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THE CORPORATION OF THE CITY OF WINDSOR
POLICY
Service Area: Office of the City Solicitor
Policy No.:
SOP GO 03.3-2015
Department:
Fire & Rescue Services
Approval Date: February 17, 2015
Division:
Approved By:
CR31/2015
Effective Date:
February 17, 2015
Subject:
Fire Lock Box Program Policy
Procedure Ref.: N/A
Review Date: February 17, 2020
Pages:2
Replaces: CR 231/95
Prepared By:
Brittney Yeats
Date: March 6, 1995
1.
POLICY
This policy provides for the installation of fire lock boxes in publically and privately
owned buildings, at no cost to the City.
2.
PURPOSE
2.1 This policy is intended to
2.1.1
Assist in ensuring quick and efficient access to buildings when responding
to fire alarms;
2.1.2
Establish response protocols for buildings with and without lock boxes.
3.
SCOPE
This policy applies to all private and publically owned buildings within the City of
Windsor.
4.
RESPONSIBILITY
4.1 The Chief of Fire & Rescue Services is responsible for:
4.1.1
Entering into agreements with building owners as attached hereto in
Schedules A and B, for the purposes of installing and maintaining security
of lock boxes;
4.1.2
Ensuring adequate controls are in place for the safekeeping of lock box
keys;
4.1.3
Ensuring the successful implementation of this policy;
4.1.4
Reviewing this policy, at a minimum every five years, and updating as
required.
4.2 The Fire Prevention Division is responsible for administering the registration process
for the lock box program.
4.3 The Chief Fire Prevention Officer is responsible for maintaining all records
associated with the lock box program.
Fire Lock Box Program Policy
Page 1 of 2
5.
GOVERNING RULES AND REGULATIONS
Enrolment in Program
5.1 Building owners that are interested in arranging to have a lock box installed on their
premises are required to enter into an agreement with Fire & Rescue Services and
must pay the associated administration fee.
5.2 Building owners shall be responsible for purchasing an appropriate lock box
according to the specifications of Fire & Rescue Services. Lock boxes can be
obtained at a local locksmith.
5.3 Notwithstanding subsection 5.1 an administrative fee shall not apply to the
installation of lock boxes at City owned facilities.
Response Protocols
5.4 Building with a lock box installed
5.4.1
Where an alarm sounds and there are no visible signs of fire, firefighters
will access the premises for inspection with keys from the lock box.
5.4.2
In the event of a false alarm, firefighters will secure the building and the
owner will be notified to reset the alarm.
5.4.3
Should an emergency condition be determined to exist, Fire & Rescue
Services shall respond immediately.
5.5 Building without a lock box
5.5.1
Where an alarm sounds and there are no visible signs of fire, the owner
will be notified to attend the site to reset the alarm and firefighters will
return to their stations.
5.5.2
If the owner subsequently determines a fire emergency exists, the alarm
will be called in and Fire & Rescue Services will respond immediately.
5.5.3
Should firefighters notice any visible signs that indicate an emergency
condition exists; they will use forcible entry tactics to gain access to such
building.
5.5.4
Fire & Rescue Services is not responsible for any damage caused from
forcible entry to a premise.
6.
RECORDS, FORMS AND ATTACHMENTS
6.1 Records will be retained in accordance with the record retention requirements of the
Municipal Freedom of Information and Protection of Privacy Act and the City of
Windsor's Records Retention Disposal By-Law #21-2013, as amended from time to
time.
6.2 Relevant forms include the Lock Box Program Agreement and Residential Lock Box
Program Agreement attached hereto as Schedules A and B. Any minor amendments
to the agreements attached hereto will be subject to the approval of the City Solicitor.
Fire Lock Box Program Policy
Page 2 of 2
SCHEDULE A - COMMERCIAL/INDUSTRIAL/INSTITUTIONAL AGREEMENT
LOCK BOX PROGRAM
RE:
Windsor, Ontario [the "Premises"]
T H I S A G R E E M E N T made, in triplicate, this
day of
,
B E T W E E N:
THE CORPORATION OF THE CITY OF WINDSOR
hereinafter called the "City" of the First Part;
and
hereinafter called the "Participant" of the Second Part.
