Emergency Management Program and Emergency Response Plan (By-law No. 67-2023) — full text

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The Corporation of the Township of North Huron By-law No. 067-2023 Being a By-law to Adopt an Emergency Management Program and Emergency Response Plan for the Township of North Huron and to meet other Requirements under the Emergency Management and Civil Protection Act Office Consolidation of By-law This accessible version of this by-law is printed under the authority of the Council of the Township of North Huron. Printing Date: September 19, 2023 Disclaimer: The following version is an electronic reproduction made available for information only. It is not an official version of the by-law. The format may be different, and plans, pictures, other graphics or text may be missing or altered. The Township of North Huron does not warrant the accuracy of this electronic version. This consolidation cannot be distributed or used for commercial purposes. It may be used for other purposes only if you repeat this disclaimer and the notice of copyright. Official versions of all by-laws can be obtained from the Clerk's Department by calling 519-357-3550. The Corporation of the Township of North Huron By-law No. 67-2023 Being a By-law to Adopt an Emergency Management Program and Emergency Response Plan for the Township of North Huron and to meet other Requirements under the Emergency Management and Civil Protection Act WHEREAS under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9 (the "Act") and Ontario Regulation 380/04 (the "Reg") every municipality in the Province of Ontario is required to: - Develop and implement an emergency management program, which shall consist of: o an emergency plan; o training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; o public education on risks to public safety and on public preparedness for emergencies; and o any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario; - Designate an employee of the municipality or a member of the council as its emergency management program coordinator; - Establish an emergency management program committee; - Establish an emergency control group; - Establish an emergency operations centre to be used by the municipal emergency control group in an emergency; and - Designate an employee of the municipality as its emergency information officer; AND WHEREAS it is prudent that the emergency management program developed under the Act be in accordance with international best practices, including the five core components of emergency management; prevention, mitigation, preparedness, response and recovery; AND WHEREAS the purpose of such a program is to help protect public safety, public health, the environment, critical infrastructure and property during an emergency and to promote economic stability and a disaster resilient community; AND WHEREAS the Act makes provision for the Head of Council to declare that an emergency exists in the community or in any part thereof, and also provides the Head of Council with authority to take such action or make such orders as they consider necessary and not contrary to law, to implement the Emergency Response Plan and respond to an emergency; AND WHEREAS the Act provides for the designation of one or more members of Council who may exercise the powers and perform the duties of the Head of Council during their absence or their inability to act; AND WHEREAS the Act authorizes employees of the municipality to respond to an emergency in accordance with the emergency response plan where an emergency exists but has not yet been declared to exist; NOW THEREFORE the Council of the Corporation of the Township of North Huron ENACTS as follows: 1. Emergency Management Program 1.1. An Emergency Management Program for the Township of North Huron will be developed and reviewed annually by the Emergency Management Program Committee consistent with and in accordance with the Act, the Reg, and international best practices, including the five components of emergency management, namely: prevention, mitigation, preparedness, response and recovery, and such program shall include: a. An emergency response plan; b. Training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; c. Public education on risks to public safety and on public preparedness for emergencies; and d. Any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario. 1.2. The Emergency Management Program shall be consistent with the objectives of protecting public safety, public health, the environment, critical infrastructure and property, and to promote economic stability and a disaster-resilient community. 1.3. The Council of the Township of North Huron hereby approves the development, implementation, maintenance, testing and review of an Emergency Management Program in accordance with the standards outlined in the Emergency Management and Civil Protection Act. 2. Emergency Response Plan 2.1. The Emergency Response Plan, which has been developed in accordance with the requirements of the Act and Reg and international best practices, and which is attached hereto as Schedule "A" is hereby adopted (the "Plan") and shall form an integral part of this By-law. 2.2. The Plan shall be reviewed annually by the Community Emergency Management Coordinator (CEMC) and the Emergency Management Program Committee. The CEMC is authorized to make such administrative changes to the Plan as appropriate to keep the Plan current, such as personnel, organizational and contact information updates. Any significant revision to the body of the Plan shall be presented to Council for approval. 2.3. When an emergency exists but has not yet been declared to exist, employees and the Emergency Control Group may take such action under the Plan as may be required to protect property and the health, safety and welfare of the inhabitants of the Township of North Huron. 3. Community Emergency Management Coordinator 3.1. The Community Emergency Management for the County of Huron is hereby appointed as the primary community emergency management coordinator (the "CEMC") responsible for the emergency management program for the Township of North Huron including maintenance of the Plan, training, exercises, public education and such other duties and responsibilities as outlined in the Act. 3.2. The North Huron Fire Chief is hereby appointed as the alternate Community Emergency Management Coordinator to act in place of the primary CEMC in his/her absence. 