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THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2020-59
A By-law to replace Schedule A to By-law No. 2017-74 being a By-
law to adopt the Emergency Response Plan.
AND WHEREAS the Municipal Act, 2001, as amended, provides that the
powers of every Council are to be exercised by by-law;
i
AND WHEREAS it is deemed necessary to replace the Schedule attached to
By-law No. 2017-74;
NOW THEREFORE the Council of the Corporation of the Municipality of
South Dundas enacts as follows:
1. That Schedule "A" to By-law No. 2017-74 be replaced in its entirety as
attached to this By-law.
2. And that all other terms and conditions of By-law No. 2017-74 shall
remain in effect.
3. And that this By-law shall come into full force and effect on the date of
passing.
READ and passed, signed and sealed in open Council this 10" day of August,
2020.
MAYOR
CLERK
Municipality
of
South Dundas
Emergency
Response Plan
2020
Revised March 2020
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PART1
PART 2
PART "3
' 'PART 4'
' -PART 5
PART '6
PART 7
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PART 8
APART 9
Notes:
1
INTRODUCTION
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AIM
AUTHORITY
TABLE OF CONTENTS
Definition of an 'Emergency
'
-. I} _' I:
_ _'
Activation of Emergency Response Plan
EMERGENCYNOTIFICATION PROCEDURES
Reouesr FOR ASSISTANCE
COMMUNITY EME_RGE_NCY MANAGEMENT ORGANIZATION
-A DECILARED COMMUNITY EMERGENCY.
Overall Emergency Management Organization
Incident Site Management
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Community 'QOl'lIl'OI',GI'OUp
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Emergency OperationsCentr*e_
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EMERGENCY RESPONSE SYSTEM
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Emergency Site Operations
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Community Control Group "Operations
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Community Control Group Responsibilities
Individual Responsibilities o_f_Community'Control Group Members
Emergency Operations"-Centreincident Man'age'me_nt Team
Supporting Agencies
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ADMINISTRATION
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Emergency Management Procedures
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Resource Inventory
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Annual Review
EMERGENCY NOTIFICATION CONTACT Ll_ST ("Note 1)
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EMERGENCY OPERATIONS-CENTRE' LOGISTICS (Note-1;). ~
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RESPONSE-CONTACT LIST (Note -1)
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EMERGENCY PUBLIC-l_N_FORMATlON PLAN
HIGH RISK SUPPORTING PLANS (Note 1)
ANIMAL CA'RE»SU_PPORTlNG PLAN
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EMERGENCY RESPONSE PLAN l_3Y.-LAW
DISTRIBUTION LIST '
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PAGE
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APPENDIX-1.
APPENDIX 2
APPENDIX" 3
APPENDIX.4
APPENDIX 5
APPENDIX _e
APPENDIX 1
APPENDIX a
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AMENDMENTS
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Amendment#
-Updated ddlmmlyy
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CommentsI'
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Updated By
01
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-'_.1t)_March;2016
updated contacts
~ Q
Nicholls
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=13April2016.
Updated By-law-I1
'C .K.-Nicholls
R
R cos Sep_tember2017_
_ Updating Plan/By-law'
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C.Morehouse
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11 March 2019-
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Updated contacts
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1 C; Paulino_
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O4 March 202_0
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Updated alternates
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C. Morehouse
CEMG
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'GLOSSARY
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CANUTEC
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A facilityoperated on a 7 day.a week, i24_ hours a day basis
bythe Federal Governrnent- for-the purposes ofproviding
information on the properties, and effects of7dangerous
goods that could become 'involved in -t'rans,portation
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incidents.
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-Community Control
Group (CCG)_
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The group _responsible.foi: providi_ng'_the overall strategic
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direction to an incident thatrequiresjan-extraordinary
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response. It_ is responsible fo_'r'"Ieadin'g, managing and
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coordinating. It represents' the overall management '
Chief
"Administration.
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structurein an emergency.
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The Incident. Management System title .for individuals _
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responsible formanagementiof functionaltsections:
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Operations, Planning, Logistics and 'Finance /I .
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Command Staff
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In- the incidentmanagement organizationjthe Comrnand
Staff consists ofthe *speci_aI; staff,posi_tion__s" ofEmergency
Information Officer, Safety Officersand Liaison'Officer.
.
Emergency
A situation or impeding situation that_constitutes a danger of
major proportions that could, resul_t in serious: harm to
persons or__subs'tantial damage to property and that is
caused, by-theforces of nature, a diseaseor other health
risk, anaccident or an act whethe'r?intentional or otherwise.
Emergency Information
Information aboutan emergencythat; is disseminatedf'
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primarilyini anticipation of anemergency or during an.'
emergency. In addition to piroviding situational i_nfor_mation_
to the public, it.aIso frequently provides directive actions
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required -to be taken by the public.
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Emergency Information
.Centre_'(EIC.)
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A facility specifically designated I-and properly equipped from
which a- community. will coordinate emergency information
activities such as: press release'_s',_receiving public queries,
media briefings, and monitoring
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Emonl
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Emergency Operations
Centrej(EOC)'
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Emergency Managernenft Ontario
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A facility from which incident management supportlto an'
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incident site is coordinated-.
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EO'C-Manager
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The individual responsible for all activities within the EOC.
EMCPA
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Emergency'i\'/lanagement and Civil Protection Act
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Emergency Responder
Anyone involved in the response .to. an incident and
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contributing to the resolution of the problem's.'b_r'ough_t about
by-theincident. -_
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Evacuation Centre
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A facility to provide. e_merg_ency_ sh_eIter, food", clothing, etc;
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to a group of people who have be_e_n evacuated from an
area as a result of an emergency. -'
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Funcfion
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Function refers to the five major'aF>iivities_:_that_are 'part of
the' Incident Management System" concept: Command,
Operations; Planning, Logistics, and -Finance,/V
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Administration.
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4.
"GLOSSARY
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General Staff
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: A group" of~i"ncide'nt1-managementrpersonnel organized _.
according-to function and'r_eporting' to 'a'n"Incide_nt:"-'
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Commander. The General Staffinorrnally consists _of the,
Operations Section.Chief, Planning Section Chief,_ Logist'IC
Chief, and,Finance I-Administration Section~Chief.'
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HIRA
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. Hazard Identification and". Risk Assessment
Incident
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An occurrence orevent,'_natur_al;o'r hjuma'nfcatused'that
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requires an emergency responsel_to_"prote_ct life, property;
the environment.
