Northeastern Manitoulin and the Islands, Ontario
· adopted 2019-11-28
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Town of Northeastern Manitoulin and The Islands
1
Emergency Response Plan
TOWN OF NORTHEASTERN MANITOULIN
AND THE ISLANDS
EMERGENCY RESPONSE PLAN
Revised : November 28, 2019.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
TABLE OF CONTENTS
PAGE
PART 1
INTRODUCTION
5
PART 2
AIM
6
PART 3
AUTHORITY
7
a) Definition of an Emergency
7
b) Action Prior Declaration
7
PART 4
EMERGENCY NOTIFICATION
PROCEDURES
a) Requests for Assistance
8
b) A Declared Community Emergency
8
c) Terminating an Emergency
10
PART 5
EMERGENCY COMMUNITY CONTROL
a) Emergency Operations Centre
11
b) Community Control Group
11
c) Operating Cycle
12
d) Community Control Group Responsibilities
12/13
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 6
EMERGENCY RESPONSE SYSTEM
a) Individual Responsibilities of the CCG
1. Mayor
14
2. Chief Administrative Officer
15
3. Fire Chief
15
4. Emergency Management Coordinator
16
5. Manager of Public Works 16
b) Support and Advisory Staff
1. Police Representative 17
2. Manitoulin Health Centre Hospital
Administration
17
3. Community Services Manager
18
4. Emergency Medical Services (EMS)
Director
19
5. Operations Officer Administrative Assistant(s) 19
6. Telecommunications (ARES) Coordinator
20
7. Emergency Information Coordinator (Mayor)
20
8. Board of Education
20
9. Other Agencies
20
PART 7
EMERGENCY TELECOMMUNICATIONS
21
PLAN
PART 8
DISTRIBUTION LIST
22
PART 9
UPDATES AND AMENDMENTS
23
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEXES
ANNEX A
EMERGENCY NOTIFICATION CONTACT
24
LIST
ANNEX B
LOGISTICS
a) Location of the Emergency Operations Centre
29
b) Equipment
29
ANNEX C
EMERGENCY INFORMATION PLAN
30
ANNEX D
RESOURCE DATA BASE
32
ANNEX E
CRITICAL INFRASTRUCTURE
IDENTIFICATION
37
ANNEX F
EXERCISES
40
ANNEX G
EMERGENCY INFORMATION
42
ANNEX H
PUBLIC AWARENESS PROGRAM
43
ANNEX I
DECLARATION OF EMERGENCY FORM
44
ANNEX J
TERMINATION OF EMERGENCY FORM
45
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 1:
INTRODUCTION
Emergencies are defined as situations or impending situations caused by forces of
nature, accident or an intentional act that constitutes a danger of major proportions
to life and property. They affect public safety, meaning the health, welfare and property,
as well as the environment and economic health of the Town of Northeastern Manitoulin
and the Islands.
The population of the Town of Northeastern Manitoulin and the Islands is 2,400 residents.
In order to protect residents, businesses and visitors, the Town of Northeastern Manitoulin
and the Islands requires a coordinated emergency response by a number of agencies under
the direction of the Community Control Group. These are distinct arrangement and
procedures from the normal, day-to-day operations carried out by emergency services.
The Town of Northeastern Manitoulin and the Islands Emergency Management
Committee developed this emergency response plan. Every official, municipal
department and agency must be prepared to carry out assigned responsibilities in an
emergency. The response plan has been prepared to provide key officials, agencies and
departments of the Town of Northeastern Manitoulin and the Islands important emergency
response information related to:
1. Arrangements, services and equipment; and
2. Roles and responsibilities during an emergency.
In addition, it is important that residents, businesses and interested visitors be aware of its
provisions. Copies of the Town of Northeastern Manitoulin and the Islands Emergency
Response Plan may be viewed at the NEMI Town Office and NEMI Public Library. For
more information, please contact:
Emergency Management Coordinator
Town Office
Town of Northeastern Manitoulin and the Islands
(705) 368-3500
** Town of Northeastern Manitoulin and the Islands reserves the right to allow
minor administrative updates in the Plan without going through Council for
approval.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 2:
AIM
The aim of this plan is to make provision for the extraordinary arrangements and measures
that may have to be taken to protect the health, safety, welfare, environment and economic
health of the residents, businesses and visitors of the Town of Northeastern Manitoulin and
the Islands when faced with an emergency.
It enables a centralized controlled and coordinated response to emergencies in the Town of
Northeastern Manitoulin and the Islands, and meets the legislated requirements of the
Emergency Management and Civil Protection Act (EMCPA).
For further details, please contact the Emergency Management Coordinator.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 3:
AUTHORITY
The Emergency Management and Civil Protection Act (EMCPA) is the legal authority for
this emergency response plan in Ontario.
The EMCPA states that the:
"The head of council of a municipality may declare that an emergency exists in the
municipality or in any part thereof and may take such action and make such orders
as he or she considers necessary and are not contrary to law to implement the
emergency plan of the municipality and to protect property and the health, safety
and welfare of the inhabitants of the emergency area."
As required by the Emergency Management and Civil Protection Act (EMCPA), 2006, this
emergency response plan and its' elements have been:
1 Issued under the authority of Town of Northeastern Manitoulin and the Islands
By-law #2004-34; and
2 Filed with Emergency Management Ontario, Ministry of Community Safety and
Correctional Services.
a)
Definition of an Emergency
The EMCPA defines an emergency as:
"An emergency means a situation or impending situation that constitutes a danger
of major proportions that could result in serious harm to persons or substantial
damage to property and that is caused by the forces of nature, a disease or other
health risk, an accident or an act whether intentional or otherwise."
