Waste Management Cost Recovery and Sorting Requirements Bylaw No. 415-24 — full text

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## VILLAGE OF HAINES JUNCTION ## Bylaw #415-24 Waste Management Cost Recovery and Sorting Requirements Bylaw WHEREAS Section 248 of the Yukon Municipal Act provides that a Council may, by bylaw, and to the extent of its jurisdiction, impose a municipal service charge; WHEREAS Council for the Village of Haines Junction deemed it proper to establish a Waste Management Cost Recovery Bylaw in order to develop a fee structure for the provision of waste management services; WHEREAS The Village of Haines Junction has signed an Interim Regional Waste Management Agreement that is facilitating the transition of the Haines Junction landfill to a Regional Waste Management Facility. Under this agreement, the Village of Haines Junction has agreed to develop a waste management bylaw that establishes sorting requirements and tipping fees. In addition, the agreement requires that all residential users of the Haines Junction landfill be charged the same tipping fees, noting some variation from one municipality to the other is expected due to individual operating practices; WHEREAS The Village of Haines Junction wishes to recover the annual operating cost of providing waste management services, with the exception of street and park barrels, from the user fees levied each year; WHEREAS The Village of Haines Junction wishes to charge users of the landfill on an equitable basis; WHEREAS In order to provide a basis for the setting a fee structure that is based on the principle of cost-recovery, the full cost of the service should be known, which in turn requires identifying which expenditures will be included in the full cost of providing the service to the community. NOW THEREFORE the Council for the Village of Haines Junction, duly assembled, hereby enacts as follows: ## 1. Short Title - 1.1 This bylaw shall be cited as Bylaw#415-24, Waste Management Cost Recovery and Sorting Requirements Bylaw ## Definitions - 2.1 Cost Recovery is the practice of establishing and collecting user fees for services that is based on service levels provided and the costs of providing that service, based on the following formula - total costs to provide a service ÷ the number of service users = user fee per service Waste management services include the collection, processing, treatment, monitoring, diversion and/or disposal of solid waste. - 2.2 Large-Volume Users - Means any non-residential landfill user who enters a contract with the Village of Haines Junction that may include specific pricing for disposal. The intent of LargeVolume User contracts is to provide Council with the opportunity to negotiate the best outcome for the community through targeted pricing and incentives. Operational considerations may also be included, such as, the provision for monthly billing, as opposed to payment at the gate. - 2.3 Regional Waste Management Facility Agreement- The Interim Agreement between Haines Junction and Government of Yukon provides for the municipality to provide access to all residents within the regional boundary (as defined in Appendix A) to the Regional Waste Management Facility - 2.4 Tipping fees means fees charged to waste management facility users per unit, or per unit of volume or mass, for waste disposed of at the facility.  ## Expenditures - 3.1 The following expenditures will be included to determine the full cost of operating the Haines Junction landfill: - 3.1.1 Operating costs - Includes/may include the collection, processing, treatment, monitoring, diversion and/or disposal costs for solid waste. - 3.1.2 Administration - Includes a portion of salaries, wages and benefits for facility attendants, their supervisors, as well as costs associated with payroll, training, licensing, management planning, etc. - 3.1.4 Debt servicing - Includes the annual cost of repaying all funds borrowed for capital and operating expenditures (if applicable). - 3.1.5 Transfer to reserve - Funding of reserves according to capital planning requirements and asset retirement obligations. - 3.1.6 Landfill closure and post-closure costs - Based on an estimate of capacity used and years to closure remaining, as verified by the Solid Waste Management Plan and calculated based on the Public Sector Accounting Board S.PS3270. ## Sorting Requirements - 4.1 Recyclables are accepted at no cost providing they are clean and sorted into cardboard, mixed paper, tin cans, hard plastic, soft plastic and refundables. - 4.2 Compostables include food scraps and waste. Compostables will be accepted for free once the Village