Agriculture, Development and Diversification Board Bylaw (Bylaw No. 19-23) — full text

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## AGRICULTURE, DEVELOPMENT AND DIVERSIFICATION ## RURAL MUNICIPALITY OF RECIPROCITY NO. 32 BYLAW NO. 19-23 A BYLAW OF THE RURAL MUNICIPALITY OF RECIPROCITY NO. 32 TO AUTHORIZE ENTERING INTO AN AGREEMENT WITH NEIGHBORING MUNICIPALITIES TO WORK TOWARDS JOINT EFFORTS IN AGRICULTURAL, DEVELOPMENT AND DIVERSIFICATION The Council of the Rural Municipality of Reciprocity No. 32 in the Province of Saskatchewan, enacts as follows: 1. The purpose of this bylaw is to enable the council to enter into an agreement with other municipalities to work towards joint efforts in agriculture, development and diversification. 2. The Rural Municipality of Reciprocity No. 32, by this bylaw, voluntarily makes application for membership on, and thereby enters into an inter-municipal agreement with the following neighboring municipalities, for operation of Agriculture, Development and Diversification District Board Number 41: Rural Municipality of Argyle No. 1; Rural Municipality of Mount Pleasant No. 2; Rural Municipality of Enniskillen No. 3; Rural Municipality of Storthoaks No. 31; Rural Municipality of Moose Creek No. 33; Rural Municipality of Antler No. 61; and Rural Municipality of Moose Mountain No. 63. 3. The terms of the agreement are defined in the corporate bylaws of the Agriculture, Development and Diversification District Board No. 41, which are attached as Exhibit A to this bylaw. 4. Bylaw No. 3-89 is hereby repealed as the original was lost in the fire March 16, 2022. 5. This Bylaw shall come into force and take effect upon the day of its final passing. ## Rural Municipality of Reciprocity No. 32 Reeve Administrator  Certified a true copy of Bylaw No. 19-23, passed by three readings of Council on this 16th day of November, 2023. Administrated(CAO) {Seal}  Read a third time and adopted this 1 day of Nowawleen 2023 Chief alministrative O PALITY OF RES  ## CORPORATE BYLAWS AGRICULTURE, DEVELOFMENT AND DIVERSIFICATION BOARD ## 1. DEFINITIONS In these and all other bylaws of the District Board, unless the context otherwise requires or specifies: - (i) "Act" means The fural Municipality Act, as amended from time to time, and in the case of such amendment, references in the bylaws of the District Board shall be read as referring to the amended provisions. - (ii) · "District Board" means the board which adopts these bylaws and has been declared a body corporate pursuant to Section 242 of The Act. - (iii) "District" means d contiguous grouping of rural municipalities deemed to have common interest in agriculture, and diversification and so designated as a district by Saskatchewan Rural Development. - (iv) The "board" representatives being. "representatives" mean the appointed of the district board for the time - (v) "In writing" and "written" include words printed, painted, engraved, lithographed, photographed, represented or reproduced by any mode of representing or reproducing words in visible form. - (vi) "Member" and "Member Municipality" means a rural municipality or urban municipality approved and accepted for membership on the district board. - (vii) "Regulations" means the regulations, from time to time, passed by the Lieutenant Governor in Council pursuant. to The - (viii) The headings used in the bylaws are inserted for reference only and ere not to be considered the terms thereof or to be deemed in any way to clarify, modify or explain the effect on any - All terms contained in the bylaws and which are defined in The Act shall have the meanings given to such terma the Act. - (x) Words importing the masculine gender shall include feminin the pral and vice versa. and words importing the singular shall  ## 2. BUSINESS OF THE DISTRICT BOARD - (1) Registered Office The registered office shall be located in the town of Carnduff in the Province of Saskatchewan. - (2) Fiscal Year 2. The fiscal year of the district board shall end on the 3. 31st day of December in each year. 4. The annual meeting of the district board shall be held prior to February 28st ot each year. - (3) Signing Officers - (1) Contract, documents or instruments in writing requiring execution by the district board shall be signed on behalf of the district board by two personsi which shall be the chairman plus the vice chairman. 