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~In_cid'ent-'Action.Plan
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An -containing general objective reflecting. the. overall
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strategy formanaging the incident.,Written or'Oral.
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(ICP)
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I Incident command Postyl" The 'Incident Command Post .is the location from which
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Inc'ident' Cornmand oversees~'inci'de_nt management. An IC
is only established when an incident} occurs o|_"=is planned.
The ICP will be positioned outside ofthe present or
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potential hazard.zone butclose enough to the incident to
maintaincontrol.
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_»In_cident Management
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A standardized approach to emergency rnana_gement
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encompassing -personnel, facilities, equipmeiltllprocedure
and:communications-operating within'aco'mmon
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organizational structure.
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' Incident Commander
(lC)
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The -individual responsible -for all incident "activities,
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including the 'development of strategies andtactics and th
ordering and the release of resources. The IC has 'overall
authority and- responsibility for conducting 'incident
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operations and'is responsible forthe management.of all
in0idé.nt'operation's at the incident 'site.
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_ Incident -Ma_na_gemen_t
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Team.
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T_h_e IC_and Aap'p,rop'riateComma'nd and General Staff
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personnel.assignedto an.incident'..'
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'lnitialAction
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Th_e7a'ctions taken by tho'se.re'sponders. "'
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-Inner Perimeter"'-
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I. An area designated to encloselthe fem'ergency.site. "
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Liaison
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A form of communication; for "establishing and maintaining
mutualunderstanding andficooperation. f
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Liaison 'Officer
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Arnembeir of-the Command Staff responsible for .
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coordinating with representatives from cooperating and
assisting agencies.
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I Logistics.
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_ Providing resource_s and otherservices to support inciden
management.3..
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.LogisticsSection_
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The section responsible forproviding facilities,'sen/ices,
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nand materialsupportfortheincident."
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l1lllIGSCS.1-_-:
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_l Ministry of.Community Safetyand Correctional-Services
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. Ministry of Municipal Affairs
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, GLOSSARY.
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|v|NR'
Ministry of Natural Resources .
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Ministry.-ofEnvironment
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Ministry of Health and' Long--Term Care
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1 Mutual-Aid I M_utual'-_-
"Assistance Agreement
Ministry of Tran'§'poi'tation
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Written agreement between parties that-.wilI assist one
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another orrequest,-by -furnishing, personnel, equipment, and
/ or expertise inia specified manner. An agreement between
sen/ic_e_ organizations is termed a "MutuaI~Aid-"" agreement,"j
and one between jurisdictions _isia' terrn'ed."MutuaI
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Assistance" agreement.
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ODRAP
Ontario Disaster Relief Assistance Program, administered
by'MMA.
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OMAFRA
Ontario 'Ministryiof Agriculture, Food and Rural Affairs
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.OPP
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Ontario Provincial-Police
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Operational Period
The time scheduled for executing a given set of operations
actions,- as specified in the Incident Action Plan (IAP). '
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Operational periods canbe of various lengths, 'although
usually. notover 24) hours.
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l Opera_tions.Cyc'le
The time scheduled for" having, reg_ula_r_m'eetin_gs to_ share
inf_orma_tion,.discuss actions tobe taken and I orissues to
be'resolved'.~'
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I-Operations-~Section
The .section responsible for aII.tacticaI incident "operations.
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Outer'Perimeter
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An- area designated toenclose the emergency area,
completely encirc_Iing it.; The area -will include the inner
.
perimeter and leave ample area for setting up supporting
A
functions. The outer perimeter is-aIso_'use'd as la control
_$_
measure between the" EOC and ICP, where' all coordinated.
emergency response outside theouter perimeter is the
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responsibility of theiEO'C In'cide'nt' Management Team.
Planning -Meeting
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A 'meeting held as needed prior to and throughout the
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duration of the incident to selectjspecific strategies and
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tactics forincident control operationsand for service and
support planning. For large incidents, the planning meeting
is a major element i'n.the development of the IAP.
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Planning Section
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Responsible for_'the-collection, evaluationl, 'and
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dis_seminati_on of-operational information .relate'd;to the
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incident, and forithepreparation and documentation of the
IAP.l
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Reception
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Arrangements
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Aprocess by which evacuees are directed" to at central
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location for registration;"first'.aid;.decontaminationtif
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ne'eded,) and emergency'lodgingfjfeeding, clothing, etc;.. 'In
som_'e_circumstances, 'it may benecessaryto;establ_ish. a
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separate -reception. centre that would register. and direct
evacuees to oneor more evacuation-centres.
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A6-
GLOSSARY
Resources
Personnel and major items of equipment, supplies, and
facilities available or potentially available for assignment to
incident operations and for which status is maintained.
Resources are described by kind and type and may be
used in operational or support capabilities at -the incident
site or at the EOC.
Response
Activities that address the short-tenn, direct effects of an
incident. Response includes immediate actions to save
lives, protect property, and meet basic human needs.
Response also includes the execution of emergency
operational plans and of mitigation activities designed to
limit the loss of life, personal injury, property damage, and
other unfavourable outcomes.
Safety Officer
D
A member of the Command Staff responsible for monitoring
and assessing safety hazards or unsafe situations and for
developing measures for ensuring personnel safety.
Site
The geographic area in which an incident is occurring, and
where an incident management team with the most direct
hands-on response roles operates.
Spills Action Centre
_(SAC)
A facility operated on 24 hourl 7 days a week basis for
receiving reports on spills.
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Strategy
The general direction selected to accomplish objectives set
by the IC and / or CCG.
Task Force
A combination of resources assembled to support a specific
mission or operational need.
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7
PART1:
INTRODUCTION-.
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.-Em_ergencies are defined .a_s._situa_tions or impendingsituations that consti_t'ute'a-danger of
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- major proportions that. 'could; result in serious harm to personsior substantial damage to
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property-andthat are caused by forces of nature, a disease'or'other health risk, an 'accident,
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or an act whether intentional-or otherwise. They can affect public safety, meaning health,
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welfare andproperty,' as well as the environ_me_nt and economic' health of the Municipality of
--South Dundas.
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_.'_-The population of the_Municipa|ity of.Seuth_ Dundas is approximately 1.1,"000."reside'nts".:
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,;. During summer months,; the tourist industry. adds a translentpopulation -of approximately
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.-2000 people "per day with peaks of 'up to 8000 during special events held, within the Parks of
.1-theSt..Lawrence.
