years
15 Years
20 Years
Infrastructure Deficit
$86,000
$86,000
$86,000
$86,000
Change in Debt Costs
N/A
N/A
N/A
N/A
Resulting
Infrastructure Deficit:
$86,000
$86,000
$86,000
$86,000
Rate Increase Required
120.4%
120.4%
120.4%
120.4%
Annually:
17.1%
8.2%
5.4%
4.0%
26 Based on 2024 capital budget.
Asset Category
Rate Change Required for Full Funding
Water Network
120.4%
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Financial Strategy
13.4.3
Financial Strategy Recommendations
Considering all the above information, we would recommend the 20-year option.
This involves full funding being achieved over 20 years by:
Increasing rate revenues by 4.0% each year for the next 20 years solely for
the purpose of phasing in full funding to the asset categories covered in this
section of the AMP in alignment with the targets set out in the proposed
levels of service.
Increasing existing and future infrastructure budgets by the applicable
inflation index on an annual basis in addition to the deficit phase-in.
The Township of Mulmur's current strategy is to increase the amount of property
tax allocated to capital projects (currently approximately $1.3 million) by 3%-5%
annually. This would cover the deficit for both tax- and rate-funded assets within
the next 9-15 years.
Notes:
1. As in the past, periodic senior government infrastructure funding will most
likely be available during the phase-in period. This periodic funding should
not be incorporated into an AMP unless there are firm commitments in place.
2. We realize that raising rate revenues for infrastructure purposes will be very
difficult to do. However, considering a longer phase-in window may have
even greater consequences in terms of infrastructure failure.
3. Any increase in rates required for operations would be in addition to the
above recommendations.
Although this option achieves full funding on an annual basis in 20 years and
provides financial sustainability over the period modeled, the recommendations do
require prioritizing capital projects to fit the resulting annual funding available.
Prioritizing future projects will require the current data to be replaced by condition-
based data. Although our recommendations include no further use of debt, the
results of the condition-based analysis may require otherwise.
13.5
Use of Debt
Debt can be strategically utilized as a funding source within the long-term financial
plan. The benefits of leveraging debt for infrastructure planning include:
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Financial Strategy
The ability to stabilize tax & user rates when dealing with variable and
sometimes uncontrollable factors
Equitable distribution of the cost/benefits of infrastructure over its useful life
A secure source of funding
Flexibility in cash flow management
Debt management policies and procedures with limitations and monitoring practices
should be considered when reviewing debt as a funding option. In efforts to
mitigate increasing commodity prices and inflation, interest rates have been rising.
Sustainable funding models that include debt need to incorporate the now current
realized risk of rising interest rates. The following tables outline how Mulmur has
historically used debt for investing in the asset categories as listed. As of year-end
2024, there is currently $266,000 of debt outstanding for the assets covered by this
AMP with corresponding principal and interest payments of $39,000, well within its
provincially prescribed maximum of $1.3 million.
Table 83 Mulmur Use of Debt 2020-2024
Table 84 Mulmur Principal and Interest Payments
Asset Category
Current Debt
Outstanding
Use of Debt in the Last Five Years
2020 2021 2022 2023 2024
Bridges & Structural Culverts
$266,400
$666k
-
-
-
-
Non-Core Assets
-
$250k
-
-
-
-
TOTAL
$266k $916k
-
-
-
-
Asset Category
Principal & Interest Payments in the Next Ten
Years
2025
2026
2027
2028
2029
2034
Bridges & Structural Culverts
$39k
$38k
$37k
$35k
$34k
$28k
Buildings
$78k
$78k
$37k
$78k
$78k
$78k
TOTAL
$39k
$38k
$37k
$35k
$34k
$28k
Township of Mulmur
Asset Management Plan 2025
163
Financial Strategy
The revenue options outlined in this plan allows the Township of Mulmur to fully
fund its long-term infrastructure requirements for the selected proposed levels of
service without further use of debt.
