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original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
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THE CORPORATION OF THE TOWNSHIP OF O'CONNOR
POLICY FOR EMPLOYEE AND VOLUNTEER BACKGROUND CHECKS
PURPOSE:
In order to minimize the risk and to protect the Township of O'Connor's
employees, volunteers, residents and assets, the Township has
adopted a policy on police background checks for new employees,
students, volunteers and Board/Committee members.
POLICY STATEMENT:
This policy applies to all new municipal employees and volunteers,
including but not limited to regular, full-time, part-time, seasonal,
temporary, casual and contract employees and to volunteers, and
members of Committees, (collectively called "employees")
PROCEDURE:
- All prospective new employees of the Township of O'Connor will
submit to a Police Background Check within two weeks of being
offered a position of employment with the Township. The letter
of offer of employment will specifically indicate that the
opportunity for employment or volunteer service is conditional
upon the submission of a Police Background Check.
- Generally, the Police Background Check will be required only
when a referred candidate for employment is determined.
- The new employee or volunteer must submit the Police
Background Check to the Clerk-Treasurer prior to the end of the
probationary period as outlined in the letter of offer of
employment or recruitment policy.
- Individuals who fail to provide the Police Background Check as a
condition of employment within the probationary period and has
not been granted an extension by the Clerk-Treasurer, will be
dismissed.
- The requirement of a Police Background Check shall not apply to
persons 17 years of age or under.
- In the event of a positive Police Background Check, the
Township will adhere to the following guidelines:
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THE CORPORATION OF THE TOWNSHIP OF O'CONNOR
POLICY FOR EMPLOYEE AND VOLUNTEER BACKGROUND CHECKS (con't)
o If an applicant, student, employee, or volunteer has a criminal
record, the Clerk-Treasurer will review the seriousness and
relevance of the criminal record and determine if the person
can be hired, or if hired already employed by the Township,
whether the person will be terminated.
o In determining the appropriate course of action, some
considerations will be:
➢ length of time since offence(s),
➢ did the offence involve children and/or sexual activities
and/or acts of dishonesty,
➢ employment history,
➢ steps taken to rehabilitate,
➢ likelihood offence will be repeated,
➢ attitude towards offence(s)
➢ was alcohol or illegal drugs a factor in the commission
of the offence, and
➢ relevance of offence(s) to their employment duties.
Any cost incurred in obtaining a Police Background Check will be
reimbursed to the applicant should he/she be chosen for a position with
the Township.
CONFIDENTIALITY
To protect the interest of employees and volunteers, the Township of
O'Connor commits to keep the information confidential and will only use
the information gathered under this policy in relation to the purpose for
which it is intended (employment or volunteer service)
EFFECTIVE DATE:
This policy shall come into effect as of June 12, 2023.
Reference: Resolution #13, June 12, 2023
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