WHEREAS Participant represents that Participant owns, leases or is otherwise entitled to the
exclusive possession of the Premises;
AND WHEREAS Participant desires to participate in the "Lock Box Program" administered by the
City's Fire & Rescue Services Department , in accordance with Council Resolution Number
CR /2015 as may be amended from time to time (which Policy and amendments are referentially
incorporated herein);
NOW THEREFORE in consideration of the recited matters and other good and valuable
consideration including the sum of ONE DOLLAR of lawful money of Canada (the receipt and
sufficiency whereof are hereby acknowledged) the parties covenant and agree as follows:
1]
The Participant shall purchase a lock box from a supplier approved by the City's Fire & Rescue
Services Department. The Participant shall install and maintain the said lock box on the Premises.
Said lock box shall be installed by the Participant at a location on the premises approved by the City's
Fire & Rescue Services Department.
2]
The Participant shall provide a key to the City's Fire & Rescue Services Department for the
said lock box. The City's Fire & Rescue Services Department shall use the lock box key to gain entry
into the Premises only in case of fire or suspected fire.
3]
The Participant provides the City's Fire & Rescue Services Department shall have, during the
time that the Participant participates in the Lock Box Program, the right to enter the Premises by
utilizing the key in the lock box, during the term of this agreement. Such right may be exercised by
the City's Fire & Rescue Services Department without providing prior notice to the Participant in the
event of fire or suspected fire.
4]
The Participant HEREBY RELEASES the City, its officers and employees from and against all
claims, demands, losses, costs, charges and other proceedings as a result of loss, damage or injury
to any person (including death) or property directly or indirectly arising out of the operation of the Lock
Box Program. This provision shall survive any termination of this Agreement.
5]
This Agreement shall continue until terminated by either party upon the giving of 90 days
written notice thereof, provided, however, that in the event of any breach hereof such termination may
be made effective on less or no notice as the terminating party deems appropriate.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date first above
appearing.
THE CORPORATION OF THE CITY OF WINDSOR
Per:
Fire Chief
Participant Name (please print)
Participant Signature
SCHEDULE B - RESIDENTIAL AGREEMENT
RESIDENTIAL LOCK BOX PROGRAM
RE:
Windsor, Ontario [the "Premises"]
T H I S A G R E E M E N T made, in triplicate, this
day of
,
B E T W E E N:
THE CORPORATION OF THE CITY OF WINDSOR
hereinafter called the "City" of the First Part;
and
hereinafter called the "Participant" of the Second Part.
WHEREAS Participant represents that Participant owns, leases or is otherwise entitled to the
exclusive possession of the Premises;
AND WHEREAS Participant desires to participate in the "Lock Box Program" administered by the
City's Fire & Rescue Services Department, in accordance with Council Resolution CR /2015 as
may be amended from time to time (which Policy and amendments are referentially incorporated
herein);
NOW THEREFORE in consideration of the recited matters and other good and valuable
consideration including the sum of ONE DOLLAR of lawful money of Canada (the receipt and
sufficiency whereof are hereby acknowledged) the parties covenant and agree as follows:
1]
The Participant shall purchase a lock box from a supplier approved by the City's Fire & Rescue
Services Department. The Participant shall install and maintain the said lock box on the Premises.
Said lock box shall be installed by the Participant at a location on the premises approved by the City's
Fire & Rescue Services Department.
2]
The Participant shall provide a key to the City's Fire & Rescue Services Department for the
said lock box. The City's Fire & Rescue Services Department shall use the lock box key to gain entry
into the Premises only in case of fire or suspected fire.
3]
The Participant provides the City's Fire & Rescue Services Department the right to enter the
Premises by utilizing the key in the lock box, during the term of this agreement. Such right may be
exercised by the City's Fire & Rescue Services Department without providing prior notice to the
Participant in the event of fire, suspected fire or medical emergency.
4]
The Participant HEREBY RELEASES the City, its officers and employees from and against all
claims, demands, losses, costs, charges and other proceedings as a result of loss, damage or injury
to any person (including death) or property directly or indirectly arising out of the operation of the Lock
Box Program. This provision shall survive any termination of this Agreement.
5]
This Agreement shall continue until terminated by either party upon the giving of 90 days
written notice thereof, provided, however, that in the event of any breach hereof such termination may
be made effective on less or no notice as the terminating party deems appropriate.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date first above
appearing.
THE CORPORATION OF THE CITY OF WINDSOR
Per:
Fire Chief
Participant Name (please print)
Participant Signature