The Emergency Operations Centre (EOC) can be activated for any emergency for the
purposes of managing an emergency, by maintaining services to the community and
supporting the emergency site.
b)
Action Prior to Declaration
When an emergency exists but has not yet been declared to exist, community employees
may take such action(s) under this emergency response plan as may be required to protect
property and the health, safety and welfare of the Town of Northeastern Manitoulin and the
Islands.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 4:
EMERGENCY NOTIFICATION PROCEDURES
Only a member of the CCG may initiate the notification procedure.
The contact phone numbers and addresses of the CCG members (and their alternates) are
contained in Annex A.
When a member of the CCG receives a warning of a real or potential emergency, that
member will immediately contact the OPP, Fire and Ambulance Service through the
911 emergency numbers and then immediately contact the Town of NEMI Manager on
call, and direct them to initiate the notification of the CCG. The member initiating the call
must provide pertinent details (e.g. - a time and place for the CCG to meet) as part of the
notification procedure.
If deemed appropriate, the individual CCG members may initiate their own internal
notification procedures of their staff and volunteer organizations.
Where a threat of an impending emergency exists, any member of the CCG may initiate the
notification procedure and place CCG members on standby.
a)
Requests for Assistance
Assistance may be requested by other communities from the Town of Northeastern
Manitoulin and the Islands at any time by contacting the Clerk. The request shall not be
deemed to be a request that the town assume authority and control of the emergency.
Assistance may also be requested from the Province of Ontario at any time without any loss
of control or authority. A request for assistance should be made by contacting Emergency
Management Ontario.
The Emergency Notification Contact List, including contact numbers for requesting
assistance, is attached as Annex A.
b)
A Declared Community Emergency
The Mayor or Acting Mayor of the Town of Northeastern Manitoulin and the Islands, as
the Head of Council, is responsible for declaring an emergency. This decision is usually
made in consultation with other members of the CCG.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
Upon declaring an emergency, the Mayor will notify:
1. Emergency Management Ontario ;
2. Town Council ;
3. Public;
4. Neighbouring community officials, as required ;
5. Local Member of the Provincial Parliament (MPP) ;
6. Local Member of Parliament (MP) ;
7. Ministry of Municipal Affairs and Housing.
A community emergency may be terminated at any time by:
1. Mayor or Acting Mayor; or
2. Town Council; or
3. Premier of Ontario.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
When terminating an emergency, the Mayor will notify:
1. Emergency Management Ontario;
2. Town Council ;
3. Public;
4. Neighbouring community officials, as required ;
5. Local Member of the Provincial Parliament (MPP) ;
6. Local Member of Parliament (MP) ;
7. Ministry of Municipal Affairs and Housing.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 5:
EMERGENCY COMMUNITY CONTROL GROUP
a)
Emergency Operations Centre (EOC)
The location of the Town of Northeastern Manitoulin and the Islands' primary and
alternate Operations Centre is contained in Annex B.
Emergency Evacuation Centre (EEC)
The Location of the Town of Northeastern Manitoulin and the Islands' Emergency
Evacuation Centre is contained in Annex B. The public will be informed of the location
as required. The airport will act as the centre for air lifting medical emergencies and also
to receive supplies by air.
b)
Community Control Group (CCG)
The emergency response will be directed and controlled by the Community Control Group
(CCG) - a group of officials who are responsible for coordinating the provision of the
essential services necessary to minimize the effects of an emergency on the community.
The CCG consists of the following officials:
1. Mayor of the Town of Northeastern Manitoulin and the Islands ;
2. Chief Administrative Officer, who becomes the Operations Officer
in the EOC;
3. Fire Chief ;
4. Community Emergency Management Co-ordinator ;
5. Manager of Public Works
6. Manager of Community Service ; and
7. Clerk and/or Treasurer.
Additional personnel called or added to support the CCG may include:
o OPP and EMS representatives
o alternates to any member of the Community Control Group;
o Emergency Management Ontario Representative;
o Liaison staff from provincial ministries;
o Any other officials, experts or representatives from the public or private
sector as deemed necessary by the CCG.
The Control Group may function with only a limited number of persons depending upon
the emergency. While the CCG may not require the presence of all the people listed as
members of the control group, all members of the CCG must be notified.
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Emergency Response Plan
c) Operating Cycle
Members of the CCG will gather at regular intervals to inform each other of actions taken
and problems encountered. The Chief Administrative Officer will establish the frequency
of meetings and agenda items. Meetings will be kept as brief as possible thus allowing
members to carry out their individual responsibilities. The CAO's Assistant will maintain
status board and maps and which will be prominently displayed and kept up to date.
d)
Community Control Group Responsibilities
The members of the Community Control Group (CCG) are likely to be responsible for the
following actions or decisions:
1. Calling out and mobilizing their emergency service, agency and equipment;
2. Coordinating and directing their service and ensuring that any actions necessary
for the mitigation of the effects of the emergency are taken, provided they are not
contrary to law;
3. Determining if the location and composition of the CCG are appropriate;
4. Advising the Mayor as to whether the declaration of an emergency is
recommended;
5. Advising the Mayor on the need to designate all or part of the town as an
emergency area;
6. Ensuring that an Incident Commander (IC) is appointed;
7. Ensuring support to the IMS by offering equipment, staff and resources, as
required;
8. Ordering, coordinating and/or overseeing the evacuation of inhabitants
considered to be in danger;
9. Discontinuing utilities or services provided by public or private concerns,
i.e. hydro, water, closing down the downtown area;
10. Arranging for services and equipment from local agencies not under community
control i.e. private contractors, industry, volunteer agencies, service clubs;
11. Notifying, requesting assistance from and/or liaison with various levels of
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
government and any public or private agencies not under community control, as
considered necessary;
12. Determining if additional volunteers are required and if appeals for volunteers
are warranted;
13. Determining if additional transport is required for evacuation or transport of
persons and/or supplies;
14. Ensuring that pertinent information regarding the emergency is promptly
forwarded to the Emergency Information Coordinator (Mayor), for dissemination
to the media and public;
15. Determining the need to establish advisory groups and/or
sub-committees/working groups for any aspect of the emergency including
recovery;
16. Authorizing expenditure of money required dealing with the emergency;
17. Notifying the service, agency or group under their direction, of the termination
of the emergency;
18. Maintaining a log outlining decisions made and actions taken, and submitting a
summary of the log to the Operations Officer within one week of the termination
of the emergency, as required;
19. Participating in the debriefing following the emergency.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 6:
EMERGENCY RESPONSE SYSTEM
a)
The individual responsibilities of the Community Control Group:
1.
