This is the exact embedded text of the captured official document.
Snapshot 40cd3731ab42 · verified 2026-06-10 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
Asset Management
Plan 2025
Township of Papineau-Cameron
June 2025
Township of Papineau-Cameron
Asset Management Plan 2025
i
This Asset Management Plan was prepared by:
Empowering your organization through advanced asset management,
budgeting & GIS solutions
Township of Papineau-Cameron
Asset Management Plan 2025
ii
Key Statistics
$9.3 m
2023 Replacement Cost of Asset Portfolio
$19 k
Replacement Cost of Infrastructure Per
Household
95%
Percentage of Assets in Fair or Better Condition
95%
Percentage of Assets with Assessed Condition
Data
$141 k
Annual Capital Infrastructure Deficit
15 Years Recommended Timeframe for Eliminating
Annual Infrastructure Deficit
4.9%
Proposed Level of Service: Target Investment
Rate
3.4%
Actual Investment Rate
Township of Papineau-Cameron
Asset Management Plan 2025
iii
Table of Contents
1.
Executive Summary ............................................................................ 4
2.
Introduction & Context ........................................................................ 7
3.
Portfolio Overview - State of the Infrastructure ..................................... 21
4.
Portfolio Risk & Criticality................................................................... 25
5.
Proposed Levels of Service ................................................................. 29
Financial Strategy ................................................................................. 41
6.
Financial Strategy Overview ............................................................... 42
7.
Recommendations & Key Considerations .............................................. 51
Appendices ........................................................................................... 53
Appendix A: Road Network ....................................................................... 54
Appendix B: Bridges & Culverts ................................................................. 61
Appendix C: Facilities .............................................................................. 68
Appendix D: Vehicles .............................................................................. 74
Appendix E: Machinery & Equipment .......................................................... 81
Appendix F: Level of Service Maps & Photos ................................................ 86
Appendix G: Risk Rating Criteria ............................................................... 91
Township of Papineau-Cameron
Asset Management Plan 2025
4
1. Executive Summary
Municipal infrastructure delivers critical services that are foundational to the economic, social,
and environmental health and growth of a community. The goal of asset management is to
enable infrastructure to deliver an adequate level of service in the most cost-effective manner.
This involves the ongoing review and update of infrastructure information and data alongside the
development and implementation of asset management strategies and long-term financial
planning.
1.1 Scope
This Asset Management Plan (AMP) identifies the Township proposed level of service over a ten-
year period and estimates the associated costs and risks of delivery. It identifies the Township's
projected sustainable funding and funding shortfalls to meet the proposed Level of Service.
Strategies for addressing the funding gap are included. As an appendix to this report, and as
reported in the 2024 compliant AMP, current practices and strategies that are in place to
manage public infrastructure and recommendations for their enhancement are provided.
Through the implementation of sound asset management strategies, the Township of Papineau-
Cameron can ensure that public infrastructure is managed to support the sustainable delivery of
municipal services.
This AMP includes the following asset categories:
Figure 1 Core and Non-Core Asset Categories
- Road Network
- Bridges & Culverts
Core Assets
- Facilities
- Vehicles
- Machinery & Equipment
Non-Core Assets
Township of Papineau-Cameron
Asset Management Plan 2025
5
1.2 Compliance
With the development of this AMP the Township of Papineau-Cameron has achieved compliance
with July 1, 2025, requirements under O. Reg. 588/17. This includes requirements for proposed
levels of service reporting for all asset categories.
1.3 Findings
The overall replacement cost of the asset categories included in this AMP totals $9.3 million.
95% of all assets analyzed in this AMP are in fair or better condition and assessed condition data
was available for 95% of assets. For the remaining 5% of assets, assessed condition data was
unavailable, and asset age was used to approximate condition - a data gap that persists in most
municipalities. Generally, age misstates the true condition of assets, making assessments
essential to accurate asset management planning, and a recurring recommendation in this AMP.
The development of a long-term, sustainable financial plan requires an analysis of whole lifecycle
costs. This AMP uses a combination of proactive lifecycle strategies (paved roads) and
replacement only strategies (all other assets) to determine the lowest cost option to maintain
the current level of service.
To meet the proposed LOS, the Township's average annual capital requirement totals $456
thousand. Based on a historical analysis of sustainable capital funding sources, the Township is
committing approximately $315 thousand towards capital projects or reserves per year. As a
result, there is currently an annual funding gap of $141 thousand.
It is important to note that this AMP represents a snapshot in time and is based on the best
available processes, data, and information at the Township. Strategic asset management
planning is an ongoing and dynamic process that requires continuous improvement and
dedicated resources.
1.4 Recommendations
A financial strategy was developed to address the annual capital funding gap based on meeting
the proposed LOS. The following graphics shows annual tax change required to eliminate the
Township's infrastructure deficit based on a 15-year plan:
Figure 2 Proposed Tax Changes
Tax-Funded
ASSETS
Average
Annual Tax
Change
0.5%
Township of Papineau-Cameron
Asset Management Plan 2025
6
Beyond the financial recommendations, there are recommendations to guide continuous
refinement of the Township's asset management program. These include:
-
Review asset data and information to maintain a complete and accurate dataset. Focus
first on the most impactful fields of replacement cost, assessed condition, and lifecycle
activities. Also consider asset quantity information and helpful attribute data such location
details.
-
Consider the use of third-party professionals to conduct a Roads Needs Study and a
Building Condition Assessment (BCA) to improve the quality of data available to inform
decisions.
-
Implement risk-based decision-making as part of asset management planning and
budgeting processes. This should include the regular review of high-risk assets to
determine appropriate risk mitigation strategies.
-
On a regular annual basis measure current LOS and compare with proposed LOS annual
targets. Where there is a significant difference between the two, work to understand the
primary causes.
Township of Papineau-Cameron
Asset Management Plan 2025
7
2. Introduction & Context
2.1 Community Profile
Census Characteristic
Township of Papineau-
Cameron
Ontario
Population 2021
982
14,223,942
Population Change 2016-2021
-3.3%
5.8%
Total Private Dwellings
495
5,929,250
Population Density
1.7/km2
15.9/km2
Land Area
564.23 km2
892,411.76 km2
Table 1 Township of Papineau-Cameron Community Profile
The Township of Papineau-Cameron is a single tier municipality in the Nipissing District located
within Northeastern Ontario. The Township is situated east of Lake Nipissing, and on the south
side of Ottawa River.
Papineau Township was incorporated in 1888 and was named after Louis-Joseph Papineau, a
prominent figure in Canadian history. Cameron Township was named after Chief Justice Sir
Matthew Crooks Cameron and in 1992 Papineau and Cameron Townships were amalgamated.
The Township consists of communities of Klock, Morel, and Rankin. These communities are
multi-cultural, having strong roots to First Nations, French, and English heritage. The region
historically served as a central hub for economic activities including fur trade, forestry, and
agriculture.
The region is characterized by its stunning natural environment which includes forests, lakes,
and rivers. The Township's natural beauty and outdoor recreational opportunities make it a
popular destination for outdoor enthusiasts. Visitors can enjoy seasonal activities like fishing,
hiking, boating, and snowmobiling in the area's lakes and forests.
The economy of Papineau-Cameron has historically been based on resource industries such as
forestry, mining, and agriculture. These industries continue to play a role in the local economy,
but there has also been diversification into tourism and outdoor recreational activities due to the
natural beauty of the region.
The Township has prioritized maintenance of its current infrastructure, allocating resources to
ensure the ongoing functionality and resilience of its assets. This dedication highlights the
Township's commitment to maintaining the effectiveness and integrity of its essential
infrastructure.
2.2 Climate Change
Climate change can cause severe impacts on human and natural systems around the world. The
effects of climate change include increasing temperatures, higher levels of precipitation,
Township of Papineau-Cameron
Asset Management Plan 2025
8
droughts, and extreme weather events. In 2019, Canada's Changing Climate Report (CCCR
2019) was released by Environment and Climate Change Canada (ECCC).
The report revealed that between 1948 and 2016, the average temperature increase across
Canada was 1.7°C; moreover, during this period, Northern Canada experienced a 2.3°C
increase. The temperature increase in Canada has doubled that of the global average. If
emissions are not significantly reduced, the temperature could increase by 6.3°C in Canada by
the year 2100 compared to 2005 levels. Observed precipitation changes in Canada include an
increase of approximately 20% between 1948 and 2012. By the late 21st century, the projected
increase could reach an additional 24%. During the summer months, some regions in Southern
Canada are expected to experience periods of drought at a higher rate. Extreme weather events
and climate conditions are more common across Canada. Recorded events include droughts,
flooding, cold extremes, warm extremes, wildfires, and record minimum arctic sea ice extent.
The changing climate poses a significant risk to the Canadian economy, society, environment,
and infrastructure. The impacts on infrastructure are often a result of climate-related extremes
such as droughts, floods, higher frequency of freeze-thaw cycles, extended periods of high
temperatures, high winds, and wildfires. Physical infrastructure is vulnerable to damage and
increased wear when exposed to these extreme events and climate variabilities. Canadian
Municipalities are faced with the responsibility to protect their local economy, citizens,
environment, and physical assets.
2.2.1
Papineau-Cameron Climate Profile
The Township of Papineau-Cameron is in Northeastern Ontario within the Nipissing district. The
Township is expected to experience notable effects of climate change which include higher
average annual temperatures, an increase in total annual precipitation, and an increase in the
frequency and severity of extreme events. According to Climatedata.ca - a collaboration
supported by Environment and Climate Change Canada (ECCC) - the Township of Papineau-
Cameron may experience the following trends:
Higher Average Annual Temperature:
-
Between the years 1971 and 2000 the annual average temperature was 3.9 ºC
-
Under a high emissions scenario, the annual average temperatures are projected to
increase by 2.7 ºC by the year 2050 and over 6.6 ºC by the end of the century.
Increase in Total Annual Precipitation:
-
Under a high emissions scenario, Papineau-Cameron is projected to experience an 13%
increase in precipitation by the year 2051 and a 18% increase by the end of the century.
Increase in Frequency of Extreme Weather Events:
-
It is expected that the frequency and severity of extreme weather events will change.
2.2.2
Integration Climate Change and Asset Management
Asset management practices aim to deliver sustainable service delivery - the delivery of services
to residents today without compromising the services and well-being of future residents. Climate
change threatens sustainable service delivery by reducing the useful life of an asset and
Township of Papineau-Cameron
Asset Management Plan 2025
9
increasing the risk of asset failure. Desired levels of service can be more difficult to achieve
because of climate change impacts such as flooding, high heat, drought, and more frequent and
intense storms.
To achieve the sustainable delivery of services, climate change considerations should be
incorporated into asset management practices. The integration of asset management and
climate change adaptation observes industry best practices and enables the development of a
holistic approach to risk management.
2.3 Asset Management Overview
Municipalities are responsible for managing and maintaining a broad portfolio of infrastructure
assets to deliver services to the community. The goal of asset management is to minimize the
lifecycle costs of delivering infrastructure services, manage the associated risks, while
maximizing the value ratepayers receive from the asset portfolio.
The acquisition of capital assets typically accounts for about 10-20% of their total cost of
ownership. The remaining 80-90% comes from operations and maintenance. This AMP focuses
its analysis on the capital costs to maintain, rehabilitate and replace existing municipal
infrastructure assets.
Figure 3 Total Cost of Asset Ownership
These costs can (and often do) span decades, requiring planning and foresight to ensure
financial responsibility is spread equitably across generations. An asset management plan is
critical to this planning, and an essential element of broader asset management program. The
industry-standard approach and sequence to developing a practical asset management program
begins with a Strategic Plan, followed by an Asset Management Policy and an Asset Management
Strategy, concluding with an Asset Management Plan.
2.3.1
Foundational Asset Management Documentation
The industry-standard approach and sequence to developing a practical asset management
program begins with a Strategic Plan, followed by an Asset Management Policy and an Asset
Management Strategy, concluding with an Asset Management Plan.
Township of Papineau-Cameron
Asset Management Plan 2025
10
Figure 4 Foundational Asset Management Documents
This industry standard, defined by the Institute of Asset Management (IAM), emphasizes the
alignment between the corporate strategic plan and various asset management documents. The
strategic plan has a direct, and cascading impact on asset management planning and reporting.
Asset Management Policy
An asset management policy represents a statement of the principles guiding the Township's
approach to asset management activities. It aligns with the organizational strategic plan and
provides clear direction to municipal staff on their roles and responsibilities as part of the asset
management program.
On October 8th, 2019, the Council of Papineau-Cameron approved 'Resolution 2019-197', in
accordance with Ontario Regulation 588/17. The Asset Management Policy provides a framework
for the development and implementation of the Municipality's asset management program. It is
intended to guide the consistent use of asset management across the organization, to facilitate
logical and evidence-based decision-making for the management of municipal infrastructure
assets and to support the delivery of sustainable community services now and in the future.
Asset Management Strategy
An asset management strategy outlines the translation of organizational objectives into asset
management objectives and provides a strategic overview of the activities required to meet
these objectives. It provides greater detail than the policy on how the Township plans to achieve
asset management objectives through planned activities and decision-making criteria.
The Township's Asset Management Policy contains many of the key components of an asset
management strategy and may be expanded on in future revisions or as part of a separate
strategic document.
Strategic Plan
Asset
Management
Policy
Asset
Management
Strategy
Asset
Management
Plan
Township of Papineau-Cameron
Asset Management Plan 2025
11
Asset Management Plan
The asset management plan (AMP) presents the outcomes of the Township's asset management
program and identifies the resource requirements needed to achieve a defined level of service.
The AMP typically includes the following content:
State of Infrastructure
Asset Management Strategies
Levels of Service
Financial Strategies
The AMP is a living document that should be updated regularly as asset information changes
and/or new information becomes available. This will allow the Township to re-evaluate the state
of infrastructure and identify how the organization's asset management and financial strategies
are progressing.
2.3.2
Key Concepts in Asset Management
Effective asset management integrates several key components, including lifecycle
management, risk & criticality, and levels of service. These concepts are applied throughout this
asset management plan and are described below in greater detail.