13.6
Use of Reserves
13.6.1
Available Reserves
Reserves play a critical role in long-term financial planning. The benefits of having
reserves available for infrastructure planning include:
The ability to stabilize tax rates when dealing with variable and sometimes
uncontrollable factors
Financing one-time or short-term investments
Accumulating the funding for significant future infrastructure investments
Managing the use of debt
Normalizing infrastructure funding requirement
There is considerable debate in the municipal sector as to the appropriate level of
reserves that a Township should have on hand. There is no clear guideline that has
gained wide acceptance. Factors that municipalities should take into account when
determining their capital reserve requirements include:
Breadth of services provided
Age and condition of infrastructure
Use and level of debt
Economic conditions and outlook
Internal reserve and debt policies.
As of December 31, 2023, the Township's reserves totaled an approximate $4.2
million. These reserves are available for use by applicable asset categories during
the phase-in period to full funding. This coupled with Mulmur's judicious use of debt
in the past, allows the scenarios to assume that, if required, available reserves and
debt capacity can be used for high priority and emergency infrastructure
investments in the short- to medium-term.
Township of Mulmur
Asset Management Plan 2025
164
Financial Strategy
13.6.2
Recommendation
In 2025, Ontario Regulation 588/17 requires Mulmur to integrate proposed levels of
service for all asset categories in its asset management plan update. We
recommend that future planning should reflect adjustments to service levels and
their impacts on reserve balances.
The funding strategy outlined above aligns with achieving and maintaining the
proposed levels of service outlined in Section 4.
Township of Mulmur
Asset Management Plan 2025
165
Recommendations & Key Considerations
14 Recommendations & Key
Considerations
14.1
Financial Strategies
Review the feasibility of adopting a full-funding scenario to achieve 100% of
average annual funding requirements necessary for the proposed levels of
service outlined in Section 4. This includes increasing taxes by 0.8% per year
over a period of 15 years and rates by 4.0% per year over a period of 20
years or following the Township's current strategy of increasing the amount
of property tax allocated to capital projects by 3%-5% annually, which would
cover the deficit for both tax- and rate-funded assets within the next 9-15
years, respectively.
Continued allocation of OCIF and CCBF funding as previously outlined.
Increasing existing and future infrastructure budgets by the applicable
inflation index on an annual basis in addition to the deficit phase-in.
Continue to apply for project specific grant funding to supplement sustainable
funding sources.
14.2
Asset Data
Update replacement cost information on a regular basis, every 1-2 years,
especially for the linear road segments.
-
These costs should continually be evaluated to determine their
accuracy and reliability.
-
Replacement costs should be updated according to the best available
information on the cost to replace the asset in today's value.
-
Consider developing a framework for the frequency of replacement
cost updates.
-
Continue to review and validate inventory data, assessed condition
data, rehabilitation costs, and replacement costs for all bridges and
structural culverts upon the completion of OSIM inspections every 2
years and promptly updating the Citywide database to drive strategic
capital planning.
Township of Mulmur
Asset Management Plan 2025
166
Recommendations & Key Considerations
-
Asset management planning is highly sensitive to replacement costs.
Periodically update replacement costs based on recent projects,
invoices, or estimates, as well as condition assessments, or any other
technical reports and studies. Material and labor costs can fluctuate
due to local, regional, and broader market trends, and substantially so
during major world events. Accurately estimating the replacement cost
of like-for-like assets can be challenging. Ideally, several recent
projects over multiple years should be used. Staff judgement and
historical data can help attenuate extreme and temporary fluctuations
in cost estimates and keep them realistic.
-
Componentize assets where possible to assess their condition,
maintenance needs, and replacement costs accurately.
Consider developing a condition assessment program that identifies
assessment methodology, persons responsible, frequency of assessment, and
updates of assessment information to the asset management database.
-
Consider completing an updated assessment of all roads every 5-7
years as part of a dedicated condition strategy program. The
information should be uploaded into the Citywide database promptly to
drive strategic capital planning.
-
If a formal building condition assessment is not performed, request
condition information from contractors who service critical building
systems like HVAC and fire protection systems. Record this information
in Citywide and use it to inform asset management decisions including
capital planning.