7. The district board is authorized, from time to time, appoint by resolution, any officer, director or person who together with the chair mar or vice chairman shall documents or instruments in writing on of the district board. - (4) Borrowing Powers Any loans made to the district board must by a 75% majority of all municipal members. be approved - (5) Surplus Any surplus arising fron the yearly operation of the district board shall be transferred to reserve. - Request For Funding From Member Municipalities - Any request for funding from member municipalities in form of grants, special levies or per capita assessments must be approved by a 75% majority of menber municipalites. - (ii) Grants, requisitions and special levy requests from Municipal Governments can only be voted on by appointed - members from municipalities.  ## 3. MEMBERSHIP - (1) Eligibility for Membership 2. (i) The rural municipalities within the district shall be eligible for membership on the district board. 3. Urban municipalities may, with the approval of the najority of the district board, becone eligible for membership. 4. Where an urban municipality is approved for membership pursuant to 3(l)ii, that urban municipality shall be deemed to have equal rights, powers, privileges and obligations as other members. - (2) Application for Membership 6. (i) Municipalities who are eligible and can use the services of the district board may apply to becone members. 7. Application for membership shall constitute a written application accompanied by an approved bylaw under Section 242 ot i The Act. 8. (iii) Withdrawal of membership must be in writing 90 days prior the end of the fiscal year, membership will 9. cease at the end of that fiscal year. ## GENERAL MEETINGS ## (1) ## (2) - Notice of Meeting The district board shall give at least 15 days notice any annual or special meeting of its membership, by sending the notice by mail to the members at the address given in the register of members. ## Quor um The quorum at any annual or special meeting of members shall be a majority of members. - (3) Annual General Meeting Agenda agenda for the annual general meeting following items: shali include - the meeting is to be called to order by the chairman; - the reading and disposal of the minutes for the preceding annual general meeting; - liii) business arising out of the minutes; - (iv) reports of the chairman, directors and other officersi - (v) reports of auditors and the financial statement; - discussion, consideration and disposing of reports set out. in items (iv) and (v): - resolutions, recommendations and bylaws ie.g.y the proposed work program and budget); - reports of special committees, and/or delegates; (viii) - (ix) unfinished business: - {x) the appointment of auditors; - (xi ) new business; and - (xii) adjournment.  ## 5. AUDITORS - The representatives shall, by ordinary resolution at - (i ) the first annual general meeting of members, each succeeding annual general meeting, appoint ar office until the close annual general meeting, pursuant to Section 79 (5.1) of - Notwithstanding clause (i), where an auditor is not appointed at an annual or general meeting of members, - incumbent auditor shall continue in office, until a successor - {iii) an auditor's position becomes vacant, prior to the annual meeting, the directors shall appoint an auditor to fill the unexpired term, pursuant to Section 79 (5.1) of The Act. ## AUTHORIZED REPRESENTATIVE - (1) Appointment of Municipal Representative 2. (a) Each member municipality's council shall appoint annually: 3. one authorized representative to the district board, andi 4. one alternate representative, who shall serve in the authorized representative 5 absence.  ## 7. - ‹b) These appointments shall be made annually prior to the district board's annual general meeting. - (ii) Where a vacancy occurs during the term of a municipal representative, the affected municipality shall elect another authorized representative, or alternate representative, as the case may be, to fill the remainder of the term. - (2) Representative at Large - (i) Municipal representatives shall appoint a number of representatives at large to equal to the total number of municipal representatives to the district board. - (ii) Friority shall be given to appointing representatives at large on the basis of residency in each of the member municipalities. - (iii) Where a representative at large is not available, or, where in the opinion of the pursuant to 2lilctpal representatives it is in the best interest of the district board, à representative at large may be appointed fron within the district. - Fepresentatives at large shall service a two year term of appointment. - (V) No representative at large shall serve