Lifecycle Management Strategies
The condition or performance of most assets will deteriorate over time. This process is affected
by a range of factors including an asset's characteristics, location, utilization, maintenance
history and environment. Asset deterioration has a negative effect on the ability of an asset to
fulfill its intended function, and may be characterized by increased cost, risk and even service
disruption.
To ensure that municipal assets are performing as expected and meeting the needs of
customers, it is important to establish a lifecycle management strategy to proactively manage
asset deterioration.
There are several field intervention activities that are available to extend the life of an asset.
These activities can be generally placed into one of three categories: maintenance,
rehabilitation, and replacement. The following table provides a description of each type of
activity and the general difference in cost.
Depending on initial lifecycle management strategies, asset performance can be sustained
through a combination of maintenance and rehabilitation, but at some point, replacement is
required. Understanding what effect these activities will have on the lifecycle of an asset, and
their cost, will enable staff to make better recommendations.
Township of Papineau-Cameron
Asset Management Plan 2025
12
Lifecycle Activity
C
o
st
Typical Associated Risks
Maintenance
Activities that prevent defects or
deteriorations from occurring
$
Balancing limited resources between planned
maintenance and reactive, emergency repairs
and interventions;
Diminishing returns associated with excessive
maintenance activities, despite added costs;
Intervention selected may not be optimal and
may not extend the useful life as expected,
leading to lower payoff and potential
premature asset failure;
Rehabilitation/ Renewal
Activities that rectify defects or
deficiencies that are already
present and may be affecting asset
performance
$
$
$
Useful life may not be extended as expected;
May be costlier in the long run when assessed
against full reconstruction or replacement;
Loss or disruption of service, particularly for
underground assets;
Replacement/ Reconstruction
Asset end-of-life activities that
often involve the complete
replacement of assets
$
$
$
$
$
Incorrect or unsafe disposal of existing asset;
Costs associated with asset retirement
obligations;
Substantial exposure to high inflation and cost
overruns;
Replacements may not meet capacity needs
for a larger population;
Loss or disruption of service, particularly for
underground assets;
Table 2 Lifecycle Management: Typical Lifecycle Interventions
The Township's approach to lifecycle management is described for each asset category, and can
be found in Appendix A to E. Staff will continue to evolve and innovate current practices for
developing and implementing proactive lifecycle strategies to determine which activities to
perform on an asset and when they should be performed to maximize useful life at the lowest
total cost of ownership.
Risk & Criticality
Asset risk and criticality are essential building blocks of asset management, integral in
prioritizing projects and distributing funds where they are needed most based on a variety of
factors. Assets in disrepair may fail to perform their intended function, pose substantial risk to
the community, lead to unplanned expenditures, and create liability for the municipality. In
addition, some assets are simply more important to the community than others, based on their
Township of Papineau-Cameron
Asset Management Plan 2025
13
financial significance, their role in delivering essential services, the impact of their failure on
public health and safety, and the extent to which they support a high quality of life for
community stakeholders.
Risk is a product of two variables: the probability that an asset will fail, and the resulting
consequences of that failure event. It can be a qualitative measurement, (i.e. low, medium,
high) or quantitative measurement (i.e. 1-5), that can be used to rank assets and projects,
identify appropriate lifecycle strategies, optimize short- and long-term budgets, minimize service
disruptions, and maintain public health and safety.
Figure 5 Risk Equations
The approach used in this AMP relies on a quantitative measurement of risk associated with each
asset. The probability and consequence of failure are each scored from 1 to 5, producing a
minimum risk index of 1 for the lowest risk assets, and a maximum risk index of 25 for the
highest risk assets.
Probability of Failure
Several factors can help decision-makers estimate the probability or likelihood of an asset's
failure, including its condition, age, previous performance history, and exposure to extreme
weather events, such as flooding and ice jams--both a growing concern for municipalities in
Canada.
Consequence of Failure
Estimating criticality also requires identifying the types of consequences that the organization
and community may face from an asset's failure, and the magnitude of those consequences.
Consequences of asset failure will vary across the infrastructure portfolio; the failure of some
assets may result primarily in high direct financial cost but may pose limited risk to the
community. Other assets may have a relatively minor financial value, but any downtime may
pose significant health and safety hazards to residents.
Table 3 illustrates the various types of consequences that can be integrated in developing risk
and criticality models for each asset category and segments within. We note that these
consequences are common, but not exhaustive.
Township of Papineau-Cameron
Asset Management Plan 2025
14
Type of
Consequence
Description
Direct Financial
Direct financial consequences are typically measured as the replacement
costs of the asset(s) affected by the failure event, including interdependent
infrastructure.
Economic
Economic impacts of asset failure may include disruption to local economic
activity and commerce, business closures, service disruptions, etc. Whereas
direct financial impacts can be seen immediately or estimated within hours
or days, economic impacts can take weeks, months and years to emerge,
and may persist for even longer.
Socio-political
Socio-political impacts are more difficult to quantify and may include
inconvenience to the public and key community stakeholders, adverse
media coverage, and reputational damage to the community and the
Municipality.
Environmental
Environmental consequences can include pollution, erosion, sedimentation,
habitat damage, etc.
Public Health
and Safety
Adverse health and safety impacts may include injury or death, or impeded
access to critical services.
Strategic
These include the effects of an asset's failure on the community's long-term
strategic objectives, including economic development, business attraction,
etc.
Table 3 Risk Analysis: Types of Consequences of Failure
The 2024 AMP includes a preliminary evaluation of asset risk and criticality. Each asset has been
assigned a probability of failure score and consequence of failure score based on available asset
data. These risk scores can be used to prioritize maintenance, rehabilitation, and replacement
strategies for critical assets.
These models have been built in Citywide for continued review, updates, and refinements.
Appendix A to E includes risk summaries by asset class and Appendix G details risk models used
for each asset category.
Levels of Service
A level of service (LOS) is a measure of the services that the Township is providing to the
community and the nature and quality of those services. Within each asset category in this AMP,
technical metrics and qualitative descriptions that measure both technical and community levels
of service have been established and measured as data is available.
The Township measures the level of service provided at two levels: Community Levels of
Service, and Technical Levels of Service.
Township of Papineau-Cameron
Asset Management Plan 2025
15
Community Levels of Service
Community levels of service are a simple, plain language description or measure of the service
that the community receives. For core asset categories as applicable (Roads, Bridges & Culverts,
Water, Wastewater, Stormwater) the province, through O. Reg. 588/17, has provided qualitative
descriptions that are required to be included in this AMP.
Technical Levels of Service
Technical levels of service are a measure of key technical attributes of the service being
provided to the community. These include mostly quantitative measures and tend to reflect the
impact of the Township's asset management strategies on the physical condition of assets or the
quality/capacity of the services they provide.
For core asset categories as applicable the province, through O. Reg. 588/17, has also provided
technical metrics that are required to be included in this AMP.
Current and Proposed Levels of Service
Current LOS reflects the current technical LOS for (most often) a group of assets as of a defined
past measurement date. In contrast, a Proposed LOS reflects the Municipality's goal for asset
performance by a define future date.
It is important to note that O. Reg 588/17 does not dictate the proposed LOS values required.
Meaning, a Proposed LOS may be maintaining or even reducing current performance.
Regardless of what the selected Proposed LOS is, O. Reg 588/17 requires Municipalities to
demonstrate the feasibility of the Proposed LOS. This must consider the associated costs, risks,
and impact of population and economic activity over the period (O. Reg. 588/17 6,2). The
proceeding sections outline O. Reg 588/17 reporting requirements and how the Municipality's
AMP meets them, while noting any additional considerations made.
2.4 Scope & Methodology
2.4.1
Asset Categories for this AMP
This asset management plan for the Township of Papineau-Cameron is produced in compliance
with O. Reg. 588/17. The July 2025 deadline under the regulation requires analysis of proposed
levels of service for all asset categories.
As reported in the 2024 compliant AMP, Appendix A to E summarizes the state of the
infrastructure for the Township's asset portfolio and establishes current levels of service and the
associated technical and customer-oriented key metrics. The Asset Management Plan considers
the following tax-funded asset categories:
Township of Papineau-Cameron
Asset Management Plan 2025
16
Figure 6 Tax Funded and Rate Funded Asset Categories
2.4.2
Data Effective Date
It is important to note that this plan is based on data as of December 2023; therefore, it
represents a snapshot in time using the best available processes, data, and information at the
Township. Strategic asset management planning is an ongoing and dynamic process that
requires continuous data updates and dedicated data management resources.
2.4.3
Deriving Replacement Costs
There are a range of methods to determine the replacement cost of an asset, and some are
more accurate and reliable than others. This AMP relies on two methodologies:
User-Defined Cost and Cost Per Unit
Based on costs provided by municipal staff which could include average costs from recent
contracts; data from engineering reports and assessments; staff estimates based on
knowledge and experience.
Cost Inflation / CPI Tables
Historical costs of the assets are inflated based on the Consumer Price Index or Non-
Residential Building Construction Price Index.
User-defined costs based on reliable sources are a reasonably accurate and reliable way to
determine asset replacement costs. Cost inflation is typically used in the absence of reliable
replacement cost data. It is a reliable method for recently purchased and/or constructed assets
where the total cost is reflective of the actual costs that the Township incurred. As assets age,
and new products and technologies become available, cost inflation becomes a less reliable
method.
2.4.4
Estimated Service Life & Service Life Remaining
The estimated useful life (EUL) of an asset is the period over which the Township expects the
asset to be available for use and remain in service before requiring replacement or disposal. The
- Road Network
- Bridges & Culverts
- Facilities
- Vehicles
- Machinery & Equipment
Tax Funded Assets
Township of Papineau-Cameron
Asset Management Plan 2025
17
EUL for each asset in this AMP was assigned according to the knowledge and expertise of
municipal staff and supplemented by existing industry standards when necessary.
By using an asset's in-service data and its EUL, the Township can determine the service life
remaining (SLR) for each asset. Using condition data and the asset's SLR, the Township can
more accurately forecast when it will require replacement. The SLR is calculated as follows:
Figure 7 Service Life Remaining Calculation
2.4.5
Reinvestment Rate
As assets age and deteriorate, they require additional investment to maintain a state of good
repair. The reinvestment of capital funds, through asset renewal or replacement, is necessary to
sustain an adequate level of service. The reinvestment rate is a measurement of available or
required funding relative to the total replacement cost.
By comparing the actual vs. target reinvestment rate the Township can determine the extent of
any existing funding gap. The reinvestment rate is calculated as follows:
Figure 8 Target Reinvestment Rate Calculation
Figure 9 Actual Reinvestment Rate Calculation
2.4.6
Deriving Asset Condition
An incomplete or limited understanding of asset conditions can mislead long-term planning and
decision-making. Accurate and reliable condition data helps to prevent premature and costly
rehabilitation or replacement and ensures that lifecycle activities occur at the right time to
maximize asset value and useful life.
A condition assessment rating system provides a standardized descriptive framework that allows
comparative benchmarking across the Township's asset portfolio. The table below outlines the
condition rating system used in this AMP to determine asset condition. This rating system is
aligned with the Canadian Core Public Infrastructure Survey which is used to develop the
Township of Papineau-Cameron
Asset Management Plan 2025
18
Canadian Infrastructure Report Card. When assessed condition data is not available, service life
remaining is used to approximate asset condition.
Condition
Description
Criteria
Service Life
Remaining
(%)
Very
Good
Fit for the future
Well maintained, good condition, new or
recently rehabilitated
80-100
Good
Adequate for now
Acceptable, generally approaching mid-
stage of expected service life
60-80
Fair
Requires attention
Signs of deterioration, some elements
exhibit significant deficiencies
40-60
Poor
Increasing potential
of affecting service
Approaching end of service life, condition
below standard, large portion of system
exhibits significant deterioration
20-40
Very
Poor
Unfit for sustained
service
Near or beyond expected service life,
widespread signs of advanced
deterioration, some assets may be
unusable
0-20
Table 4 Standard Condition Rating Scale
The analysis in this AMP is based on assessed condition data only as available. In the absence of
assessed condition data, asset age is used as a proxy to determine asset condition.
2.5 Ontario Regulation 588/17
As part of the Infrastructure for Jobs and Prosperity Act, 2015, the Ontario government
introduced Regulation 588/17 - Asset Management Planning for Municipal Infrastructure (O. Reg
588/17)1. Along with creating better performing organizations, more liveable and sustainable
communities, the regulation is a key, mandated driver of asset management planning and
reporting. It places substantial emphasis on current and proposed levels of service and the
lifecycle costs incurred in delivering them.
Figure 10 below outlines key reporting requirements under O. Reg 588/17 and the associated
timelines.
1 O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure https://www.ontario.ca/laws/regulation/170588
Township of Papineau-Cameron
Asset Management Plan 2025
19
Figure 10 O. Reg. 588/17 Requirements and Reporting Deadlines
2.5.1
O. Reg. 588/17 Compliance Review
The following table identifies the requirements outlined in Ontario Regulation 588/17 for
municipalities to meet by July 1, 2025. Next to each requirement a page or section reference is
included in addition to any necessary commentary.
Requirement
O. Reg.
588/17
Section
AMP Section
Reference
Status
Growth assumptions Considerations for
Proposed LOS
S.5(2), 5(i-ii)
S.5(2), 6(i-vi)
4.2
Complete
Proposed LOS over 10 years for each asset
category
6 (1) 1
5.2.5
Complete
Why Proposed LOS are Appropriate
6 (1) 2 (i.,
ii,iii,iv)
5.2.1-5.2.4
Complete
Proposed LOS 10-year Breakdown
6 (1) 3
5.2.5 &
Appendix A to E
Complete
Township of Papineau-Cameron
Asset Management Plan 2025
20
Proposed LOS Lifecycle Management
6 (1) 4 (i.,
A,B, C, D)
5.2.3
Complete
Proposed LOS Financial Strategy
6 (1) 4
(i.,D,ii.,iii.,iv.)
6
Complete
Proposed LOS Risk Management
6 (1), (B)
5.2.2
Complete
2.5.2
General and Extraordinary Assumptions
The analysis completed throughout this AMP is based on the best available information and data
at the time of the document's publication. It is recognized that the noted assumptions and
associated information inputs may change over time, and this may affect the Municipality's
ability to meet the Proposed LOS or the accuracy of the Proposed LOS reporting.
