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unofficial consolidation, the official version is held by the municipal clerk.
Township of Perry
Strategic Asset Management Policy
Purpose:
The strategic asset management policy is to establish consistent standards and
guidelines for management of the Township's assets. The policy formalizes the
Township of Perry's commitment to asset management, aligns its asset management
actions with strategic goals and objectives, and provides direction to guide Council,
management and staff in applying sound technical, social and economic principles that
consider present and future needs of users and the service expected from the assets.
This policy will support the Township of Perry in focusing its infrastructure efforts on
managing risks, addressing priorities, and meeting short and long-term needs within
the bounds of possible funding.
Vision:
The Township's vision is to proactively manage its assets to best serve the
Township's objectives, including:
- Prioritizing the need for existing and future assets to effectively deliver services,
- Supporting sustainability and economic development, and
- Maintaining prudent financial planning and decision making.
Objectives:
The objectives of this policy are to:
- Provide a consistent framework for implementing asset management throughout
the organization, and
- Provide transparency and accountability and to demonstrate to stakeholders the
legitimacy of decision-making processes which combine strategic plans, budgets,
service levels and risks.
Strategic Alignment:
The Township of Perry has developed and adopted a Strategic Plan, an Official Plan,
an Emergency Management Plan, a Multi-Year Accessibility Plan, and an Asset
Management Plan. These plans were designed to meet the legislative requirements
and work together to achieve the Township's mission of providing innovation and
excellence in service delivery. Spending requirements defined in the budgeting
process and in long-term financial planning will reflect the objectives of these plans.
All of the Township's plans rely to some extent on the physical assets owned by the
Township of Perry and the commitment of staff to ensure their strategic use. This
includes the long-term maintenance, repair, and replacement of existing assets along
with the acquisition of new assets to meet the evolving needs of the Township.
Asset management planning therefore will not occur in isolation from other municipal
goals, plans and policies.
Stakeholder Engagement:
The Township of Perry recognizes the importance of stakeholder engagement as an
integral component of a comprehensive asset management approach. The
municipality recognizes the residents, businesses, institutions on its territory as
stakeholders and neighbouring municipal bodies, provincial agencies, and regulated
utilities partners in service delivery. Accordingly, the Township will foster informed
dialogue with these parties using the best available information and engage with them
by:
- Providing opportunities for residents and other stakeholders served by the
Township to provide input in asset management planning, and
- Coordinating asset management planning with other infrastructure asset owning
agencies such as municipal bodies and regulated utilities.
Guiding Principles:
The Infrastructure for Jobs and Prosperity Act, 2015 sets out principles to guide asset
management planning in municipalities in Ontario. The Township of Perry will strive to
incorporate the following principles whenever possible into the day to day operation of
the Township:
Forward looking: The Township shall take a long-term view while considering
demographic and economic trends in the region.
Budgeting and planning: The Township shall take into account any applicable
budgets or fiscal plans, including those adopted through Ontario legislation such
as Budgets adopted under Part Vll of the Municipal Act, 2001 or Fiscal Plans
released under the Fiscal Transparency and Accountability Act, 2004.
Prioritizing: The Township shall clearly identify infrastructure priorities which will
drive investment decisions.
Economic
development:
The
Township
shall
promote
economic
competitiveness, productivity, job creation, and training opportunities.
Transparency: The Township shall be evidence-based and transparent, basing
decision on publicly shared information and make information available to the
public.
Consistency: The Township shall ensure the continued provision of core public
services.
Environmentally conscious: The Township shall minimize the impact of
infrastructure on the environment by respecting and helping maintain ecological
and biological diversity, by augmenting resilience to the effects of climate change,
and by endeavoring to make use of acceptable recycled aggregates.
Health and safety: The Township shall ensure that the health and safety of
workers involved in the construction and maintenance of infrastructure assets is
protected.
Community focused: The Township shall promote community benefits, being the
supplementary social and economic benefits arising from an infrastructure project
that are intended to improve the well-being of a community affected by the project,
such as local job creation and training opportunities, improvement of public space
within the community, and promoting accessibility for persons with disabilities.