Mayor
The Mayor is responsible for:
1. Providing overall leadership in responding to an emergency;
2. Declaring an emergency within the designated area;
3. Declaring that the emergency has terminated (Note: Council may also terminate
the emergency);
4. Notifying the Emergency Management Ontario, Ministry of Community Safety
and Correctional Services of the declaration of the emergency, and termination
of the emergency;
5. Ensuring the members of council are advised of the declaration and termination
of an emergency, and are kept informed of the emergency situation.
6. Chairing meetings of the control group.
7. Securing and authorizing of expenditures of money required to deal with the
emergency.
8. The dissemination of news and information to the media and the public.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
2.
Chief Administrative Officer
The Chief Administrative Officer for the Town of Northeastern Manitoulin and the
Islands is responsible for:
1.
Activating the emergency notification system;
2.
Ensuring liaison with the Police regarding security arrangements for the
3.
EOC;
4.
Will act as the Operations Officer, coordinating all operations within the
Emergency Operations Centre, including the scheduling of regular meetings;
5.
Advising the Mayor on policies and procedures, as appropriate;
6.
Approving, in conjunction with the Mayor, major announcements and media
releases prepared by the Emergency Information Coordinator, in consultation
with the Community Control Group;
7.
Ensuring that a communication link is established between the Community
Control Group (CCG) and the Incident Commander (IC) ;
8.
Calling out additional town staff to provide assistance, as required.
3.
Fire Chief
The Fire Chief is responsible for:
1. Activating the emergency notification system;
2. Providing the CCG with information and advice on firefighting and rescue
matters;
3. Establishing an ongoing communications link with the senior fire official at the
scene of the emergency;
4. Informing the Mutual Aid Fire Coordinators and/or initiating mutual aid
arrangements for the provision of additional firefighters and equipment, if
needed;
5. Determining if additional or special equipment is needed and recommending
possible sources of supply, e.g., breathing apparatus, protective clothing;
6. Providing assistance to other community departments and agencies and being
prepared to take charge of or contribute to non-firefighting operations if
necessary, e.g., rescue, first aid, casualty collection, evacuation;
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Emergency Response Plan
4. Emergency Management Coordinator
The Emergency Management Coordinator is responsible for:
1. Activating the emergency notification system;
2. Activating and arranging the Emergency Operations Centre with the Community
Services Manager;
3. Ensuring that security is in place for the EOC and registration of CCG members;
4. Ensuring that all members of the CCG have necessary plans, resources, supplies,
maps, and equipment;
5. Providing advice and clarifications about the implementation details of the
Emergency Response Plan;
6. Ensuring that the operating cycle is met by the CCG and related documentation
is maintained and kept for future reference;
7. Addressing any action items that may result from the activation of the
Emergency Response Plan and keep CCG informed of implementation needs;
8. Maintaining the records and logs for the purpose of the debriefs and
post-emergency reporting that will be prepared.
5.
Manager of Public Works
The Manager of Public Works is responsible for:
1. Activating the emergency notification system;
2. Providing the CCG with information and advice on engineering and public
works matters;
3. Establishing an ongoing communications link with the Site Manager at the scene
of the emergency;
4. Ensuring provision of engineering assistance;
5. Ensuring construction, maintenance and repair of town roads;
6. Ensuring the maintenance of sanitary sewage and water systems;
7. Providing equipment for emergency pumping operations.
8. Ensuring liaison with the fire chief concerning emergency water supplies for
firefighting purposes;
9. Providing emergency potable water, supplies and sanitation facilities to the
requirements of the Medical Officer of Health;
10. Discontinuing any public works service to any resident, as required, and
restoring these services when appropriate;
11. Ensuring liaison with public utilities to disconnect any service representing a
hazard and/or to arrange for the provision of alternate services or functions;
12. Providing public works vehicles and equipment as required by any other
emergency services;
13. Ensuring liaison with the conservation authority regarding flood control,
conservation and environmental matters and being prepared to take
preventative action.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
b)
Support/Advisory Staff
1.
Police Representative
The Police Representative is responsible for:
1. Activating the emergency notification system;
2. Notifying necessary emergency and community services, as required;
3. Establishing a site command post with communications to the EOC;
4. Establishing an ongoing communications link with the senior police official at
the scene of the emergency;
5. Establishing the inner perimeter within the emergency area;
6. Establishing the outer perimeter in the vicinity of the emergency to facilitate the
movement of emergency vehicles and restrict access to all but essential
emergency personnel;
7. Providing traffic control staff to facilitate the movement of emergency vehicles;
8. Alerting persons endangered by the emergency and coordinating evacuation
procedures;
9. Opening of evacuee centres in collaboration with the Community Services
Manager;
10. Ensuring liaison with the Community Services Manager regarding the
establishment and operation of evacuation and reception centres;
11. Ensuring the protection of life and property and the provision of law and order;
12. Providing police service in EOC, evacuee centres, morgues, and other facilities,
as required;
13. Notifying the coroner of fatalities;
14. Ensuring liaison with other community, provincial and federal police agencies,
as required;
2.