-
Where resources are limited, consider prioritizing assessments to
assets based on their criticality to the organization or another means
of prioritization.
-
Incorporate condition information, where possible, to improve risk and
lifecycle strategy models. Staff should collect cursory condition
information (very good-very poor rating scale) for all visible non-core
assets or where visible core asset conditions are outdated and
integrate it into the asset management database.
Continue to refine and update asset attribute information, such as traffic
counts, road type, or drainage adequacy, to ensure accuracy of the risk and
lifecycle strategy outcomes.
-
Review road signs and barriers inventory to determine if a
comprehensive and accurate inventory has been compiled.
Township of Mulmur
Asset Management Plan 2025
167
Recommendations & Key Considerations
Review assets that have surpassed their estimated useful life to determine if
immediate replacement is required or whether these assets are expected to
remain in service.
-
Like replacement costs, an asset's established serviceable life can have
dramatic impacts on all projections and analyses, including condition,
long-range forecasting, and financial recommendations.
-
Periodically reviewing and updating these values to better reflect in-
field performance and staff judgement is recommended.
14.3
Lifecycle Management Strategies
Continuously review, refine, and calibrate lifecycle and risk profiles to better
reflect actual practices and improve capital projections. In particular:
-
The timing of various lifecycle events, the triggers for treatment,
anticipated impacts of each treatment, and costs
-
The various attributes used to estimate the likelihood and consequence
of asset failures, and their respective weightings
Evaluate the efficacy of the Township's lifecycle management strategies at
regular intervals to determine the impact cost, condition, and risk. This could
be done by updating the condition assessment data whenever new data
becomes available and rerunning the capital projections and risk reports.
14.4
Risk & Levels of Service
Implement risk-based decision-making as part of asset management
planning and budgeting processes. This should include the regular review of
high-risk assets to determine appropriate risk mitigation strategies.
-
Risk models and matrices can play an important role in identifying
high-value assets, and developing an action plan which may include
repair, rehabilitation, replacement, or further evaluation through
condition assessments. As a result, project selection and the
development of multi-year capital plans can become more strategic
and objective.
-
Initial models have been built into Citywide for all asset groups. These
models reflect current data. As the data evolves and new attribute
information is obtained, these models should also be refined and
updated.
Township of Mulmur
Asset Management Plan 2025
168
Recommendations & Key Considerations
Available data on current performance should be centralized and tracked to
support any calibration of service levels on proposed levels of service in the
future.
-
Staff should monitor evolving local, regional, and environmental trends
to identify factors that may shape the demand and delivery of
infrastructure programs.
-
These can include population growth and the nature of population
