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## Rural Municipality of VICTORIA 2024 EMERGENCY MANAGEMENT PLAN
| | Tab Description | Page # |
|----|----------------------------------------------------------------------------|----------|
| A | Emergency Contact Numbers | 4 |
| | Municipal Council Contact Numbers | 4 |
| B | Record of Amendments | 6 |
| | Distribution List | 7 |
| D | Introduction | 8-11 |
| | Purpose | 8 |
| | Authority | 8 |
| | Definition | 8-9 |
| | Implementation | 9 |
| | Direction and Control | 9 |
| | Request for Assistance | 9-10 |
| | Notification | 10 |
| | Expenditures | 10 |
| | Review and Amendments | 10 |
| | Emergency Operations Center | 10 |
| | Operations | 10 |
| | Planning | 10 |
| | Logistics | 10 |
| | Finance/Administration | 10 |
| | Exercise Work Plan | 11 |
| | The Municipal Emergency Management Program | 11 |
| E | Municipal Emergency Operations Center Organization chart | 12 |
| F | EOC Manager - Job Action Sheet | 13 |
| | EOC Managers Checklist | 14-15 |
| G | EOC Team Checklist | 16-17 |
| H | Liaison Officer - Job Action Sheet | 18 |
| | Information Officer - Job Action Sheet | 19 |
| J | Operations Section Chief - Job Action Sheet | 20 |
| K | Planning Section Officer - Job Action Sheet | 21 |
| L | Logistics Section Chief - Job Action Sheet | 22 |
| M | Finance and Administrative Section Chief - Job Action Sheet | 23 |
| N | Police Agency Representative (municipal police or RCMP) - Job Action Sheet | 24 |
| O | Fire Agency Representative (local fire department) - Job Action Sheet | 25 |
| P | Transportation Representative Job Action Sheet | 26 |
|-----|----------------------------------------------------|-------|
| Q | Human Resources Representative - Job Action Sheet | 27 |
| R | Health Representative - Job Action Sheet | 28 |
| S | Social Services Representative - Job Action Sheet | 29-30 |
| T | Fire Resources | 31 |
| U | Transportation Resources | 32 |
| V | Public Works Resources | 33 |
| W | Health and Social Services Resources | 34 |
| | Public Information Resources | 35 |
| Y | Human Resources | 36 |
| Z | Proclamation State of Local Emergency | 37 |
| | Evacuation Procedures | 38 |
| | Transportation | 38 |
| | Schools | 38 |
| | Institutions | 38 |
| | Security | 38 |
| AA | Shelter's Reception Center Procedure | 39-40 |
| | Locations | 39 |
| | Lodging | 39 |
| | Feeding | 39 |
| | Clothing | 39 |
| | Registration & Inquiry | 39 |
| | Provision of Food and Meals | 40 |
| | Personal Services to Provide to Evacuees/Survivors | 40 |
| | Primary Action Checklist | 41 |
## Emergency Contact Numbers:
| Agency | Emergency Number | Cell/Work/Home/Fax Number | Email Address |
|-------------------------------------------|--------------------|-----------------------------|-----------------|
| Fire | 911 | | |
| Police | 911 | | |
| Ambulance | 911 | | |
| Environmental Emergency | 1-800-565-1633 | | |
| Poison Control | 1-800-565-8161 | | |
| CANUTEC | 613-996-6666 | Cell: *666 (Canada) | |
| PEI EMO (Emergency Measures Organization) | 902-892-9365 | 902-894-0385 | [email protected] |
| RCMP | | | |
## Municipal Council Contacts:
| Title | Member Name | Cell Number | Email Address | Home /Work Number |
|--------------|-----------------|---------------|------------------------------|---------------------|
| Mayor | Martin Ruben | 902.388.7584 | allenfarm17@g mail.com | |
| Deputy Mayor | Jean McCardle | 902.786.0651 | jean.mccardle@ eastlink.ca | |
| Councilor | Shelley TRainor | 613.329.2277 | rmvshelleytrain [email protected] | |
| Councilor | Thomas Wright | 902.394.7566 | rmvtomwright@ gmail.com | |
| Councilor | Eric Gilbert | 902.916.9668 | ericrmvcouncil @gmail.comp | |
| Councilor | Ben Smith | 902.658.2048 | rmvwatersewer @gmail.com | |
| Councilor | Linda Gilbert | 416.531.3102 | gilbert.ca@gmai I.com | |
## Emergency Operations Center Team Contacts:
| FUNCTION | NAME | CELL | WORK | HOME |
|--------------------------------------------|---------------------------------|--------------|--------|--------|
| EOC Manager Emergency Measures Coordinator | Position to be filled | | | |
| Deputy Emergency Measures Coordinator | Brian Trainor | 902.394.2625 | | |
| Finance | Marsha Empson | 780.712.3779 | | |
| Finance Alternate | Susan Williams | 902.6267498 | | |
| Police | 911 | | | |
| Fire | James Boulter | 902.303.3889 | | |
| Transportation | Bluefield Family of schools | 902.368.6990 | | |
| Transportation Alternate | | | | |
| Communications | Marsha Empson | 780.712.3779 | | |
| Social Services | | | | |
| Health | South Shore Health and Wellness | 902.658.2212 | | |
| Public Information | Marsha Empson | 780.712.3779 | | |
- Do not combine functions.