Manitoulin Health Centre Hospital Administrator
The Manitoulin Health Centre Hospital Administrator is responsible for:
1. Implementing the hospital emergency plan;
2. Ensuring liaison with the Manitoulin Health Centre Hospital Administrator and
local ambulance representatives with respect to hospital and medical matters, as
required;
3. Evaluating requests for the provision of medical site teams/medical triage teams;
4. Ensuring liaison with the Ministry of Health and Long Term Care, as
appropriate.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
3.
Community Services Manager
The Community Services Manager is responsible for:
1. Activating the emergency notification system;
2. Ensuring the well-being of residents who have been displaced from their homes
by arranging emergency lodging, clothing, feeding, registration and inquiries and
personal services;
3. Supervising the opening and operation of temporary and/or long-term evacuee
centres, and ensuring they are adequately staffed;
4. Ensuring liaison with the police chief with respect to the pre-designation of
evacuee centres which can be opened on short notice;
5. Liaison with the Medical Officer of Health on areas of mutual concern regarding
operations in evacuee centres;
6. Ensuring that a representative of the Rainbow District Board of Education and/or
Separate School Board is/are notified when facilities are required as evacuee
reception centres, and that staff and volunteers utilizing the school facilities take
direction from the Board representative(s) with respect to their maintenance, use
and operation;
7. Ensuring liaison with Manitoulin Centennial Manor as required;
8. Making arrangements for meals for the staff/volunteers at the EOC and the Site.
9. Setting up the E.O.C. as required.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
4.
Emergency Medical Services (EMS) Director
The Emergency Medical Services Director is responsible for:
1. Ensuring emergency medical services at the emergency site;
2. Establishing an ongoing communications link with the senior EMS official at the
scene of the emergency;
3. Obtaining EMS from other municipalities for support, if required;
4. Ensuring triage at the site;
5. Advising the CCG if other means of transportation is required for large scale
response;
6. Ensuring liaison with the receiving hospitals;
7. Ensuring liaison with the Medical Officer of Health, as required.
5.
Operations Officer Administrative Assistant/Assistants
The Operations Officer Administrative Assistant is responsible for:
1. Assisting the Operations Officer, as required;
2. Ensuring all important decisions made and actions taken by the CCG are recorded;
3. Ensuring that maps and status boards are kept up to date;
4. Provide a process for registering CCG members and maintaining a CCG member
list;
5. Notifying the required support and advisory staff of the emergency, and the
location of the Emergency Operations Centre;
6. Initiating the opening, operation and staffing of switchboard at the community
offices, as the situation dictates, and ensuring operators are informed of CCG
members' telephone numbers in the EOC;
7. Arranging for printing of material, as required;
8. Coordinating the provision of clerical staff to assist in the Emergency Operations
Centre, as required;
9. Upon direction by the Mayor, ensuring that all council are advised of the
declaration and termination of declaration of the emergency;
10. Upon direction by the Mayor, arranging special meetings of council, as required,
and advising members of council of the time, date, and location of the meetings;
11. Procuring staff to assist, as required.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
6.
Telecommunications (ARES) Coordinator
The Telecommunications Coordinator is responsible for:
1. Activating the emergency notification system of the local amateur radio operators
group;
2. Initiating the necessary action to ensure the telephone system at the community
offices functions as effectively as possible, as the situation dictates;
3. Ensuring that the emergency communications centre is properly equipped and
staffed, and working to correct any problems which may arise;
4. Maintaining an inventory of community and private sector communications
equipment and facilities within the community, which could, in an emergency, be
used to augment existing communications systems;
5. Making arrangements to acquire additional communications resources during an
emergency;
7.
Emergency Information Officer
The Town's Mayor will act as the Town's spokesperson, and the CAO will act as the
Town's Emergency Information Coordinator during an emergency. The Emergency
Information Coordinator is responsible for the dissemination of news and information to
the media for the public. A detailed Emergency Information Plan is included in Annex C.
8.
Board of Education
The Board of Education is responsible for:
1 Providing any school (as appropriate and available) for use as an evacuation or
reception centre and a representative(s) to co-ordinate the maintenance, use and
operation of the facilities being utilized as evacuation or reception centres;
2 Ensuring liaison with the municipality as to protective actions to the schools (i.e.,
implementing school stay in place procedure and implementing the school
evacuation procedure.
9.
Other Agencies
In an emergency, other agencies may be required to work with the Community Control
Group such as Emergency Management Ontario, the Office of the Fire Marshal, industry,
volunteer groups, conservation authorities, and provincial ministries.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 7:
EMERGENCY TELECOMMUNICATIONS PLAN
Upon implementation of the Emergency Response Plan, it will be important to ensure that
communications are established between the emergency site and the EOC. Also, radio
communications may be required at various locations including evacuation centres,
hospitals, and other key responding agencies.
The Emergency Telecommunications Coordinator for the Town of Northeastern
Manitoulin and the Islands is a pre-designated Amateur Radio Operator. The Emergency
Telecommunications Coordinator is part of the initial Emergency Notification Procedure
who in turn will call upon his contacts for further communications support, as required.
The Emergency Telecommunications Office is located in the office adjacent to the EOC.
It is equipped with portable hand radios, battery back-up, two-way radio with the necessary
channels to communicate with police, fire, EMS and the Ontario Fire Marshall.
Communications between the EOC and the other responding agencies will be with the
support of a runner. All messages are to be written on the Amateur Radio Message Forms
and logged.