growth, climate change and extreme weather events, and economic
conditions and the local tax base.
-
This data can also be used to review service level targets.
Township of Mulmur
Asset Management Plan 2025
169
Appendices
Township of Mulmur
Asset Management Plan 2025
Appendix A
170
Infrastructure Report Card
Appendix A Infrastructure
Report Card
Asset
Category
Replacement
Cost
Average
Condition
Financial Capacity
Road Network
$13.6 m
Fair (55%)
Annual Requirement:
$506,000
Funding Available:
$343,000
Annual Deficit:
$162,000
Bridges &
Culverts
$45.1 m
Good
(69%)
Annual Requirement:
$573,000
Funding Available:
$510,000
Annual Deficit:
$63,000
Facilities
$22.0 m
Good
(66%)
Annual Requirement:
$354,000
Funding Available:
$166,000
Annual Deficit:
$188,000
Land
Improvements
$1.6 m
Fair (52%)
Annual Requirement:
$76,000
Funding Available:
-
Annual Deficit:
$76,000
Machinery &
Equipment
$3.7 m
Fair (50%)
Annual Requirement:
$312,000
Funding Available:
$281,000
Annual Deficit:
$31,000
Vehicles
$1.7 m
Fair (52%)
Annual Requirement:
$149,000
Funding Available:
-
Annual Deficit:
$149,000
Water Network
$10.8 m
Good
(78%)
Annual Requirement:
$125,000
Funding Available:
$39,000
Annual Deficit:
$86,000
TOTAL
$98.6
Good
(66%)
Annual Requirement:
$2.1 m
Funding Available:
$1.34 m
Annual Deficit:
$755 k
Township of Mulmur
Asset Management Plan 2025
Appendix B
171
10-Year Capital Requirements
Appendix B 10-Year Capital
Requirements
Road Network
Segment
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
Barriers
-
-
-
$4k
-
-
$51k
-
$6k
-
Paved Roads
-
-
$633k
$290k
$1.3m
$182k
$444k
$236k
$339k
$397k
Road Signs
-
-
$89k
$16k
$17k
$19k
$64k
-
-
$14k
Small Culverts
-
-
$66k
$131k
$69k
$67k
$61k
$60k
$59k
$60k
Storm Drains
-
-
-
-
-
-
-
-
-
-
Streetlights
-
-
-
-
-
-
-
-
-
-
TOTAL
-
-
$788k
$440k
$1.4m
$269k
$621k
$297k
$404k
$470k
Township of Mulmur
Asset Management Plan 2025
Appendix B
172
10-Year Capital Requirements
Bridges & Structural Culverts
Segment
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
Bridges
-
-
-
-
-
-
-
-
$445k
$389k
Structural Culverts
-
-
-
-
-
-
-
-
-
-
TOTAL
-
-
-
-
-
-
-
-
$445k
$389k
Machinery and Equipment
Segment
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
Attachments
$299k
$32k
$34k
$56k
$27k
$56k
$48k
-
-
$26k
Fueling Station
$78k
-
-
-
-
-
$20k
-
-
-
Heavy
Equipment
-
-
$203k
$225k
-
$398k
-
-
-
$621k
Medium
Equipment
$68k
$12k
-
$42k
$93k
$10k
$135k
-
$15k
-
Small
Equipment
$122k
$27k
$20k
$34k
$45k
$30k
$20k
$34k
$34k
$34k
Solar Panels
-
-
-
-
-
-
-
-
-
-
TOTAL
$568k
$71k
$256k
$357k
$164k
$494k
$222k
$34k
$49k
$681k
Township of Mulmur
Asset Management Plan 2025
Appendix B
173
10-Year Capital Requirements
Facilities
Segment
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
Administration
Building
-
-
-
-
-
-
-
-
-
-
Arena
-
-
-
-
-
-
$150k
$329k
$24k
-
Fire Hall
-
-
-
-
$60k
-
-
-
-
-
Gravel Pit Scale
House
-
-
-
-
-
-
-
-
-
-
Mansfield Public
Washroom
-
-
-
-
-
-
-
-
-
-
Public Works
Building
-
-
-
-
$3k
-
-
-
-
-
Sand Dome
-
-
-
-
-
-
-
-
-
$95k
Utility Storage
-
-
-
-
-
-
-
-
-
-
TOTAL
-
-
-
-
$64k
-
$150k
$329k
$24k
$95k
Township of Mulmur
Asset Management Plan 2025
Appendix B
174
10-Year Capital Requirements
Land Improvements
Segment
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
Ball Diamond
-
-
-
-
-
-
-
$50k
-
-
Fencing
$8k
$3k
-
-
-
-
-
$3k
$24k
-
Multipurpose
Pad
-
-
-
-
-
-
-
$37k
-
-
Outdoor
Furnishings