- 1 person can be combined to more than 1 function
- Must have an alternate assigned to each function
- If ICS is adopted in the EOC than the functions of operations, Planning and Logistics can be added to the EOC team list
- See Municipal Emergency Program Guide for Positions.
## Record of Amendments:
| Amendment No. | Date | Inserted By | Remarks |
|-----------------|--------|---------------|-----------|
| Agency/Individual | Quantity |
|---------------------------------------|------------|
| PEI Emergency Measures Organization | 1 |
| PEI Municipal Affairs | 1 |
| EMO Chair | 1 |
| EMO Vice-Chair | 1 |
| Mayor | 1 |
| Municipal Emergency Coordinator | 1 |
| Victoria Fire Department | 1 |
| Councilor's | 6 |
| City Police/RCMP | 1 |
| Organization/Agency you have MOU with | 1 |
## Distribution List:
## Introduction:
1. Responsibility for the management of municipal emergency operations rest with the Mayor and
- This all hazard emergency plan guides the emergency management actions of the municipality and describes activities and arrangements to deal with any emergency.
- Should municipal resources be insufficient to deal with the emergency assistance may be requested form municipal governments and other organizations through mutual aid agreements or memorandums of understanding and from Provincial Government through the El Emergency Measures Organization
2. Fundamental principles concerning emergency management in Canada which are recognized are:
- a. The responsibility of meeting emergencies normally rests with those most affected. If the capacity to do so is inadequate and government action is required. The sequence of responsibility would be:
- The Local Government, (the municipality)
- If further assistance is required, the responsibility moves to Provincial Government
- Finally, the responsibility moves to the Federal Government.
- b. Operational responsibilities for managing emergencies should remain at the lowest level at which it is possible to effectively manage the emergency.
- The responsibility to respond to the emergency carries a parallel responsibility to plan and prepare for the emergency
## Purpose:
This plan must outline the procedures to be followed by local authority in order to provide prompt and coordinated response to emergencies.
## Authority:
This plan is issued to council under the authority of:
- The Emergency Measures Act
- The Municipal Act
- Town of Victoria Municipal Emergency Management Program bylaw
## Definitions:
ACT -
Municipal Government Act
CAO -
2025
and
external agencies will work on coordinated decision-making emergency management of the response and/or
recovery from an event
## DFAA -
disaster Financial Assistance Management
## Local Authority-
as defined in the Emergency Measures Act
The person appointed by council as the Municipality Emergency Coordinator pursuant to this bylaw
## Municipal Emergency Coordinator -
## Municipal Emergency Management Planning Committee -
## Municipal Emergency Management Program -
Committee established pursuant to this bylaw
The program established pursuant to the bylaw
The standing committee established pursuant this bylaw
## Municipal Emergency Management Standing Committee -
## Minister -
The member of executive council charged by the lieutenant governor in council with the administration of the Emergency Measures Act
A state of emergency declared by the minister pursuant to Emergency Measures Act subsection 9(1)
## State of Emergency -
## State of Local Emergency -
State of local emergency declared by the local authority pursuant to Emergency Measures Act subsection
9(2) or by the mayor of the municipality to subsection 9(2.1)
## Implementation:
This plan may be implemented in part or full when a state of emergency exists
- a.\_By Council
b. By the Mayor
- c.\_By the Municipal Emergency Coordinator subject to immediate report to a member of council
## This plan shall be implemented:
- On a declaration of a state of provincial emergency by the minister responsible for the PEI Emergency Measures Organization, in respect to all or any part of the municipality
- On a declaration of a state of local emergency by council or
## Direction and Control:
1. Responsibility for the management of the municipal emergency operations rests with the local authority. Council have the authority for decision making during an emergency with operational
Chief Administrative Officer
## Council -
Mayor and other members of councilor's
## Deputy Municipal Emergency Coordinator-
Present or imminent event in respect of which the Town of Victoria believes prompt coordination of action and/or regulation of persons or property must be undertaken to protect the health, safety and/or welfare of residents of the town.
Person appointed by council as the Deputy Municipal Emergency Coordinator pursuant to this Emergency -
## EMO -
Emergency Measures Organization, Prince Edward Island EMO established under section 3 of the Emergency Measures Act
## EOC -
Emergency Operations Center, the location where designated members of the ECO Team, municipal
- decisions being delegated to the Municipal Emergency Coordinator. Council maintains responsibility for ensuring the continuity of municipal business operations outside of the emergency.
3. If there is a designated emergency site it will be under the direction of the incident commander. If there is no incident commander in place, he/she will be designated by the local authority.
2. The municipal Emergency Coordinator is responsible for coordinating the efficient emergency response in the municipality on behalf of the Mayor/Council. He/She may activate the emergency operations center staff partially or fully, depending on the nature and magnitude of the emergency.