Should the Town of Northeastern Manitoulin and the Islands lose all telephone
communications, pre-arranged communications could be obtained from the local taxi
company and the school bus radios, which will act as relay to the EOC and the emergency
site.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 8:
DISTRIBUTION LIST
Copy Number
Location
Issued mm/dd/yy
1
Mayor - Alan MacNevin
November 28, 2019
2
CAO - Dave Williamson
November 28, 2019
3
O.P.P. -
S/Sergeant Helena Wall
November 28, 2019
4
Fire Chief - Duane Deschamps
November 28, 2019
5
CEMC - Connie Gammie
Alternate - Heidi Ferguson
November 28, 2019
6
Public Works - Gary May /
Peter Varey/Wayne Williamson
November 28, 2019
7
Medical Officer - Penny Cheung
November 28, 2019
8
Community Services - Reid Taylor
November 28, 2019
9
Clerk - Pam Cress
November 28, 2019
10
Treasurer - Sheryl Wilkin
November 28, 2019
11
Manitoulin Health Center
- Lynn Foster (CEO)
November 28, 2019
12
Hydro One - Darren Guenette
November 28, 2019
13
Telecommunications Officer
-
n/a
14
Town Office
November 28, 2019
15
E.O.C.
November 28, 2019
16
E.M.S.
November 28, 2019
17
Public
November 28, 2019
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
PART 9: UPDATES AND AMENDMENTS
Updated dd/mm/yy
Comments
Updated By:
19 September 2006
Add Airport and Update people
Janet Moore
20 June 2008
Updated contacts
Janet Moore
21 December 2009
Updated contacts
Pam Cress
25 May 2011
Updated contacts
Pam Cress
24 May 2012
Updated contacts
Connie Gammie
04 September 2012
Updated contacts and addresses
Connie Gammie
13 September 2012
Updated contacts/training session
Connie Gammie
04 November 2013
Updated contacts/training session
Connie Gammie
19 March 2014
Updated EOC Location
Connie Gammie
24 July 2014
Updated contacts
Connie Gammie
18 August 2014
Updated contacts and responsibilities
Pam Cress
6 October 2014
Updated contacts
Connie Gammie
10 November 2014
Updated contacts/council
Connie Gammie
16 November 2015
Updated contacts
Connie Gammie
11 December 2015
Updated contacts/annual exercise
Connie Gammie
30 November 2016
Updated contacts/annual exercise
Connie Gammie
2 October 2017
Updated contacts/annual exercise
Connie Gammie
30 November 2017
Updated contacts/and responsibilities
Connie Gammie
31 January 2018
Updated members of EMPC Committee
Connie Gammie
9 November 2018
Updated contacts/and responsibilities
Connie Gammie
13 December 2018
Updated contacts/and responsibilities
Connie Gammie
20 December 2018
Updated contacts/By-law Amendment
Connie Gammie
14 May 2019
Updated contacts/and responsibilities
Connie Gammie
18 October 2019
Updated contacts/and responsibilities
Connie Gammie
28 November 2019
Updated contacts/and responsibilities
Connie Gammie
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
CONFIDENTIAL
ANNEX A:
EMERGENCY NOTIFICATION CONTACT LIST
The notification may be activated by the Chief Administrative Officer, the Fire Chief, the
Police Chief, the Mayor, the Medical Officer of Health and the Emergency Management
Coordinator.
Upon activation, the notification process will be carried out at once by staff, who will note
the details of the message (e.g. description of the emergency, instructions to remain on
standby or assemble at the EOC, etc.). This dispatcher will ensure this information is
passed to and understood by each person called.
Persons on the notification list will be called in order, starting with the Mayor and CAO.
If the primary person cannot be reached at any of the listed numbers, telephone the
alternate.
If neither can be reached, go on to the next appointment on the list.
Should an emergency occur or an impending emergency, contact should be made with the
Emergency Management Ontario Duty Officer.
Once the end of the list has been reached, try again to reach those who were not available
on the first attempt.
** Note the exact time each person was reached.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
Emergency Notification List: Fax Notification to 416-314-0474
Mayor:
Name - Alan MacNevin Alternate:
Name: Lauire Cook
Chief Administrative Officer:
Name - David Williamson
Alternate:
Name - Pam Cress, Clerk
Police Representative:
Name - Staff Sergeant Helena Wall
Fire Chief:
Name - Duane Deschamps
Alternate:
Name: Deputy Chief Mark Aelick
Community Emergency Management Coordinator:
Name - Connie Gammie
Alternate:
Name - Heidi Ferguson
Public Works Manager:
Name - Gary May
Alternate:
Name - Peter Varey, Little Current P/Works Assistant Foreman
Alternate:
Name - Wayne Williamson, Sheguiandah P/Works Assistant Foreman
Alternate:
Name - Ian Phillips
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
Emergency Notification List (continued):
Medical Officer of Health:
Name - Penny Cheung
Alternate: Name - Mike Campbell
Alternate: Sudbury and District Health Unit - Sudbury Office
Burgess Hawkins (Program Manager)
Community Services Manager:
Name - Reid Taylor
Alternate: Name - Nick Callaghan
Emergency Medical Services Director:
Name - MOE SPILLS 1-800-268-6060
Name - Manitoulin Sudbury DSSAB Robert Smith (Chief of EMS)
Alternate:
Name - Manitoulin Sudbury DSSAB Tim Beadman (Deputy Chief)
and Name - Manitoulin Sudbury DSSAB Paul Myre (Deputy Chief)
Alternate:
Manitoulin Sudbury DSSAB Jennifer Tasse (Field Superintendent)
** Little Current EMS Station -
30 Wilson Street East, Little Current
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
Emergency Notification List (continued):
Hospital Administrator:
Name - Lynn Foster (CEO - Manitoulin Health Centre)
Alternate:
Name - Manitoulin Health Centre - Lead Floor Nurse
Alternate:
Name - Duane Deschamps
(Facilities /Maintenance and Operations Manager - Manitoulin Health Centre)
OCWA - Emergency Number Operator On Call
Keith Stringer
Jeff Tuerk
Hydro One Networks:
Name - Darrin Guenette (A/COM - Algoma/Manitoulin Operations Manager)
Alternate:
Name - Peter Craig (UTS II - Manitoulin Operations Manager)
Alternate:
Hydro One Emergency Service
OPP Telecommunications Coordinator:
Name - Staff Sergeant Helena Wall [email protected]
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
NOTIFICATION MESSAGE FORMAT
SAMPLE SCRIPTI am (insert caller's name), and I am calling to
inform you that the Emergency Operations Centre will be activated at (insert date and
time) due to (state the nature of the emergency). As a member of the Community
Control Group you should report to (list location: primary/alternate EOC or other
location at (insert date/time) and report to the CEMC or Operations Officer. Please
bring the following resources with you (list any required items, including a copy of the
Emergency Response Plan, extra clothing, phone list)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Thank you
Note: The caller delivering this message MUST record the date and time EACH
member (or alternate) of the CCG was contacted.