-
-
-
-
-
-
-
-
-
-
Parking Lot
-
-
-
-
-
-
$200k
$340k
-
-
Play Structure
-
-
-
-
-
-
-
$20k
-
-
Trail
-
-
-
-
-
-
-
-
$43k
-
Wells
$45k
-
$30k
-
-
-
-
-
-
-
TOTAL
$53k
$3k
$30k
-
-
-
$200k
$451k
$66k
-
Township of Mulmur
Asset Management Plan 2025
Appendix B
175
10-Year Capital Requirements
Vehicles
Segment
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
Heavy Duty
$58k
-
$378k
-
-
$378k
-
-
-
$378k
Light Duty
-
-
$44k
$46k
-
-
-
$53k
-
-
TOTAL
$58k
-
$422k
$46k
-
$378k
-
$53k
-
$378k
Water Network
Segment
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
Hydrants
-
-
-
-
-
-
-
-
-
-
Municipal Wells
-
-
-
-
-
-
$9k
-
-
-
Valves & Fittings
-
-
-
-
-
-
-
-
-
-
Water Buildings
-
-
-
-
-
-
$76k
-
$19k
-
Water
Equipment
-
-
$6k
$173k
-
-
-
-
-
-
Water Mains
-
-
-
-
-
-
-
-
-
-
Water Meters
-
-
-
-
$22k
$2k
$3k
$2k
$3k
$3k
TOTAL
-
-
$6k
$173k
$22k
$2k
$88k
$2k
$22k
$3k
Township of Mulmur
Asset Management Plan 2025
Appendix C
176
Level of Service Maps
Appendix C Level of Service
Maps
Road Network Map
Township of Mulmur
Asset Management Plan 2025
Appendix D
177
Risk Rating Criteria
Appendix D Risk Rating Criteria
Probability of Failure
Asset Category
Risk Classification
Risk Criteria
Value/Range
Probability of Failure Score
All Categories
Economic (100%)
Condition
80 - 100
1
60 - 79
2
40 - 59
3
20 - 39
4
0 - 29
5
Consequence of Failure
Asset Category
Risk Classification
Risk Criteria
Value/Range
Consequence of Failure Score
Asphalt Roads
(continued on
next page)
Economic
(80%)
Replacement
Cost
$0 - $10,000
1
$10,001 - $50,000
2
$50,001 - $100,000
3
$100,001 - $300,000
4
$300,001+
5
Township of Mulmur
Asset Management Plan 2025
Appendix D
178
Risk Rating Criteria
Asset Category
Risk Classification
Risk Criteria
Value/Range
Consequence of Failure Score
Operational
(20%)
AADT
0 - 49
1
50 - 199
2
200 - 499
3
500+
4
Bridges &
Culverts
Economic
(80%)
Replacement
Cost
$0 - $20,000
1
$20,001 - $50,000
2
$350,001 - $100,000
3
$100,001 - $250,000
4
$250,001+
5
Operational
(20%)
Detour
Length (m)
80+
1
60 - 79
2
40 - 59
3
20 - 39
4
0 - 19
5
Township of Mulmur
Asset Management Plan 2025
Appendix D
179
Risk Rating Criteria
Asset Category
Risk Classification
Risk Criteria
Value/Range
Consequence of Failure Score
Buildings
Economic
(33%)
Replacement
Cost
$0 - $5,000
1
$5,001 - $50,000
2
$50,001 - $100,000
3
$100,001 - $500,000
4
$500,001+
5
Operational
(33%)
Segment
Building Equipment
2
Exterior, HVAC,
Interior, Septic
4
Building Structure, Roof
5
Social
(34%)
Days of
Closure
0
1
1 - 5
2
6 - 10
3
11 - 20
4
21+
5
Watermains
(continued on
next page)
Economic
(70%)
Replacement
Cost
$0 - $5,000
1
$5,001 - $20,000
2
$20,001 - $50,000
3
Township of Mulmur
Asset Management Plan 2025
Appendix D
180
Risk Rating Criteria
Asset Category
Risk Classification
Risk Criteria
Value/Range
Consequence of Failure Score
$50,001 - $100,000
4
$100,001+
5
Operational
(30%)
Structure
Type
Raw Main
2
Distribution Main
4
Remaining Water
Network Assets
Economic
(100%)
Replacement
Cost
$0 - $5,000
1
$5,001 - $20,000
2
$20,001 - $50,000
3
$50,001 - $100,000
4
$100,001+
5
All Remaining
Assets
Economic
(100%)
Replacement
Cost
$0 - $15,000
1
$15,001 - $50,000
2
$50,001 - $100,000
3
$100,001 - $300,000
4
$300,001+
5
Township of Mulmur
Asset Management Plan 2025
Appendix E
181
Community Engagement
Appendix E Community
Engagement
Have you read the Township's Asset Management Plan?