-
Asset condition information is reported based on OSIM reports and internal staff estimates
and most associated recommendations including capital investments and maintenance
activities.
-
Asset deterioration is based on the respective EUL and where available the reported
assessed condition. It is recognized that assets deterioration will not exactly match the
forecasted deterioration rate, but the projections represent the best estimation of future
conditions.
-
Population and economic activity projections are based on the 2021 Canadian census and
Come North Conference Report
-
All financial information is based on asset costs as of December 2022 and 2023 and 2022,
2023 and 2024 budget financial information (i.e. revenues, expenditures, debentures) The
cost impacts of inflation on future expenses and/or revenues are not reflected.
Township of Papineau-Cameron
Asset Management Plan 2025
21
3. Portfolio Overview - State of the Infrastructure
The state of the infrastructure (SOTI) summarizes the inventory, condition, age profiles, and
other key performance indicators for the Township's infrastructure portfolio. These details are
presented for all core and non-core asset categories.
3.1 Asset Hierarchy & Data Classification
Asset hierarchy explains the relationship between individual assets and their components, and a
wider, more expansive network and system. How assets are grouped in a hierarchy structure
can impact how data is interpreted. Assets were structured to support meaningful, efficient
reporting and analysis. Key category details are summarized at asset segment level.
Figure 11 Asset Hierarchy and Data Classification
-LCB Roads
-Unpaved Roads
Road Network
-Bridges
-Structural Culverts
Bridges &
Culverts
-Equipment Shed
-Fire Hall
-Public Works Garage
-Sand/Salt Dome
-Township Office
Facilities
-Protection Services
-Public Works
Vehicles
-Protection Services
-Public Works
Machinery &
Equipment
Township of Papineau-Cameron
Asset Management Plan 2025
22
3.2 Portfolio Overview
3.2.1
Total Replacement Cost of Asset Portfolio
The five asset categories analyzed in this Asset Management Plan have a total current
replacement cost of $9.3 million. This estimate was calculated using user-defined costing, as
well as inflation of historical or original costs to current date. This estimate reflects the
replacement of historical assets with similar, not necessarily identical, assets available for
procurement today. Figure 12 illustrates the replacement cost of each asset category; at 32% of
the total portfolio, roads form the largest share of the Township's asset portfolio, followed by
Vehicles at 20%.
Figure 12 Current Replacement Cost by Asset Category
3.2.2
Condition of Asset Portfolio
Figure 13 summarize asset conditions at the portfolio and category levels, respectively. Based on
both assessed condition and age-based analysis, 95% of the Township's infrastructure portfolio
is in fair or better condition, with the remaining 5% in poor or worse condition. Typically, assets
in poor or worse condition may require replacement or major rehabilitation in the immediate or
short-term. Targeted condition assessments may help further refine the list of assets that may
be candidates for immediate intervention, including potential replacement or reconstruction.
Similarly, assets in fair condition should be monitored for disrepair over the medium term.
Keeping assets in fair or better condition is typically more cost-effective than addressing assets
needs when they enter the latter stages of their lifecycle or decline to a lower condition rating,
e.g., poor or worse.
Condition data was available for all of the road network, bridges & culverts, vehicles, facilities,
and machinery & equipment.
Further, when assessed condition data was available, it was projected to current year-end
(2023). This 'projected condition' can generate lower condition ratings than those established at
the time of the condition assessment. The rate of this deterioration will also depend on lifecycle
curves used to project conditions over time.
As further illustrated in Figure 13 at the category level, the majority of road assets, vehicles,
machinery & equipment, facilities , and half of the bridges & culverts are in fair or better
condition, based on in-field condition assessment data. Most vehicles are also in fair or better
Township of Papineau-Cameron
Asset Management Plan 2025
23
condition, based on recent condition assessments. See Table 5 for details on how condition data
was derived for each asset segment.
Figure 13 Asset Condition by Asset Category
As outlined previously, buildings and facilities are not componentized into their individual major
elements and components. This limits the validity of current condition estimates as they are
presented only at the 'parent' asset level, such as 'Fire Station #1', or 'Municipal Office'.
Source of Condition Data
This AMP relies on assessed condition for 95% of assets, based on and weighted by replacement
cost. For the remaining assets, age is used as an approximation of condition. Assessed condition
data is invaluable in asset management planning as it reflects the true condition of the asset and
its ability to perform its functions. Table 5 below identifies the source of condition data used
throughout this AMP.
Asset Category
Asset
Segment(s)
% of Assets
with Assessed
Conditions
Source of Condition Data
Road Network
Paved Roads
100%
Staff Assessments
Bridges & Culverts
All
100%
2024 OSIM Report
Facilities
All
99%
Staff Assessments
Age-Based
Vehicles
All
100%
Staff Assessments
Machinery & Equipment
All
100%
Staff Assessments
Table 5 Source of Condition Data
3.2.3
Service Life Remaining
Most assets have six or more years of useful life remaining, based on asset age, available
assessed condition data and estimated useful life. By asset category, this varies slightly with
bridges and facilities having all assets with over 10 years of life remaining while the other
categories have more diversity. This is summarized in Figure 15 below.
Township of Papineau-Cameron
Asset Management Plan 2025
24
Figure 14 Service Life Remaining by Asset Category
3.2.4
Risk Matrix
Using the risk equation and preliminary risk models, Figure 15 shows how assets across the
different asset categories are stratified within a risk matrix.
Figure 15 Risk Matrix: All Assets
The analysis shows that based on current risk models, when weighted by replacement cost
approximately 16% of the Township's assets, with a current replacement cost of approximately
$1.5 million, carry a risk rating of 15 or higher (red) out of 25. Assets in this group may have a
high probability of failure based on available condition data and age-based estimates and were
most essential to the Township.
As new asset attribute information and condition assessment data are integrated with the asset
register, asset risk ratings will evolve, resulting in a redistribution of assets within the risk
matrix. Staff should also continue to calibrate risk models.
We caution that since risk ratings rely on many factors beyond an asset's physical condition or
age, assets in a state of disrepair can sometimes be classified as low-risk, despite their poor
condition rating. In such cases, although the probability of failure for these assets may be high,
their consequence of failure ratings were determined to be low based on the attributes used and
the data available.
Similarly, assets with very high condition ratings can receive a moderate to high-risk rating
despite a low probability of failure. These assets may be deemed as highly critical to the
Township based on their costs, economic importance, social significance, and other factors.
Continued calibration of an asset's criticality and regular data updates are needed to ensure
these models more accurately reflect an asset's actual risk profile.
Township of Papineau-Cameron
Asset Management Plan 2025
25
4. Portfolio Risk & Criticality
4.1 Qualitative Risk
The Township has noted key trends, challenges, and risks to service delivery that they are
currently facing. The most prominent qualitative risks across all asset categories are:
Capital Funding Strategies
The timely replacement of Papineau-Cameron's assets is critical to the
community. With multiple assets replacements due within a short
period of time, a significant amount of funding is needed. As discussed
further in Proposed LOS, the Township's existing funding levels are less
than the amount required to meet proposed Levels of service. This
funding shortfall is expected to lead to increased frequency and severity
of asset failures.
Asset Data & Information
An increase in the frequency and intensity of precipitation events can
result in flooding and washouts, which negatively impacts the
Township's roads and bridges and culverts. This is further exacerbated
by freeze-thaw cycles. For example, Cameron Road experienced a
severe washout event in recent years. While the Township has since
taken measures (i.e. installation of secondary pipe on Cameron Road
culvert), the increasing frequency of extreme weather events will
continue negatively impact the Township's assets.
4.2 Description of Growth Assumptions
The demand for infrastructure and services will change over time based on a combination of
internal and external factors. Understanding the key drivers of growth and demand will allow the
Township to plan for new infrastructure more effectively, and the upgrade or disposal of existing
infrastructure. Increases or decreases in demand can affect what assets are needed and what
level of service meets the needs of the community.
4.2.1
East Nipissing Official Plan (June 2021)
The East Nipissing Planning Board covers the areas of Papineau-Cameron, Mattawan, and Calvin.
The Official Plan has been approved with modifications as of June 26th, 2021. The Official Plan
spans a 25-year time horizon (2021-2046) and will be revised no less frequently than 10 years
after it has come into effect and every five years thereafter. The Official Plan has been prepared
based on four key components:
Township of Papineau-Cameron
Asset Management Plan 2025
26
1. Community Development
2. Environmental Stewardship
3. Community Health and Safety
4. Resource Management
The overall goal is to attain a healthy economic base that supports sustainable and orderly
community development while conserving the attributes and resources of the rural area.
The Rural Lands include most of Cameron Township and about half of Papineau Township which
is endowed with natural resources whose extraction or development, including value-added
land-use activities, support the economic base of East Nipissing. Resource-based uses include
mineral aggregate extraction, forestry, and agriculture.
Servicing development will be principally through individual on-site water and sewage systems.
No new municipal water or sewer services are anticipated over the life of the Official Plan (2021-
2046).
The Township will be receiving assistance from the Northern Ontario Resource Development
Support (NORDS) program to help build infrastructure and promote economic development. The
Township will also receive municipal infrastructure support through the Ontario Community
Infrastructure Fund (OCIF), which provides funding for communities to renew and rehabilitate
critical infrastructure.
The following table summarizes the historical population and household statistics for the
Municipality of Papineau-Cameron from the StatsCan Census. As the table details, population
has remained relatively stagnant over the period of 1996 to 2021.
Historical Figures 1996 2001 2006 2011
2016 2021
Population
973
997
1,058 978
1,016 982
Population Change
N/A
2.5% 6.1%
-7.6% 3.9%
-3.3%
Private Dwellings
N/A
510
532
439
514
495
Table 6: Population Statistics
4.2.2
Growth Plan for Northern Ontario (2011)
The Growth Plan for Northern Ontario was prepared under Ontario's Places to Grow Act and
authorizes the Province to identify and designate growth planning areas. The Growth Plan also
authorizes the Province to develop strategic growth plans for the defined planning areas. The six
theme areas which the Growth Plan is structured around include economy, people, communities,
infrastructure, environment, and Aboriginal peoples.
The Papineau-Cameron Official Plan addresses these themes in a variety of ways. The key
factors addressed by the Papineau-Cameron Official Plan relating to the growth of the
community, in compliance with the Growth Plan for Northern Ontario, include designating areas
within the Township of Papineau-Cameron for economic and residential growth, protecting key
environmental resources, and providing a local framework to assist in the implementation of
regional economic plans.
Township of Papineau-Cameron
Asset Management Plan 2025
27
4.2.3
Regional Growth
In 2021 the Come North Conference Report was produced by FedNor and Government of
Canada. The document describes short, medium, and long-term objectives for all communities in
Northern Ontario as it relates to population growth.
According to the report all 11 Census Districts in Northern Ontario (Nipissing, Parry Sound,
Manitoulin, Sudbury, Greater Sudbury, Timiskaming, Cochrane, Algoma, Thunder Bay, Rainy
River, Kenora) are currently experiencing the following trends: population decline, population
aging, or labour shortages. The report highlights a risk of these communities becoming
economically unsustainable unless population retention and attraction numbers improve. The
risk is the result of the dependency ratio increasing. The dependency ratio is the ratio of people
unable to support themselves without assistance; people between the ages of 0 and 14 and 64
and older.
The goal is to achieve a dependency ratio of 0.5. As summarized in Figure 16 below, in 1996,
every Census District was at or near a 0.5 ratio, by 2016 there were no districts that were below
0.5 and more than half had a ratio in excess of 0.6. The dependency ratio is projected to further
increase by 2036 with districts ranging between 0.67 (Greater Sudbury) and 1.03 (Parry Sound).
Figure 16: Dependency Ratio Historical and Geographical Summary
The Township of Papineau-Cameron is found in the Nipissing District, which is expected to reach
a dependency ratio of 0.77.
The population trends within the Nipissing District have been fluctuating as seen in the graph
below. The following graph from the 2019 Northern Projections Nipissing District Human Capital
Series report by the Northern Policy Institute, displays the population trends from 1991 to 2016.
Township of Papineau-Cameron
Asset Management Plan 2025
28
Figure 17: Historic Population Trends
The following table, found in the same report, shows population projections in the Nipissing
District for the years 2021 to 2041.
Year
Ages 0-19
Ages 20-64
Ages 65+
Total
2021
16,879
51,301
20,048
88,228
2026
16,780
48,399
23,159
88,338
2031
16,370
46,061
25,876
88,307
2036
16,006
45,516
26,681
88,203
2041
15,727
45,585
26,814
88,126
Table 7: Population Projections Nipissing District
The most recent census data from 2021 shows a slight increase in the population, reaching a
total of 84,716, which is significantly lower than the projected population. According to census
data, a significant population increase is seen in the population of 65 and older and a slight
decline in the 0 to 19 and 20 to 64 age ranges: thus, further increasing the dependency ratio.
The Town of Papineau-Cameron population projections for the period of 2021 to 2035 show a
very slight annual increase of 0.2% or 1.6 additional people per annum. This represents a
projected change from 965 in 2021 to 988 persons in 2035.
4.3 Impact of Growth on Lifecycle Activities
The District of Nipissing is not expected to experience material population growth in the coming
years. This is largely a result of an aging population as illustrated by an increasing dependency
ratio as noted above. As a result, it is expected that construction of additional infrastructure (i.e.
an expanded road network) is not required and that the Municipality of Papineau Cameron will
be able to service any residential growth by maintaining the existing infrastructure.
Lifecycle costs in this report, including in Proposed Levels of Service, therefore do not reflect any
net new infrastructure assets.
Township of Papineau-Cameron
Asset Management Plan 2025
29
5. Proposed Levels of Service
5.1 Overview
5.1.1 O. Reg. 588/17 Proposed Levels of Service Requirements
Current LOS reflects the current technical LOS for (most often) a group of assets as of a defined
past measurement date. In contrast, a Proposed LOS reflects the Municipality's goal for asset
performance by a define future date. It is important to note that O. Reg 588/17 does not dictate
the proposed LOS values required. Meaning, a Proposed LOS may be maintaining or even
reducing current performance.