4. The Municipal Emergency Operations Center will be located at Old School, Victoria. The alternate to the EOC is located at Playhouse, Victoria.
- 6.\_ Emergency roles and responsibilities of municipal council, the emergency coordinator and the emergency operations center team are list in the appendices.
- 5.\_ PEI Emergency Measures Organizations - The local authority may be advised and assisted by PEI EMO staff and representatives of provincial departments and agencies to provide a coordinated municipal/provincial response.
## Requests for Assistance:
Requests for provincial assistance if required will be made to the PEI emergency measures organization (PEl EMO) by the person with the authority to make such requests on behalf of the municipality. Requests may be verbal initially but must be confirmed in writing.
PEI EMO is responsible for coordinating the interface with the municipalities. When the emergency clearly impacts on areas of provincial jurisdiction. Such as any emergency in an area that is unincorporated or emergencies on provincial land.
## Notification:
- When an emergency occurs or is imminent the person or agency becoming aware of the situation is responsible for alerting the municipal emergency coordinator who will alert the mayor and council.
- The municipal emergency coordinator will maintain a current EOC contact list and will instruct the designated person (operations section chief) to start notifying individuals on the list if the EOC is being activated.
## Expenditures:
The council may authorize the CAO to incur any liabilities that the CAO considers necessary to assist in the emergency response or recovery which is beyond current budget allowances.
## Review and Amendment:
This plan will be reviewed annually in November by the municipal emergency coordinator, who will be responsible for the preparation of amendments as required and for submission to PEI EMO for review.
## Emergency Operations Center:
- The EMO team is composed of municipal representatives and external agencies under the direction of the EOC manager.
- The EOC team is responsible for making operational decisions to support and assist the incident commander.
- When the EMO is activated it should be staffed to a level that matches the needs of the incident. The size and composition of the EOC may vary according to the requirements of the circumstances.
- It should be noted that while it may seem appropriate to have the CAO or mayor run the EOC ideally, they should be focused on maintaining and managing regular business of the municipality along with being the lead spokesperson for the municipality. During an emergency it will be difficult for a CAO OR mayor to do all these
- The EOC team is led by the EOC Manager who is responsible for all emergency policy, coordination, public information, media relations, agency liaison and proper risk management procedures through the joint efforts of local government agencies and private organizations.
- Roles and responsibilities for the EOC positions can be found in the appendices.
## Operations:
Responsible for coordinating all jurisdictional operations in support of the emergency response through implementation of the EOC action plan.
## Planning:
Responsible for collecting, evaluating and disseminating information.
Developing the EOC action plan and tracking all resources and maintaining all EOC documentation.
## Logistics:
Responsible for providing facilities, services, personnel, equipment and materials
## Finance/Administration:
Responsible for financial activities and other administrative aspects
Exercise Work Plan: (Exercise are an essential component of an emergency management program and have 3 main functions)
- Validation - To validate date plans, protocols, procedures and demonstrate resolve to prepare for emergencies.
- Training -To develop staff competencies and provide staff practice in carrying out their roles in the plans and to assess and improve performance.
- Testing - To test well established procedures and reveal gaps that may exist
Exercises enhance teamwork and encourage the interaction and cooperation that is needed when a real emergency occurs. The plan must pay strict attention to time, budget and other constraints. The following will ensure the plan is successful in the event of a full-scale disaster.
- Determine what needs to be tested
- Plan how to perform testing
- Schedule how often the testing should occur
## The Municipal Emergency Management Program in accordance to subsection 145(3) of the act shall include an exercise plan that provides at minimum
- An annual tabletop exercise to be commenced no later than 1 year after the approval of the program by the PEI emergency measures organization
- An operations based exercise once every 5 years, commencing no later than 5 years after the approval of the municipal emergency management program by the PEI EMO.
- To be included in the exercise are participants by the appropriate response agencies referred to in the municipal emergency management program.
<!-- image -->
## EOC Manager
## Job Action Sheet
| Position | EOC Manager |
|---------------------|-----------------------------------------------------|
| Reports to | Mayor and Council (Executive) |
| Position Assignment | Coordinates the efficient response in an emergency. |
## Responsibilities:
- Develop an EOC action plan
- Activate the EOC if required
- Report major incidents to PEI EMO
- Request expert assistance if required
- Initiate the EOC fan-out list
- Ensure key EOC positions are staffed
- Schedule information sharing meetings
- Schedules situation briefings with all replacements at shift change.