Demographics
What is your municipal residency status?
Yes (13 responses, 45%)
No (16 responses, 55%)
Full time resident
- property owner
(97%)
Part time resident -
property owner (3%)
Township of Mulmur
Asset Management Plan 2025
Appendix E
182
Community Engagement
Which planning area best describes where you live within the Township?
Family Structure
Age Range
Semi-urban (reside within a
hamlet or rural subdivision)
(10%)
Rural (reside on a rural
residential lot or farm)
(90%)
Single (1, 3%)
Married/Common-Law
Partner (8, 28%)
Married/Common-
Law with Children
(11, 38%)
Retired
Single/Spouse
(9, 31%)
35 - 44
(6, 21%)
45 - 54
(5, 17%)
55 - 64
(5, 17%)
65+
(13, 45%)
Township of Mulmur
Asset Management Plan 2025
Appendix E
183
Community Engagement
Communication Preferences
Please indicate how you would prefer to learn about Township
issues/events/initiatives:
What is your preferred method to receive communications about municipal
documents and plans, such as the Asset Management Plan? Select all that
apply.
In-person Information Sessions with
Council and Staff
Newspapers (Print)
The Township's Social Media
The Township's Website
Not at All
Hardly Prefer
Somewhat Prefer
Preferred
Highly Preferred
39%
7%
20%
16%
19%
Email
Mail
The Township's Website
The Township's Social Media
In-Person Information Sessions
Township of Mulmur
Asset Management Plan 2025
Appendix E
184
Community Engagement
Community Values
Please indicate how important the following features are in making the
Township a great place to live:
Connectivity to Urban Centres
Heritage or Historical Site
Availability of Employment
Recreation and Sports Facilities
Nice Residential and/or Rural
Neighbourhoods
"Small Town Feel", "Garden Township"
Outdoor Open Space, Parks, and Trails
Affordable Living
Moderate Tax Rates
Safe and Well-Maintained Roads
Community Safety
Not Important
Hardly
Somewhat
Important
Extremely Important
Township of Mulmur
Asset Management Plan 2025
Appendix E
185
Community Engagement
The Township is growing. This means spending on infrastructure services
may need to change over time to meet the evolving needs of the
community. How important are the following factors in deciding if the
Township's spending on infrastructure is best for the community?
Preserve the Current Character and
Charm
Attract New Residents
Attract New Businesses
Limit Cost Increase to Residents
Support the Local Economy
Protect the Environment
Support the Older Population
Support Young Families and Singles
Support the Vulnerable Population
Not Important
Hardly
Somewhat
Important
Extremely Important
Township of Mulmur
Asset Management Plan 2025
Appendix E
186
Community Engagement
Municipal Services
How important are the following services to your household?
For each of the following services, indicate your preference for future
levels of service.
"Level of service" describes the quality and amount of services offered by
the municipality. It looks at how well services like road maintenance,
waste collection, snow removal, and public safety meet the community's
needs and expectations. A higher level of service typically means these
Arts, Culture, and Heritage Opportunities
Building Services
Recreation, Leisure, and Community
Programs
Special Community Events
Economic Investment and Local Jobs
By Law Enforcement
Outdoor Open Space, Parks, and Trails
Maintenance and Upkeep of Public
Property
Communication from the Township
Reliable and Safe Utilities
Safe and Well-Maintained Roads and
Bridges
Police, Fire and Emergency Services
Not Important
Hardly
Somewhat
Important
Extremely Important
Township of Mulmur
Asset Management Plan 2025
Appendix E
187
Community Engagement
services are provided more often or at a better quality, while a lower level
of service might mean they are less frequent or of lower quality.