O. Reg. 588/17 requires Municipalities to report on Proposed Levels of Service, including an
overview of the following:
1. Proposed LOS options (i.e. increase, decrease, or maintain current LOS) and the risks
associated with these options.
2. How the proposed LOS may differ from current LOS.
3. Whether the proposed LOS are achievable.
4. The municipality's ability to afford proposed LOS.
Additionally, a lifecycle management and financial strategy to support the proposed LOS must be
identified for a period of 10 years with specific reporting on:
1. Identification of lifecycle activities needed to provide the proposed LOS.
2. Annual costs over the next 10 years to achieve the proposed LOS.
3. Identification of proposed funding projected to be available.
5.2 Proposed LOS Options & Analysis
5.2.1 Setting Proposed LOS Options: Process and Considerations
To determine three suitable proposed LOS scenarios to analyze, a three-step review process was
conducted. This is summarized below:
1. Strategic Document Review
Relevant strategic documents were reviewed to identify infrastructure and asset management
priorities and goals which may help guide suitable Proposed LOS scenarios. These documents
included:
A. Housing Targets: District of Nipissing Social Services Administration Board
o Detailed overview of existing and forecasted population projections for the period of
2021-2035
o Growth projections signal anticipated future demands for infrastructure, a required
consideration in Proposed LOS analysis
B. Mattawa & Area: Community Safety Well-Being Plan
Township of Papineau-Cameron
Asset Management Plan 2025
30
o Produced by Papineau Cameron and the surrounding municipalities (Township of
Mattawa, Municipality of Calvin, Municipality of Mattawan) the plan seeks to promote a
healthy, safe, and economically vibrant community
o A coordinated effort by the surrounding municipalities signals that shared services are a
viable lifecycle management strategy
2. Resident Engagement
The Township of Papineau-Cameron issued a resident satisfaction survey in 2023. Surveys were
mailed with the Spring 2023 tax bills to 868 households. In total, 42 survey responses were
submitted, representing a 4.8% response rate. The survey contained a total of 15 questions
regarding satisfaction levels with various municipal services and provided an opportunity for
additional feedback. Findings of relevance to setting proposed LOS included the following:
Priority Areas of Investment
o Economic growth was identified as the most important area of focus signaling the
importance of balancing infrastructure investment levels with ratepayer affordability
o Recreation and senior care were identified as priority areas of investment; consultations
with Township staff later revealed that recreation services are primarily supported through
shared services with neighboring municipalities and that senior care is provided through a
co-operatively owned non-municipal seniors' home. Therefore, investment to recreation
and senior care assets owned by the Township was deemed non-applicable.
o Investment in the road network, including repairs, was identified as an infrastructure
priority.
Existing Satisfaction levels
o Most respondents indicated that they have a very good or good quality of life, suggesting
that the existing levels of service provided are generally accepted.
o 86% of respondents indicated they were very satisfied or somewhat satisfied with road
maintenance and snow removal, suggesting that the current level of service for the roads
is generally accepted
3. Discovery Sessions
Findings from the resident questionnaire, the Housing Targets, and Community Safety and
Wellbeing Plan were consolidated, and a meeting was held with Township staff to discuss.
Additional considerations for setting Proposed LOS were confirmed and identified, specifically:
o While the survey results provide good insights some caution about their quality of
representation must be taken due to the sample size
o At this time staff resourcing is not identified as a barrier to increased levels of service
o Through shared services with neighboring municipalities, Papineau-Cameron residents can
access recreation services; development of Papineau-Cameron Township recreation
services is not a priority considering initial investment requirements against the quality
and affordability of the existing arrangement.
o Following the loss of a pulp and paper mill about 15 years ago, the Township's tax base is
almost entirely residential. Tax-based revenue increases are generally not palatable to
Township of Papineau-Cameron
Asset Management Plan 2025
31
rate payers and rarely supported by the council. Increased infrastructure investment is
most likely only to be funded from upper levels of government (i.e. Grants and transfer
payments).
o While the Township's exiting debt payments are scheduled to end in 2028, additional
debts are expected to be incurred at that time to fund equipment purchases at the
Township's new landfill. Therefore, reallocating debt payments to the capital budget is not
anticipated.
Considering all the above, the following three scenarios were selected for analysis and
consideration as a Proposed LOS:
Table 8: Annual Capital Budgets by PLOS Scenario
Scenario
Annual Capital Budget Amount
1
$456,000 annually
2
$320,000 in year one; increased by $27,000 annually for 5 years
(ending at $456,000)
3
$320,000 annually
The above scenarios represent the Proposed LOS options. General infrastructure and operational
risks associated with each scenario option are summarized in section 5.2.2. below.
Township of Papineau-Cameron
Asset Management Plan 2025
32
5.2.2 Proposed LOS Options: Analysis
Several key areas of consideration were deployed in the selection of the Proposed LOS. These
primarily were:
1. Associated Risks
2. Affordability
3. Achievability
The proceeding sections outline the above noted considerations and analysis information.
Proposed LOS Options: Risks
Table 8 below details the qualitative risks associated with each of the Proposed LOS and the
anticipated relative severity of each scenario.
Table 9: Proposed LOS Option Risks
Risks Associated with Proposed LOS Options
Applicable
Scenario(s)
Relative
Severity
Risk
Defined
1
High
Reliance on
Grants
Increased capital funding requirements are not
palatable to ratepayers and the additional
investment can only be funded by conditional
grants, as they become available. While grants
and senior government funding reduce the
burden on rate payers, they are considered an
unsustainable revenue source. The Township will
be more vulnerable to changes in provincial and
federal policy and funding programs.
2
Mid
3
lowest
3
High
Increased
Infrastructure
Backlog
The average annual capital investment is less
than the average annual capital requirement.
Therefore, for many years assets are
insufficiently funded, and lifecycle management is
not optimal. Reduced and/or deferred lifecycle
activities threaten reliability and increase the
potential for costly (and unbudgeted) repairs to
maintain service.
2
Mid
1
Lowest
3
High
Increased Rate
of Asset Failure
Underinvestment in assets will result in a lower
average condition and an increased rate of asset
failure. This will affect the reliability of
infrastructure, and the quality of service
provided.
2
Mid
1
Lowest
Township of Papineau-Cameron
Asset Management Plan 2025
33
3
High
Increased
Severity of
Asset Failure
Underinvestment in assets is correlated to an
increased severity of asset failure. This may
mean that assets are beyond the point of repair
and require premature replacement. In some
instances, this may result in a period where the
Township does not have functional assets that
are critical to their operations.
2
Mid
1
Lowest
Township of Papineau-Cameron
Asset Management Plan 2025
34
In addition to the above noted qualitative risks, there are measurable risks held by each asset. Risks are quantified
based on the respective probability and consequence of asset failure models outlined in Section 4 and detailed in
Appendix G. Figure 18 below illustrates the average portfolio risk under each scenario over time. Scenario one has
the lowest average risk but by a very small margin to scenario two (8.99 vs. 9.01); scenario three has an average
risk score of 10.91, which is considerably higher than average risk for scenario 1 and 2. This is summarized in Table
9 below.
Table 10: Average Risk by Scenario
Risk is dynamic and changes over time. Figure 18 below illustrates projected risk over time for each scenario.
Scenario Average Risk
1
8.99/25
2
9.01/25
3
10.91/25
Township of Papineau-Cameron
Asset Management Plan 2025
35
Figure 18: Average Risk Over Time
Township of Papineau-Cameron
Asset Management Plan 2025
36
Proposed LOS Options: Affordability & Strategic Alignment
The Discovery session provided several key insights that guided priority areas of investment.
Notable items are:
o Importance of balancing infrastructure investment levels with ratepayer affordability
o Investment in the road network, including repairs, was identified as an infrastructure
priority.
o 86% of respondents indicated they were very satisfied or somewhat satisfied with road
maintenance and snow removal, suggesting that the current level of service for the roads
is generally accepted
Considering the above, investment levels under each scenario were strategically allocated based
on asset category. All the identified capital investment needs for Roads and Bridges and
Structural Culverts are funded while the lower priority asset categories do not receive full
funding. Scenarios 1 and 2 provide a higher level of investment compared to total need across
all asset categories and overall then investment levels under scenario 3.
Table 11: Scenarios & Asset Investment Levels
Asset
Category
Scenario 1: % of
Total Need Funded
(by year 1)
Scenario 2: %
of Total Need
Funded2 (by
year 5)
Scenario 3: %
of Total Need
Funded
Vehicles
76%
76%
41%
Machinery and
Equipment
75%
75%
39%
Buildings
78%
78%
43%
Road
100%
100%
78%
Bridges &
Culverts
100%
100%
100%
Total
87%
87%
60%
The Financial Strategy (Section 6) provides details into affordability analysis of the selected
option. Some key considerations when reviewing all Proposed LOS options are:
o The Township is limited in their available revenue sources; their tax base is almost
entirely residential and alternative revenue streams are unlikely
o While there are debentures scheduled to expire soon, the Township anticipates taking on
new debt shortly. Therefore, additional capital funding from paydown of debt is not
anticipated.
o As noted in the discovery session, the Township does not realistically foresee the ability to
increase the capital budget to $456,000 via tax base revenues.
o Therefore, the proposed LOS is only affordable where there is additional funding from
other levels of government. As noted in Table 8 (Section 5.2.2.) this is an identified risk.
The Township continues to apply for grant funding from other levels of government. This,
or other stable government transfers (e.g. OCIFs), are required to afford the proposed
LOS.
2 Percentage funded is based on the Average Annual Requirement as reported in the 2024 Asset Management Plan.
Township of Papineau-Cameron
Asset Management Plan 2025
37
Proposed LOS Option: Additional Considerations
Achievability
Scenario 1: The capital funding increases very significantly in the first year. There may be some
challenges in procuring and mobilizing investment, however these are not considered very
severe in nature.
Scenario 2: The annual increase in capital funding is a modest amount and phased gradually
over time. With the existing staff capacity to execute additional work there was no expressed
concern about executability.
Scenario 3: There is no change in investment levels under this scenario. The Township does not
anticipate issues in executing on this level of service.
5.3 Selected Proposed LOS
The three above noted scenarios were analyzed and results were reviewed, With consideration
for achievability, risks, and affordability, the Township of Papineau Cameron selected Scenario
2 as their Proposed Level of service. The financial strategy and 10-year capital forecasts
reported herein reflect scenario 2.
The table below identifies the required capital funding to meet the proposed LOS targets over a
ten-year period. Capital budget is prioritized to roads and bridges which reach 100% of their
average annual requirement by year five. Otherwise, capital investment is allocated across each
asset category proportionally to its average annual capital requirement. Since vehicles,
machinery and equipment assets are a lower priority to roads and bridges, their average annual
capital investment requirement is funded at between 75 and 78% by year five. The capital
investment requirements by year and asset category are summarized below. As noted, capital
investment is increased for the first five years and then stabilizes.
Table 12: Proposed LOS Capital Funding Requirements
Required Annual Capital Funding ($'000)
Asset Category
'25
'26
'27
'28
'29-34
Vehicles
84
88
92 96 100
Scenario 2: Capital budget begins at $320,000 in
year one; increased by $27,000 annually for 5
years (ending at $456,000
Township of Papineau-Cameron
Asset Management Plan 2025
38
Machinery & Equipment 81
84
88
91 95
Buildings
15
16 16 17 18
Road
132 147 162
177
192
Bridges & Culverts
35
39
43
47
51
Total Capital
347 374 402 429 456
The above table accounts for both current and future expenditures to achieve and maintain the
proposed levels of service. This requires a combination of capital spending and savings (i.e.
reserves) to ensure future large expenditures can be funded.
It is important to note that an AMP is a dynamic document which should be reviewed regularly to
ensure up-to-date information is incorporated including accurate replacement costs, changes in
inventory, changes in available funding sources, and reflection on progress made on previous
recommendations.
5.2.4 Required Lifecycle Strategies
The following tables details the anticipated lifecycle strategy changes that are required to meet
the proposed LOS:
Asset Category
Lifecycle Changes to Reach PLOS
AMP Section
Road Network
No lifecycle changes, annual capital spending
increase only
7.6
Bridges & Culverts
No lifecycle changes, annual capital spending
increase only
7.11
Facilities
No lifecycle changes, annual capital spending
increase only
7.16
Vehicles
No lifecycle changes, annual capital spending
increase only
7.21
Machinery &
Equipment
No lifecycle changes, annual capital spending
increase only
7.26
Changes to Community and Technical Levels of Service for Scenario 1
The Township of Papineau-Cameron does not anticipate any changes to qualitative community
levels of services for any of the asset categories included within this AMP. All asset categories
will see adjustments to their technical levels of service over time, particularly relating to capital
reinvestment rate and average condition of assets. Proposed LOS are informed by the above
noted levels of investment; these values are summarized in the next section.
Township of Papineau-Cameron
Asset Management Plan 2025
39
5.2.5 Proposed LOS Over 10 Years
The proposed LOS is based on each asset category's metrics and the funding levels as discussed earlier. Table X below
summarizes the proposed LOS overtime based on this analysis.
Table 13: Proposed LOS Metrics
LOS Metric
2022
LOS
'25
'26
'27
'28
'29
'30
'31
'32
'33
'34
'35
Road Network
Paved Roads:
Average Condition
(%)3
74
63
58
55
52
52
52
46
48
40
47
40
Bridges & Structural Culverts
Briges & Culverts:
Average Condition
(%)
70;60
58
56
54
52
51
49
47
45
58
56
55
Facilities
% Of facilities that
are in good or very
good condition
100
100
100
100
40
20
20
20
20
20
20
20
% of Facilities in
fair condition
0
0
0
0
60
80
80
80
80
80
80
80
% Of facilities that
are in poor or very
poor condition
0
0
0
0
0
0
0
0
0
0
0
0
Average Condition
(%)
0
67
65
63
61
59
57
55
53
51
49
47
Vehicles
3 The condition of assets--especially where estimated based on age relative to expected service life-- will deteriorate over time. Declining condition is not necessarily a reflection
of poor maintenance or asset functionality.