4. Emergency Management Program Committee 4.1. The persons holding the following positions in the municipality shall be members of the North Huron Emergency Management Program Committee: - Head of Council (Reeve) - County of Huron Community Emergency Management Coordinator - Fire Chief - Chief Administrative Officer - Director of Legislative Services/Clerk - Director of Public Works and Facilities 4.2. The Chief Administrative Officer is hereby appointed as chair of the Emergency Management Program Committee. 4.3. The Emergency Management Program Committee shall advise Council on the development and implementation of the municipality's Emergency Management Program and shall review the program annually. 5. Emergency Management Control Group 5.1. The persons holding the following positions in the municipality shall be members of the Municipal Emergency Control Group (MECG): - Reeve - Chief Administrative Officer - Fire Chief - O.P.P. - Emergency Medical Services - Director of Public Works and Facilities - Director of Recreation and Community Services - Director of Finance/Treasurer - County of Huron Community Emergency Management Coordinator (Primary CEMC) - Health Unit - Social Services - Director of Legislative Services/Clerk (Emergency Information Officer) - Recording Secretary (Deputy Clerk) 5.2. The alternate members of the Municipal Emergency Control Group (MECG) shall be identified in the appendices to the North Huron Emergency Response Plan and may be amended from time to time by the CEMC in consultation with the Chief Administrative Officer. 5.3. The general and specific roles and responsibilities of the members of the Municipal Emergency Control Group are identified within the North Huron Emergency Response Plan attached as Schedule "A" to this By-law. 6. Emergency Operations Centre 6.1. A primary and an alternate Emergency Operations Centre have been established for use by the MECG in an emergency and with the appropriate technological and telecommunications systems to ensure effective communication in an emergency. The locations of the Emergency Operations Centres are identified within the North Huron Emergency Response Plan attached as Schedule "A" to this By-law. 7. Emergency Information Officer 7.1. The Township of North Huron's Director of Legislative Services/Clerk is hereby appointed as the Emergency Information Officer for the municipality to act as the primary media and public contact for the municipality in an emergency. 8. Administration 8.1. The Head of Council or designated Alternate, as provided in the Emergency Response Plan, shall be empowered to declare an emergency and implement the emergency response plan. 8.2. The appointed officials or their designated alternates, as provided in the approved Emergency Response Plan are empowered to cause an emergency notification to be issued to members of the Emergency Control Group, and to respond to an emergency in accordance with the emergency response plan where an emergency exists but has not yet been declared to exist. 8.3. The Emergency Response Plan shall be made available to the public for inspection and copying at the North Huron Municipal Office at 274 Josephine Street, Wingham, during regular business hours. 8.4. The Emergency Response Plan, or any amendments to the Plan, shall be submitted to the Office of the Fire Marshal and Emergency Management as identified in the Act. 8.5. By-law No. 117-2022 and By-law No. 118-2022 and all amendments made thereto are hereby repealed. 8.6. This By-law shall come into force and takes effect on the day of the final passing thereof. Read a first and second time this 18th day of September, 2023. Read a third time and passed this 18th day of September, 2023. __________________________________ Paul Heffer, Reeve CORPORATE SEAL __________________________________ Carson Lamb, Clerk Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 1 of 30 Approval Date: September 18, 2023 Township of North Huron Emergency Response Plan Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 2 of 30 Approval Date: September 18, 2023 Table of Contents Administration ............................................................................................................................................. 4 Introduction .............................................................................................................................................. 4 Aim ............................................................................................................................................................ 4 Authority ................................................................................................................................................... 4 Definition of an Emergency ................................................................................................................... 4 Action Prior to Declaration .................................................................................................................... 5 Requests for Outside Assistance ......................................................................................................... 5 Freedom of Information and Privacy Protection ................................................................................ 5 Plan Maintenance................................................................................................................................... 5 Plan Distribution ..................................................................................................................................... 6 Emergency Control Group ........................................................................................................................ 7 Membership............................................................................................................................................. 7 Activation ................................................................................................................................................. 7 ECG Priorities ......................................................................................................................................... 8 Roles and Responsibilities ........................................................................................................................ 9 Reeve ..................................................................................................................................................... 10 Chief Administrative Officer (CAO) .................................................................................................... 11 Fire Chief ............................................................................................................................................... 