- Ensure the EOC team take prompt and effective action in response to problems
- Advice council if there is a need to evacuate a specific area
- Consult with social services representative on the selection and opening of reception center(s)
- Coordinate evacuation with the EOC team
- Ensure communication are established with the incident commander at the site (if applicable)
- Monitor the capacity of the area resources and request assistance through mutual aid and PEI EMO upon approval of council
- Inform EOC team of major issues as they arise
- Ensure a main event log is maintained
- Ensure EOC staff including EOC Manager maintain personal logs
- Maintain an up to date contact list for fan out purposes
| TASKS | Signature |
|-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-------------|
| Activation: - Activate the EOC in consultation with the executive - Determine appropriate staff and notify staff to report to the EOC - Distribute situation reports and include all stakeholders - Establish communication with the IC at the incident site, appoint one if one is not in place - Setup the EOC to include a seating plan, personal logs sheets, sign in and out sheets, writing materials, telephones, maps and other forms as needed Start and Maintain a personal log of all actions taken Response: - Introduce the EOC team and ICS positions and who they report to. - Give all team members a checklist for their assigned role - Inform participants on - On EOC layout - Security measures - Actions on a fire alarm - Available of telephone/communication devices - Maintenance of logs and status boards - Intribution of situation reports - Distribution of situation reports - Cost recording procedures - Direct planning section chief to start information sharing meeting - During information meetings receive all briefings from participants and ask questions if required - At conclusion of information sharing meetings provide leadership with - Objectives of EOC. Objectives should be specific, realistic and achievable. Prioritize the objectives consider the protection of people, property, the environment and the reduction on the economy - Post and announce the next information sharing meeting date and time. Provide any further comments. Coordinate with/provide direction to the information officer - In conjunction with the information officer and section chiefs approve the planning chief's written EOC action plan - Provide regular briefings to the executive - Inform PEI EMO as necessary. Arrange request for assistance if required - Supervise section chiefs and command staff in the implementation of the EOC action plan Make operational decisions - Re-commence the information sharing meeting as necessary | |
## Deactivation:
When the situation stabilizes planning can being to focus towards demobilization of resources and the EOC team. The EOC manager will:
- Brief the executive on the intent to deactivate the EOC
- Notify incident management team, supporting organizations/stakeholders and PEI EMO
- Direct the planning section to collect all original personal logs, EOC action plans, main event logs, sign in and out sheets and other forms used. Retained all documentation of file
- Determine the cost associated with the response, recovery and restoration of the community back to normal
- Conduct a detailed damage assessment
- Sign Out
## Post Event Activities:
After the incident is over the EOC manager will:
- Restock the EOC with forms
- Finalize the cost associated with response, recovery and restoration of the community. Submit to DFAA for funding of applicable or substantiate potential new mitigation measures
- Conduct an after-action review
- Prepare and distribute an after-action report
- Make any applicable changes to this checklist
## EOC Team Checklist
Municipal Department Representatives and Agencies
- Provide guidance to the remaining municipal department representatives that fill the role as the EOCT and other agencies that may be called to report to the EOC. i.e. Private industry representatives, municipal and non-government representatives and other people requested to participate in the EOC.
- Upon activation of the EOC, the EOC manager will determine an organization structure. Different municipal department representatives may be responsible to different sections within EOC.
- A municipal finance representative may be placed in the finance and administration section or a public works representation may be placed in the operations section.
- Municipal Department Representatives are responsible to the EOC manager through their section chief for coordinating/reporting their departments/organization planning and response activities
## EOC Team Checklist
| Tasks | Signature |
|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-------------|
| Upon learning of an activation of the EOC municipal department reps are expected to monitor EOC notifications and report to the EOC. The reps will: - Sign in and out of the EOC - Start and Maintain a personal log of all actions taken - Be briefed by the Liaison Officer or EOC Manager and report to the designated Section Chief Establish and maintain contact with the department or agency staff Gain awareness of the event through their department/agency staff and from EOC situation reports, amin event logs, briefings and maps Responsibility: - Primary contact between department/agency and EOC | |
| - Maintain a status board of important information pertaining to the department/agency - Inform EOC section chief about department/agency activities - Prepare to advice the planning section on matters pertinent to their area of responsibility - Be prepared to participate in information sharing meetings prepare to - Provide a briefing on department/agency activities/capabilities - Take notes to increase situational awareness - Coordinate activities to achieve objectives established in the EOC action plan - Update EOC's appointed section chief on all developments Deactivation: As the situation stabilizes the municipal department reps will focus on the demobilization of resources and the EOC team. Upon being deactivate reps will - Notify department/agency staff - Close personal logs and other forms and return them to the planning section |
|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
## Volunteer Coordinator Job Action Sheet
| Position | Liaison Officer |
|---------------------|--------------------------------------------------------------------------------------|
| Reports to | EOC Manager |
| Position Assignment | Point of contact/coordination for agency representatives and volunteer organizations |
## Responsibilities:
- Contacting EOC team members which have not acknowledged requests to the EOC
- : Briefing external agency representatives on their role and position within the EOC Gather information on the incident
- What is the incident
- Exact location
- What steps have been taken
- If there are any injuries
- If residents have relocated or need to be relocated
- Where have they been relocated to
- Acting as a point of contact for volunteers and/or volunteer organizations
- Providing specific services as requested by the EOC manager
- Assisting with coordinating how volunteers and/or volunteer organizations can assist with the response
- Maintain a personal log of all actions taken
- Brief the EOC team during information sharing meetings
- Ensure replacement is thoroughly briefed during shift changes
- Other duties as assigned by the ECO manager
## Communication Officer Job Action Sheet
| Position | Information Officer |
|---------------------|-----------------------|
| Reports to | EOC Manager |
| Position Assignment | |
## Responsibilities:
- Maintain an up-to-date list of all media services in the area
- Implement a crisis communication plan to order to support the incident
- Lead an information team if required
- Brief the EOC team during information sharing meetings
- Establish a media briefing center and brief the media periodically
- Inform the public of significant developments that occur
- Maintaining a personal log of all actions taken
- Ensure replacement is thoroughly briefed during shift changes
- Other duties as assigned by the ECO manager
## Equipment Logistics Job Action Sheet
| Position | Logistics Section Chief |
|---------------------|--------------------------------------------------------------------------------------------------------|
| Reports to | EOC Manager |
| Position Assignment | Provides supports such as security, feeding, amenities, telecommunications and information technology. |
## Responsibilities:
- Maintain a list of telecommunications resources in the area
- Provide telecommunications in support of emergency operations
- Arrange EOC security
- Supply forms, markers, status boards, paper etc.
