Notice to the Public Policy

Peterborough, Ontario · adopted 2013-01-01

This is the exact embedded text of the captured official document. Snapshot 8687a1a7059d · verified 2026-06-10 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

Policy 0005 Notice to the Public Policy Department: Corporate Services Division: Clerk's Office Section/Function: N/A Approval Level: Council Effective Date: 2013-01-01 Revision #: 2 1.0 Purpose 1.1. This Policy is made pursuant to section 270 (1) (4) of the Municipal Act, 2001, which stipulates that a municipality is required to provide the circumstances when Notice to the public shall be given, and the form, manner and times of such Notice. 2.0 Application 2.1. This Policy applies to the Corporation of the City of Peterborough, its agencies, boards and commissions. 3.0 Definitions/Acronyms Act - Municipal Act, 2001, and/or its regulations. City - The Corporation of the City of Peterborough, its agencies, boards and commissions. Council - The Council of the Corporation of the City of Peterborough. Local Board - A local board as defined by section 269 of the Act. Meeting - Any regular, special, committee or other Meeting of Council, of a Local Board or of a committee of either of them. Notice - A written announcement containing information about a future event. Procedural By-law - A by-law for governing the calling, place and proceedings of Meetings, 4.0 Policy Statement(s) 4.1. The City shall give Notice to the public in respect of the matters listed in Appendix A attached hereto, as well as in every instance where public Notice is required by the Act or any other applicable legislation. Policy 0005 Notice to the Public Policy Page 2 of 4 4.2. Unless otherwise prescribed in the Act or other applicable legislation, the form of the Notice of intention to pass a by-law or a public Meeting shall include but not be limited to: the date, time and location of the Meeting; a statement of the purpose of the Meeting or the effect of the proposed by-law and City contact information for receiving comments and deadlines, where appropriate. 4.3. Where Notice is required to be given and the timing of such Notice is not prescribed in the Act or other applicable legislation, the Clerk shall cause such Notice to be published in a local newspaper and posted on the City's website at lease fourteen calendar days prior to the proposed action being taken. 4.4. Where matters arise that Council considers urgent, time sensitive, affecting health or well-being or during a state of emergency, the requirements of this Policy may be waived. 4.5. Notice of Meetings of Council, or any of its Local Boards, or any committee shall be given in the manner provided in the applicable Procedural By-law. 4.6. The Notice provisions contained herein shall be considered the minimum. Council may direct more comprehensive Notice as it sees fit. 5.0 Appendix, Related Documents & Links Note: All references refer to the current version, as may be amended from time to time. 5.1. Pertinent Resources: - Appendix A: Notice Provisions - Municipal Act, 2001 Municipal Act, 2001, S.O. 2001, c. 25 (ontario.ca) - Report #CSCLK08-002 Policies Respecting Delegation of Powers, Notice to the Public and Accountability and Transparency 5.2. Related Policies: - N/A 5.3. Related Procedures: - N/A Policy 0005 Notice to the Public Policy Page 3 of 4 5.4. Related Forms: - N/A 5.5. Miscellaneous: - N/A 6.0 Amendments/Reviews Date (yyyy-mm-dd) Section # Amended Comments 2008-01-21 N/A Policy approved by Council. 2013-01-01 N/A Revision #1 - No changes were made to the content of the Policy. Policy revised to move to new Policy Template (i.e. Policy Statements moved to Section 2.0, Application moved to Section 3.0, Definitions moved to Section 4.0) and to move to new protocol for showing defined terms (i.e. capitalizing the first letters). 2020-05-29 N/A Notice to the Public Policy was given a new Policy Number 0023 in error on 2013-01-01. Policy document on record has been corrected to reflect original and applicable Policy Number 0005 as per the authorization of the City Clerk. 2021-12-01 N/A Revision #2 - No changes were made to the content of the Policy. Policy moved to updated Policy Template; (Section 2.0 moved to Section 4.0, Section 3.0 moved to Section 2.0, Section 4.0 moved to Section 3.0). Links in Section 5.1 - Pertinent Resources have been updated. Policy document format has been updated to become compliant with the Accessibility for Ontarians with Disabilities Act (AODA) Regulation 191/11 Integrated Accessibility Standards. Next Review Date: 2013-01-01 Policy 0005 Notice to the Public Policy Page 4 of 4 Appendix A: Notice Provisions Municipal Act Section Subject Notice Provision (Form, Manner, Times) Section 34 Highway Closing Procedures Two weeks Notice. Hand delivered letter to affected residents. Notice posted once, in the local newspaper and on the City website. Section 36 Section 37 Closure of access to controlled-access highway Section 47 Change / naming of highway Section 48 Change / naming of private roads Section 173 Restructuring Proposal Two weeks Notice. One Notice posted in the local newspaper and on the City website. Section 268 Sale of Land Procedures As per by-law 95-62 Section 351(8) Seizure personal property - Public Auction Two weeks Notice. Notice posted once, in the local newspaper and on the City website. Section 400(f) Regulations - re: Prescribed Notice of Fees and Charges Bylaw Two weeks Notice. Notice posted once, in the local newspaper and on the City website. Meetings - Council and Local Boards As prescribed by the Procedure By-Law Temporary Road Closures - Scheduled Construction Arterial & collector roads, one (1) week Notice in newspaper & City website. Contractor to provide Notice to emergency services & local businesses/residents directly affected. ** Requirements under review by USD ** Temporary Road Closures - Emergency Construction, less than 24 hrs. Provide Notice to emergency services & media (radio). ** Requirements under review by USD ** Temporary Road Closures - Festivals & Events Event coordinator required to provide two weeks Notice to media & hand-deliver letters to affected parties. City to post on City website.