Arts, Culture, and Heritage Opportunities
Economic Investment and Local Jobs
Special Community Events
Building Services
Maintenance and Upkeep of Public
Property
Recreation, Leisure, and Community
Programs
Outdoor Open Space, Parks, and Trails
Reliable and Safe Utilities
Communication from the Township
By Law Enforcement
Safe and Well-Maintained Roads and
Bridges
Police, Fire and Emergency Services
Decrease Service Level
Maintain Service Level
Increase Service Level
Township of Mulmur
Asset Management Plan 2025
Appendix E
188
Community Engagement
For each of the following services, indicate your willingness to pay for
improvements:
Municipal Infrastructure
How would you describe your experience with the following infrastructure
in terms of AVAILABILITY & RELIABILITY?
Availability/Reliability: refers to how well an infrastructure asset, like a
road, bridge, or building, can continue working as expected without
breaking down or facing major issues over time. It shows how dependable
and consistent the asset is in doing its job. For example, a reliable road
network allows for transportation without frequent problems, and a
Building Services
Economic Investment and Local Jobs
Arts, Culture, and Heritage Opportunities
Special Community Events
By Law Enforcement
Communication from the Township
Recreation, Leisure, and Community
Programs
Maintenance and Upkeep of Public
Property
Outdoor Open Space, Parks, and Trails
Safe and Well-Maintained Roads and
Bridges
Reliable and Safe Utilities
Police, Fire and Emergency Services
Not Needed
Not Willing
Hardly
Somewhat
Willing
Very Willing
Township of Mulmur
Asset Management Plan 2025
Appendix E
189
Community Engagement
reliable bridge handles heavy traffic and weather conditions without
developing structural damage.
How would you describe your experience with the following infrastructure
in terms of CONDITION?
Condition: relates to the physical state and structural integrity of an asset.
It indicates the current quality and performance capability based on
factors like wear and tear, age, maintenance history, and external factors
such as weather or heavy use. The condition of a road, for instance, might
be assessed based on surface smoothness, potholes, the presence of
cracks, and overall safety.
Municipal Water System
Sidewalks
Community Centres
Outdoor Open Space, Parks, and Trails
Emergency Vehicles and Equipment
Roads
Bridges
Very Dissatisfied
Dissatisfied
Unsure
Satisfied
Very Satisfied
Sidewalks
Municipal Water System
Community Centres
Outdoor Open Space, Parks, and Trails
Roads
Emergency Vehicles and Equipment
Bridges
Very Dissatisfied
Dissatisfied
Unsure
Satisfied
Very Satisfied
Township of Mulmur
Asset Management Plan 2025
Appendix E
190
Community Engagement
How would you describe your experience with the following infrastructure
in terms of SAFETY?
Safety: refers to how well the infrastructure is designed, built, and
maintained to protect people from harm. It means these structures are
strong, reliable, and regularly checked to ensure they meet safety
standards, reducing the risk of accidents or failures that could impact the
community.
For the following, indicate your willingness to pay for improvements:
Sidewalks
Municipal Water System
Roads
Community Centres
Outdoor Open Space, Parks, and Trails
Bridges
Emergency Vehicles and Equipment
Very Dissatisfied
Dissatisfied
Unsure
Satisfied
Very Satisfied
Sidewalks
Municipal Water System
Community Centres
Outdoor Open Space, Parks, and Trails
Roads
Bridges
Emergency Vehicles and Equipment
Not Needed
Not Willing
Hardly
Somewhat
Willing
Very Willing
Township of Mulmur
Asset Management Plan 2025
Appendix F
191
Data Quality Dimensions
Appendix F Data Quality
Dimensions
The quality of data affects the reliability of its outputs, and the trust organizations
have in those outputs, especially when used to inform decisions. As a best
practice, the quality of data can be evaluated based on the six data quality
dimensions. These quality dimensions are as follows:
1. Accuracy: The information collected reflects reality and can be confirmed
with a verifiable source (i.e., VIN information). An example of accuracy not
being met is the in-service year on record is 1950 and the asset model
indicates a service year of 1980. Accurate reporting assists in powerful and
trusted reporting.
2. Completeness: Data is comprehensively collected so that it can deliver
meaningful inferences and effectively inform decisions. For example, required
fields are populated for all assets.