more than four consecutive terms of appointment. - (vi) Representative at large shall be deemed to have the powers and privileges consistent representatives other than those indicated in 2(i) and 2(iii) foregoing and in Section 2 16). ## BOARD MEETINGS ## (1) Notice of Meeting The district board may meet at any place and on any notice they consider appropriate. ## (2) ## Quorum The quorum necessary for the transaction of business by  the district board at any district board meeting shall be a majority. ## (3) Transaction of Business at Directors Meetings - lal At regularly and legally constituted meetings of the district board, or any conmittee of the district board, all questions may be decided upon a simple majority vote, subject to any agreement with Saskatchewan Rural Development. - ‹b) In the case of any equality of votes, the motion shall be lost. - (ii) The chairman, or other presiding officer, may vote upor any resolution, but shall not have a second or Casting vote in the event of a tie. - (iiil A resolution of the district board may be passed . without a meeting where: - (a) all representatives consent in writing to the resolution; and - (b) the consent is filed with the minutes of the proceedings of the district board, except that no resolution of the district board, involving the expenditure of money, may be passed without a meeting of the district board being held. ## 8. BOARD DUTIES AND FOWERS - ‹1) Representatives Limitations No representative shall hold more than one office. - (2) Board Appointments - Within 14 days following the conclusion of the annual meeting in each year, the district board shall appoint: - among representatives, a chairman and vicechairman; - (ii) a secretary who may, but need not be, a representative. - (3) Chairman Duties The chairman shall: - preside as chairman at all general meetings of the district board and all meetings of the district board. - (ii) be an ex officio member of all appointed connittees; and - perform such other duties and exercise such other are incidental to such office or as may be required, from time to time, by the district board. - (4) Vice Chairman Duties vice-chairman, in the absence of the chairman,  shall discharge the duties of the chairman. - (5) Secretary Duties The secretary shall: - attend all generat meetings of the district board and all district board neetings and keep, or cause to be kept, correct mirutes of same: - (ii ) have charge of the seal, if any, of the district board; - (iii) conduct the correspondence of the district board and, subject to the order of the district board, have charge all nor-financial corporate records, books, papers - perform such other duties and exercise such other powers as are incidental to the office or as may be required, from time to time, by the district board. - (6) Officer Appointments The board may appoint and delegate powers and duties to such officers and employees, in addition to the chairman, vice-chairman and secretary, as it deems necessary, to properly conduct the affairs of the district board. - (7) Officer Removal The district board, in its discretion, may remove any officer or employee of the district board and elect or appoint another individual to fill the unexpired portion of that individual's term. ## ( B) Officer Term - Subject to clause i7), each representative appointed by the district board as an officer shall hold office until the conclusion of the next following annual meeting, or until resigning, whichever first occura. - (9) Bonding The district board may provide for security or fidelity bonding and insurance coverage, as deemed necessary. - (10) Employee Management The district board has the power: - to appoint, remove and define the duties and fix the remuneration of the riployees, as they deen recessary, for carrying out the activities and services of the district board; or - (ii) May delegate the hiring, removal and supervision of the other employees to a supervisor. 9. ENACTMENT, AMENDMENT AND REPEAL OF BYLAWS The members may, at any annual or special called for the purpose, enact, amend, repeal or replace any bylaws consent of the majority of the approval of the Minister of Rural ## 10. DISSOLUTION - (i) Resolution to Dissolve Upon the dissolution of the district board, the distribution of the property shall be in accordance with the resolution to dissolve. 11. EFFECTIVE DATE This bylaw is passed by the board of directors of the AGRICULTURE, DEVELOPMENT AND DIVERSIFICATION DISTRICT BOARD, DISTRICT NO. 41. on April 20, 1989. Chairman (Interim) Secretary (SE AL)