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Emergency Response Plan
ANNEX B:
LOGISTICS
a)
Emergency Operations Centre
The Emergency Operations Centre will be located in NEMI Town Office, which is
located at 14 Water Street, Little Current.
The alternate Emergency Operations Centre will be located at the NEMI Recreation
Centre, which is located at 9001 Hwy 6 South in Little Current.
b)
Equipment
The equipment required for the Emergency Operations Centre is organized in a kit form.
The kit is located in the MAIN OFFICE (DOWNSTAIRS) AT THE NEMI TOWN
OFFICE. The Emergency Management Coordinator is responsible for inspecting the
kit on a regular basis and for ensuring that kit contents are all in working order.
Additional equipment which is required for the Emergency Operations Centre is listed
below:
Item
Location
Fax Machine
Town Office
Telephones
Town Office
Ham Radio
ARES
Flip Charts
Town Office
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX C:
EMERGENCY INFORMATION PLAN
Upon implementation of this Emergency Response Plan, it will be important to
co-ordinate the release of accurate information to the news media, issue authoritative
instructions to the public, and respond to or redirect individual requests for, or reports on,
information concerning any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions will be
established:
1. Emergency Information Coordinator;
2. Community Spokesperson; and
3. Citizen Inquiry Supervisor.
Depending on the nature of the emergency, it may be necessary to establish a media
information area adjacent to the emergency site, as decided by the Community Control
Group. This area, if established, will be staffed as determined the community
spokesperson.
1.
Emergency Information Coordinator
The Emergency Information Coordinator is the Chief Administrative Officer, who is
responsible for:
1. Establishing a communication link with the Community Spokesperson, and any
other media coordinator(s) (i.e. provincial, federal, private industry, etc.) involved
in the incident, ensuring that all information released to the media and public is
timely, full and accurate;
2. Ensuring that the EIC is set up and staffed and a site EIC, if required;
3. Ensuring liaison with the CCG to obtain up-to-date information for media
releases, co-ordinate individual interviews and organize press conferences;
4. Ensuring that the following are advised of the telephone number of the media
centre:
o Media;
o Community Control Group;
o Switchboard (Town and Emergency Services);
o Community Spokesperson;
o Police Public Relations Officer;
o Neighbouring Communities;
o Any other appropriate persons, agencies or businesses.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
Emergency Information Coordinator ... Continued
5. Ensuring that the media releases are approved by the Chief Administrative Officer
(in consultation with the Mayor) prior to dissemination, and distributing hard
copies of the media release to the EIC, the CCG, Citizen Inquiry Supervisor and
other key persons handling inquiries from the media;
6. Monitoring news coverage, and correcting any erroneous information;
7. Maintaining copies of media releases and newspaper articles pertaining to the
emergency.
2.
Community Spokesperson
The community spokesperson will be the Mayor or delegate responsible for:
Giving interviews on behalf of the Town Council;
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX D:
RESOURCE DATA BASE
Private Contractors
Phone #
Equipment
1. Mike Varey and Son
368-1799
Dozer, backhoe, excavator, trucks
2. Don Eadie
368-2171
Dozer, backhoe, excavator, trucks
3. Randy Noble
368-3565
Dozer, backhoe, excavator, trucks
4. Ferguson Aggregate
368-2338
Backhoe, trucks
5. Shaw Septic Service
377-5375
Pumper Trucks / portable washrooms
6. Wally's Septic Service 377-4032 / 282-7501
Pumper trucks/ portable washrooms
7. Allen's Auto NAPA
368-2800
Generators
8. Ham's Marine
859-2303
Generators
Restaurants
1. Anchor Inn
368-2023
Generator Backup
2. Elliott's Restaurant
368-3370
No Backup
3. 3 Cows and A Cone
368-3524
No Backup
Fuel for Emergency Vehicles
Spider Bay Marina
368-3148
Gas and Diesel
Neighbouring Municipalities
Township of Assiginack
705-859-3196
Township of Central Manitoulin
705-377-5726
Town of Gore Bay
705-282-2420
Aundeck Omni Kaning
705-368-2228
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
Town of NEMI Staff
Home Phone Numbers
1. David Williamson
2. Pam Cress
3. Gary May
4. Peter Varey
5. Warren McGauley
6. Dave Draper
7. Tim Moore
8. Norman Abotossaway
9. Keith McCulligh
10. Ed Steeves
11. Darren Bailey
12. Wayne Williamson
13. Ian Phillips
14. Reid Taylor
15. Nick Callaghan
16. Duncan Pheasant
17. Darrion Robinson
18. Rick Armstrong
19. Sheryl Wilkin
20. Brenda Hawke
21. Connie Gammie
22. Heidi Ferguson
23. Kimberly Knobel
24. Lisa Hallaert.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX D:
RESOURCE DATA BASE - CONTINUED
TOWN OFFICE:
Dave Williamson, CAO
Alternate: Pam Cress, Clerk
Town Office Staff:
Sheryl Wilkin, Treasurer
Brenda Hawke
Connie Gammie
Heidi Ferguson
Kimberly Knobel
Rick Armstrong
-
Report to E.O.C.
