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Policy 0055
Community Service Agreement
Program Policy
Department:
Community Services
Division:
N/A
Section/Function:
N/A
Approval Level:
Council
Effective Date:
2025/01/01
Revision #:
N/A
1.0
Purpose
1.1.
The City recognizes that supporting the activities of local not-for-profit, community-
based organizations and charities is an investment in the community across various
local sectors and in the quality of life of City residents.
1.2.
This Policy contributes to the fulfillment of the City's Strategic Plan through its support of
and alignment with the Plan's Vision, Mission, Values, and Strategic Pillars.
1.3.
The purpose of this Policy is to formalize the City's Community Service Agreements, as
approved by Council.
1.4.
This Policy facilitates the City's compliance with Section 107 (1) of the Municipal Act,
2001 and ensures that financial assistance is provided to non-profit, community-based
organizations in a transparent, accountable, and consistent manner.
1.5.
The fundamental goal of this Policy is to provide a framework for administering
Community Service Agreements across various local sectors in the community.
2.0
Application
2.1.
This Policy applies to:
a)
All those responsible for overseeing, administering, supporting, and/or approving
the Community Service Agreement program and the provision of funding under that
program.
b)
All those responsible for or involved in the decision-making processes related to
the allocation of Community Service Agreement funding.
c)
All those eligible for a Community Service Agreement.
d)
All funds that form part of the Community Service Agreement program grants.
Policy 0055
Community Service Agreement Program
Policy
Page 2 of 5
2.2.
This Policy does not apply to:
a)
Those who do not qualify for a Community Service Agreement.
b)
Financial Support provided through means such as Community Grants which is
addressed through separate Policies.
3.0
Definitions/Acronyms
Charity - An organization registered with the Canada Revenue Agency with an approved
charitable number.
Community Service Delivery Agreement - A funding agreement between the City and a
local organization for the delivery of programs or services that are mandated or approved by
the municipality.
Local Sectors - The categories commonly used to identify the local agencies being
supported. These sectors include:
- Arts: Creative activity by professionals or non-professionals in various fine and applied
art forms including but not limited to: visual, performing and performance, literary,
media, and decorative arts;
- Culture: Beliefs, customs and traditions of certain communities, societies, or cultural
groups relating to language, ethnicity, race, gender, sexual identity, disability, religion,
class, and diversity;
- Environment: Beautification, conservation, documentation, interpretation, preservation,
restoration, and research of the environment/natural heritage (air, water, flora, fauna,
and natural landscape);
- Heritage: Identification, documentation, interpretation, or preservation of built heritage
(structure, building or group of buildings, landscape), cultural heritage (archaeology,
archives, genealogy, monuments, museums and galleries/collections), historic people
and events, and traditions (customs and beliefs);
- Recreation: Activities contributing to physical health and well-being including:
participation in sports leagues, instructional sports, fitness and wellness activities,
leisure and hobby activities;
- Social Services & Health: Programs and services supportive to the social
determinants of health (state of complete physical, mental and social well-being with a
focus on prevention; access to housing, food and clothing, freedom from violence).
Not-for-Profit Organization (NFP) - A federally or provincially incorporated organization.
Policy 0055
Community Service Agreement Program
Policy
Page 3 of 5
Strategic Plan - A Plan approved by City Council April 24, 2023 that sets out the Vision,
Mission, Values, and Strategic Pillars for the City.
a)
The Plan's Vision:
Peterborough2050 - Build a Future-Ready City with a forward-looking,
contemporary community, thriving in creativity and a modern economy. The
Peterborough of tomorrow will be bold, innovative, progressive, caring, vibrant,
inclusive, prosperous, and sustainable, a place that respects its past, heritage,
culture, and readily embraces its future with excitement and renewed vigor.
Leading Today for Tomorrow will ensure our City's fair share of respect and
economic growth, locally as well as globally.
b)
The Plan's Mission:
The Corporation of the City of Peterborough is committed to deliver proactive,
effective, and efficient service delivery through a collaborative, engaged, and
value-driven organizational culture to Peterborough's growing and diverse
community.
c)
The Plan's Values:
- Trust & Integrity
- Engagement & Openness
- Compassion & Teamwork
d)
The Plan's Strategic Pillars:
- Growth and economic development
- Infrastructure
- Community and wellbeing
- Governance and fiscal sustainability
4.0
Policy Statement(s)
4.1. Community Service Agreements Purpose
1. Community Service Agreements support local not-for-profit (NFP) organizations and
charities that deliver programs or services that are:
- Mandated or approved by the City.
- Activities that the City may otherwise be expected to delivered.
Policy 0055
Community Service Agreement Program
Policy
Page 4 of 5
2. Community Service Agreements are not intended to be the primary source of funding
that supports an organization.
4.2. Community Service Agreement Parameters
Community Service Agreements will be in accordance with the following parameters:
1. Agreements will be approved and formalized for three-year terms.
2. Each agreement will be required to include measurable outcomes specific to each
organization.
3. Annual reporting will be required.
4. Funded organization will be in good standing with the City
5. Organizations funded under a Community Services Agreements may continue to be
eligible for the following:
- property tax rebates to registered charities
- property tax exemptions
- Municipal Capital Facilities
- waiver of fees
- support for parades and processions
- capital projects and special events
- in-kind support
- interest-free loans
- direct project specific appeals.
4.3. Funding Guidelines
Funding through a Community Service Agreement is initiated by City staff. There is no
application process.
4.4. Approval Process
All new Community Service Agreements are approved through a report to Council outlining the
rationale for this method of funding and support to a local organization.
4.5. Reporting Requirements
Organizations with a Community Service Agreement will report on an annual basis.
Policy 0055
Community Service Agreement Program
Policy
Page 5 of 5
5.0
Appendix, Related Documents & Links
Note: All references refer to the current version, as may be amended from time to time.
5.1.
Pertinent Resources:
- City of Peterborough Strategic Plan
- Municipal Act, 2001, Section 107 (1)
5.2.
Related Policies:
- Community Wellbeing Grants Policy (under development)
5.3.
Related Procedures:
- N/A
5.4.
Related Forms:
- N/A
5.5.
Miscellaneous:
- N/A
6.0
Amendments/Reviews
Date
(yyyy-mm-dd)
0BSection #
Amended
1BComments
2024-06-24
Policy approved by Council through Report # CSD24-003
Next Review Date:
2BMarch 1, 2027