3. Consistency: Data on the same asset is consistent across multiple sources if
applicable. For example, information in the Asset Management System
matches information in the finance system.
4. Timeliness: Data is available when it is needed. This often requires limited
lag time between the event that generates the asset data (i.e., condition
assessment) and the updates to the system to reflect the event.
5. Validity: Consistent data format that is supported by any associated
standards or structures. For example, the asset in service date is consistently
formatted YYYY-MM-DD and not sometimes YYYY-DD-MM and month value is
never greater than 12.
6. Uniqueness: Each asset appears only once in the system and there is no
data duplication or overlaps. For example, each asset has a unique asset ID,
no duplication of asset information.
Township of Mulmur
Asset Management Plan 2025
Appendix G
192
Condition Assessment Guidelines
Appendix G Condition
Assessment
Guidelines
The foundation of good asset management practice is accurate and reliable data on
the current condition of infrastructure. Assessing the condition of an asset at a
single point in time allows staff to have a better understanding of the probability of
asset failure due to deteriorating condition.
Condition data is vital to the development of data-driven asset management
strategies. Without accurate and reliable asset data, there may be little confidence
in asset management decision-making which can lead to premature asset failure,
service disruption and suboptimal investment strategies. To prevent these
outcomes, the Township's condition assessment strategy should outline several key
considerations, including:
The role of asset condition data in decision-making
Guidelines for the collection of asset condition data
A schedule for how regularly asset condition data should be collected
Role of Asset Condition Data
The goal of collecting asset condition data is to ensure that data is available to
inform maintenance and renewal programs required to meet the desired level of
service. Accurate and reliable condition data allows municipal staff to determine the
remaining service life of assets, and identify the most cost-effective approach to
deterioration, whether it involves extending the life of the asset through remedial
efforts or determining that replacement is required to avoid asset failure.
In addition to the optimization of lifecycle management strategies, asset condition
data also impacts the Township's risk management and financial strategies.
Assessed condition is a key variable in the determination of an asset's probability of
failure. With a strong understanding of the probability of failure across the entire
asset portfolio, the Township can develop strategies to mitigate both the probability
and consequences of asset failure and service disruption. Furthermore, with
condition-based determinations of future capital expenditures, the Township can
develop long-term financial strategies with higher accuracy and reliability.
Township of Mulmur
Asset Management Plan 2025
Appendix G
193
Condition Assessment Guidelines
Guidelines for Condition Assessment
Whether completed by external consultants or internal staff, condition assessments
should be completed in a structured and repeatable fashion, according to consistent
and objective assessment criteria. Without proper guidelines for the completion of
condition assessments there can be little confidence in the validity of condition data
and asset management strategies based on this data.
Condition assessments must include a quantitative or qualitative assessment of the
current condition of the asset, collected according to specified condition rating
criteria, in a format that can be used for asset management decision-making. As a
result, it is important that staff adequately define the condition rating criteria that
should be used and the assets that require a discrete condition rating. When
engaging with external consultants to complete condition assessments, it is critical
that these details are communicated as part of the contractual terms of the project.
There are many options available to the Township to complete condition
assessments. In some cases, external consultants may need to be engaged to
complete detailed technical assessments of infrastructure. In other cases, internal
staff may have sufficient expertise or training to complete condition assessments.
Developing a Condition Assessment Schedule
Condition assessments and general data collection can be both time-consuming and
resource-intensive. It is not necessarily an effective strategy to collect assessed
condition data across the entire asset inventory. Instead, the Township should
prioritize the collection of assessed condition data based on the anticipated value of
this data in decision-making. The International Infrastructure Management Manual
(IIMM) identifies four key criteria to consider when making this determination:
1. Relevance: every data item must have a direct influence on the output that
is required
2. Appropriateness: the volume of data and the frequency of updating should
align with the stage in the assets life and the service being provided
3. Reliability: the data should be sufficiently accurate, have sufficient spatial
coverage and be appropriately complete and current
4. Affordability: the data should be affordable to collect and maintain