Township of Papineau-Cameron
Asset Management Plan 2025
40
LOS Metric
2022
LOS
'25
'26
'27
'28
'29
'30
'31
'32
'33
'34
'35
% of vehicles that
are in good/very
good condition
92
50
50
63
50
13
13
50
50
38
13
% of vehicles that
are in fair
condition
8
25
38
38
25
38
25
38
38
25
38
% of vehicles that
are in poor/very
poor condition
0
25
12.5
0.0
25.0
50.0
62.5
12.5
12.5
37.5
50.0
Machinery & Equipment
% of assets that
are in good/very
good condition
98
10
10
20
10
0
10
20
30
30
40
% of assets that
are in fair
condition
2
70
50
50
30
20
10
0
0
0
20
% of assets that
are in poor/very
poor condition
0
20
40
30
60
80
80
80
70
70
40
Township of Papineau-Cameron
Asset Management Plan 2025
41
Financial Strategy
The Township is allocating approximately $220,000 towards capital
projects, on an annual basis
To meet the Proposed LOS there is an average annual capital
requirement and funding gap of $141,000
For tax-funded assets, we recommend increasing tax revenues by
0.5% each year for the next 15 years to achieve the proposed levels of
service
Township of Papineau-Cameron
Asset Management Plan 2025
42
6. Financial Strategy Overview
For an asset management plan to be effective and meaningful, it must be integrated with
financial planning and long-term budgeting. The development of a comprehensive financial plan
will allow Township of Papineau-Cameron to identify the financial resources required for
sustainable asset management based on existing asset inventories, proposed levels of service,
and projected growth requirements.
The Township's 2024 AMP identified the financial requirements for:
a. Existing assets
b. Existing service levels
c. Requirements of contemplated changes in service levels (none identified in the
2024 plan)
d. Requirements of anticipated growth (none identified)
This plan (2025 AMP) identifies the financial requirements to meet the identified proposed LOS.
Like the 2024 AMP it is based on the financial requirements for existing assets, however the
required funding is based on meeting the proposed LOS (as summarized in Section 5.1) with
consideration for any additional financial impacts from economic and population growth. The
financial plan considers and accounts for traditional and non-traditional sources of municipal
funding, which are:
2. Use of traditional sources of municipal funds:
a. Tax levies
b. User fees
c. Debt
d. Development charges
3. Use of non-traditional sources of municipal funds:
a. Reallocated budgets
b. Partnerships
c. Procurement methods
4. Use of Senior Government Funds:
a. CCBF (Formerly Gas Tax)
b. Annual grants
Note: Periodic grants are normally not included due to Provincial requirements for firm
commitments. However, if moving a specific project forward is wholly dependent on receiving a
one-time grant, the replacement cost included in the financial strategy is the net of such grant
being received.
If the financial plan component results in a funding shortfall, the Province requires the inclusion
of a specific plan as to how the impact of the shortfall will be managed. In determining the
legitimacy of a funding shortfall, the Province may evaluate a Township's approach to the
following:
Township of Papineau-Cameron
Asset Management Plan 2025
43
1. To reduce financial requirements, consideration has been given to revising service levels
downward.
2. All asset management and financial strategies have been considered. For example:
a. If a zero-debt policy is in place, is it warranted? If not the use of debt should be
considered.
b. Do user fees reflect the cost of the applicable service? If not, increased user fees
should be considered.
6.1 Proposed LOS: Annual Requirements & Capital
Funding
The annual requirements represent the amount the Township should allocate annually to each
asset category to meet the proposed LOS. For the Township of Papineau-Cameron, the proposed
LOS provides for an annual capital investment of $456,000 which is (by year 5) equal to 87% of
the annual capital investment required ($526,000) to replace each asset when it's reached its
useful life. Generally, this means that under this proposed LOS assets are being replaced later
than recommended. However, it should be noted that this level of investment is a significant
increase from the current level of investment ($315,000) and therefore the proposed LOS is still
higher than it would be if existing levels of capital funding continued.
For most asset categories the annual requirement has been calculated based on a "replacement
only" scenario, in which capital costs are only incurred at the construction and replacement of
each asset. However, for the Road Network, lifecycle management strategies have been
developed to identify capital costs that are realized through strategic rehabilitation and renewal
of the Township's roads.
6.1.1
Annual Funding Available
Based on a historical analysis of sustainable capital funding sources, the Township is committing
approximately $315,000 towards capital projects per year. Given the annual capital requirement
of $456,000 under the selected proposed LOS scenario, there is currently a funding gap of
$141,000 annually.
6.1.2
Funding Objective
We have developed a scenario that would enable Papineau-Cameron to achieve full funding
required to meet the proposed LOS within 1 to 20 years for the following assets:
1. Tax Funded Assets: Road Network, Bridges & Culverts, Facilities, Vehicles, and
Machinery & Equipment
Note: For the purposes of this AMP, we have excluded gravel roads since they are a perpetual
maintenance asset and end of life replacement calculations do not normally apply. If gravel
roads are maintained properly, they can theoretically have a limitless service life.
For each scenario developed we have included strategies, where applicable, regarding the use of
cost containment and funding opportunities.
Township of Papineau-Cameron
Asset Management Plan 2025
44
6.2 Financial Profile: Tax Funded Assets
6.2.1
Current Funding Position
The following tables show, by asset category, Papineau-Cameron's average annual asset investment requirements, current
funding positions4, and funding increases required to achieve full funding and proposed LOS funding levels.
Table 14: Proposed LOS Current Funding Position
Asset Category
Avg. Annual
Requirement
Avg. Annual
Requirement
(PLOS; yr 5)
Annual Funding Available
Annual Deficit
Taxes
Gas
Tax
OCIF
Total
Available
AAR
PLOS
Bridges & Culverts
$51,000
$51,000
$25,149
$54,000
$79,149
-28,149
-28,149
Facilities
$23,000
$18,000
$11,342
$11,342
11,658
6,658
Machinery & Equipment
$127,000
$95,000
$62,626
$62,626
64,374
32,374
Road Network
$192,000
$192,000
$50,791
$46,000
$96,791
95,209
95,209
Vehicles
$132,000
$100,000
$65,092
$65,092
66,908
34,908
Total
$525,000
$456,000 $215,000
$100,000
$315,000 210,000 141,000
To meet the proposed LOS, the average annual investment requirement for the above categories is $456,000. Annual revenue
currently allocated to these assets for capital purposes is $315,000 leaving an annual deficit of $141,000. Put differently, the
current level of investment is 69% of the investment needed to achieve the proposed LOS.
4 It is noted that the Township may be financially constrained by operating and/or capital deficits held by the East Nipissing Home for the Aged, also known as Casselhome. This
may impact the annual funding available for infrastructure asset investment.
Township of Papineau-Cameron
Asset Management Plan 2025
45
6.2.2
Full Funding Requirements
In 2022, Township of Papineau-Cameron has annual tax revenues of $1,633,783. As illustrated in the following table, without
consideration of any other sources of revenue or cost containment strategies, full funding and funding to meet the proposed LOS
would require the following tax change over time:
Table 15: Tax Changes Required
Asset Category
Tax Change Required
for Full Funding
Tax Change Required
for PLOS
Bridges & Culverts
-1.8%
-1.7%
Facilities
0.7%
0.4%
Machinery & Equipment
3.9%
2.0%
Road Network
5.8%
5.8%
Vehicles
4.0%
2.1%
Total
12.8%
8.6%
The following changes in costs and/or revenues over the next number of years should also be considered in the financial
strategy:
a) Papineau-Cameron's debt payments for these asset categories will be decreasing by $134,000 by 2029
Table 16: Recommended Reallocations
Without Capturing Changes
With Capturing Changes
5 Years
10 Years
15 Years
20 Years
5 Years
10 Years
15 Years
20 Years
Infrastructure Deficit
(PLOS)
$141,000 $141,000 $141,000 $141,000 $141,000 $141,000 $141,000
$141,000
Change in Debt Costs
N/A
N/A
N/A
N/A -$134,000 -$134,000
-$134,000
-$134,000
Change in OCIF Grants
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Resulting Infrastructure
Deficit:
$116,000
$116,000
$116,000
$116,000
-$6,000
-$6,000
-$6,000
-$6,000
Tax Increase Required
8.6%
8.6%
8.6%
8.6%
-0.4%
-0.4%
-0.4%
-0.4%
Township of Papineau-Cameron
Asset Management Plan 2025
46
Our recommendations include capturing the above changes and allocating them to the infrastructure deficit outlined above. The
table below outlines this concept and presents several options:
Annually:
1.4%
0.7%
0.5%
0.4%
-0.1%
-0.1%
-0.1%
-0.1%
Township of Papineau-Cameron
Asset Management Plan 2025
47
6.2.3
Financial Strategy Recommendations
Although Papineau-Cameron's current debt is due to expire within the next 5 years, it is
anticipated that the Township will incur additional debt at the time of expiry and for this reason
we do not recommend considering any of the options that capture changes in debt costs above.
With all things considered, we recommend the 15-year option. This involves proposed levels of
service being achieved over 15 years by:
a) Increasing tax revenues by 0.5% each year for the next 15 years solely for the purpose of
phasing in the proposed levels of service for asset categories covered in this section of the
AMP.
b) Reallocating appropriate revenue from categories in a surplus position to those in a deficit
position.
c) Allocating the current OCIF revenue as outlined previously.
d) Increasing existing and future infrastructure budgets by the applicable inflation index on
an annual basis in addition to the deficit phase-in.
Notes:
1. As noted above, since the Township is expected to incur additional debt once the current
outstanding debt expires, we have not considered any expected changes in debt costs in
our recommendation. However, any debt cost reductions that are realized net of any
additional debt taken on once the current debt expires should be reallocated to the
infrastructure deficit as outlined in the scenario in the table above that captures changes
in debt costs.
2. As in the past, periodic senior government infrastructure funding will most likely be
available during the phase-in period. By Provincial AMP rules, this periodic funding cannot
be incorporated into an AMP unless there are firm commitments in place. We have
included OCIF formula-based funding, if applicable, since this funding is a multi-year
commitment5.
Prioritizing future projects will require the current data to be replaced by condition-based data.
Although our recommendations include no further use of debt, the results of the condition-based
analysis may require otherwise.
5 The Township should take advantage of all available grant funding programs and transfers from other levels of government. While OCIF has historically been
considered a sustainable source of funding, the program is currently undergoing review by the provincial government. Depending on the outcome of this
review, there may be changes that impact its availability.
Township of Papineau-Cameron
Asset Management Plan 2025
48
6.3 Use of Debt
Debt can be strategically utilized as a funding source with in the long-term financial plan. The
benefits of leveraging debt for infrastructure planning include:
a) the ability to stabilize tax & user rates when dealing with variable and sometimes
uncontrollable factors
b) equitable distribution of the cost/benefits of infrastructure over its useful life
c) a secure source of funding
d) flexibility in cash flow management
Debt management policies and procedures with limitations and monitoring practices should be
considered when reviewing debt as a funding option. In efforts to mitigate increasing commodity
prices and inflation, interest rates have been rising. Sustainable funding models that include
debt need to incorporate the now current realized risk of rising interest rates. The following
graph shows the historical changes to the lending rates:
Figure 19: Historic Interest Rate
A change in 15-year rates from 5% to 7% would change the premium from 45% to 65%. Such a
change would have a significant impact on a financial plan.
The following tables outline how Papineau-Cameron has historically used debt for investing in
the asset categories as listed. There is currently $324,000 of debt outstanding for the assets
covered by this AMP with corresponding principal and interest payments of $134,000 in 2024.
Table 17: Use of Debt in the Last 5 Years
Asset Category
Current
Debt
Outstanding
Use of Debt in the Last Five Years
2018
2019
2020
2021
2022
Bridges & Culverts
Facilities
0.00%
5.00%
10.00%
15.00%
Historical Prime Business Interest Rate
Township of Papineau-Cameron
Asset Management Plan 2025
49
Machinery &
Equipment
$55,000
Road Network
Vehicles
$269,000
$23,600
$235,000
$300,000
Total Tax Funded:
$324,000
$0
$23,600 $235,000
$300,000
0
Table 18: Future Debt Payments
Asset Category
Principal & Interest Payments in the Next Ten Years
2024
2025
2026
2027
2028
2029 2034
Bridges & Culverts
Facilities
Machinery & Equipment
$14,000
$14,000
$14,000
$14,000
$7,000
Road Network
Vehicles
$120,000
$64,000
$64,000
$32,000
Total Tax Funded: $134,000 $78,000 $78,000 $46,000 $7,000
0
0
The revenue options outlined in this plan allow Papineau-Cameron to fully fund its long-term
infrastructure requirements without further use of debt.
Township of Papineau-Cameron
Asset Management Plan 2025
50
6.4 Use of Reserves
6.4.1
Available Reserves
Reserves play a critical role in long-term financial planning. The benefits of having reserves
available for infrastructure planning include:
a) the ability to stabilize tax rates when dealing with variable and sometimes uncontrollable
factors
b) financing one-time or short-term investments
c) accumulating the funding for significant future infrastructure investments
d) managing the use of debt
e) normalizing infrastructure funding requirement
By asset category, the table below outlines the details of the reserves currently available to
Papineau-Cameron.
Table 19: Reserve Balances
Asset Category
Balance at December 31,
2023
Bridges & Culverts
$153,000
Facilities
$53,000
Machinery & Equipment
$53,000
Road Network
$111,000
Vehicles
$53,000
Total Tax Funded:
$423,000
There is considerable debate in the municipal sector as to the appropriate level of reserves that
a Township should have on hand. There is no clear guideline that has gained wide acceptance.
Factors that municipalities should consider when determining their capital reserve requirements
include:
a) breadth of services provided
b) age and condition of infrastructure
c) use and level of debt
d) economic conditions and outlook
e) internal reserve and debt policies.
These reserves are available for use by applicable asset categories during the phase-in period to
full funding. This coupled with Papineau-Cameron's judicious use of debt in the past, allows the
scenarios to assume that, if required, available reserves and debt capacity can be used for high
priority and emergency infrastructure investments in the short- to medium-term.