- Brief EOC team during sharing meetings
- Coordinate meals and sleeping arrangements for the EOC team
- Support the EOC action plan and follow direction given by the EOC manager
- Maintain office equipment
- Maintain a sign in sheet
- Provide enough telephone resources for the EOC team
- Ensure replacement is thoroughly briefed during shift changes
- Maintain a personal log of all actions taken
- Other duties as assigned by the ECO manager
## Finance officer Job Action Sheet
| Position | Finance and Administrative Section Chief |
|---------------------|---------------------------------------------------------------------------------------------------------------------------------------------------|
| Reports to | EOC Manager |
| Position Assignment | Captures the costs of dealing with an incident, procuring items, dealing with claims and compensation and records the work hours of the EOC team. |
## Responsibilities:
- Captures costs associated with dealing with the incident
- Ensure the EOC participants sign in and out of the EOC during the incident and obtain the sign in sign out sheets during the deactivation
- Assists with disaster financial assistance arrangements (DFAA) claims during the recover phase
- Brief the EOC team at information sharing meetings
- Supports the EOC action plan and follow directions of the EOC manager
- Ensure replacement is thoroughly briefed during shift changes
- Maintain a personal log of all actions taken
- Other duties as assigned by the ECO manager
## Police Agency Representative
(Municipal Police or RCMP)
## Job Action Sheet
| Position | Police Agency Representative |
|---------------------|--------------------------------------------------------------------------------------------------------------------------|
| Reports to | EOC Manager |
| Position Assignment | May not be able to report to the EOC depending on the nature of the emergency, they may be required at the incident site |
## Responsibilities:
- Maintain an up to date list of all police and security resources in the area
- Provide police and security resources at the site, if required
- In collaboration with the operations section chief prioritize the use of resources
- According to the nature of the emergency determine what specialized equipment and operators can be obtained and provide these resources at the site if requested
- In consultation with the transportation representative and operations section chief plan evacuation routes
- Update maps and notice boards as necessary
- Advice the EOC manager if evacuation appears likely
- Brief the EOC team at information sharing meetings
- Provide security where and when requested
- Ensure replacement is thoroughly briefed during shift changes
- Maintain a personal log of all actions taken
- Other duties as assigned by the ECO manager
## Fire Department Representative
(Local Fire Department)
## Job Action Sheet
| Position | Fire Agency Representative |
|---------------------|----------------------------------------------|
| Reports to | EOC Operations Section Chief |
| Position Assignment | Coordinate all area fire and rescue services |
## Responsibilities:
- : Maintain and updated list of all fire and rescue resources in the area According to the nature of the emergency determine what specialized equipment and operators can be obtained and provide these resources at the site if requested
- Provide specialized equipment and operators when requested by the site
- Coordinate requests for mutual aid
- Brief the EOC team at information sharing meetings
- Advice the EOC manager if evacuation appears likely
- Contact dangerous goods support agencies if required
- Update maps and notice boards
- Ensure replacement is thoroughly briefed during shift changes
- Maintain a personal log of all actions taken
- Other duties as assigned by the operations section chief
## Fire Hazards
Hazardous Properties-Service Station/Bulk Storage/Auto Body Shops Maintain contact information of the owner in an event confirmation of chemicals stored in the facilities is required
| Property/Business/Residenc | Contact Name | Home Number | Residence Number | Cell Number |
|---------------------------------------------------------------------------|------------------------------------|---------------|--------------------|---------------------------|
| Lighthouse generator with propane tank | Preston Silliker | | | 902.432.4581 |
| Water pumping station generator with propane tank | Preston Silliker Craig Lukianchuck | | | 902.432.4581 902.960.7979 |
| Sewage water pumping station generator with propane tank | Preston Silliker Craig Lukianchuck | | | 902.432.4581 902.960.7979 |
| Other propane tanks in multiple locations (Restaurants, Orient Hotel etc) | Various owners Richard's | | | |