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'In order to protect residents, businesses and visitors,;ther Mu_nicipality'of South Dundas
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'requires a coordinated emergencylresponse by anumber of agencies with strategic F
" direction, oversight, andgsupport provided.by the Municipality's Community Control Group'
.-(CCG)';_. The CCG will appoint aselect team to .a_s_sum'e incident management functions_and
_ operate within a municipal Emergency Operations} Centre (EOC);
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' "Actions outlined in this emergency: response plan are arrangements and proc_edures, di_stin_ct
" from_the normal, day-to-day operations carried out by our local emergemy services;
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."The South Dundas Emergency Management Committee developed this
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-emergency response plan.
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Every official, municipal -department and supporting agency must be prepared to carry out
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I assigned responsibilities in an emergency. This emergency. response plan has been
prepared to provide key officials, municipal departments and supporting agencies of .the
Municipality of South Dundas important emergency' response information related to:
".a.'
froles and responsibilities duringIan."e_merg'ency, and
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arrangements and}servi_ces.
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Copies of the Municipali'ty_ of. South Dundas'-Emergency Response Plan may be -viewednat
the Municipat Centre _to provide _residents', businesses and interested visitors-with_'the
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.-opportunity to be aw_a're;of its provisions, For more infomiation, coritact:-
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. Community Emergency -Management3.Co_ordinator-
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' MunicipaIity.of South Dundas "
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. 'P.O. Box 740
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34 Ottawa Street
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Morrisburg, ON KOC 1X0 '.
(613) 543-2673
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cmorehouse@southdundas~.com
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PART 2:
AIM
The aim of this plan is to make provision for the extraordinary arrangements and measures
that may have to be taken to protect the health, safety, welfare, environment and economic
health of the residents, businesses and visitors to the Municipality of South Dundas when
faced with an emergency.
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The plan enables a centralized controlled and coordinated response to emergencies in the
Municipality of South Dundas. It meets the legislated requirements of the Emergency
Management and Civil Protection Act. (Reference: R.S.O. 1990, Chapter E.9)
Emergencies can occur within the Municipality of South Dundas. Based on a Hazard
Identification and Risk Assessment (HIRA) process, the South Dundas Emergency Program
Committee has identified the following as priority risks:
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transportation accidents - road and rail;
severe weather storms;
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human health emergencies and epidemics; and,
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agricultural emergencies.
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The HIRA process will be reviewed on an annual basis by the South Dundas Emergency
Management Program Committee and risk priorities revised as required.
For further details, contact the Community Emergency Management Coordinator (CEMC).
PART 3:
AUTHORITY
General
The Emergency Management and Civil Protection Act (EMCPA) is the legal authority for
this emergency response plan in Ontario.
The EMCPA states that the:
"the head of council of a municipality may declare that an emergency exists in the
municipality or in any part thereof and may take such action and make such orders as he or
she considers necessary and are not contrary to law to implement the emergency plan of
the municipality and to protect property and the health, safety and welfare of the inhabitants
of the emergency area."
As enabled by the EMCPA, this emergency response plan and its elements have been:
a.
issued under the authority of the Municipality of South Dundas By-Law No. 2015-15;
and
b.
filed with Emergency Management Ontario, Ministry of Community Safety and
Correctional Services.
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Definition. of an Emer'ge'ncy. --
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The EMCPA~'defines-an ernergencyas:
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"An'eme,rge_ncy n1ean,s,a-situation or an
'situation'ithatconstltutes
aidanger of
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major. proportions that could -result in serious.harm I_toperson_s or,substant_ia| damage to
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property and that is caused by _the forces-of"nature, .aidisease'or.other health risk, an-
--accidentjor-ian act whether-intention_alI or oth'envise.l":
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Activation or Emergency Respons'ePlan
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17.
Under the EMCPA, this emergency response plan authorizes employees for the municipality
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I-to 'take'action_ to protect propertyand the health, safety and welfare _of'the"citizens of the
Municipality of South"Dundas.under the plan where an emergency exists but has not yet
been declared to exis_t.'The subordinate plans for high risks, attached within Appendix 5
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(Confidential), may also be implemented,-Iinlwhole, or in part in the absence of a formal
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.decla'ration;.
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such 'a situation exists,;tne-appropriate member(s) of the_,C.CG-will activate-the up
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emergency response plan by causingthe other members of the CCG' to be _notified:'ofthe
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PART 4:
EMERGENCY NOTIFICATION PROCEDURES
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19.
_OnIya r_nember'of'the"CCG may_.inltiate the notification .proced:ures.
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When a member of the CCG receives a warning of "a realior potential "emergency, that.
-memberwill immediately contactthe municipality's alert network provider and"directthem to
initiate the notification of the CCG. The.member initiating the call must provide pertinent _'
.'details;.(e.g. -- a time" and. place for_the '_C_CG to meet) as part of the notification p'rocedure."
The recommended format is contained in-Appendix1 (confidential).
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If deemed- appropriate, the individual CCG members may initiate-their own internal
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notification-procedures of their staffand volunteer_organizatio_ns.".
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2_-2_._ ;' _ The members ofthe CCG involved in activati_ng__ the "notification procedure must record the
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' date and time CCG_merr|bers.were'contacted.,
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The contact. phone numbersandnaddresses of-the CCG members (and theiralternates) are
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" 'contained-in.Appendix1'(Confidential").
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PART.5:
IIREOUESTFORASSISTANCE
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24.
Assistance may be requested from the United Counties of Stormont; 'Dundas.'&_ Glengarry at
any time by contacting the CEMC or CAO ofthe SD&G County. The requestshall not be"
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deemed to bea re_quest*that' the -United Counties assume authority and' _cont_ro_I ofthe
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emergency.
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25.
Assistance may also be requested from the Province of Ontario at any time without any loss
of control or authority. A request for assistance should be made by contacting Emergency
Management Ontario.
26.
A list of contact numbers for requesting assistance is attached as Appendix 3 (Confidential).
PART 6:
A DECLARED COMMUNITY EMERGENCY
The Mayor or alternate Head of Council of the Municipality of South Dundas is responsible
for declaring an emergency. This decision is usually made in consultation with other
members of the CCG.
Upon declaring an emergency, the Head of Council will ensure that the following are
nofified:
Emergency Management Ontario, Ministry of Community Safety and Correctional
Services;
Members of the Municipal Council;
United Counties Warden, as appropriate;
Public;
Neighbouring community oflicials, as required;
Local Member of the Provincial Parliament (MPP); and,
Local Member of Parliament (MP).