Township of Papineau-Cameron
Asset Management Plan 2025
51
7. Recommendations & Key Considerations
7.1 Financial Strategies
1 Increasing tax revenues by 0.5% each year for the next 15 years solely for the purpose of
phasing in the proposed levels of service for asset categories covered in this section of the
AMP.
2 Reallocating appropriate revenue from categories in a surplus position to those in a deficit
position.
3 Allocating the current OCIF revenue as outlined previously.
4 Increasing existing and future infrastructure budgets by the applicable inflation index on
an annual basis in addition to the deficit phase-in.
7.2 Asset Data
1. Continuously review, refine, and calibrate lifecycle and risk profiles to better reflect actual
practices and improve capital projections. In particular:
a. the timing of various lifecycle events, the triggers for treatment, anticipated
impacts of each treatment, and costs
b. the various attributes used to estimate the likelihood and consequence of asset
failures, and their respective weightings
2. Asset management planning is highly sensitive to replacement costs. Periodically update
replacement costs based on recent projects, invoices, or estimates, as well as condition
assessments, or any other technical reports and studies. Material and labour costs can
fluctuate due to local, regional, and broader market trends, and substantially so during
major world events. Accurately estimating the replacement cost of like-for-like assets can
be challenging. Ideally, several recent projects over multiple years should be used. Staff
judgement and historical data can help attenuate extreme and temporary fluctuations in
cost estimates and keep them realistic.
3. Like replacement costs, an asset's established serviceable life can have dramatic impacts
on all projections and analyses, including condition, long-range forecasting, and financial
recommendations. Periodically reviewing and updating these values to better reflect in-
field performance and staff judgement is recommended.
7.3 Risk & Levels of Service
1. Risk models and matrices can play an important role in identifying high-value assets, and
developing an action plan which may include repair, rehabilitation, replacement, or further
evaluation through condition assessments. As a result, project selection and the
development of multi-year capital plans can become more strategic and objective. Initial
models have been built into Citywide for all asset groups. These models reflect current
Township of Papineau-Cameron
Asset Management Plan 2025
52
data, which was limited. As the data evolves and new attribute information is obtained,
these models should also be refined and updated.
2. On a regular, annual basis measure the current LOS for each metric and chart this against
the proposed LOS. Where there are significant differences between the two, work to
understand what the differences are and why they have occurred. As necessary adjust
lifecycle activities to support achievement of proposed LOS.
3. Staff should monitor evolving local, regional, and environmental trends to identify factors
that may shape the demand and delivery of infrastructure programs. These can include
population growth, and the nature of population growth; climate change and extreme
weather events; and economic conditions and the local tax base. This data can also be
used to review service level targets.
Township of Papineau-Cameron
Asset Management Plan 2025
53
Appendices
Township of Papineau-Cameron
Asset Management Plan 2025
54
Appendix A: Road Network
The Township's road network has a current replacement cost of more than $1.8 million,
distributed primarily between paved and unpaved roads.
7.4 Inventory & Valuation
Table 19 below summarizes the quantity and current replacement cost of the Township's various
road network assets as managed in its primary asset management register, Citywide.
Segment
Quantity
Unit of
Measure
Replacement
Cost
Primary RC
Method
Unpaved Roads
72.87
Kilometers
Not Planned for
Replacement6
Cost/Unit
LCB Roads
18.48
Kilometers
$1,801,800
Cost/Unit
TOTAL
$1,801,800
Table 20 Detailed Asset Inventory: Road Network
Figure 20 Portfolio Valuation: Road Network
7.5 Asset Condition & Age
The table below identifies the current average condition, the average age, and the estimated
useful life for each asset segment. The average condition (%) is a weighted value based on
replacement cost.
Table 21: Condition & Age Summary: Roads
Asset Segment
Estimated
Useful Life
(Years)
Average Age
(Years)
Average
Condition
LCB Roads
12
83 Years7
76% (Good)
6 Gravel roads undergo perpetual operating and maintenance activities. If maintained properly, they can theoretically have a limitless
service life.
7 All road assets currently have an in-service date of 1940. This is because Papineau-Cameron does not know the initial construction
date of its roads. While the in-service dates are not accurate, Papineau-Cameron has gone through the exercise of updating its roads
Township of Papineau-Cameron
Asset Management Plan 2025
55
The graph below visually illustrates the average condition for each asset segment on a very good
to very poor.
Figure 21 Asset Condition: Road Network by Segment
7.6 Current Approach to Lifecycle Management
The condition or performance of most assets will deteriorate over time. This process is affected
by a range of factors including asset's characteristics, location, utilization, maintenance history
and environment.
The following lifecycle strategies have been developed as a proactive approach to managing the
lifecycle of LCB and unpaved roads. Instead of allowing the roads to deteriorate until
replacement is required, strategic rehabilitation is expected to extend the service life of roads at
a lower total cost.
Paved Roads (LCB)
Event Name
Event Class
Event Trigger
Double Surface Treatment
Rehabilitation
Condition (50)
Single Surface Treatment
Rehabilitation
Condition (50)
Full Reconstruction
Replacement
Condition (20-30)
Table 22 Lifecycle Management Strategy: Road Network (LCB Roads)
condition and is utilizing institutional knowledge and assessed condition, as opposed to relying on the age of an asset to forecast
schedule rehab/replacement events.
Township of Papineau-Cameron
Asset Management Plan 2025
56
Table 23: Lifecycle Management Strategy: Unpaved Roads
8 Documented operating and maintenance activities. If maintained properly, unpaved roads can theoretically have a limitless service
life.
Unpaved Roads8
Event Name
Event Class
Event Trigger
Grading
Maintenance
Annually
Dust Suppressant
Maintenance
Annually
Re-Gravelling
Rehabilitation
Every 5-7 Years
Township of Papineau-Cameron
Asset Management Plan 2025
57
7.7 Risk Analysis
The risk matrix below is generated using available asset data, including condition, service life
remaining, replacement costs, traffic data, and road class. The risk ratings for assets without
useful attribute data were calculated using only condition, service life remaining, and their
replacement costs.
The matrix stratifies assets based on their individual probability and consequence of failure, each
scored from 1 to 5. Their product generates a risk index ranging from 1-25. Assets with the
highest criticality and likelihood of failure receive a risk rating of 25; those with lowest
probability of failure and lowest criticality carry a risk rating of 1. As new data and information is
gathered, the Township may consider integrating relevant information that improves confidence
in the criteria used to assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database (Citywide
Assets). See Risk & Criticality section for further details on approach used to determine asset
risk ratings and classifications.
Figure 22 Risk Matrix: Road Network
7.8 Levels of Service
The tables that follow summarize the Township's current levels of service with respect to
prescribed KPIs under Ontario Regulation 588/17, as well as any additional performance
measures that the Township selected for this AMP.
7.8.1
Community Levels of Service
Service
Attribute
Qualitative Description
Current LOS (2023)
Scope
Description, which may include maps,
of the road network in the municipality
and its level of connectivity
See Appendix B
Quality
Description or images that illustrate the
different levels of road class pavement
condition
In absence of a third-party Roads
Needs Study, Papineau-Cameron staff
have updated its LCB roads using the
following internal condition scale:
Condition
Rating
Very Good
80-100
Township of Papineau-Cameron
Asset Management Plan 2025
58
Good
60-80
Fair
40-60
Poor
20-40
Very Poor
0-20
Table 24 O. Reg. 588/17 Community Levels of Service: Road Network
7.8.2
Technical Levels of Service
Service
Attribute
Technical Metric
Current LOS (2023)
Scope
Lane-km of arterial roads (MMS classes 1 and 2)
per land area (km/km2)
N/A
Lane-km of collector roads (MMS classes 3 and 4)
per land area (km/km2)
0.029
Lane-km of local roads (MMS classes 5 and 6) per
land area (km/km2)
0.0410
Quality
Average pavement condition index for paved
roads in the municipality
74%
Average surface condition for unpaved roads in
the municipality (e.g., excellent, good, fair, poor)
Good
Table 25 O. Reg. 588/17 Technical Levels of Service: Road Network
Proposed Levels of Service: Road Network
As detailed in section 5 Proposed LOS, the Municipality ran multiple scenarios to determine an
achievable, affordable, and appropriate proposed LOS. Based on the analysis completed, the
Municipality selected Scenario 211.
9 With the number of lanes not known, an assumption of 2 was used in this calculation.
10 With the number of lanes not known, an assumption of 2 was used in this calculation.
11 Scenario 2: Capital budget begins at $320,000 in year one; increased by $27,000 annually for 5 years (ending at
$456,000)
Township of Papineau-Cameron
Asset Management Plan 2025
59
The following graph summarizes the projected average condition for paved roads between 2025
and 2034. Projected condition is based on the lifecycle management strategy and is confined by
a set capital budget further detailed in Section 5 Proposed LOS.
The following table details the proposed LOS for the condition of paved road assets over a ten-
year period for the road network.
LOS
Metric
'25
'26
'27
'28
'29
'30
'31
'32
'33
'34
'35
Paved
Roads:
Average
Condition
(PLOS,
%)12
63
58
55
52
52
52
46
48
40
47
40
Unpaved roads are expected to fluctuate in condition from year to year but generally through
the identified lifecycle approach they remain in good condition.
12 The condition of assets--especially where estimated based on age relative to expected service life-- will
deteriorate over time. Declining condition is not necessarily a reflection of poor maintenance or asset
functionality.
Figure 23: Road Proposed LOS- Condition
Township of Papineau-Cameron
Asset Management Plan 2025
60
7.8.3
Recommendations
Asset Inventory
-
Review and update replacement costing details on a 1-2-year cycle, utilizing cost/unit
pricing, to ensure the Road Network's valuation stays up to date.
Condition Assessment Strategies
-
Update condition information regularly, as it becomes available, to ensure capital
forecasts are reliable.
-
The Township should consider utilizing a third-party engineering/consulting firm to
conduct a formal Roads Needs Study.
Lifecycle Management Strategies
-
Review and update lifecycle management strategies (triggers, costing, impact, etc.) for
the Township's LCB roads.
Risk Management Strategies
-
Implement risk-based decision-making as part of asset management planning and
budgeting processes. This should include the regular review of high-risk assets to
determine appropriate risk mitigation strategies.
-
Review risk models (when applicable), on a regular basis and adjust according to an
evolving understanding of the probability and consequences of asset failure.
Levels of Service
-
Continue to measure current levels of service in accordance with the metrics identified in
O. Reg. 588/17 and those metrics that the Township believes to provide meaningful and
reliable inputs into asset management planning.
-
On a regular, annual basis measure the current LOS for each metric and chart this against
the proposed LOS. Where there are significant differences between the two, work to
understand what the differences are and why they have occurred. As necessary adjust
lifecycle activities to support achievement of proposed LOS.
Township of Papineau-Cameron
Asset Management Plan 2025
61
Appendix B: Bridges & Culverts
The Township's transportation network also includes bridges and structural culverts, with a
current replacement cost of $3 million.
7.9 Inventory & Valuation
Table 26 below summarizes the quantity and current replacement cost of bridges and culverts.
The Township owns and manages two bridges and 11 structural culverts.
Segment
Quantity
Unit of
Measure
Replacement Cost
Primary RC
Method
Bridges
2
Assets
$686,123
CPI
Culverts
11
Components
$2,329,598
CPI
TOTAL
$3,015,721
Table 26 Detailed Asset Inventory: Bridges & Culverts
Figure 24 Portfolio Valuation: Bridges & Culverts
7.10 Asset Condition & Age
The table below identifies the current average condition, the average age, and the estimated
useful life for each asset segment. The average condition (%) is a weighted value based on
replacement cost.
Table 27: Age and Condition Information Bridges & Culverts
Asset Segment
Estimated Useful Life
(Years)
Average Age
(Years)
Average
Condition
Bridges
75
42 Years
70% (Good)
Culverts
50
15 Years 8 Months
60% (Good)
Average
19 Years 9 Months
62% (Good)
Township of Papineau-Cameron
Asset Management Plan 2025
62
The graph below visually illustrates the average condition for each asset segment on a very good
to very poor scale.
Figure 25: Condition Summary Bridges & Culverts
To ensure that the Township's Bridges & Culverts continue to provide an acceptable level of
service, it should monitor the average condition of all assets. If the average condition declines,
staff should re-evaluate their lifecycle management strategy to determine what combination of
maintenance, rehabilitation, and replacement activities is required to increase the overall
condition of the bridges and culverts.
Each asset's Estimated Useful Life should also be reviewed periodically to determine whether
adjustments need to be made to better align with the observed length of service life for each
asset type.
Township of Papineau-Cameron
Asset Management Plan 2025
63
7.11 Current Approach to Lifecycle Management
The condition or performance of most assets will deteriorate over time. To ensure that municipal
assets are performing as expected and meeting the needs of customers, it is important to
establish a lifecycle management strategy to proactively manage asset deterioration.
The following table outlines the Township's current lifecycle management strategy.
Activity Type
Description of Current Strategy
Maintenance,
Rehabilitation and
Replacement
All lifecycle activities are driven by the results of mandated
structural inspections competed according to the Ontario Structure
Inspection Manual (OSIM)
Inspection
The most recent inspection report was completed in 2023 by K.
Smart Associates Limited
Table 28 Lifecycle Management Strategy: Bridges & Culverts
7.12 Risk Analysis
The risk matrix below is generated using available asset data, including condition, service life
remaining, replacement costs, and crossing type. The risk ratings for assets without useful
attribute data were calculated using only condition, service life remaining, and their replacement
costs.
The matrix stratifies assets based on their individual probability and consequence of failure, each
scored from 1 to 5. Their product generates a risk index ranging from 1-25. Assets with the
highest criticality and likelihood of failure receive a risk rating of 25; those with lowest
probability of failure and lowest criticality carry a risk rating of 1. As new data and information is
gathered, the Township may consider integrating relevant information that improves confidence
in the criteria used to assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database (Citywide
Assets). See Risk & Criticality section for further details on approach used to determine asset
risk ratings and classifications.