| 5,000 gallon fuel tank on the wharf | Richard Von Buskirk | | | 902.629.5729 |
| Chemicals, piped oxygen, generator with fuel at Onda (Aquaculture Research Facility) | Shaun MacLeod | 902.687.1245 |
|----------------------------------------------------------------------------------------------------------|-----------------------------------------------|----------------|
| Chemical fertilizer and 600 amp power station at Vissers Potato Farm | John Visser | 902.888.8884 |
| Chemical fertilizer at Thompson Potato Farm | Outside Victoria boundaries (to be contacted) | |
| Hazard not mentioned for Amar Seafood Inc. | Scott Travers | 902.329.1110 |
| Know flooding locations at corner of Water and Nelson streets and at PLayhouse | owners Municipal Office | 902.658.2541 |
| Storm surge at wharves, water street, parkland, Causeway gabions, Lighthouse, Crescent Beach, Rovis Lane | owners Municipal Office | 902.658.2541 |
## Medical Personel Resources:
| Resources | Contact Name | Business Number | Home/Cell Number |
|-------------|----------------|-------------------|--------------------|
<!-- image -->
| Doctor of medicine | DR Hendrick Visser | 782.377.1130 |
|----------------------|----------------------|----------------|
| Doctor of medicine | DR Garth Slyz | 902.393.6487 |
| Paramedic | Nate Visser | 902.393.1625 |
| Nurse | Andrea Slyz | 902.628.9307 |
| Nurse | Jamie Lee Brown | |
| Nurse | Katherine Stultz | 902.388.1428 |
| Buses | | |
## Equipment and Utility Resources:
| Resources | Business Number | Home/Cell Number | Size |
|-------------|-------------------|--------------------|--------|
| Payloader, Tractor | John Visser Dale MacDonald George Ferguson | | 902.888.8884 9024390727 |
|---------------------------------|---------------------------------------------------------------------|-----------------------------|-------------------------------------------------------|
| Excavator | John Visser | | 902.888.8884 |
| 3 phase Generators | John Visser | | 902.888.8884 |
| Pick-up trucks | John Visser Mike Perry Dale MacDonald George Ferguson James Boulter | | 902.888.8884 902.315.2087 902.439.0727 ? 902.303.3889 |
| Boats | George Ferguson James Boulter | | ? 902.303.3889 |
| Portable generators | Fire Department | | 902.303.3889 |
| Utility Trailers | Eric Gilbert | | 902.916.9668 |
| Electrical installations | Sommers | | 800.690.2396 |
| Plumbers | Gillis Plumbing | | 902.888.2556 |
| Government Snow Plough Dispatch | Charlottetow n | 902-368-4770 | |
| | Summerside | 902-888-8275 | |
| | Alma | 902-853-8645 | |
| | Bridgetown | 902-652-8960 | |
| Electricity | Maritime Electric | 800.670.1012 (Power outage) | |
| Phone lines | Bell Aliant | 866-425-4268 | |
| Phone Lines | Eastlink | | |
| Phone lines | Rogers | | |
## Health and Social Services Resources:
| Resources | Contact Name | Business Number | Home Number | Cell Number |
|------------------------------------------------------|------------------|--------------------------------------|-----------------------------------------|---------------|
| Queen Elizabeth Hospital | | 911 | | |
| Prince County Hospital | | 911 | | |
| South Shore Health and Wellness | | no phone number | | |
| South Shore Pharmacy | | 902-658-2212 | | |
| Howatt's Shell Gas station - Borden | | 902-437-2551 | | |
| Poison Control | | 1-800-565-8161 | | |
| First Aid Contact - Victoria FD | | 911 902.368.3548 (answering service) | | |
| Emergency Animal Response Team | | 902-954-1287 or 902-439-2262 | emergencyanimalr esponseteam@gm ail.com | |
| Reception Center (s) | | 902-658-2541 | | |
| Canadian Red Cross - Charlottetown | | 902-628-6262 | | |
| St John Ambulance | Chloe Champion | 902-377-2213 or 1-800-565-5056 | chloe.champion@s ja.ca | |
| Salvation Army Emergency Disaster Services (Halifax) | Martina Stephens | 506-588-0752 | martina.stephens @salvationarmy.ca | |
| Crapeau Community Center | | 902.658.2000 | | |
| Restaurants/Caterers | | | | |
| Lobster Barn | | 902-658-2722 | | |
| Casa Mia | | 902-730-4440 | | |
| Landmark Cafe | | 902-658-2286 | | |
| Red Rooster (Crapaud) | 902-658-2391 |
|-----------------------------|----------------|
| Foxy Fox Boutique (Crapaud) | 902-960-7960 |
## Public Information Resources:
If there is a separate communication plan or emergency public information plan created this section may be excluded
| Resources | Contact Name | Business Number | Home/Cell Number |
|-------------------------|----------------|---------------------------|--------------------|
| Radio-Canada Television | | 902.629.6400 | |
| Radio-Canada Radio | | 902.629.6400 | |
| County Line Courier | Mike Smith | mjsmarketing@e astlink.ca | |
| The Guardian | | 902.629.6000 | |
| Victoria E-Newsletter | | 902.6582541 | |
## Human Resources:
These individuals/groups are available in an emergency.
