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THE CORPORATION OF THE CITY OF WINDSOR
POLICY
Service
Area:
Community Development and Health
Policy No.:
Department:
Recreation & Culture
Approval Date: August 5, 2014
Division:
Approved By:
CR191/2014
Effective Date:
August 5, 2014
Subject:
Concussion Policy
Procedure
Ref.:
Pages:
Replaces:
Prepared
By:
Trese MacNeil, Janet Colvin Sharpe, Robin
Schiller, Sandra Bradt
Date: July 11, 2014
1.
POLICY
1.1 All City of Windsor employees, directly involved in sport and recreation
programming, will be made aware of common signs and symptoms of a concussion
and trained to properly manage a potential concussion incident.
2.
PURPOSE
2.1 The Ministries of Education, Health and Long Term Care and Tourism, Culture and
Sport are working together to increase awareness of head injury prevention,
concussion identification and injury management.
2.2 The purpose of this policy is to:
a) Provide concussion awareness for employees who are directly involved in sports
and recreation programme instruction, supervision and allocating recreation and
sports facilities.
b) Inform user groups at recreational facilities and sports fields that the City of
Windsor has adopted a concussion policy and that resources will be available for
their information to disseminate to their groups.
c) Make concussion resource information available within city facilities for
participants.
3.
SCOPE
3.1 The policy applies to employees in municipal recreation facilities and sports venues
who are directly involved with recreation programming and/or supervision of
participants. Sports organizations allocated seasonal sports facility permits will be
provided with information to this policy.
3.2
Application of this policy will be in accordance with applicable provisions within the
collective agreements and memoranda between the Corporation and its unions and
associations.
3.3
Notwithstanding any other provisions to the contrary in any other policies of the City of
Windsor, where there is a conflict between this policy and any other policy the more
stringent policy will apply.
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3.4
Notwithstanding the reporting obligations of any other policy of the City of Windsor, if
there is reason to believe that a breach of this policy has occurred, the reporting
procedures in this policy shall be followed concurrently with any other reporting
obligations.
4.
RESPONSIBILITY
4.1 The CAO will support the Concussion Policy and its implementation.
4.2 The Community Development and Health Commissioner will support the
Concussion Policy and mediate any disputes regarding its implementation, should
any arise.
4.3 The Executive Director of Recreation and Culture is responsible to direct a review of
this policy following a 6 month pilot, then annually.
4.4 The Executive Director of Recreation & Culture is responsible for communicating
the policy, procedures and any updates or changes to the Managers.
4.5 The Executive Director of Recreation and Culture shall carry out the role as decision
maker under this policy in good faith and in a timely and expeditious manner.
4.6 The Managers in the Recreation and Culture Department, shall be responsible for
communicating the policy, procedures and any updates or changes to the Supervisors
4.7 The Executive Director of Recreation and Culture and the managers and supervisors
in the Recreation and Culture Department will be responsible for implementing the
policy and providing suggestions in revising the procedures as required.
4.8 The managers and supervisors of each recreational facility and sports venue shall
ensure that all employees who are directly involved with recreation programming
and/or supervise participants are made aware of this policy. This will include
informing all sport organizations that are allocated seasonal sports facility permits.
4.9 Each applicable employee is expected to sign-off on receipt of this policy and to
adhere to the policy.
5.
GOVERNING RULES AND REGULATIONS
5.1 Employees shall recognize and be accountable for their responsibilities in the
exercise of their duties.
5.2 Procedures will be developed to assist staff when dealing with a suspected
concussion.
5.3 All employees involved directly in recreation and sports programming, instruction,
supervision and allocation in recreation facilities will be provided with information
on concussion awareness. This information includes but is not limited to
identification of a concussion, common signs and symptoms of a concussion and
response actions to a possible concussion.
5.4 The 'Conditions of Use' section on all City of Windsor Department of Recreation
and Culture rental contracts will state that the City of Windsor has a concussion
policy and that information regarding concussions is available upon request.
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5.5 Information may be provided to participants in sport and recreation facilities.
Information may include concussion signs and symptoms as well as what to do if a
concussion is suspected.
5.6 A concussion is a clinical diagnosis made by a medical doctor. It is critical that
someone with a suspected concussion be examined by a medical doctor or nurse
practitioner.
Definition: As presented in the Concussion Guidelines Manual from the Ministry of
Tourism, Culture and Sport
A Concussion:
- Is a brain injury that causes changes in how the brain functions, leading to
symptoms that can be physical (e.g. headache, dizziness), cognitive (e.g.
difficulty concentrating or remembering), emotional/behavioural (e.g.
depression, irritability) and/or related to sleep (drowsiness, difficulty falling
asleep);
- May be caused by either a direct blow to the head, face or neck, or a blow to
the body that transmits a force to the head that causes the brain to move
rapidly within the skull;
- Can occur even if there has been no loss of consciousness (in fact most
concussions occur without a loss of consciousness); and
- Cannot be normally seen on x-rays, standard CT scans or MRI's.
6.
RECORDS, FORMS AND ATTACHMENTS
6.1 In the event that an employee(s) become aware of a suspected concussion, an
accident/incident report will be completed by the employee(s) and submitted to their
supervisor. These forms are governed by the City of Windsor's retention policy.
6.2 The Executive Director of Recreation and Culture may create forms and procedures
as necessary for the orderly and consistent application of this policy.
7.
RELATED POLICIES
This policy incorporates by reference the following City of Windsor Policies/Procedures:
3.2.1
Corporate Health & Safety
3.2.2 Recreation Department's Emergency/Medical protocols
This policy incorporates by reference all applicable provincial and federal legislation and
specifically, without limitation, the following statutes:
3.7.1 Municipal Act, 2001, S.O. 2001, c. 25
3.7.2 Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990,
c. M.56
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