Figure 26 Risk Matrix: Bridges & Culverts
In addition to asset level risk, the Township may also face risk associated with not executing key
lifecycle activities, including repairs, rehabilitation, and replacement of critical assets. These
include:
-
missed opportunities for cost savings and increases in lifecycle costs;
Township of Papineau-Cameron
Asset Management Plan 2025
64
-
deferral of vital projects, or further lending and borrowing;
-
accelerated asset deterioration and premature failure, which may lead to public health and
safety hazards, and disruption of services to the Township's residential and commercial
base;
-
a decline in public satisfaction with the Township's service standards and the resulting
reputational damage;
-
Bridges are inherently vital to the Township's transportation infrastructure, and their
failures can disconnect communities, lead to public health and safety incidents, and can
impede the efficient flow of residential and commercial traffic.
An asset's criticality rating, determined by the nature and magnitude of the consequences of its
potential failure should be used to prioritize projects, particularly lifecycle management
strategies. Using risk in conjunction with levels of service, and the recommended workplans in
OSIM inspections, can assist in optimizing limited funds.
7.13 Levels of Service
The tables that follow summarize the Township's current levels of service with respect to
prescribed KPIs under Ontario Regulation 588/17 as well as any additional performance
measures that the Township has selected for this AMP.
7.13.1
Community Levels of Service
Service
Attribute
Qualitative Description
Current LOS (2023)
Scope
Description of the traffic that is
supported by municipal bridges (e.g.,
heavy transport vehicles, motor vehicles,
emergency vehicles, pedestrians,
cyclists)
Bridges and structural culverts are a
key component of the municipal
transportation network that supports
various types of vehicles, including:
heavy transport, motor vehicles,
emergency vehicles and cyclists.
Of all the Townships's structures,
only structure 7 (Chenier Road) has a
loading or dimensional restriction.
Quality
Description or images of the condition of
bridges and culverts and how this would
affect use of the bridges and culverts
See Appendix F: Level of Service
Maps & Photos
Table 29 O. Reg. 588/17 Community Levels of Service: Bridges & Culverts
Township of Papineau-Cameron
Asset Management Plan 2025
65
7.13.2
Technical Levels of Service
Service
Attribute
Technical Metric
Current LOS (2023)
Scope
% of bridges in the Township with loading or
dimensional restrictions
15%
Quality
Average bridge condition index value for bridges in
the Township
70
Average bridge condition index value for structural
culverts in the Township
60
Proposed Levels of Service: Bridges & Culverts
As detailed in section 5 Proposed LOS, the Municipality ran multiple scenarios to determine an
achievable, affordable, and appropriate proposed LOS. Based on the analysis completed, the
Municipality selected Scenario 213.
The following graph summarizes the projected average condition for bridges and structural
culverts between 2025 and 2034. Projected condition is based on the lifecycle management
strategy14 and is confined by a set capital budget further detailed in Section 5 Proposed LOS.
Figure 27: Bridges & Culverts Proposed LOS- Condition
13 Scenario 2: Capital budget begins at $320,000 in year one; increased by approximately $27,000 annually for 5 years
(ending at $456,000)
14 This is noting that at the Township's discretion not all OSIM recommendations are included in the analysis.
Township of Papineau-Cameron
Asset Management Plan 2025
66
The following table details the proposed LOS for the condition of bridges and structural culvert
assets annually until 2035.
LOS Metric
'25 '26 '27 '28 '29 '30 '31 '32 '33 '34 '35
Briges & Culverts: Average
Condition (PLOS, %)
58
56
54
52
51
49
47
45
58
56
55
It is projected that the percentage of bridges and structural culverts with loading restrictions will
not increase over the period of analysis (2025-2035). No additional capital costs are anticipated
from this Proposed LOS.
Township of Papineau-Cameron
Asset Management Plan 2025
67
7.13.3
Recommendations
Data Review/Validation
-
Continue to review and validate inventory data, assessed condition data and replacement
costs for all bridges and structural culverts upon the completion of OSIM inspections every
2 years.
-
Incorporate all OSIM recommendations as lifecycle events (i.e. rehabilitations,
replacements) so that capital requirements are accurately documented.
Risk Management Strategies
-
Implement risk-based decision-making as part of asset management planning and
budgeting processes. This should include the regular review of high-risk assets to
determine appropriate risk mitigation strategies.
-
Review risk models (when applicable) on a regular basis and adjust according to an
evolving understanding of the probability and consequences of asset failure.
Lifecycle Management Strategies
-
This AMP only includes capital costs associated with the reconstruction of bridges and
culverts. The Township should work towards identifying projected capital rehabilitation
and renewal costs for bridges and culverts and integrating these costs into long-term
planning.
Levels of Service
-
Continue to measure current levels of service in accordance with the metrics identified in
O. Reg. 588/17 and those metrics that the Township believe to provide meaningful and
reliable inputs into asset management planning.
-
On a regular, annual basis measure the current LOS for each metric and chart this against
the proposed LOS. Where there are significant differences between the two, work to
understand what the differences are and why they have occurred. As necessary adjust
lifecycle activities to support achievement of proposed LOS
Township of Papineau-Cameron
Asset Management Plan 2025
68
Appendix C: Facilities
The Township's facilities portfolio includes Equipment shed, fire hall, public works, sand/salty
dome, and township office assets. The total current replacement of facilities is estimated at more
than $1.2 million.
7.14 Inventory & Valuation
Table 303 below summarizes the quantity and current replacement cost of all facility assets
available in the Township's asset register. None of the facilities are componentized. The quantity
listed represents the number of asset records currently available for each segment.
Segment
Quantity
Unit of
Measure
Replacement Cost
Primary RC
Method
Equipment Shed
1
Assets
$65,400
User-Defined
Fire Hall
1
Assets
$230,000
User-Defined
Public Works
Garage
1
Assets
$210,000
User-Defined
Sand/Salt Dome
1
Assets
$400,000
User-Defined
Township Office
1
Assets
$265,000
User-Defined
TOTAL
5
$1,170,400
Table 30 Detailed Asset Inventory: Facilities
Figure 28: Facilities Replacement Cost
7.15 Asset Condition & Age
The table below identifies the current average condition, the average age, and the estimated
useful life for each asset segment. The average condition (%) is a weighted value based on
replacement cost.
Township of Papineau-Cameron
Asset Management Plan 2025
69
Table 31: Facilities Condition and Replacement Cost Summary
Asset Segment
Estimated
Useful Life
(Years)
Average Age
(Years)
Average
Condition
Equipment Shed
50
3 Years
94% (Very Good)
Fire Hall
50
29 Years
70% (Good)
Public Works Garage
50
54 Years
70% (Good)
Sand/Salt Dome
50
14 Years
72% (Good)
Township Office
50
54 Years
70% (Good)
Average
38 Years 10
Months
71% (Good)
The graph below visually illustrates the average condition for each asset segment on a very good
to very poor.
Figure 29: Facility Condition Breakdown
To ensure that the Township's buildings and facilities continues to provide an acceptable level of
service, it should monitor the average condition of all assets. If the average condition declines,
staff should re-evaluate their lifecycle management strategy to determine what combination of
maintenance, rehabilitation and replacement activities is required to increase the overall
condition of the buildings and facilities.
Each asset's estimated useful life should also be reviewed periodically to determine whether
adjustments need to be made to better align with the observed length of service life for each
asset type.
Township of Papineau-Cameron
Asset Management Plan 2025
70
7.16 Current Approach to Lifecycle Management
The condition or performance of most assets will deteriorate over time. To ensure that municipal
assets are performing as expected and meeting the needs of customers, it is important to
establish a lifecycle management strategy to proactively manage asset deterioration.
Table 30 below outlines the Township's current lifecycle management strategy.
Activity Type
Description of Current Strategy
Maintenance /
Rehabilitation
Facilities are not subject to routine, scheduled inspections. Currently,
inspections are conducted on an ad-hoc basis
The Township's Fire Hall receives scheduled mandated inspections
Renewals and replacements are scheduled by utilizing staff knowledge
and expertise.
Table 32 Lifecycle Management Strategy: Facilities
7.17 Risk Analysis
The risk matrix below is generated using available asset data, including service life remaining,
replacement costs, and building department. The risk ratings for assets without useful attribute
data were calculated using only age, service life remaining, and their replacement costs.
The matrix classifies assets based on their individual probability and consequence of failure, each
scored from 1 to 5. Their product generates a risk index ranging from 1-25. Assets with the
highest criticality and likelihood of failure receive a risk rating of 25; those with lowest
probability of failure and lowest criticality carry a risk rating of 1. As new data and information is
gathered, the Township may consider integrating relevant information that improves confidence
in the criteria used to assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database (Citywide
Assets). See Risk & Criticality section for further details on approach used to determine asset
risk ratings and classifications.
Figure 30 Risk Matrix: Facilities
Township of Papineau-Cameron
Asset Management Plan 2025
71
7.18 Levels of Service
7.18.1
Community Levels of Service
The tables that follow summarize the Township's current levels of service. There are no
prescribed LOS metrics under Ontario Regulation 588/17 for non-core assets, therefore the
metrics below represent performance measures that the Township has selected for this AMP.
Service
Attribute
Qualitative Description
Current LOS (2023)
Regulatory Description of monthly and
annual facilities inspection
process
Refer to section 4.3.3
Quality
Description of the current
condition of municipal facilities
and the plans that are in place
to maintain or improve the
provided level of service
Papineau-Cameron's facilities
are in 'good condition'. With
the recent addition to the fire
hall, along with the new (2022)
equipment shed, there are no
immediate needs for the
Township's facilities.
Table 33 Community Levels of Service: Facilities
7.18.2
Technical Levels of Service
Service
Attribute
Technical Metric
Current LOS (2023)
Quality
% Of facilities that are in good or very good condition
100%
% Of facilities that are in poor or very poor condition
0%
Table 34 Technical Levels of Service: Facilities
Proposed Levels of Service: Facilities
As detailed in section 5 Proposed LOS, the Municipality ran multiple scenarios to determine an
achievable, affordable, and appropriate proposed LOS. Based on the analysis completed, the
Municipality selected Scenario 215.
The following graph summarizes the projected average condition for facility assets between 2025
and 2034. Projected condition is based on the lifecycle management strategy and is confined by
a set capital budget further detailed in Section 5 Proposed LOS. The table that follows reports on
the percentage of facility assets in very good or good condition and the percentage of assets in
poor or very poor condition as defined the LOS metric.
15 Scenario 2: Capital budget begins at $320,000 in year one; increased by $27,000 annually for 5 years (ending at
$456,000)
Township of Papineau-Cameron
Asset Management Plan 2025
72
Figure 31: Facilities Proposed LOS- Condition
The following table details the proposed LOS for the condition of facilities assets over a ten-year
period.
Table 35: Proposed LOS- Facilities
LOS Metric
'25 '26 '27 '28 '29 '30 '31 '32 '33 '34 '35
% Of facilities that are in good or
very good condition
100 100 100 40
20
20
20
20
20
20
20
% of Facilities in fair condition
0
0
0
60
80
80
80
80
80
80
80
% Of facilities that are in poor or
very poor condition
0
0
0
0
0
0
0
0
0
0
0
Average Condition (%)
67
65
63
61
59
57
55
53
51
49
47
Township of Papineau-Cameron
Asset Management Plan 2025
73
7.18.3
Recommendations
Asset Inventory
-
The Township's asset inventory contains a single record for all facilities. Facilities consist
of several separate capital components that have unique estimated useful lives and
require asset-specific lifecycle strategies. A building condition assessment (BCA) will
create a component-based inventory of all facilities, which will allow for component-based
lifecycle planning.
Replacement Costs
-
Update replacement costs on a regular basis to ensure the accuracy of capital
projections.
Condition Assessment Strategies
-
The Township should implement regular condition assessments for all facilities to better
inform short- and long-term capital requirements.
Risk Management Strategies
-
Implement risk-based decision-making as part of asset management planning and
budgeting processes. This should include the regular review of high-risk assets to
determine appropriate risk mitigation strategies.
-
Review risk models (when applicable) on a regular basis and adjust according to an
evolving understanding of the probability and consequences of asset failure.
Levels of Service
-
On a regular, annual basis measure the current LOS for each metric and chart this against
the proposed LOS. Where there are significant differences between the two, work to
understand what the differences are and why they have occurred. As necessary adjust
lifecycle activities to support achievement of proposed LOS
Township of Papineau-Cameron
Asset Management Plan 2025
74
Appendix D: Vehicles
The Township's vehicles total current replacement of is estimated at approximately $1.9 million.
Papineau-Cameron owns and operates a variety of vehicles, including:
-
Tandem axle trucks for winter control activities
-
Fire rescue vehicles to provide emergency services
-
Pick-up trucks to support the maintenance of the transportation network
7.19 Inventory & Valuation
Table 33 below summarizes the quantity and current replacement cost of all vehicles assets
available in the Township's asset register.
Segment
Quantity
Unit of
Measure
Replacement Cost
Primary RC
Method
Protection Services
5
Assets
$1,205,000
User-Defined
Public Works
3
Assets
$675,000
User-Defined
TOTAL
$1,880,000
Table 36 Detailed Asset Inventory: Vehicles
Figure 32 Portfolio Valuation: Vehicles
7.20 Asset Condition & Age
The table below identifies the current average condition and source of available condition data
for each asset segment. The average condition (%) is a weighted value based on replacement
cost.
Table 37: Age and Condition Summary: Vehicles
Asset Segment
Estimated
Useful Life
(Years)
Average Age
(Years)
Average
Condition
Protection Services
5-25
8 Years
80%
Public Works
5-20
3 Years 8 Months
78%
Township of Papineau-Cameron
Asset Management Plan 2025
75
Average
6 Years 4 Months
80%
The graph below visually illustrates the average condition for each asset segment on a very good
to very poor scale.
Figure 33 Asset Condition: Vehicles by Segment
To ensure that the Township's vehicles continue to provide an acceptable level of service, it
should monitor the average condition of all assets. If the average condition declines, staff should
re-evaluate their lifecycle management strategy to determine what combination of maintenance,
rehabilitation and replacement activities is required to increase the overall condition of the
vehicles.