8.
'P-"'F°.°-PP'
N 29.
A community emergency may be terminated at any time by;
30.
a.
Mayor or alternate Head of Council;
b.
Municipal Council; or,
c.
Premier of Ontario.
When terminating an emergency, the Head of Council will ensure that the following are
nofifled
Emergency Management Ontario, Ministry of Community Safety and Correctional
Services;
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Members of the Municipal Council;
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United Counties Warden, as appropriate;
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Public;
Neighbouring community officials, as required;
Local member of Provincial Parliament (MPP); and,
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Local Member of Parliament (MP).
8.
<o.-'~§nQ.op-
11
PART 7:
COMMUNITY EMERGENCY MANAGEMENT ORGANIZATION
Overall Emergency Management Organization
31.
The community emergency management organization will normally consist of three
components as follows:
a.
an site incident management team,
b.
a community control group, and
c.
an emergency operations centre incident management team.
32.
The above organization is shown in diagrammatic form as follows:
HIfldCO||n|:il
Community
Cflllhd Group
(coo)
ammmmm
'°°""""!"
Slhlnuidem
- Advise to Head of Council
'°°°,,,,°"'_,,,','°"'r
cw--um
- Overall response strategy developme
T
Incident Command appointment
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- EOC incident Management Team
"mm"
appointment
lnlonnlflon
Morlltafion
°'_°2"£ 2"22°L1___________ _.
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33.
The CCG will recommend to the Head of Council the best organization structure to manage
each emergency.
Incident Site Management
34.
Concept
a.
The CCG and the EOC Incident Management Team are not normally responsible for
managing the emergency site. Therefore, one of the first actions of the CCG is the
validation or appointment of an Incident Commander for the emergency site who will
be responsible for managing all operations at the site.
12
b.
The Incident Commander will be appointed from one of the response agencies at the
emergency site. The Incident Commander can be changed as a reflection of the
stage of the emergency.
c.
In an emergency, it may be necessary to establish more than one emergency site. In
such circumstances, an Incident Commander should be appointed for each site.
d.
In the case of an emergency covering a large geographic area and involving many
response agencies, the CCG may decide to establish a number of Task Forces with
each having a respective commander.
35.
Incident Command Organization. The Incident Command Post (ICP) should be staffed as
necessary based on an Incident Management System (IMS) organization as follows:
o
Command - incident Commander
o
Command Staff
0
Emergency Information Officer
o
Safety Officer
0
Liaison Officer
0
General Staff
0
Operations 'Section Chief
o
Planning Section Chief
Logistics Section Chief
Finance I Administration Section Chief
OO
Community Control Group (CCG)
General. The overall strategic response to the incident will be directed by the CCG -- a
group of officials who are responsible for coordinating the provision of essential services
necessary to minimize the effects of the emergency on the community.
36.
37.
Composition. The CCG will be composed of the following or their alternates:
a.
Mayor of the Municipality of South Dundas, or alternate Deputy Mayor.
b.
Chief Administrative Officer, or alternate Treasurer who becomes the Operations
Officer in the CCG and EOC Manager for the EOC Incident Management Team.
c.
Public Works Manager, or alternate Public Works Lead Hand.
d.
Emergency Management Coordinator, or alternate, Alternate CEMC.
e.
CCG Scribe, or alternate Fire Assistant Admin
13
38.
Special Advisers. Special advisers may be called upon from public and private agencies
having specialist knowledge and advice to give to the CCG. These people may be called
upon individually if required. Examples of special advisers are as follows:
SD&G O.P.P. Detachment Commander, or alternate;
Designated Senior Fire Official, or alternate;
Manager, Cornwall I SD&G Emergency Medical Sen/ices, or alternate;
Manager, Rideau St. Lawrence Distribution, or alternate;
Medical Officer of Health, or alternate;
Manager, Cornwall I SD& G Social Support Services, or alternate;
Emergency Information Officer, or alternate; and
Emergency Management Ontario representative;
South Nation Conservation representative;
Liaison staff from provincial ministries; and,
Any other officials, experts or representatives from the public or private sector as
deemed necessary.
39.
Function. The principal function of the CCG is to assist the Head of Council in making and
placing in effect any decisions and orders that are made to control and mitigate the effects
of an emergency. The CCG may operate with only a limited number of persons depending
upon the emergency. While the CCG may not require the presence of all the people listed
as members, all members of the CCG must be notified.
Emergency Operations Centre (EOC)
40.
The CCG will normally meet in the EOC. The EOC can be activated for any emergency for
the purposes of managing an emergency by maintaining services to the community and
supporting the emergency site. The locations of the Municipality of South Dundas primary
and alternate EOCs are detailed in Appendix 2 (Confidential).
PART 8:
EMERGENCY RESPONSE SYSTEM
Emergency Site Operations
41.
Site Command
a.
Command is the first and primary organizational component to be established. The
site command element consists of the person or team with the responsibility for
managing the response to the incident.
14
'_.
L
b.
The Incident Commander's responsibilities include:
(1)
ensuring the safety of all responders;
(2)
assessing and reassessing the situation;
(3)
determining goals, strategies, objectives and priorities appropriate to the level
of response;
(4)
establishing an appropriate site command structure;
(5)
coordinating all site incident management activities;
(6)
establishing and maintaining liaison with supporting, or cooperating
organizations;-
(7)
providing infomwation to I briefing the CCG as required;
(8)
establishing incident management facilities as needed;
(9)
approving an incident Action Plan (lAP);
(10)
managing incident resources (including approval of volunteers);
(11)
managing sensitive issues arising from the incident;
(12)
authorizing the release of emergency information to the public in cooperation
with other levels of response subject to guidelines issued by the Head of
Council; and,
(13)
ordering incident demobilization as appropriate.
Lines of Communication. The incident Commander will maintain a communications link
with the EOC Manager. This is the primary information channel between the emergency site
and the EOC Incident Management Team. Secondary information channels may be through
agency communications links between agency officers at the site and their respective
agency officials in the CCG and in the EOC Incident Management Team.
Perimeters. The Incident Commander is responsible for isolating the emergency site. Outer
and inner perimeters will be established by the Incident Commander. Access within the
outer perimeter will be restricted to emergency response teams and others, such as the
media, with specific functions to perform. The inner perimeter will be established around the
actual site of the emergency. Access to the site within the inner perimeter will be limited to
those directly involved in dealing with the emergency.