12 Ontario Provincial Police (OPP) ......................................................................................................... 13 Emergency Medical Services (EMS) ................................................................................................. 14 Director of Public Works and Facilities ............................................................................................. 15 Director of Recreation and Community Services ............................................................................ 16 Director of Finance/Treasurer............................................................................................................. 17 Community Emergency Management Coordinator (CEMC) ......................................................... 18 Health Unit ............................................................................................................................................. 19 Social Services ..................................................................................................................................... 20 Emergency Information Officer (Director of Legislative Services/Clerk) ...................................... 21 Recording Secretary (Deputy Clerk) ................................................................................................. 22 Emergency Operations Centre ............................................................................................................... 23 EOC Location ........................................................................................................................................ 23 EOC Set-up and Operation ................................................................................................................. 23 EOC Operations Cycle ........................................................................................................................ 24 Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 3 of 30 Approval Date: September 18, 2023 Incident Management System ................................................................................................................ 26 ICS Components .................................................................................................................................. 26 ICS Functions ....................................................................................................................................... 26 Implementation of IMS ......................................................................................................................... 27 Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 4 of 30 Approval Date: September 18, 2023 Administration Introduction The Emergency Response Plan for the Township of North Huron has been developed to reflect the public safety requirements of our community. Municipalities routinely respond to situations requiring emergency and public services, however, some situations may escalate beyond the scope of normal operations and/or resources. It is for these situations that the Emergency Response Plan has been developed. The effective use and maintenance of this Plan is reliant upon all concerned being aware of its provisions and prepared to fulfill their roles and responsibilities in the event of an emergency. Responsible individuals are expected to participate in emergency training, and exercises which will assist them in the fulfillment of their roles accordingly. The heads of departments and agencies are expected to develop their own internal notification lists, procedures and contingency plans to fulfill their departmental or agency responsibilities. Together we work to ensure that our community is prepared to respond to an emergency in the most effective manner possible. Aim The aim of this plan is to make provision for the extraordinary arrangements and measures that may have to be taken to safeguard property and the health, safety and welfare of the inhabitants of the Township of North Huron when faced with an emergency. Authority The Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9 is the legal authority for this emergency management plan in Ontario. The Emergency Management and Civil Protection Act states that: "The Head of Council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area." Definition of an Emergency The Emergency Management and Civil Protection Act defines an emergency as: "a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or health risk, an accident or an act whether intentional or otherwise." Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 5 of 30 Approval Date: September 18, 2023 For the purposes of this plan, an emergency may be defined as a situation or the threat of an impending situation, abnormally affecting the health, safety, welfare and property of the residents of the Municipality, which by nature of its magnitude, requires a controlled and coordinated response by multiple agencies, under the direction of the Emergency Control Group. Emergencies are distinct from the normal daily routine carried out by municipal first response agencies/departments such as fire, police, EMS, health, etc. Action Prior to Declaration When an emergency exists but has not yet been declared to exist, Township employees may take such action(s) under this emergency management plan as may be required to protect the lives and property of the inhabitants of the Township of North Huron. Requests for Outside Assistance Assistance may be requested from the County of Huron at any time by contacting the County Warden or the County CAO. The request shall NOT be deemed to be a request that the County assume authority and control of the emergency. Assistance may also be requested from the Province of Ontario at any time without any loss of control or authority. Any request for assistance should be made by contacting Emergency Management Ontario. A Contact List for Outside Emergency Assistance, including other levels of government and provincial or regional services, is contained within Appendix B. Freedom of Information and Privacy Protection Any personal or proprietary information collected under the authority of this Plan shall be used solely for the purpose of planning, preparing and conducting response to emergencies impacting the Township of North Huron. The release of information under this Plan shall be made in conformity with the Municipal Freedom of Information and Protection of Privacy Act. Plan Maintenance The North Huron Emergency Response Plan was approved in 2017 and it is essential that it be kept current and viable by adherence to a maintenance schedule. Responsibility for the plan being kept up to date rests with the Community Emergency Management Coordinator (CEMC) and the Emergency Management Program Committee. The emergency telephone numbers will be reviewed on an annual basis. The Emergency Notification System will be tested semi-annually as a minimum requirement. The Plan will be exercised once every year as a minimum requirement. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 6 of 30 Approval Date: September 18, 2023 The Emergency Control Group and Support Staff shall receive training and participate in an exercise, once every year as a minimum requirement. The Vital Services and Local Resources Directories should be updated annually. The CEMC will determine the schedule under which the maintenance activities will be performed. The CEMC may update, correct or amend any information contained within the appendices of this Emergency Response Plan on an as required basis. In addition, while amendments to the body of the Plan require formal Council approval, minor editorial revisions, such as editorial changes to text, section numbering or reference changes will not require full Council approval. Plan Distribution Complete copies of the Emergency Response Plan, including appendices, will be used primarily for training or Emergency response. It is understood that Emergency Control Group members are not expected to carry a copy of the North Huron Emergency Response Plan with them at all times. Since the nature of an Emergency notification normally requires an immediate response to the Township EOC, therefore complete copies, including all appendices, will be kept at the Emergency Operations Centre for issue during training or an actual municipal emergency. Every member of the primary Emergency Control Group, along with Council, will be issued a copy of the main body of the Emergency Plan. Any Emergency Control Group member may inspect the complete plan at any time upon request. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 7 of 30 Approval Date: September 18, 2023 Emergency Control Group Membership The Emergency Control Group (ECG) is the group that is responsible for the direction and control of the overall emergency response within the community. The ECG ensures the provision of the essential services necessary to minimize the effects of an emergency on the community. The Emergency Control Group is made up of the following members or their alternates: a) Reeve b) CAO c) Fire Chief d) OPP e) EMS/Ambulance f) Director of Public Works and Facilities g) Director of Recreation and Community Services h) Director of Finance/Treasurer i) CEMC j) Health Unit representative k) Social Services representative l) Emergency Information Officer (Director of Legislative Services/Clerk) m) Recording Secretary (Deputy Clerk) Additional persons may be added depending on the nature of the emergency situation. These include, but are not limited to, representatives of Conservation Authorities, other levels of government, Utilities, Industry, and private businesses. Activation In the event of an actual or potential emergency situation any member of the Emergency Control Group may request that the Emergency Plan be implemented by contacting the CAO and/or the CEMC. The CAO and/or CEMC will decide on the level of activation depending on the information available at the time. If a decision is made to assemble members of the Emergency Control Group it will be immediately communicated by means of the Emergency Notification System. The CEMC will contact members to assemble at either the Primary or Alternate Emergency Operations Centre. The Emergency Notification System is a process for communication among members of the Emergency Control Group and senior managers. The process employs both wireless and landline technology. Emergency Notification System contact numbers and procedures are located in Appendix A. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 8 of 30 Approval Date: September 18, 2023 Upon receipt of an activation message each member of the Emergency Control Group will acknowledge the activation with an estimated time of arrival at the EOC. Each member will also initiate their own internal departmental notification procedures. The Emergency Plan may be implemented in whole, or in part, based on conditions at the site or severity of the situation. ECG Priorities 1) Support Site Incident Command. i) Ensure Site Incident Command is supported with necessary information, personnel and other material resources as required to assist in mitigation of the incident. ii) Functions or activities such as notifications, public information, media relations, resource acquisition, employee call in, record keeping, etc. are best handled by the ECG. 2) Maintain essential services. i) Ensure that essential Township services are maintained to the best extent possible for unaffected areas of the Township of North Huron. 3) Monitor, Inform and Alert. i) The ECG must both give and receive information. The ECG undertakes Intelligence gathering to identify potential problems and provide prompt notification to employees and response organizations. ii) The ECG also ensures that members of the public, as well as external stakeholders, agencies and levels of government, know about the emergency and the Township's response. 4) Verify and Document Response. i) The ECG must create a mechanism to verify the steps taken to respond to the emergency, preserving a record of the actions taken to protect people, property and infrastructure. The ECG pursues "best practices" by documenting information received and the steps taken. 5) Coordinate Recovery and Restoration. i) In addition to supporting response efforts, it is the responsibility of the Emergency Control Group to coordinate strategies for the recovery and full restoration of the community. As a result, recovery and restoration will form the majority of the ECG's efforts, particularly as emergency services complete their response efforts at the site. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 9 of 30 Approval Date: September 18, 2023 Roles and Responsibilities Members of the Emergency Control Group are responsible for the following: - Implementing the Emergency Plan in whole or in part to respond to an impending, potential, or existing emergency. - Coordination and direction of Community resources used to mitigate the effects of an emergency. - Ensuring adequate emergency service provisions are maintained in unaffected portions of the Township. - Ensuring that the composition of the ECG is appropriate to mitigate the effects of a given emergency situation, by determining which, if any, ad-hoc members are required. - Advise the Head of Council regarding need for declaration or termination of an emergency. - Advising the Head of Council regarding requests for assistance from the Province, and the Federal Government. - Ensuring the provision of essential resources and services to support emergency response activities. - Coordination of services provided by outside agencies. - Appointing or Confirming an Emergency Site Manager/Incident Commander. - Ensuring that the Emergency Information Officer is kept informed and up to date to facilitate the information flow to the media and the public. - Coordinating the evacuation of citizens who may be in danger. - Discontinuing utilities or services provided by public or private concerns, ie. Hydro, water, gas, or closing businesses. - Appeals for volunteers. - Establishment of advisory subcommittees to work on specific problem areas related to the emergency, as required. - Authorization of expenditures during the emergency; provision for cost accounting and facilitation of cost recovery. - Maintenance of an operational log detailing the group's decisions and activities. - Deactivating the plan, and notifying all of those who had been notified of its activation. - Conducting and participating in a debriefing, generating a post-emergency report and implementing recommendations for improvement of the emergency response plan. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 10 of 30 Approval Date: September 18, 2023 Reeve The Head of Council, or designate, is responsible for: - Providing overall leadership for the emergency response within the Township of North Huron. - Declaration of an Emergency within the designated area. - Termination of an Emergency. - Notifying the Province of Ontario of the declaration of emergency, and termination of the emergency. (Contact made through Emergency Management Ontario) - Taking such action and making such orders, as considered necessary and not contrary to law, in order to protect the health, safety, welfare, environment and property of residents in the Township of North Huron. - Ensuring the members of Council are advised of the declaration and termination of an emergency and are kept informed of the emergency operational situation. - Ensuring that the local MPP and MP, neighboring municipalities and the County of Huron are advised of the declaration and termination and kept informed of the emergency situation. - Approving all major announcements and media releases prepared by the Emergency Information Officer, in conjunction with the CAO. - Participating in news conferences and media briefings as arranged and prepared by the Emergency Information Officer. - Maintaining a personal log of actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 11 of 30 Approval Date: September 18, 2023 Chief Administrative Officer (CAO) The CAO, or designate, is responsible for: - Coordinating all operations within the Emergency Operations Centre, including the scheduling of regular meetings. - Chairing meetings of the Emergency Control Group. - Advising the head of council on policies and procedures, and all other administrative matters, as appropriate. - Ensuring an Incident Commander has been appointed at the emergency site. - Ensuring a communication link is established between the Emergency Control Group and the Incident Commander at the emergency site. - Approving, in conjunction with the Head of Council, major announcements and media releases prepared by the Emergency Information Officer, in conjunction with the ECG. - Appointing a Citizen Inquiry Supervisor to oversee staffing of phone lines to provide information to the public. - Calling out additional Township staff as required. - Ensuring a master record of all events and actions taken is maintained throughout the emergency. - Maintaining a personal log of action taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 12 of 30 Approval Date: September 18, 2023 Fire Chief The Fire Chief, or designate, is responsible for: - Requesting activation of the emergency notification system. - Providing the Emergency Control Group with information and advice regarding all operations associated with fire suppression, fire prevention, hazardous materials response and fire search and rescue. - Establishing an ongoing communications link with the senior fire official at the scene of the emergency. - Initiating Mutual Aid as required. - Determining if additional or specialized equipment is required ie. protective suits, Chemical, Biological, Radiological, Nuclear team (Haz-Mat), etc. - Coordinating or providing assistance with, rescue, first aid, casualty collection, evacuation etc. - Providing an Emergency Site Manager/Incident Commander as required. - Maintaining a personal log of actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 13 of 30 Approval Date: September 18, 2023 Ontario Provincial Police (OPP) The Ontario Provincial Police Representative is responsible for: - Requesting activation of the emergency notification system. - Advising the Emergency Control Group regarding the protection of life and property and matters relating to the provision of law and order. - Establishing and maintaining ongoing communications with the senior police representative at the emergency site. - The provision of traffic control to facilitate the movement of emergency vehicles. - Co-ordination of evacuation routes. - The protection of life and property and the provision of law and order. - Ensure perimeter security and crowd control at emergency site. - The provision of police services in evacuation centres, morgues, and other facilities as required. - Notifying the coroner of fatalities. - Liaison with external police agencies, as required. - Providing an Emergency Site Manager/Incident Commander if requested by the Emergency Control Group. - Maintaining a personal log of decisions made and actions taken. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 14 of 30 Approval Date: September 18, 2023 Emergency Medical Services (EMS) The EMS representative is responsible for: - Requesting activation of the emergency notification system. - Providing the Emergency Control Group with information and advice on treatment and transport of casualties. - Taking charge of casualties within the emergency area and being responsible for triage, lifesaving care, and the transport to area hospitals. - Assisting with the transportation of persons in health care facilities, homes for the aged, nursing homes and rest homes within an evacuation area, as required. - In conjunction with the Central Ambulance Communications Centre (CACC), providing the main communications link through dispatch among health services, and notifying and requesting assistance from the Ontario Ministry of Health and Long Term Care. - Liaising with the Medical Officer of Health, Huron County Health Unit, area hospitals, police and fire officials during an emergency situation. - Maintaining a personal log of actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 15 of 30 Approval Date: September 18, 2023 Director of Public Works and Facilities The Director of Public Works and Facilities or alternate is responsible for: - Requesting activation of the emergency notification system. - Providing the Emergency Control Group with information and advice on Public Works matters, including transportation infrastructure, road maintenance, clearing or construction, sanitation resources or engineering matters. - Liaison with the senior public works officials from the neighboring community(s) and the County of Huron to ensure a coordinated response. - The provision of engineering assistance. - The construction, maintenance and repair of public roads. - Ensuring access and egress for emergency vehicles to/from the emergency site. - Assistance with road closures and/or roadblocks. - Maintenance of sanitation and a safe supply of potable water, as required. - The provision of equipment for emergency pumping operations. - Discontinuing any public works service to any consumer, as required, and restoring these services when appropriate. - Liaise with Electrical and Gas utilities. - Providing public works vehicles and resources to support ongoing emergency response efforts, as required. - Ensuring Township facilities are available for evacuation or reception center purposes if required. - Maintain liaison with flood control, conservation and environmental agencies and being prepared to take preventative action. - Providing an Emergency Site Manager/Incident Commander if required. - Maintaining a personal log of decisions made and actions taken. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 16 of 30 Approval Date: September 18, 2023 Director of Recreation and Community Services The Director of Recreation and Community Services or alternate is responsible for: - Requesting activation of the emergency notification system. - Assisting County Social Services and support agencies in the ongoing operation of evacuation or reception centres. - Coordinating and processing appeals for volunteers to assist in emergency response efforts in conjunction with the Emergency Information Officer and under the direction of the Emergency Control Group. - Receiving and maintaining all completed volunteer registration forms. - Ensuring identification cards are issued to volunteers and temporary workers, where practicable. - Maintaining a personal log of decisions made and actions taken. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 17 of 30 Approval Date: September 18, 2023 Director of Finance/Treasurer The Director of Finance is responsible for: - Providing the Emergency Control Group with information and advice on financial matters as they relate to the emergency. - Assuming the role of Purchasing Coordinator and creating a budget code for tracking expenses related to the emergency. - Maintaining a record of expenditures. - Liaising with Treasurers of local municipalities. - Ensuring all emergency response organizations maintain records of expenditures related to the emergency. - Payment of all legitimate expenditures incurred. - Preparing a report to Council on expenditures related to the event. - Maintaining a personal log of all actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 18 of 30 Approval Date: September 18, 2023 Community Emergency Management Coordinator (CEMC) The Community Emergency Management Coordinator is responsible for: - Activation of the Emergency Control Group through the use of the Emergency Notification System. - Providing information, advice and assistance to members of the Emergency Control Group on Emergency Management procedures, principles and legislation. - Providing direction to Emergency Operations Centre support staff, as required, in support of the Control Group, and ensuring proper set-up and operation of the Emergency Operations Centre. - Assisting the Emergency Information Officer, as required, regarding public information and messaging. - Maintaining the Emergency Response Plan in accordance with requirements of the Emergency Management and Civil Protection Act. - Preparing and coordinating training and exercise simulations for members of the Emergency Control Group and alternates. - In conjunction with the CAO, coordinate a post-emergency debriefing and assist in the development of a final report to the Reeve and Council. - Maintaining a personal log of actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 19 of 30 Approval Date: September 18, 2023 Health Unit The Health Unit representative is responsible for: - Providing the Emergency Control Group with information and advice regarding any matters that may adversely affect public health as they relate to the emergency situation. - Providing liaison with the Huron County Medical Officer of Health. - Providing authoritative instructions on health and safety matters to the public through the Emergency Information Officer. - Coordinating the response to disease related emergencies or anticipated emergencies such as epidemics, according to Ministry of Health and Long Term Care policies. - Ensuring liaison with voluntary and private agencies, as required, for augmenting and coordinating public health resources. - Ensuring coordination of all efforts to prevent and control the spread of disease during an emergency. - Ensuring the safety of drinking water in conjunction the Environmental Services Director. - Liaison with the senior Social Services representative regarding health services in evacuee or reception centres. - Maintaining a personal log of actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 20 of 30 Approval Date: September 18, 2023 Social Services The Social Services representative is responsible for: - Ensuring the well-being of residents who have been displaced from their homes by arranging emergency lodging, clothing, feeding, registration and inquiries and personal services due to the emergency - Supervising the opening and operation of reception or evacuation centres, and ensuring they are adequately staffed and maintained - Establishing a communications link between the Emergency Operations Centre and the Emergency Evacuation Centre(s) - Liaising with and arranging for assistance from other organizations such as the Canadian Red Cross, Children and Family Services, Victim Services etc. - Liaising with the Huron County Health Unit in areas regarding public health in evacuation centres. - Liaising with Township Staff