Each asset's estimated useful life should also be reviewed periodically to determine whether
adjustments need to be made to better align with the observed length of service life for each
asset type.
7.21 Current Approach to Lifecycle Management
The condition or performance of most assets will deteriorate over time. To ensure that municipal
assets are performing as expected and meeting the needs of customers, it is important to
establish a lifecycle management strategy to proactively manage asset deterioration.
The following table outlines the Township's current lifecycle management strategy.
Activity Type
Description of Current Strategy
Maintenance /
Rehabilitation
Visual inspections completed and documented daily/weekly
A weekly maintenance schedule is in place for all public works vehicles
Commercial vehicles are subject to annual safety inspections on various
components
The inspection of fire protection vehicles are mandated
Township of Papineau-Cameron
Asset Management Plan 2025
76
Replacement
The Township relies on the expertise of its internal staff to forecast when
its public works vehicles will need replacement
Pertinent vehicle attributes such as age, kilometers and annual repair costs
are taken into consideration when determining appropriate treatment
options
Table 38 Lifecycle Management Strategy: Vehicles
7.22 Risk Analysis
The risk matrix below is generated using available asset data, including condition, service life
remaining, replacement costs, and department or service area. The risk ratings for assets
without useful attribute data were calculated using only condition, service life remaining, and
their replacement costs.
The matrix stratifies assets based on their individual probability and consequence of failure, each
scored from 1 to 5. Their product generates a risk index ranging from 1-25. Assets with the
highest criticality and likelihood of failure receive a risk rating of 25; those with lowest
probability of failure and lowest criticality carry a risk rating of 1. As new data and information is
gathered, the Township may consider integrating relevant information that improves confidence
in the criteria used to assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database (Citywide
Assets). See Risk & Criticality section for further details on approach used to determine asset
risk ratings and classifications.
Figure 34 Risk Matrix: Vehicles
7.23 Levels of Service
The tables that follow summarize the Township's current levels of service. There are no
prescribed LOS metrics under Ontario Regulation 588/17 for non-core assets, therefore the
metrics below represent performance measures that the Township has selected for this AMP.
7.23.1
Community Levels of Service
Service
Attribute
Qualitative Description
Current LOS (2023)
Quality
Description of the current condition
of municipal vehicles and the plans
Papineau-Cameron's vehicles are in very
good condition. Vehicles receive daily
Township of Papineau-Cameron
Asset Management Plan 2025
77
that are in place to maintain or
improve the provided level of
service
inspection by internal staff. Major
rehabilitative work is completed by an
external mechanic on a scheduled basis
Table 39 Community Levels of Service: Vehicles
7.23.2
Technical Levels of Service
Service
Attribute
Technical Metric
Current LOS
(2023)
Quality
% of vehicles that are in good/very good condition
92%
% of vehicles that are in fair condition
8%
% of vehicles that are in poor/very poor condition
0%
Table 40 Technical Levels of Service: Vehicles
Township of Papineau-Cameron
Asset Management Plan 2025
78
Proposed Levels of Service: Vehicles
As detailed in section 5 Proposed LOS, the Municipality ran multiple scenarios to determine an achievable, affordable, and
appropriate proposed LOS. Based on the analysis completed, the Municipality selected Scenario 216.
The following graph summarizes the projected average condition for vehicles assets between 2025 and 2035. Projected condition
is based on the lifecycle management strategy and is confined by a set capital budget further detailed in Section 5 Proposed
LOS. The table that follows reports on the percentage of facility assets in very good or good condition and the percentage of
assets in poor or very poor condition as defined the LOS metric.
Figure 35: Proposed LOS Vehicles- Condition
16 Scenario 2: Capital budget begins at $320,000 in year one; increased by $27,000 annually for 5 years (ending at $456,000)
Township of Papineau-Cameron
Asset Management Plan 2025
79
The following table details the proposed LOS for the condition of vehicles assets over a ten-year period.
Table 41: Proposed LOS Vehicles
LOS Metric
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
% of vehicles that are in good/very good condition 50
50
63
50
13
13
50
50
38
13
% of vehicles that are in fair condition
25
38
38
25
38
25
38
38
25
38
% of vehicles that are in poor/very poor condition
25
12.5
0.0
25.0
50.0
62.5
12.5
12.5
37.5
50.0
Township of Papineau-Cameron
Asset Management Plan 2025
80
7.23.3
Recommendations
Replacement Costs
-
Gather accurate replacement costs and update on a regular basis to ensure the accuracy
of capital projections.
Condition Assessment Strategies
-
Identify condition assessment strategies for high value and high-risk equipment.
-
Review assets that have surpassed their estimated useful life (when applicable) to
determine if immediate replacement is required or whether these assets are expected to
remain in-service. Adjust the service life and/or condition ratings for these assets
accordingly.
Risk Management Strategies
-
Implement risk-based decision-making as part of asset management planning and
budgeting processes. This should include the regular review of high-risk assets to
determine appropriate risk mitigation strategies.
-
Review risk models (when applicable) on a regular basis and adjust according to an
evolving understanding of the probability and consequences of asset failure.
Levels of Service
-
On a regular, annual basis measure the current LOS for each metric and chart this against
the proposed LOS. Where there are significant differences between the two, work to
understand what the differences are and why they have occurred. As necessary adjust
lifecycle activities to support achievement of proposed LOS
Township of Papineau-Cameron
Asset Management Plan 2025
81
Appendix E: Machinery & Equipment
The Township's machinery and equipment portfolio includes Excavators Backhoes, Street
sweepers, Culvert steamers, Trailers, Graders. The total current replacement of machinery
and equipment is estimated at approximately $1.4 million.
7.24 Inventory & Valuation
Table 37 below summarizes the quantity and current replacement cost of all machinery and
equipment assets available in the Township's asset register.
Segment
Quantity
Unit of
Measure
Replacement Cost
Primary RC
Method
Protection Services
2
Assets
$19,500
CPI
Public Works
8
Assets
$1,403,800
CPI
TOTAL
$1,423,300
Table 42 Detailed Asset Inventory: Machinery & Equipment
Figure 36 Portfolio Valuation: Machinery & Equipment
7.25 Asset Condition & Age
The table below identifies the current average condition and source of available condition data
for each asset segment. The average condition (%) is a weighted value based on replacement
cost.
Table 43: Asset Condition & Age Summary: Machinery & Equipment
Asset Segment
Estimated
Useful Life
(Years)
Average Age
(Years)
Average
Condition
Protection Services
10-15
12 Years 7
Months
68%
Public Works
5-20
9 Years 5 Months
69%
Average
10 Years
69
Township of Papineau-Cameron
Asset Management Plan 2025
82
The graph below visually illustrates the average condition for each asset segment on a very good
to very poor
Figure 37 Asset Condition: Machinery & Equipment by Segment
7.26 Current Approach to Lifecycle Management
The condition or performance of most assets will deteriorate over time. To ensure that municipal
assets are performing as expected and meeting the needs of customers, it is important to
establish a lifecycle management strategy to proactively manage asset deterioration.
The following table outlines the Township's current lifecycle management strategy.
Activity Type
Description of Current Strategy
Maintenance/ Rehabilitation A weekly maintenance schedule is in place for all public
works machinery & equipment
The inspection of fire protection vehicles are mandated
Replacement
The Township relies on the expertise of its internal staff to
forecast when its assets will need replacement
Pertinent attributes such as age, manhours and annual repair
costs are taken into consideration when determining
appropriate treatment options
Table 44 Lifecycle Management Strategy: Machinery & Equipment
7.27 Risk Analysis
The risk matrix below is generated using available asset data, including condition, service life
remaining, replacement costs, and service criticality. The risk ratings for assets without useful
attribute data were calculated using only condition, service life remaining, and their replacement
costs.
The matrix stratifies assets based on their individual probability and consequence of failure, each
scored from 1 to 5. Their product generates a risk index ranging from 1-25. Assets with the
highest criticality and likelihood of failure receive a risk rating of 25; those with lowest
Township of Papineau-Cameron
Asset Management Plan 2025
83
probability of failure and lowest criticality carry a risk rating of 1. As new data and information is
gathered, the Township may consider integrating relevant information that improves confidence
in the criteria used to assess asset risk and criticality.
These risk models have been built into the Township's Asset Management Database (Citywide
Assets). See Risk & Criticality section for further details on approach used to determine asset
risk ratings and classifications.
Figure 38 Risk Matrix: Machinery & Equipment
7.28 Levels of Service
The tables that follow summarize the Township's current levels of service. There are no
prescribed LOS metrics under Ontario Regulation 588/17 for non-core assets, therefore the
metrics below represent performance measures that the Township has selected for this AMP.
7.28.1
Community Levels of Service
Service
Attribute
Qualitative Description
Current LOS (2023)
Quality
Description of the current
condition of municipal vehicles
and the plans that are in place
to maintain or improve the
provided level of service
Papineau-Cameron's machinery &
equipment assets are in good
condition. Assets receive regular,
scheduled inspection by internal staff.
Major rehabilitative work is
completed by an external mechanic
on a scheduled basis
Table 45 Community Levels of Service: Machinery & Equipment
7.28.2
Technical Levels of Service
Service
Attribute
Technical Metric
Current LOS
(2023)
Quality
% of assets that are in good/very good condition
98%
% of assets that are in fair condition
2%
% of assets that are in poor/very poor condition
0%
Table 46 Technical Levels of Service: Machinery & Equipment
Township of Papineau-Cameron
Asset Management Plan 2025
84
Proposed Levels of Service: Machinery & Equipment
As detailed in section 5 Proposed LOS, the Municipality ran multiple scenarios to determine an
achievable, affordable, and appropriate proposed LOS. Based on the analysis completed, the
Municipality selected Scenario 217.
The following graph summarizes the projected average condition for machinery and equipment
assets between 2025 and 2035. Projected condition is based on the lifecycle management
strategy and is confined by a set capital budget further detailed in Section 5 Proposed LOS. The
table that follows reports on the percentage of facility assets in very good or good condition and
the percentage of assets in poor or very poor condition as defined the LOS metric.
The following table details the proposed LOS for the condition of machinery and equipment
assets over a ten-year period.
Table 47: Proposed LOS - Machinery & Equipment
LOS Metric
'25 '26 '27 '28 '29 '30 '31 '32 '33 '34
% of assets that are in good/very good
condition
10
10
20
10
0
10
20
30
30
40
% of assets that are in fair condition
70
50
50
30
20
10
0
0
0
20
% of assets that are in poor/very poor
condition
20
40
30
60
80
80
80
70
70
40
17 Scenario 2: Capital budget begins at $320,000 in year one; increased by $27,000 annually for 5 years (ending at
$456,000)
Figure 39: Proposed LOS- Condition Machinery & Equipment
Township of Papineau-Cameron
Asset Management Plan 2025
85
7.28.3
Recommendations
Replacement Costs
-
All replacement costs used in this AMP were based on the inflation of historical costs.
These costs should be evaluated to determine their accuracy and reliability. Replacement
costs should be updated according to the best available information on the cost to replace
the asset in today's value.
Condition Assessment Strategies
-
Identify condition assessment strategies for high value and high-risk assets.
-
Review assets that have surpassed their estimated useful life to determine if immediate
replacement is required or whether these assets are expected to remain in-service. Adjust
the service life and/or condition ratings for these assets accordingly.
Risk Management Strategies
-
Implement risk-based decision-making as part of asset management planning and
budgeting processes. This should include the regular review of high-risk assets to
determine appropriate risk mitigation strategies.
-
Review risk models (when applicable) on a regular basis and adjust according to an
evolving understanding of the probability and consequences of asset failure.
Levels of Service
-
On a regular, annual basis measure the current LOS for each metric and chart this against
the proposed LOS. Where there are significant differences between the two, work to
understand what the differences are and why they have occurred. As necessary adjust
lifecycle activities to support achievement of proposed LOS.
Township of Papineau-Cameron
Asset Management Plan 2025
86
Appendix F: Level of Service Maps & Photos
Road Network Map:
Township of Papineau-Cameron
Asset Management Plan 2025
87
Bridge & Culverts Structure Locations:
Township of Papineau-Cameron
Asset Management Plan 2025
88
Images of Bridge in Good Condition
Bridge 5 - Papineau Road
Inspected: September 25th, 2023
Township of Papineau-Cameron
Asset Management Plan 2025
89
Images of Culvert in Good Condition
Bridge 10 - Richards Road
Inspected: September 25th, 2023
Township of Papineau-Cameron
Asset Management Plan 2025
90
Images of Culvert in Very Good Condition
Bridge 13 - Archambeault Road
Inspected: September 25th, 2023
Township of Papineau-Cameron
Asset Management Plan 2025
91
Appendix G: Risk Rating Criteria
Probability of Failure
Asset Category
Risk
Criteria
Criteria
Weighting
Value/Range
Probability
of Failure
Score
Road Network
(LCB / Gravel Roads)
Bridges & Culverts
Facilities
Vehicles
Machinery &
Equipment
Condition
50%
80-100
1
60-79
2
40-59
3
20-39
4
0-19
5
Service
Life
Remaining
50%
<40
1
30-40
2
20-30
3
10-20
4
0-10
5
Table 48 Probability of Failure Criteria & Weights
Township of Papineau-Cameron
Asset Management Plan 2025
92
Consequence of Failure
Asset Category
Risk
Classification
Risk Criteria
Value/Range
Consequen
ce of
Failure
Score
Road Network
(LCB / Gravel Roads)
Economic
(100%)
Replacement
Cost (75%)
<$100,000
1
$100,000 - $250,000
2
$250,000 - $500,000
3
$500,000 - $1,000,000
4
$1,000,000+
5
Road Class
(25%)
> 2 - Minor
1
> 3 - Moderate
2
> 4 - Major
3
Bridges & Culverts
Facilities
Vehicles
Machinery &
Equipment
Economic
(100%)
Replacement
Cost
(100%)
$0-$100,000
1
$100,000-$250,000
2
$250,000-$500,000
3
$500,000-
$1,000,000
4
$1,000,000+
5
Table 49 Consequence of Failure Criteria & Weights