Innovation: The Township shall create opportunities to make use of innovative
technologies, services, and practices, particularly where doing so would utilize
technology, techniques, and practices developed in Ontario.
Integration: The Township shall where relevant and appropriate, be mindful and
consider the principles and content of non-binding provincial or municipal plans
and strategies established under an Act or otherwise, in planning and making
decisions surrounding the infrastructure that supports them. The Township must
also adhere to the requirements outlined in the Minimum Maintenance Standards
currently in force.
Community Planning:
Asset management planning will be aligned with the Township's Official Plan and the
Provincial Policy Statement, 2014 issued under the Planning Act. The asset
management plans will reflect how the community is projected to change with respect
to development. The Township will achieve this by consulting with those responsible
for managing the services to analyze the future costs and viability of projected
changes. Methods, assumptions, and data used in the selection of projected changes
should be documented to support the recommendations in the Asset Management
Plan.
Climate Change:
Climate change will be considered as part of the Township's risk management
approach embedded in local asset management planning methods. This approach will
balance the potential cost of vulnerabilities to climate change impact and other risks
with the cost of reducing these vulnerabilities. The balance will be struck in the levels
of service delivered through operations, maintenance schedules, disaster response
plans, contingency funding and capital investments. These actions will be taken in
addition to acquiring or modifying assets based on greenhouse gas reduction targets.
Scope and Capitalization Thresholds:
This policy applies to all assets owned by the Township whose role in service delivery
requires deliberate management by the Township. The Township will use a service-
based (qualitative) perspective when applying this policy to municipal assets, rather
than a monetary value (quantitative). The service-focus intent of this policy
differentiates its requirements for identifying assets from the capitalization thresholds
that are developed for the purposes of financial reporting. For this reason, the
capitalization threshold developed for financial reporting will not be the guide in
selecting the assets covered by the asset management planning process.
Financial Planning and Budgeting:
The Township will integrate asset management planning into the annual capital budget,
operating budget, and its long-term financial plan. The asset management plan will be
used as a resource in order to:
- Identify all potential revenues and costs (including operating, maintenance,
replacement and decommissioning) associated with forthcoming infrastructure
asset decisions, and
- Evaluate the validity and need of each significant new capital asset, including
considering the impact on future operating costs; and Incorporate new revenue
tools and alternative funding strategies where possible.
The department level budget submission prepared by each Department head will be
reviewed and evaluated by the Clerk-Administrator and Treasurer in the preparation of
the Township`s annual budget.
Service area personnel will reference the asset management plan for their area in order
to look up forecasted spending needs identified in the plan, verify progress made on
the plan to identify potential gaps, and prioritize spending needs, across the gap
identified in the plan and recent developments, for the year to be budgeted for.
Finance staff will be involved in the asset management planning process to coordinate
the information from the service personnel in the preparation of the budget submission.
Governance and Continuous Improvement:
The policy requires the commitment of key stakeholders within the Township's
organization to ensure the policy guides the development of a clear plan that can be
implemented, reviewed and updated.
The Council is entrusted with the responsibility of overseeing, on behalf of citizens, a
large range of services provided through a diverse portfolio of assets. Council, having
stewardship responsibility, is the final decision maker on all matters related to asset
management in the Township. The Council and senior management are committed to
the success of asset management planning. The following details the responsibilities
of the key stakeholders within the Township:
Council, will approve the Asset Management Planning documents and required
updates every five years. They will review managements implementation of the
plan as part of the annual budget process. They will support efforts to improve the
plan and ensure it includes changes necessitated by updates to other Township
strategic documents.
Treasurer, will assume the lead role and be responsible for the maintenance of
and reporting on the activity related to the management of Township assets.
Department heads will assist in this task through the utilization of condition
assessment information and service level requirements to update the long and
short-term asset requirements. The information will be reviewed and presented
annually for consideration during the budget deliberations.
Management, will oversee the policy implementation and ensure both the Asset
Management Plan and the Asset Management Policy are in compliance with
Provincial Asset Management regulations. Management will update the Policy and
Plan to reflect changes as needed and present them for Council approval at least
every five years. These changes will include those reflected in the updates to the
Road Needs Study, Structural Assessment reports and all other condition
assessments commissioned for assets covered by the plan.