| Resources/Name | Contact Name | Business Number | Home/Cell Number |
|----------------------------------------------------------------|------------------------|--------------------------------------|-----------------------------------|
| Fire Department members as confirmed by Fire Chief August 2024 | James (Buster) Boulter | 911 902.368.3548 (answering service) | 902-658-3155 (h) 902-303-3889 (c) |
| | Allen Marshall | | 902 658 2592 (h) 902 314 1133 (c) |
| | Kent Cooke | | 902 675 2826 |
| | Mariah Getson | | 902 213 9117 |
| | Stephen Bryanton | | 902 626 1072 |
| | Francis Peters | | 902 432 2440 |
| | Kyle Thomassen | | |
| | Justin Gosling | | 902 314 5857 |
| | Aaron Jones | | 902 314 4760 |
| | Matt MacFadyen | | 902 218 5506 |
| Jacqueline Best | |
|-------------------|-----------------------------------------|
| Brian Trainor | 902.394.2625 |
| Eric Gilbert | 9026582320 (w) 902 916 9668 (c) |
| Dale MacDonald | 902 658 2193 (Home) 902 439 0727 (Cell) |
| Phillip Curtis | |
| Dianne Pineau | |
| Connor Craig | |
## Proclamation State of Local Emergency
Whereas,
At,
Resulting in, do herein declare that a state of emergency exists as of
Within the area bordered by
This proclamation is in effect until further notice
Mayor/Chair Signature
PEI Emergency Measures Organization
Date/Time
Date/Time
## Explanation of Proclamation
- 1) Describe the cause: highway accident, forest fire, etc.
- 2) Describe the exact location:
- 3) Describe the type of danger: fire, explosion etc.
- 4) Name and Position of Authority
- 5) Insert type of emergency. I.e. if a local emergency insert "LOCAL"
- 6) Day/Month/Year and Time Span (Saturday, February 10, 2024, 0800hrs-1600hrs)
- 7) Describe the boundaries by street, roads and well-known landmarks etc. On the north, south, east or west of the emergency area or all the municipality, all PEl etc.
## Evacuation Procedures:
## Warning:
- The police and fire departments are usually the first responders on the scene. If immediate evacuation is necessary, the IC usually police department will initiate it.
- The IC at the send will notify their dispatcher that a large-scale evacuation is necessary and they in turn will relay this information to the municipal emergency measures coordinator (MEMC) or to the standing
- The warning will state
- The location
- Nature of the emergency -fire, gas leak, explosion etc.
- The extent of the area to be evacuated
- The MEMC or standing committee receiving the warning will
- Notify other officials
- Declare a state of local emergency if necessary
- Order evacuation as required
- Pass the warning to the citizens Determine number of evacuees and arrange for accommodations
- Advice PEl emergency measures organization of action taken
## Transportation:
- It is anticipated that many will provide their own assistance. Radio and TV broadcasts should indicate that those requiring transport should contact the municipality for assistance
2025
## Schools:
- If schools need to be evacuated the school authorities will transport the students to the nearest safe collection point by school bus and other means of transportation. After being evacuated from the danger area the situation will determine where the students will go next. Radio and TV broadcasts and other forms of public alerts should keep parents informed.
## Institutions:
- The City/Hospital/Manors/Extended Care Nursing Homes/Manor Apartment etc. are individuals and expected to have their own evacuation procedures
- If any of the above institutions require assistance during an evacuation
- The Health Services Manager in conjunction with the facility will ascertain the number of ambulatory and stretcher patients
- The Transportation Services Manager will assist the facility in obtaining sufficient vehicles to carry out the evacuation, ambulance, public works vehicles, school buses etc.
- Emergency response personnel will check area involved to ensure that all persons are evacuated. The municipality is responsible for ensuring that the evacuated area always
- remains secure. This may be provided by police or security companies.
## Shelter's & Reception Center Procedures:
## Shelter & Reception Center Requirement
- Local emergency conditions or conditions in neighboring communities may necessitate full or partial evacuation and the establishment of shelter (s) or reception center (s). Mutual aid agreement between municipalities should be in place to ensure the availability of a n appropriate facility.
- Evacuees would require assistance for a period of one or two days; however, the possibility of a longer-term requirements may be required.
- To receive and accommodate evacuees these procedures will be enacted in whole or in part required.
## Locations
- The function of the shelter or reception center may include
- A shelter or reception center will be selected and set up under the direction of the Health and Social Services Manager
- Lodging
- Feeding
- Clothing
- Personal Services
- Registration & Inquiry
## Lodging
- Initially accommodations may be arranged on a congregate lodging basis, i.e. large community hall for shelter. The building list can provide temporary accommodations for the numbers shown under lodging resources. If a prolonged stay is anticipated long term housing arrangements will need to be considered
- The Health and Social Services Manager is responsible for issues of health and sanitation, a list of resources should be included under the appropriate resource list in the Annexes.
## Feeding
- Feeding of evacuees will be arranged under the direction of the Health and Social Services Manager using feeding resources
- Cooking facilities in buildings selected to accommodate the evacuees may be activated to provide coffee and a light snack for the evacuees upon their arrival and to serve hot meals. These facilities must be under the direction of a person with the required safe food handling certificate.