Site Layout. A protracted emergency will require support facilities to be established within
the outer perimeter.
15
45.
Coordination. The incident Commander should establish an Incident Command Post
(IPC). At first, the Incident Commander may consider operating from a vehicle. Later, the
Incident Commander should relocate the ICP to an existing structure or in a mobile
command centre to ensure the actions of all response teams at the site are coordinated.
46.
Resources. The Incident Commander may allocate resources at the site and request
additional resources if necessary. The EOC Incident Management Team is responsible for
finding the necessary resources and making them available to the incident Commander.
Community Control Group Operations
-
47.
Assembly. Upon learning of a potential emergency, members of the CCG should consider
the possible need for-activation of the emergency response plan and, if warranted, trigger
the emergency notification procedure outlined at Appendix 1 (Confidential). Immediately
after that they will report to the EOC. Upon assembling, the Mayor with the advice of other
members of the CCG may make a decision to declare an emergency and invoke the
provisions of this emergency response plan.
48.
General.
a.
The role of the CCG can best be accomplished by around table assessment of
events as they occur and by agreeing on an overall strategic response to overcome
specific problem areas or situations.
b.
Normally, the CCG ensures that an EOC incident management team is assembled
under the direction of the Chief Administrative Officer as EOC Manager. The EOC
incident management team will develop a community incident action plan (IAP) in
support of the site IAP based on the strategy provided by the CCG.
c.
The CCG will validate or appoint incident Commander(s) depending on the
complexities of the emergency.
d.
The CCG will ensure that the Incident Commander(s) have the resources to carry out
the overall strategic response.
e.
The CCG will ensure community services continue to function as best possible under
the constraints of the emergency.
49.
Operations Cycle. Members of the CCG will gather at regular intervals for operational
briefings, evaluations, and strategy revisions. The frequency of meetings and agenda items
will be established by the CCG Operations Officerl EOC Manager. Meetings will be kept as
brief as possible thus allowing members to carry out their individual responsibilities.
50.
Log Keeping. it is essential that all members of the CCG maintain detailed records of
decisions made and actions taken during the emergency to provide records for historical
purposes and possible litigation actions against the community.
16
-_
-r/'
51.
Coordination. Once decisions have been made by the CCG, it is essential they be quickly
and accurately passed to every response agency and, where necessary, to the public. This
vital function will normally fall to the EOC Manager who will be responsible for coordinating
the activities of the EOC incident management team and for ensuring good communications
between all agencies involved in emergency operations.
52.
Communications. An important function of every agency is to provide timely information
for the benefit of the emergency management decision-making process. This will
necessitate reliable systems of communication between the incident site and the EOC for
every agency involved.
53.
Emergency Information Management. An Emergency Information Centre (EIC) will be
established to meet the infonnation needs of the media and the public. An Emergency
lnfonnation Plan is included in this emergency response plan as Appendix 4 (Confidential).
Community Control Group Responsibilities
54.
Community Control Group. The actions or decisions which the members of the CCG are
likely to be responsible for are:
a.
calling out and mobilizing their emergency service, agency and equipment;
b.
coordinating and directing their service and ensuring that any actions necessary for
the mitigation of the effects of the emergency are taken, provided they are not
contrary to law;
c.
determining if the location and the composition of the CCG are appropriate;
d.
advising the Mayor as to whether the declaration of an emergency is recommended;
e.
advising the Mayor on the need to designate all or part of the municipality as an
emergency area;
f.
ensuring that an Incident Commander is appointed for command of operations at the
incident site;
g.
ensuring support for the Incident Commander by offering equipment, staff and
resources as required;
h.
determining the overarching objectives and strategies for the emergency;
i.
evaluating community IAP task results against objectives and strategies set by the
CCG;
17
j.
providing assistance to the EOC Incident Management Team in relations to matters
such as:
o
discontinuing utilities or sen/ices provided by public or private concerns, i.e.
0
hydro, water, gas, closing down a shopping plaza I mall;
*
o
arranging for senrices and equipment from local agencies not under
community control i.e. private contractors, volunteer agencies, service clubs;
o
notifying, requesting assistance from and I or liaison with various levels of
government and any public or private agencies not under community control,
as considered necessary; and,
k.
determining the need to establish advisory groups and I or sub-committees I working
groups for any aspect of the emergency including recovery;
l.
authorizing expenditure of money required to deal with the emergency;
-m.
advising the Mayor on the termination of the emergency; and,
n.
participating in the debriefing following the emergency.
Individual Responsibilities of Community Control Group Members
55.
Mayor. The Mayor or alternate head of council will perform the following responsibilities:
a.
provides overall leadership in responding to an emergency;
b.
declares an emergency within thedesignated area;
c.
ensures Emergency Management Ontario, Ministry of Community Safety and
Correctional Services has been notified of the declaration of an emergency;
d.
makes decisions, determines priorities and issues operational direction through the
CCG Operations Officerl EOC Manager and the heads of response agencies;
e.
requests assistance from senior levels of government when required;
f.
ensures members of Council are advised of the declaration and are kept informed of
the emergency situation;
g.
approves news releases and public announcements submitted by the CCG
Operations Officerl EOC Manager; and,
_
h.
terminates the emergency at the appropriate time and ensures all concerned have
been notified including the Emergency Management Ontario, Ministry of Community
Safety and Correctional Senrices and the members of Council (Note: Council may
,_
also terminate the emergency).
*
18
Chief Administrative Officer (CAO). The CAO or alternate will perform the duties and
responsibilities of the CCG Operations Officerl EOC Manager and as such will:
a.
coordinates all operations within the EOC through the formation of an EOC Incident
Management Team based on the ISM Model;
b.
advises the Mayor on policies and procedures, as appropriate;
c.
approves, in conjunction with the Mayor, major announcements and media releases
prepared by the Emergency Information Officer, in consultation with the CCG;
d.
ensures that a communications link is established between the EOC and the Incident
Commander; and,
e.
calls out additional staff to provide assistance, as required.