regarding use of municipal facilities for evacuation/reception centers. - Liaising with the public and separate school boards regarding the use of school facilities for reception and evacuation centers if required. - Ensuring liaison with nursing homes, homes for the aged, and rest homes as required - Arranging for the emergency purchase of food, clothing, bedding, and supplies that cannot be obtained any other way. - Maintaining a personal log of all actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 21 of 30 Approval Date: September 18, 2023 Emergency Information Officer (Director of Legislative Services/Clerk) The Emergency Information Officer is responsible for; - Providing timely information to the public regarding the emergency and efforts within the Township to respond to and recover from the event. This will also include advisories on what actions the public should take to help ensure their safety. - Developing initial and subsequent media releases, subject to approval by the Head of Council and the CAO. - Establishing linkages with provincial, county and industry media officials as appropriate. - Coordinating interviews and media briefings, and preparing the Head of Council and other members of the Emergency Control Group as required. - Designate a site media spokesperson as appropriate. (OPP has staff trained in media relations) Ensure ongoing communication with the site media spokesperson to ensure consistent messaging. - Liaising with the CAO on the set up and staffing of public inquiry lines. - Ensuring the Township Website is kept up-to-date with the latest approved information. - Monitoring of Twitter and Social Networking sites. - Maintaining copies of all media releases. - Maintain a personal log of actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 22 of 30 Approval Date: September 18, 2023 Recording Secretary (Deputy Clerk) The Emergency Operations Centre Recording Secretary is responsible for: - Maintaining a record of all important decisions made and actions taken by the Emergency Control Group. - Ensuring that Maps and Status Boards are kept up to date, with the assistance of the CEMC. - Ensuring all members of the EOC sign in and that attendance records are maintained. - Arranging for printed material as required - Coordinating the provision of clerical staff to assist in the Emergency Operations Centre as required. - Provide support to the Head of Council and CAO as required. - Maintain a personal log of actions taken and decisions made. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 23 of 30 Approval Date: September 18, 2023 Emergency Operations Centre The Emergency Operations Centre (EOC) serves as the coordination point for response and recovery activities taking place within the Township of North Huron. The EOC is the location where members of the Emergency Control Group gather to support Incident Command activities and needs, share information, provide advice and input for major decisions, and implement the desired strategic course of action in a coordinated and effective way. The role of the Emergency Control Group is also to ensure that the community is properly informed and updated on the status of the emergency. It is essential that the Emergency Operations Centre is comfortable, has good communications and is secure from unnecessary distractions. Only Emergency Control Group members or support staff should have access to the Emergency Operations Centre. No media are allowed into the Emergency Operations Centre, nor is anyone who has not been authorized by the CAO. EOC Location The Emergency Operations Centre has both primary and secondary locations. During the notification process, directions will be given as to which location members of the Emergency Control Group (ECG) will report. For example, members will be told that; "This is an Emergency Plan activation. You should report to the primary Emergency Operations Centre immediately." The primary and secondary locations are geographically separated so that if one or the other is endangered or rendered non-functional as a result of the emergency situation the other should be safe and operational. Primary EOC Location North Huron Municipal Office 274 Josephine Street Wingham, ON Alternate EOC Location Blyth Fire Hall 685 Queen Street Blyth,ON EOC Set-up and Operation Upon receiving notification, the CEMC will contact the administrative staff assigned the task of setting up the Emergency Operations Centre. The Emergency Operations Centre Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 24 of 30 Approval Date: September 18, 2023 will be set up and operational within one hour of activation. The CEMC will supervise the set up and ensure operational viability. Upon arrival at the Emergency Operations Center, each Emergency Control Group member/designate will: a. Sign In b. Check telephone/communications devices. c. Open personal log. d. Contact his or her department and obtain a status report. e. Participate in the initial briefing. f. Participate in planning initial response/decision making process. g. Pass Emergency Control Group decisions on to their departments and/or areas of responsibility. h. Continue participation in the EOC Operations Cycle. Upon leaving the Emergency Operations Centre, each Control Group member will: a. Conduct a hand over with the person relieving them. b. Sign out on the location board indicating where they can be reached. Once the initial response is established, routines are put into place by the CAO. The EOC functions most efficiently on a system known as an Operations Cycle. EOC Operations Cycle The Operations Cycle is how the Emergency Control Group manages overall emergency operations. Emergency Control Group members will come together usually around a planning board or map at which time they will in turn report their departmental status as well as immediate needs. It is essential that every member, covering each area of responsibility, be heard from during this process. The Emergency Control Group is a team, and the actions taken by one, or the lack of action by one, may have a significant impact upon operations. The round table discussion should include problems, questions, resources requests and any other relevant information so that timely informed decisions can be made as a group. Once the meeting is completed, the members should contact their departments and pass on any relevant information or directives that come out of the Control Group meeting. The frequency of meetings is determined by the CAO but should reflect the pace of the emergency and occur on a scheduled basis which may be adjusted accordingly. During the period after the meeting and dissemination of information, members will be in the process of gathering information and preparing for the next scheduled meeting. The Emergency Control Group members use this time to follow up and ensure that decisions are being implemented. During Emergency Control Group meetings there should be no interruptions. All phone or radio communication to and from the EOC should occur prior to or after the formal meetings of the Emergency Control Group. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 25 of 30 Approval Date: September 18, 2023 - The Control Group should have regular meetings to share information, discuss actions to be taken and/or issues to be resolved. - Meetings should be brief and free from interruptions. Example: 1 Hour Cycle EOC Meeting - (20 Minutes) Updates and Action Plans Individual Coordination - (5 minutes) Carry out assigned duties and Action Plans - (35 minutes) Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 26 of 30 Approval Date: September 18, 2023 Incident Management System The Township of North Huron has adopted the Incident Management System (IMS) approach to Emergency Management and Emergency Response. The Incident Management System is a standardized system that defines the basic command structure, roles and responsibilities required for the effective management of an emergency incident or situation. The Incident Management System is comprised of the Incident Command System (ICS) along with regular training and exercises. The Incident Command System (ICS), which is universally employed by emergency response agencies, is a systematic tactical approach for establishing command and control at an emergency incident. ICS is a scalable and modular approach which ensures that only one person is in command and control, that each responder only reports to one person, and that no one person supervises more than seven others. ICS Components ICS consists of five key elements: Command, Operations, Planning, Logistics, and Finance/Administration. There are three support functions that report directly to Command. ICS Functions Command - Provides overall leadership and direction. - May delegate authority to others as required - Responsible for all activities until delegated and assigned to staff Operations - Responsible for all tactical incident operations COMMAND Planning OperaƟons LogisƟcs Fin/Admin Liaison Safety InformaƟon Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 27 of 30 Approval Date: September 18, 2023 - Implements strategy and tactics to carry out objectives - Supervises the tactical field resources Planning - Collection, evaluation and dissemination of operations information - Maintains resource status. - Compiles Incident Action Plan for short and long term. - Develops alternative strategies. - Prepares demobilization plan Logistics - Provides facilities, services and material support - Orders, receives, stores and distributes supplies. - Arranges for transportation of personnel, supplies, food and equipment Finance/Administration - Collects all cost data - Tracks personnel and equipment time - Processes claims for accidents and injuries Liaison - Primary contact for supporting agencies and/or departments - Facilitates a two-way flow of information to ensure a coordinated response Safety - Ensure the safety of all field personnel. Information - Conduit for information to internal and external stakeholders Implementation of IMS The Incident Command System is a Tactical response system and is primarily implemented at the Site of an emergency. However the principles of the system can assist in the Strategic operations of the Municipalities Emergency Control Group in the Emergency Operations Centre. The Emergency Operations Centre (EOC) is a location where Strategic decisions are made by the Emergency Control Group. All tactical operations resulting from strategic planning done in the EOC is carried out by Emergency Response Personnel and municipal employees outside of the EOC. Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 28 of 30 Approval Date: September 18, 2023 FIRE OPP EMS PUBLIC WORKS CEMC HEALTH UNIT SOCIAL SERIVICES EIO RECORDING SECRETARY MVCA EMO EOC Mayor & Admin Clerk Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 29 of 30 Approval Date: September 18, 2023 Each Emergency Control Group member is in fact a Commander under IMS, making strategic decisions and overseeing the tactical response (Operations, Planning, Logistics & Fin/Admin) within his or her area of responsibility. See Figure: Each member of the Emergency Control Group is ultimately responsible for Operations, Logistics, Planning, Safety and Financial tracking within his or her department or division. The Emergency Control Group member may designate a departmental employee outside the EOC to oversee the tactical administration of any of those ICS responsibilities. For smaller incidents or emergencies of limited scope or duration individual Emergency Control Group members may be able to cover several areas of responsibility under IMS. However, as the scope of the event increases, or if a large departmental response is required, the ECG member would be advised to delegate those roles to staff outside of the EOC. For example: The Director of Public Works may assign senior staff to oversee Operations and Logistics, while maintaining responsibility for Planning and Finance/Administration. The Social Services representative in the EOC may assign an Operations Chief and Logistics Chief at each Evacuation Centre, while maintaining the overall Planning and Administrative Functions for themselves. As an event grows in scale they may assign an Admin Chief to cover that function. An EOC member could assign all IMS roles to departmental staff in a complex emergency while maintaining the overall Command function for their division. ECG MEMBER Planning OperaƟons LogisƟcs Fin/Admin Schedule "A" to By-law No. 067-2023 North Huron Emergency Response Plan Page 30 of 30 Approval Date: September 18, 2023 It is important to remember that only members or the Emergency Control Group or approved individuals are permitted in the Emergency Operations Centre. Each member will communicate information and decisions approved within the EOC to their respective departments who may be gathered in departmental control centres or deployed to various functions throughout the municipality. EOC members will also bring forward information, plans, comments and suggestions from departments to assist in decision making and strategic planning. FIRE OPP EMS CEMC PUB WORKS SOCIAL SERVICE HEALTH UNIT. EIO Department Department Department Department Department Department Department Department External E.O.C.