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Policy: CrS-C40
Title: Grants Policy
Page 1 of 2
Department/Division: Clerks
Purpose:
1.
To provide direction respecting City grants and requests for grants.
Scope:
2.
This policy applies to all City Grant requests except Grants or funding
programs under a separate City policy.
Policy:
3.
Council, in the course of annual budget deliberations and subject to budget
constraints, may approve Grants to support such organizations, groups or
events that provide a direct or indirect benefit to the City.
4.
Where a Person applies for a grant for which they are eligible and where
grant funds are available, staff shall:
a.
assist the Person in completing the grant application as required; and
b.
ensure the grant application is reviewed by the Director of Financial
Services and forwarded to Council for consideration.
5.
Where a Person applies for or requests a grant which they are not eligible for
or where the grant has not received budget approval, grant funds have been
depleted, or the grant does not exist, staff shall:
a.
inform the applicant that the request is ineligible for funding;
b.
where possible, recommend alternative grant opportunities (i.e.
community foundations, Trillium Foundation or other initiatives); and
c.
list ineligible requests in the Council agenda information package.
6.
Any Person who receives a Grant from the City in excess of $3,000 shall
submit a yearly report showing:
a.
a detailed balance sheet and income statement; and
b.
audited financial statements, if applicable.
Policy: CrS-C40
Title: Grants Policy
Page 2 of 2
7.
Council may require that Grant funds be returned to the City where:
a.
a condition of the grant has not been complied with;
b.
the project or program has not started or has been completed without
requiring the full use of the municipal grant funds; or:
c.
for other circumstances as directed by Council.
8.
Receipt of a grant from the City shall not be construed as :
a.
a commitment for the City to provide grant funding in the future or
financial or other assistance beyond what is described in the grant; or
b.
transferring any responsibility or liability to the City.
Definitions:
9.
For the purposes of this policy:
"City" means the Corporation of the City of Owen Sound;
"Council" means the Council of the City;
"Grant" means discretionary financial or other assistance which, in Council's
opinion, provides a direct or indirect benefit to the City including donations,
staff support or equipment but not including municipal tax adjustments, tax
relief programs or reduced, waived or subsidized fees or charges; and
"Person" includes an individual, partnership, organization, firm or
corporation and any legal representatives to whom the context can apply.
Related Policies & Legislation
Council Operating Budget - Grants
Policy CS77 - Waiving of Rental Fees for Provincial, National & International Events
Policy CS79 - Minor Sports Subsidy
Policy CS37 - Waiving of Rental Fees
Revision History
Date
Resolution R-150720-011
July 20, 2015