Public Works Official. The Public Works Official will perform the following functions and
responsibilities:
-
a.
provides information and advice on public works matters;
b.
liaises with public works officials in neighbouring communities and at the Counties to
ensure a coordinated response;
c.
maintains liaison with flood control, conservation and environmental agencies and be
prepared to conduct relief or preventative operations;
d.
provides public works materials, supplies and equipment and if not available within
the municipality's inventory to make arrangements for sources of supply from
neighbouring municipalities, private contractors, etc;
e.
provides resources to assist traffic control, evacuations, and other tasks by clearing
emergency routes, marking obstacles, providing road signs, etc.;
f.
maintains liaison with utility organizations (electrical, gas, telephone, etc.) and makes
recommendations for discontinuation of any utility, public or private, where necessary
in the interest of public safety;
g.
obtains engineering assistance as necessary;
h.
constructs temporary roads, repairs unsafe roads, and maintains roads within the
municipality's system;
i.
makes recommendations and demolishes unsafe structures following appropriate
legal procedures:
j.
maintains contact with the agency that operates and maintains sanitary sewage and
water systems;
19
k.
provides equipment for emergency pumping operations;
l.
liaises with the Fire Official conceming emergency water supplies for firefighting
.
purposes;
m.
provides emergency potable and sanitation supplies and facilities to the
requirements of the Health Official;
n.
ensures liaison with the Counties Engineer;
o.
provides an Incident Commander if required; and,
p.
re-establishes public works services at the end of an emergency.
Emergency Management Coordinator. On being notified to report to the EOC, the
Emergency Management Coordinator will report on arrival to the CCG Operations Officerl
EOC Manager and perform the following functions and responsibilities:
a.
sets up the EOC ensuring all have the necessary plans, resources, supplies, maps
and equipment;
b.
opens and ensures the main event log is maintained;
c.
provides advice and clarification about the implementation details of the emergency
response plan;
_
d.
ensures that the operations cycle is met and related documentation is maintained
and kept for future reference;
e.
assumes the responsibilities of the EOC Planning Section Head in the EOC incident
management team;
f.
maintains the records and logs of the CCG and incident management teams for the
purpose of the debriefs and post-emergency reporting;
g.
supen/ises EOC and EIC decommissioning activities;
h.
produces the post-emergency report; and, replenishes EOC and EIC supplies in
preparation for the next emergency.
CCG Scribe. On being notified to report to the EOC, the CCG Scribe will report on arrival to
the CCG Operations Officer! EOC Manager and perform the following functions and
responsibilities:
a.
keeps a detailed log of all information received and disseminated in the EOC by the
CCG;
b.
monitors the steps followed in CCG meetings in relation to the CCG Meeting
Checklist;
20
/
c.
ensures all important decisions made and actions taken by the CCG are recorded;
d.
facilitates the development of Status Reports and outline Incident Action Plans;
e.
provides minutes of all CCG meetings to CCG members prior to their next meeting, if
possible;
f.
ensures maps and status boards are kept up to date;
g.
provides a process for registering CCG members and maintaining a CCG member
list including Special Advisers;
"
h.
assist CCG Operations Officerl EOC Manager as required; and,
i.
after the closure of the EOC, ensures that all CCG meeting minutes are typed and
along with the detailed log mentioned above are given to the CEMC for filing and
safekeeping
Sgecial Advisers
I
60.
Police Official. The Police Official will perform the following functions and duties:
a.
provides the CCG with information and advice on law enforcement matters;
b.
calls out additional resources as required;
c.
notifies the coroner of fatalities;
d.
liaises with other police agencies, as required; and,
e.
provides an Incident Commander if required.
61.
Fire Official. The Fire Official will perform the following functions and duties:
a.
provides the CCG with information and advice on firefighting and rescue matters;
b.
informs the Mutual Aid Fire Coordinator and trigger mutual aid arrangements for the
provision of additional firefighting manpower and equipment if needed;
c.
determines if additional or special equipment is needed and recommended possible
sources of supply (e.g. breathing apparatus, protective clothing);
d.
provides assistance to other municipal departments and agencies if necessary; and,
e.
provides an Incident Commander if required.
21
Emergency Medical Services (EMS) Official. The EMS Official will perform the following
functions and duties:
a.
_ establishes contact with the Central Ambulance Communications Centre (CACC) tog,
keep_abreast with the situation at the scene of the emergency;
b.
provides the CCG with information on the triage, treatment and transportation of
casualties;
c.
notifies area hospitals of the emergency situation;
d.
establishes on-going communications with emergency department personnel at area
hospitals and the Health Official;
e.
liaises with other ambulance agencies, as required;
f.
advises if other means of transportation are required for those with minor injuries in a
large-scale response; and,
g.
provides an Incident Commander if required.
Hydro Official. The Hydro Official will perform the following functions and responsibilities:
a.
provides the CCG with information and advice on electrical power matters;
b.
liaises with Hydro One to ensure a coordinated response for electrical power
restoration within the community;
c.
discontinues electrical sen/ices, as required, and restores services when appropriate;
d.
arranges for alternate sources of electrical power as needed; and,
e.
provides hydro vehicles and equipment as required by other emergency services.
Medical Officer of Health. The Medical Officer of Health will either perform the following
functions or report the situation to a competent medical authority who would then take such
appropriate action, in conjunction with the CCG, as the situation wanants:
a.
acts as a coordinating link for all emergency health senrices at the EOC;
b.
ensures liaison with the Ontario Ministry of Health and Long-Ten"n Care, Public
Health Branch;
c.
ensures liaison with the EMS representative and local hospitals;
d.
provides advise on any matters which may adversely affect public health;
e.
provides authoritative instructions on health and safety matters to the public through
'
the Emergency Information Officer (EIO);
22
\
f.
coordinates the response to disease related emergencies or anticipated emergencies
such as epidemics, according to the Ministry of Health and Long-Term Care policies;
g.
ensures coordination of care for bed-ridden citizens and invalids at home and in
reception I evacuation centres during an emergency;
h.
ensures liaison with voluntary and private agencies, as required, for augmenting and
coordinating public health resources;
i.
ensures coordination of all efforts to prevent and control the spread of diseases
during an emergency;
j.
notifies the Public Works Official regarding the need for potable water supplies and
sanitation facilities; and,
k.
ensures liaison with the Social Services Official on areas of mutual concern
regarding health sen/ices in reception I evacuation centres; and,
l.
in human health emergencies and epidemics provides an Incident Commander.
