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Policy: School Bus Grant
No: 500-11
Section: Finance
Page 1 of 2
Effective Date: August 2024
Approved by: CAO
Purpose:
This policy provides a consistent procedure and set of guidelines for the school bus grant opportunity
provided to the Township's local schools. The intention is to encourage local schools to explore their
community through field trips by providing funding for their transportation.
Definitions:
"Local School" shall mean any elementary or secondary school within the Township of Zorra.
Policy:
1.0.
Guidelines
1.1.
Each Local School is qualified to received up to $500 annually to be used towards busing for field
trips within the Township of Zorra.
1.2.
Each school my apply more than once a year as long as their total annual amount does not exceed
$500 (i.e. Teacher A applies for $200, Teacher B applies for $200, and Teacher C applies for
$100).
1.3.
Additionally, transportation for Township-sponsored Local Government Week activities will be
covered by the Municipality.
1.4.
After the field trip, Teachers/Students utilizing the funds must submit a letter to Council outlining
the details of their field trip.
1.5.
Letter submissions must include an example of how students lived the Zorra brand by "doing your
part" while on their field
2.0.
Procedure
2.1.
Applicants must send in their completed grant request form a minimum of three weeks prior to the
field trip.
2.2.
Township Staff will respond to the grant request within two business days, informing the applicant
if their request was approved or denied.
2.3.
Following the field trip, the applicant must submit the invoice from the bussing company to the
Township along with the required letter submission. The Township will then send a payment to
the school for the amount requested in the grant application, preferably through Electronic Funds
Transfer, given:
a) The amount is equal to or less than the invoice from the bussing company; and
Policy: School Bus Grant
No: 500-11
Section: Finance
Page 2 of 2
Effective Date: August 2024
Approved by: CAO
b) The amount is equal to or less than the remaining funds available for the school as per
section 1.2 of this policy.
3.0.
Associated Documentation
3.1.
All associated documentation (application forms, letter submissions, etc.) will be saved in the
following folder on SP: Finance/Grants/School Bus Grants
Departments affected:
All departments.
Next revision date: (every five years)
August 2029.
Accessible Formats:
If you require this document to be in an accessible format, please contact the Director of Corporate
Services at [email protected] or 519-485-2490 ext. 7228.
School Bus Grant Form
This form is to be completed to apply for funding towards a class trip to a destination
within the borders of the Township of Zorra, including the Beachville District Museum.
Program endorsed by Council Resolution No. 19-02-18. See Policy 500-11 for grant
details and guidelines.
School Name: ______________________________________________
Mailing Address: ____________________________________________
Teacher Name: _____________________________________________
Contact Email: _____________________________________________
Grade: ___________________________________________________
Trip Destination: ____________________________________________
Proposed Date of Trip: _______________________________________
Purpose of Trip: ____________________________________________
Grant Amount Requested: ____________________________________
Please email the completed application form and EFT form to [email protected]
Office Use Only:
Application Status: Granted Denied
Date:
Township Staff Initials:
Forwarded to Twp Finance Dept:
ACCOUNTS PAYABLE DIRECT DEPOSIT FORM
The Township of Zorra is currently in the process of updating our vendor files and to
process payments more effectively, the Township is transitioning payments to our
vendors from cheques to Electronic Funds Transfer (EFT). This will allow payments to
be received in a timely manner as well as reduce mailing time and costs.
Please complete your information below and return it to [email protected] or
fax to 519-485-2520. Please include a copy of a "void" cheque with the form.
A copy of a cheque outlines the information that we need to ensure the correct information
is collected to be used to set up your account with us.
COMPANY NAME:
CONTACT NAME:
MAILING ADDRESS:
PHONE NUMBER:
EMAIL:
BANK NAME:
TRANSIT NUMBER:
BRANCH NUMBER (FINANCIAL INSTITUTION):
ACCOUNT NUMBER:
I authorize the Township of Zorra to deposit my Accounts Payable payments directly to
the bank account according to the information I have provided.
_______________________________________
________________________
Signature
Date
File:
F01/Communications