- If the selected building (s) do not have the feeding capabilities, alternate arrangements will have to be made with local hotels, restaurants and entering groups.
## Clothing
- Clothing of evacuees will be arranged by the Health and Social Services Manager as required
## Registration & Inquiry
- The Canadian Red Cross can be contacted to establish a registration & inquiry program
- Immediate safe temporary lodging for evacuees such as
- Private accommodations. Lodging with persons volunteering their own home
- Commercial accommodations. Motels, Hotels, Lodges
- Group lodging facilities. Schools, community halls, arenas etc.
- Collect information and answer inquires on the condition and where abouts of survivors
- Assist in reuniting families
- Determine general and special requirements such as medical, feeding, clothing and lodging
## Provision of food and meals
- For those without food or food preparation facilities including special food requirements for infants, elderly and for women who are pregnant or nursing
- Possibly for recovery workers and volunteers
## Personal services to provide survivors/evacuees with
- Counselling services may be provided by local clergy and community faith groups. If required referral can be made to social services agencies.
- Depending on requirements volunteers may be used to provide additional personal services such as first aid and childcare etc. All volunteers must have appropriate training for the roles they are filing
- Temporary care for unaccompanied children, dependent elderly persons, residents from special care facilities
- Information on financial; and material aid available
- Emotional support to people with personal problems aggravated by a disaster
- Public Health Services including health inspections of reception centers/shelters and public health nurse services
- Health care services to meet needs beyond first aid. Primarily evacuees who were previously hospitalized or experiencing medical conditions
- Telecommunications services may include additional telephones, amateur radio operators will be useful in maintaining contact with the EOC during power outages as cellular phone systems are easily overwhelmed
- Maintenance of the facility
- Sanitation of the facility 2025
- Security of the facility and people
- Administration of the facility to include documentation of financial expenditures, borrowed or loaned items, posting of notices and safekeeping of evacuees/survivors' valuables.
- Ensure all staff wear identification
- RCA personnel are to immediately check readiness of and address anu shortcomings of
- Fire exits ae unlocked, easy to access and well-marked
- Sanitation facilities-garbage disposable, showers, sinks, toilets, toilet paper, paper towels, soap etc.
- Emergency generator is ready for operation
- Emergency lighting
- Heating equipment
- Ventilation or air conditioning operations
- Internal communications such as walkie-talkies, public address system
- Source of clean drinking water
- Designate a first aid room or area as soon as possible. Room must have running water
- Post appropriate signs on main streets leading to the RC indicating the location of the RC
- Arrange parking control if not provided by police
- Post appropriate signs in the RC indicating where and what services are offered, any rules such as restrictions, lights out, quiet time and curfews
- Establish telecommunication center close to the RCS supervisor's office
- Maintain communication either the municipal; emergency operations center and other key contacts
- Restrict use of telephone and two-way radios to authorized personnel
- Consider measures that may be required to protect evacuees form media intrusions. Liaise with the EOC public information officer for direction on staff giving media interviews
- Take an inventory of equipment and materials that belong to the facility and assess and record general condition of the facility. Use a video camera to a visual record of the state of the facility prior to the evacuee's arrival
- Establish a fire plan and post it. If the facility is to be used as a shelter a fire watch/security shift must be conducted overnight
## Primary Action Checklist - as evacuees arrive
- Station RSC personnel on the front entrance or foyer to meet and greet the evacuees and inform them of the various services available
- Personal services volunteers may also meet and greet victims/evacuees to offer emotional support or personal care to unaccompanied children, dependent adults, elderly or groups with special needs.
- Accompany persons requiring first aid or with any health concerns to the first aid room or health care services
- Provide hot drinks, juices, snacks, sandwiches, fruit to evacuees if possible/available
- Direct survivors, people to the most appropriate service for clothing, food, registration and inquiry etc.
- Register evacuees immediately after their immediate basic needs are met
- RC supervisors should immediately hold an information meeting after all basic needs are meet
- Introduce all staff
- Reassure evacuees about the safety of the location
- Update them on the disaster/emergency
- Inform them of services available, location of emergency exits, smoking areas and evacuation procedures
- Answer all questions
- Request assistance if needed (more volunteers)
- Make evacuees aware of the when an update on the situation will nest be presented. Evacuees should be briefed even if there is no new information. Provide where possible news reports, radios and TV.
- In sensitive circumstances where there might be a mass casualty incident brief evacuees/survivor in the reception center prior to conduction conferences with the media
- Install adequate telephone services for evacuees
- RC supervisor needs to check with the municipal EOC to determine how long evacuees are expected to remain in the RC center. This information is essential for the emergency food service to prepare or order food.
- Request the municipality parks and recreation department or other organizations to organize activates for children if available
- Maintain accurate records of equipment and supplies purchased or borrowed
- Maintain a reception center operations log
- Once the evacuees have settled in and services are fully operational the RC supervisor is responsible to
- Brief evacuees daily at set, posted times
- Monitor the morale of evacuees and staff
- Monitor operational status of the facility
- Maintain daily schedules for each service
- Brief the municipal EOC on the needs of evacuees, nature of the activates and problems encountered