Social Services Official. The Social Services Official will perform the following
responsibilities and duties:
a.
provides information and advice on social services matters;
b.
provides a social services emergency response plan to ensure the well-being of
residents who have been displaced from their homes or are sheltered within their
homes;
.
c.
according to the nature of the emergency, implements appropriate aspects of a
social service plan to provide for:
(1) reception centres and Ior evacuation centres that will provide accommodation,
feeding, and other emergency welfare services for those who will have to be
evacuated for any reason;
(2) distribution of clothing and other essentials to evacuees;
(3) operation of a Registration and Inquiry (R&l) system within the reception centres and
evacuation centres;
(4) ongoing communications between R&l staff in reception I evacuation centres and
staff in the community's- EIC; and,
(5) emergency purchases of food, supplies, etc., that cannot be obtained in any other
way;
d. liaises with the Police Official with respect to pre-designated reception I evacuation
centres that can be opened on short notice;
23
e. liaises with the Health Official on areas of mutual concern regarding operations in
reception I evacuation centres;
J
f.
ensures a representative of local school boards are notified when their facilities are
-.
required as reception I evacuation centres, and that staff and volunteers utilizing school
facilities take direction from a Board representative(s) with respect to their maintenance,
use and operations; and,
g. ensures liaison with local Community Care Access Centre (CCAC) resources as
-
required.
66.
Emergency Information Officer (EIO). On being notified to report to the EOC, the
Emergency Information Officer will report on arrival to the CCG Operations Officerl EOC
Manager and perform the following functions and responsibilities:
a.
establishes a communications link with the site media spokesperson, the community
spokesperson, community call-takers and any other media coordinator(s) (i.e.
provincial, federal, private industry, etc.) involved;
b.
ensures the EIC is set up and staffed;
c.
ensures the media telephone number is provided to the necessary persons and
organizations;
d
provides direction and regular updates to community call-takers;
e.
drafts public sen/ice announcements and media releases for approval by the CCG
Operations Officer! EOC Manager and distributes them on approval;
f.
organizes news conferences;
g.
monitors news coverage and correct any erroneous information; and
h.
maintains copies of public service announcements, media releases and articles
pertaining to the emergency.
Emergency Operations Centre Incident Management Team
67.
Concept. The CCG may appoint an EOC incident team management team to assume all
IMS functions to manage the incident. The CCG will continue to provide support and
oversight as necessary. lf the requisite expertise does not reside within the municipal
jurisdiction, the CCG may call for external support to assist in managing the emergency.
68.
IMS Functions.
Command
i.
Reporting to the Head of Council, the CAO as EOC Manager will assume
24
(a)
(b)
(c)
(d)
(e)
if)
(9)
(h)
(i)
U)
(k)
(I)
(ml
(Fl)
(1)
(2)
(3)
responsibility for managing the emergency responses in support of the site
incident management team and the remainder of the community.
ii.
With the primary responsibility of the CAO as EOC (Incident Management
Team) Manager being the overall safety of responders and the public,
additional responsibilities include:
assessing and reassessing the situation;
determining goals, strategies, objectives and priorities;
establishing an appropriate command structure using IMS;
coordinating all EOC incident management activities;
coordinating overall incident activities with other levels of response;
establishing and maintaining liaison with supporting, or cooperating
organizations;
providing infonnation to I briefing the CCG as required;
establishing or activating facilities in support of the emergency, as needed;
establishing an operational planning cycle as required;
approving a Community Incident Action Plan (IAP);
managing incident resources including approval of volunteers;
managing sensitive issues arising from the incident;
authorizing the release of emergency information to the public in cooperation
with other levels of response after receiving concurrence from the Head of
Council; and,
ordering incident demobilization as appropriate.
b.
Command Staff
The EOC Manager will be supported by the community's Emergency
Information Officer (EIO) and possibly a Safety Officer, a Liaison Officer, and
other subject matter experts such as a Provincial Emergency Response Team
(PERT).
The EIO will be responsible for the development and after approval, the
release of emergency information regarding the incident to the public.
The Safety Officer will be tasked with creating systems and procedures
related to the overall health and safety of the community during the
emergency.
I
25
(4)
The Liaison Officer (LO) will sen/e as the primary contact for organizations
cooperating with, or supporting the incident at the EOC level.
iii.
More detailed information on the responsibilities of the EIO, Safety Officer
and LO'will be provided in the EOC Procedures Manual.
c.
General Staff
(1 )
The General Staff will support the EOC Manager in planning, coordinating,
and carrying out the response to the incident. The General Staff may consist of
an Operations Section Chief, Planning Section Chief, Logistics Section Chief, and
Finance IAdministration Section Chief. The staff will be expanded following the
IMS Model as necessary to meet the complexities of the incident. In turn,
contraction will occur when the incident activities scale down.
(2)
The Operations Section will implement the community IAP. The lead response
agency will be prepared to provide a section chief.
(3)
The Planning Section will develop the community IAP. The CEMC will be
prepared to act as section chief.
(4)
The Logistics Section will provide all supporting resources. The section chief
will be appointed by the EOC Manager after assessing the skills and
knowledge required in support of the emergency.
(5)
The Finance IAdministration Section will provide the financial and cost
analysis support to the incident. The Municipality Treasurer will normally act
as section chief.
(6)
More detailed information on the responsibilities of the General Staff based on
the IMS Model will be provided in the EOC Procedures Manual.
I
69.
Supporting Agencies
a.
Area Boards of Education. Area boards of education are responsible for the
following:
--
(1)
providing of any school, as appropriate and when available, for use as an
evacuation or reception-centre as per signed agreements between the
Cornwall I S.D. &G. Social Sen/ices and the respective Board of Education;
(2)
upon being contacted by the Social Services Officer, the provision of board
representatives to coordinate and provide direction with respect to
maintenance, use and operation of the facilities being utilized as an
evacuation or reception centre;
,
26
(3)
ensuring liaison with the municipality as to protective actions to the schools
(i.e., implementing school stay in place procedure and implementing the
school evacuation procedure); and,
(4)
maintaining a personal log of all actions taken by board representatives.
Area Hospitals. The chief executive officer of each area hospital is responsible for:
(1) implementing the hospital emergency response plan;
(2) maintaining contact with the Medical Officer of Health and local ambulance
representatives with respect to hospital and medical matters as required;
(3) contacting the Ministry of Health and Long-Term Care as required: and,
(4) maintaining a personal log of all actions taken.
Canadian Red Cross Society. The senior officer of the local Canadian Red Cross
Society unit is responsible for taking action as follows in accordance with a signed
agreement between the Cornwall I S.D. & G. Social Services and the agency:
(1) implementing the local Red Cross notification (fan-out) system;
(2) maintaining contact with the Social Senrices Official to assist in providing food,
clothing, accommodation, and personal services to persons in need due to the
emergency.