-
Notify all town office staff
-
Staff to report to E.O.C. at the NEMI TOWN OFFICE or Recreation
Centre, sign in and wait for further instructions.
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Emergency Response Plan
ANNEX D:
RESOURCE DATA BASE - CONTINUED
Public Works Department:
Gary May, Manager of Public Works
Little Current Public Works Garage
Sheguiandah Public Works Garage
Alternate:
Peter Varey, Little Current Public Works Assistant Manager
Wayne Williamson, Sheguiandah Public Works Lead Hand
Public Works (Sheguiandah Garage)
Public Works Staff:
Warren McGauley
Dave Draper
Tim Moore
Keith McCulligh
Ed Steeves
Ian Phillips
Norm Abotossaway
Darren Bailey
-
Report to the E.O.C.
-
Notify all public works staff to report to E.O.C. at the NEMI TOWN
OFFICE or Recreation Centre, sign in and wait for further instructions.
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Emergency Response Plan
ANNEX D:
RESOURCE DATA BASE - CONTINUED
INSTRUCTIONS IN AN EMERGENCY SITUATION DURING REGULAR
HOURS
Community Services Department:
Reid Taylor, Manager of Community Services
Recreation Centre
Town Office
Spider Bay Marina
Port of Little Current (Downtown Docks)
** Alternate Nick Callaghan
** Alternate Dave Williamson
- Report to E.O.C.;
- Notify each community services staff member;
- At that time they each will report to E.O.C. at the NEMI TOWN OFFICE
or Recreation Centre, sign in and wait for further instructions.
Community Services Staff:
Nick Callaghan
Duncan Pheasant
Darrion Robinson
INSTRUCTIONS IN AN EMERGENCY SITUATION DURING AFTER-HOURS
First - Call Emergency cell
Second - Call David Williamson
Third - Call Reid Taylor
** Alternate Pam Cress
- Report to E.O.C.;
- Notify each community services staff member;
- At that time they each will report to E.O.C. at the NEMI TOWN OFFICE
or Recreation Centre, sign in and wait for further instructions.
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Emergency Response Plan
ANNEX E
"A": CRITICAL INFRASTRUCTURE IDENTIFICATION
Critical Infrastructure of the Town of Northeastern Manitoulin and Islands
Sector
Type of
Critical
Infrastructure
Component
Location
Owner/
Operator
Priority
Food and Water
Water
Treatment
Water Treatment
Plant
Little Current
Sheguiandah
Town of NEMI
1
Grocery Stores-
Both
GG's Foodland
LC Valumart
Food Distribution
Meredith St.
Little Current
Valumart
Andrew Orr
2
Sewage
Wastewater and
Sewage
Treatment
Sewage Treatment
Plant
Water St.
Little Current
Town of NEMI
OCWA
1
Water
Water
Distribution
Water Pumping
Station
Little Current
Sheguiandah
Town of NEMI
OCWA
1
Water
Water
Distribution
Water Pumping
Station
Little Current
Sheguiandah
Town of NEMI
OCWA
1
Electricity
Electrical
Transmission
and Distribution
Transformer
Station
Little Current
Hydro One
1
Electricity
Electrical
Transmission
and Distribution
Trans-mission
Lines and Towers
(500Kv)
Enter- North
Exit- South,
West
Hydro One
1
Fuel Farm
Fuel
Furnace Fuel
Vankoughnet
Street East
Little Current
Shell
McDougall Energy
New North Fuels
1
Propane
Storage
Propane
Propane
Hwy 6 South
Superior Propane
McDougall Energy
1
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX E
"B": CRITICAL INFRASTRUCTURE IDENTIFICATION
Critical Infrastructure of the Town of Northeastern Manitoulin and Islands
Sector
Type of Critical
Infrastructure
Component
Location
Owner/
Operator
Priority
Transportation
Highways and
Roads
Bridge
Hwy 6 and
Hwy 540
Provincial
Ministry of
Transportation
2
Transportation
Highways and
Roads
Bridge
Hwy 6
Town of NEMI
3
Transportation
Airport
Airplanes
and
Helicopters
Hwy 6 South
Town of NEMI/
Assiginack
1
Transportation
Snow Removal
Dump Trucks
w/ Plow
Blades; Sand
and Salt
Storage
Facilities
NEMI
Town of NEMI
3
Continuity of
Government Services
Municipal
Government
Town Hall
Little Current
Town of NEMI
1
Recreation
Building
Recreation
Centre
Hwy 6 South
Town of NEMI
3
Telecommunications
911
Communications
911 Facilities
NEMI
Bell Canada
1
Telecommunications
911
Communications
CBC Tower
Radio Tower
NEMI
CBC
1
Telecommunications
911
Communications
Radio Station
NEMI
Craig
Timmermans
1
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX E
"C": CRITICAL INFRASTRUCTURE IDENTIFICATION
Critical Infrastructure of the Town of Northeastern Manitoulin and Islands
Sector
Type of Critical
Infrastructure
Component
Location
Owner/
Operator
Priority
Fire Service
Fire Fighting
Services
2 Pumpers
0 Tanker
2 Pumpers
1 Tanker
Little Current
Sheguiandah
Town of NEMI
Town of NEMI
1
1
Police
Police Services
Police
Station
Little Current
O.P.P.
