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Employee Recognition Policy
Page 1 of 5
THE CORPORATION OF THE CITY OF WINDSOR
POLICY
Service Area:
Policy No.:
Department:
Chief Administrative Office
Approval Date: November 7, 2005
Division:
Approved By:
CR 677/2005
Effective Date:
November 7, 2005
Subject:
Employee Recognition Policy Procedure Ref.:
Pages:
Replaces:
Prepared By:
Anna Ciacelli
Date:
1.
POLICY
1.1
The Corporation of the City of Windsor recognizes that the collective efforts of all
staff members contribute to the overall mission of the municipality, and is committed
to finding positive ways to acknowledge the many contributions employees make to
the organization and the community.
2.
PURPOSE
2.1
The purpose of the City of Windsor Employee Recognition Policy is to provide
guidelines to formally recognize, acknowledge and show appreciation to individuals
and groups for efforts that further the mission and values of the Corporation.
2.2
The City of Windsor Employee Recognition Policy will also provide the framework
for:
2.2.1 Creating a positive work environment and improve workplace culture;
2.2.2 Motivating high performance;
2.2.3 Encouraging loyalty;
2.2.4 Increasing morale;
2.2.5 Increasing employee retention;
2.2.6 Acknowledging outstanding contributions to the corporation and the
community;
2.2.7 Encouraging creativity and initiative;
2.2.8 Fostering professional growth and development;
2.2.9 Improving programs and services;
2.2.10 Celebrating significant individual and team accomplishments;
2.2.11 Reinforcing excellent customer service;
2.2.12 Acknowledging volunteer community service contributions (i.e. lead role)
3.
SCOPE
3.1
This policy applies to all employees of the corporation of the City of Windsor, at all
levels, including full and part-time, seasonal, temporary, union and non-union.
Employee Recognition Policy
Page 2 of 5
4.
RESPONSIBILITY
4.1
City Council is responsible for approving the expenditure of funds to support the
program through the creation of an Employee Recognition account as part of the
budget of the Chief Administrative Officer.
4.2
The Chief Administrative Officer is responsible for the efficient and effective
operation of the program through the appointment of a Staff Appreciation and
Recognition Committee Chair of an ongoing committee consisting of a broad
representation from across the corporation.
4.3
The Staff Appreciation and Recognition Committee Chair will have a reporting
relationship with a designate from Human Resources to obtain information on
various employment related aspects.
4.4
The Staff Appreciation & Recognition Committee is responsible for:
4.4.1 Making recommendations as to what acts, behaviours or accomplishments
should be formally recognized;
4.4.2 Making recommendations as to the appropriate form of acknowledgment
for identified categories;
4.4.3 Developing performance measures to ensure accountability and continuous
improvement;
4.4.4 Monitoring and tracking the Program's progress;
4.4.5 Promoting informal Employee Recognition efforts corporately;
4.4.6 Working collaboratively with different departments to plan and facilitate
numerous recognition events, activities and celebrations to support the goals
and objectives of corporate employee appreciation and recognition.
4.5
The Staff Appreciation and Recognition Award Committee will evaluate all award
nominations.
5.
GOVERNING RULES AND REGULATIONS
5.1
The Staff Appreciation and Recognition Committee Terms of Reference are attached
as Appendix A.
6.
RECORDS, FORMS AND ATTACHMENTS
6.1
All guidelines will comply with current existing City of Windsor Policies.
Updated June 2013
Appendix A
Employee Recognition Policy
Page 3 of 5
Committee Terms of Reference
PURPOSE
The STAR Committee will make recommendations as to what acts, behaviours or accomplishments
should be formally recognized.
The STAR Committee will make recommendations as to the appropriate form of
acknowledgement for identified categories.
The STAR Committee will develop performance measures to ensure accountability and continuous
improvement.
The STAR Committee will monitor and track the Program's progress.
The STAR Committee will promote informal employee recognition efforts corporately.
The STAR Committee will work collaboratively with different departments to plan and facilitate
numerous recognition events, activities and celebrations to support the goals and objectives of corporate
employee appreciation and recognition.
MEMBERSHIP & TERMS
The STAR Committee will consist of a minimum of 8 members across departments with varying job
functions. Should committee membership fall below 8, recruitment for new members will take place. A
representative from Human Resources will be mandatory. In addition, members will belong to various
unions and associations, which may include:
- CANUE
- CUPE Local 543
- CUPE Local 82
- ONA
- WPFFA
Updated June 2013
Appendix A
Employee Recognition Policy
Page 4 of 5
Committee Terms of Reference
Membership terms will be for 1 year and renewable each year.
In the event that a member cannot complete his or her term, an alternate may be appointed to
complete the term.
Following 3 consecutive missed meetings, committee members will be contacted by the Chair to
determine continued interest and participation on the committee. After missing 4 consecutive
meetings a replacement may be recruited at the direction and with the support of the majority of
the Committee.
Executive Members shall commit to at least a 1 year term of office. Executive positions
include:
- Chair/Vice-Chair
Or Alternatively 2 Co-Chairs
- Secretary
- Past Chair
Committee membership will be reviewed each March. During this time members will be
renewed, the Executive nominated and new members recruited as required. Where there is only
one incumbent for Executive positions, the incumbent will be acclaimed for another year term. If
there is more than one member who expresses interest in an Executive position, a ballot will be
cast. The method and timing of the ballot will be determined by majority vote of the Committee.
For current membership and terms, see STAR Committee Membership List
Updated June 2013
Appendix A
Employee Recognition Policy
Page 5 of 5
Committee Terms of Reference
MEMBER
S:
ROLES & RESPONSIBILITIES
-
Promote the mandate and activities of the Committee in a proactive and positive manner.
-
Administer the Years of Service, Exceptional Customer Service, Pride in Workplace
and any other corporate recognition awards.
-
Attend meetings regularly throughout the term of membership.
-
Participate actively and work cooperatively.
-
Respect others and appreciate differences in approach and point of view.
-
Act with integrity and maintain confidentiality when required.
CHAIR / Co-CHAIR*:
-
Chair all meetings in a fair and impartial manner consistent with generally accepted
rules of order.
-
Provide leadership and direction to the Committee.
-
Represent and speak on behalf of the Committee as required.
VICE-CHAIR:
-
Assume duties of the Chair as necessary, during any absence of the Chair.
-
Assist Chair as necessary in support of Chair's responsibilities.
PAST CHAIR:
-
Provide support and guidance and expertise to the Chair and Committee.
-
Assist Chair as necessary in support of Chair's responsibilities.
SECRETARY:
- Record meeting minutes and distribute to members.
- Distribute meeting agenda's and other relevant materials to the Committee.
- Schedule meetings and confirm attendance of members
*When Co-Chairs are in place, a Vice-Chair position will not be filled.