(3) assisting in the operation and staffing of a Registration and Inquiry Centre;
(4) assisting in the management of reception centres and evacuation centres;
(5) ensuring all volunteers responding to the emergency are registered with the
Canadian Red Cross Society and the Cornwall I S.D. & G. Social Services; and
(maintaining a personal log of all actions taken.)
Area Amateur Radio Club. The senior officer of a local amateur radio club when
supporting an emergency is responsible for:
(1)
providing radio communications under the direction of the EOC Manager; and
(2)
ensuring all radio operators and supporting staff responding to the emergency
are registered with the area amateur radio club and the Municipality of South
Dundas.
Ontario Society for the Protection of Cruelty to Animals (Ontario SPCA). The
senior officer of the SD & G Branch of the Ontario SPCA when supporting an
emergency is responsible for:
27
0
Identifying and coordinating local animal protection activities: and,
0
Ensuring all volunteers responding to the emergency are registered with the
Municipality of South Dundas.
'
f.
Other Agencies.
(1)
The Municipality may enter into agreements with other area agencies to assist
with the emergency such as the following:
(a)
Salvation Army
(b)
St. John Ambulance
(c)
Service Clubs
i.
Senior officers of the above organizations when responding to an
emergency will ensure that all members sen/ing as volunteers are
registered with that organization and with the Municipality of South
Dundas.
PART 9:
ADMINISTRATION
70.
Emergency Management Procedures. An emergency management procedures manual
will supplement this emergency response plan. This manual will define the emergency
management process and will provide checklists and forms to enhance the efficiency and
the effectiveness of the response by municipal personnel to an emergency.
71.
Resource Inventory. A resource directory will be developed to assist in identifying the
source of resources that are beyond those of the municipality and that may be required to
meet the needs of an emergency, especially those risks that have been identified as highly
probable and I or will cause significant consequences.
72.
Annual Review. In accordance with the EMPCA and Ontario Regulations 380/04, the
emergency response plan will be reviewed annually and revisions to it will be submitted to
EMO.
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Appendix 7
MUNICIPALITY OF SOUTH DUNDAS
EMERGENCY RESPONSE PLAN BY-LAW
THE CORPORATION OF THE MUNICIPLAITY OF SOUTH DUNDAS
BY-LAW NO. 2017-74
A BY-LAW to adopt the Emergency Management Program and Emergency
Response Plan.
WHEREAS the Emergency Management & Civil Protection Act, R.S.O.
1990, as
amended, and its associated regulations and standards, requires the implementation of
a mandatory emergency management program by all Ontario municipalities;
AND WHEREAS every municipality shall formulate an emergency plan governing the
provision of necessary services during an emergency and the procedures under and the
manner in which employees of the municipality and other persons will respond to the
emergency;
AND WHEREAS the designated Emergency Management Coordinator shall develop,
implement and maintain the emergency management program;
NOW THEREFORE the Corporation of the Council of the Municipality of South Dundas
enacts as follows:
1.
THAT the Emergency Response Plan as attached as Schedule "A" to this by-law is
hereby approved and adopted; and,
2.
THAT an Emergency Management Program be developed and implemented in
accordance with the standards published by Emergency Management Ontario;
and,
3.
THAT the Head of Council or designated alternate, as provided in the plan, be
empowered to declare an emergency and implement the community emergency
response plan; and,
4.
THAT certain appointed officials or their designated alternates, as provided in the
approved community emergency response plan are empowered to cause an
emergency notification to be issued to members of the Community Control Group,
and to respond to an emergency in accordance with the community emergency
response plan where an emergency exists but has not yet been declared to exist;
and,
5.
THAT the Emergency Management Program Committee will cause the emergency
29
r
management program to be reviewed annually and to recommend changes to the
program as considered appropriate and refer recommendations to Council for
further review and approval; and,
6.
THAT By~Law No. 2011-39 be repealed in its entirety; and,
7.
THAT This By-law shall come into effect the day of passing.
READ and passed in open Council, signed and sealed this 19"' day of September 2017.
MAYOR
3/war-MB/war'
CLERK
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SCHEDULE B
TERMS OF REFERENCE
Terms of Reference for the Municipality of South Dundas
Emergency Management Program Committee
Mission:
The south Dundas Emergency Management Program Committee is a committee whose mission is to
guide the development, implementation and maintenance of the municipality's emergency
management program including municipal emergency response plan, public education program,
training and exercises. The committee is also accountable for the annual review of the municipality's
emergency management program.
Objectives:
To create and maintain anemergency management program which conforms to the Emergency
Management and Civil Protection Act (EMCPA) and includes the five core components namely;
mitigation; response; and recovery. To open appropriate lines of communication between the
Emergency Control Group (ECG) and all support agencies. The committee shall advise Council on the
development and implementation of the municipality's emergency management program. To provide
public education on risks to public safety and on public preparedness for emergencies.
Composition:
The Emergency Management Program Committee shall have adequate representation from the
following:
CEMCI Designate (Chair)
And one representative from the following:
South Dundas Fire, Mayor or Deputy Mayor, South Dundas CAO, South Dundas Treasury, South
Dundas Planning and Building, South Dundas Public Works, South Dundas Information Officer, South
Dundas Scribe and from time to time special advisers.
Quorum:
A Quorum shall consist of 50 percent of the voting members who are from the Municipality of South
Dundas Council and staff.
-
Motions:
Decisions made during Emergency Management Program Committee meetings are made by motion,
having at seconded and having it voted on and passed by the committee.
Chair:
I
The CEMC is appointed as the chairperson of the Emergency Management Program Committee. In the
absence of the CEMC at a given meeting the alternet CEMC will be the chairperson for the meeting.
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Sub-Committee:
The Emergency Management Program Committee mat from time to time appoint a sub-committee from
the Emergency Management Program Committee members for specific purposes. The sub-committee
shall report back to the Emergency Management Program Committee by spokesperson or written
('
summary.
*
Reporting to Municipal Council:
The Emergency Management Program Committee shall report to Council:
1. Through the minutes of the meetings; or
"
2.
As deemed necessary by the Committee for submission.
3.
Frequency of Meetings;
The meetings of the Committee shall consist of one (1) per year or at the call of the Chair.
Closed Sessions;
Due to the nature of activity, portions of a meeting may be closed from time to time.
Budget;
Funds for the Emergency Management Program are included in the Emergency Management budget.
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