1
Ambulance
Emergency
Medical
Services
Ambulance
Facilities
Little Current
DSSAB
1
Hospital
Hospital
# of beds- 19
and
Emergency
Unit
Little Current
Government
1
Notes:
Priorities shown are for illustration purposes only; priorities will vary from community to
community.
A complete list would include full contact information, with names, titles, addresses,
telephone numbers (business and emergency), fax numbers, and e-mail addresses.
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Emergency Response Plan
ANNEX F:
EXERCISES
Types of Exercises:
There are four main types of exercises, two of which have sub-types:
Static Exercises are relatively easy to organize and is very inexpensive since it is
almost always held in a single facility using a seminar-type setting. There are four
types of static exercise:
-Case Studies involve the examination of a particular case study- either real of
functional. The assembled exercise players study the case and one or more
solutions or courses of action are outlined. In some exercises the case is
presented in stages to present multiple or expanding problems and issues.
Sources of case studies include local experience, past emergencies, or externally
prepared studies written for training purposes.
- Paper Exercises, like case studies, begin by presenting a problem or
emergency.
The key difference with a paper exercise is that information is provided to
exercise payers in "real time" to simulate actual emergency events and messages.
-Tabletop Exercises expand on paper exercises by requiring the exercise players
to describe their actions using maps, models, etc.
-Synthetic Exercises uses computers to generate incident events and evaluate
player actions.
Telecommunications Exercises, through the use of radios, fax machines,
telephones, and/or computers, test the function and suitability of a community's
emergency telecommunications system. There are main types of a
telecommunications exercises:
-Notification exercises test the community emergency response plan's
notification procedures. They are very useful in ensuring the validity of existing
contact information contained in the plan.
-EOC Exercises test communications and information flow within the EOC and
between emergency management/response partners.
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Emergency Response Plan
Specialty Exercises are designed to test response to specific types of emergencies
such as biological attack, hazardous materials spill, or bomb threats. Although this
type of drill does not generally test the entire emergency plan, it can be very
useful in testing particular annexes of the plan and in the training assessment of
specific response capabilities (discussed in Section 4-6 of this handbook).
Field Exercises are larger-scale emergency simulations involving an emergency
site and, often, the activation of the community EOC. This type of exercise
generally involves physical response by emergency service organizations, and
may also include mock casualties, outside organizations, and multiple
jurisdictions. Field exercises offer numerous opportunities to test the emergency
response plan and the community's response capability.
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Emergency Response Plan
ANNEX G:
EMERGENCY INFORMATION
SAMPLE NEWS RELEASE
SAMPLE NEWS RELEASE
For Immediate Release
Date, Year
MAYOR ORDERS EVACUATION FOR THE TOWN OF NEMI
The North Channel has overflowed its banks and Mayor Alan MacNevin has ordered the
immediate evacuation of everyone in the Town of Little Current who lives on Water
Street in the Town of Northeastern Manitoulin & the Islands.
"A reception centre has been set up in the Town Recreation Centre," Mayor MacNevin
said. "We have activated our assistance agreement with the Town of Assiginack and have
taken all the necessary precautions to ensure the safety and security of our residents."
Mayor MacNevin said that people should bring supplies and medicine for three to four
day absence and to not call 911 for information about this emergency, or use their
telephones unless absolutely necessary because phone lines are needed by the emergency
organizations.
He advised the public to listen to local radio and television stations for further
information and instructions from authorities.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX H:
PUBLIC AWARENESS PROGRAM
STRATEGIC PLAN FOR THE TOWN OF NORTHEASTERN MANITOULIN
AND ISLANDS PUBLIC AWARENESS
Aim: To foster awareness about individual/family emergency preparedness and
community emergency management.
Objectives:
1.1
The residents and business of the Town of NEMI will be notified about
emergencies in the following ways:
(a) Local radio announcement ;
(b) Local cable channel announcements - Channel 6;
(c) Door to door by Town staff if necessary. Instructions will be given on
protective actions to be taken in the announcements and by staff.
1.2
The residents and businesses will be informed about individual and family
emergency preparedness by distributing pamphlets for e.g., winter power failures
and winter driving.
1.3
The Mayor will send out a newsletter containing vital information that an
emergency will be announced on local radio station and broadcasted on local
cable channel 6, and staff will go door to door if necessary.
1.4
The Mayor's newsletter will also contain awareness about NEMI's Emergency
Response Plan, where it can be viewed by the public and who to contact for more
information about the Emergency Management Program.
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX I :
Declaration of Emergency
I ____________________________________________ hereby declare an
( Mayor or Elected Head of Council )
Emergency in accordance with the Emergency Management and Civil
Protection Act, R.S.O. 1990, c.E.9, s.4. (1) Due to the emergency described
herein:
For the Emergency Area or part thereof described as:
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
Signed ______________________________
Title _______________________________
This ______ day of ______________,20___ at _______am/pm.
In the Municipality of , Province of .
Please fax to Provincial Emergency Operations Centre Duty Officer @ 416-314-0474, when completed!
Town of Northeastern Manitoulin and The Islands
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Emergency Response Plan
ANNEX J :
TERMINATION OF A DECLARED EMERGENCY
Termination of Emergency
(I)(We) _______________________________________ hereby declare that
( Mayor or Elected Head of Council or majority of Council )
the Emergency related to ___________________________________
( State the general description of the declared emergency )
is terminated in accordance with the Emergency Management and
Civil Protection Act, R.S.O. 1990.
Signed ______________________________
Title _______________________________
This ______ day of ______________,20___ at _______am/pm.
In the Municipality of , Province of .
Please fax to Provincial Emergency Operations Centre Duty Officer @ 416-314-0474, when completed!