secures a Composting Unit. Efforts are underway to secure this unit. The unit is expected sometime in FY2025. Until that time, compostables will be disposed of, and charged as, mixed waste. - 4.3 Clean fill - Analytical test results showing acceptable contamination levels may be required. - 4.4 Yard and grass trimmings and brush including logs, branches and shrubs, will be accepted at no cost - 4.5 Wood chips and sawdust must be untreated to be accepted at no cost. - 4.6 Mixed waste - 4.6.1 Mixed waste is defined as more than one category of waste mixed together. Mixed waste does not include vehicles, oil tanks, concrete, special waste or materials containing asbestos. - 4.6.2 Tags for bags of mixed waste can be purchased in bulk at a reduced rate. - 4.6.2 Bulk bag tags can be purchased at the Village Office. - 4.6.3 The cost of bag tags purchased in bulk will be set by Consolidated Municipal Fees Bylaw #343-19 and subsequent Bylaw Amendments. - 4.6.4 Tagged bags: - Must be less than 50lbs - Are encouraged to be sorted (it does not include compostables or recyclables) - May not be larger than 90L (or 76cm x 83 cm) - 4.7 Construction/demolition waste includes drywall and wood waste, cupboards, countertops, carpet, fixtures, siding, insultation. Must be sorted. Analytical test results showing acceptable contamination levels may be required. - 4.8 Grubbing includes stumps and roots from clearing operations. - 4.9 Stripping means topsoil or other organic material and mineral soil that is unsuitable to build upon. - 4.10 Concrete includes bricks and masonry. Must be broken up into pieces that are no larger than - 60cm x 60cm x 30cm to be accepted at the landfill. Not accepted if originated from outside the region. - 4.11 Materials containing asbestos must be bagged and sealed appropriately. Not accepted if originated from outside the region. - 4.12 Bulky items include couches, recliners, mattresses and box springs. - 4.13 White goods with refrigerant includes fridges, freezers and air conditioners. - 4.14 White goods without refrigerant includes washers, dryers and dishwashers. - 4.15 Uncontaminated scrap metal includes clean tanks or drums, scrap iron, bicycles and metal furniture. - 4.16 Oil tanks must be completely empty. - 4.17 Vehicles must be drained of fluids, tires off rims and battery removed. - 4.18 Tires 24.5" or less and not on rim are accepted at no cost. - 4.19 Tires 24.5" or less and on rim are accepted for the cost for a landfill attendant to remove the tire from the rim. - 4.20 Automotive batteries are accepted at no cost providing they are removed from the vehicle and are not damaged or leaking. - 4.21 Electronic waste is accepted at no cost. - 4.22 Special waste - Except for unknown liquids, waste leachate (contaminated soil), and water (hydrocarbon contaminated), special waste (specifically paint cans, oil/fuel filters, llb propane bottles, oily debris/empty oil containers, and waste oil and kitchen oil up to 10 liters) will be accepted at no cost. Special waste will not be accepted if originated from outside the region. - 4.23 Unknown liquids/chemicals - Includes containers without product warning symbols, precautions about use of the product or instructions on proper disposal. - 4.24 Hydrocarbon contaminated soil - With prior approval, soil contaminated with hydrocarbons and waste leachate from hydrocarbon contaminated soil may be accepted for transfer to an approved land treatment facility. Analytical test results must be submitted. A consultant's report may also be required to ensure relocation is done correctly. Volumes of material must be less than 1 m? per incident/site. - 4.25 Hydrocarbon contaminated water and waste leachate - With prior approval, water contaminated with hydrocarbons and waste leachate may be accepted for transfer to an approved water treatment facility. Analytical test results must be submitted. A consultant's report may also be required to ensure relocation is done correctly. Volumes must be less than 200 liters per incident/site. - 4.26 Sorting requirements for materials that will be accepted by the landfill are summarized in Appendix B. ## 5.0 Other Requirements - 5.1 Surcharge for waste originating from outside the region - Waste from outside the region will be subject to a 50% surcharge. - 5.2 Limits to waste that will be accepted from outside the region - Special waste, concrete and materials containing asbestos will not be accepted if they originated from outside the region. - 5.3 Emergency callouts to open the landfill outside of regular hours will only be offered if/when public works staff are available. - 5.4 Uncovered loose loads (e.g. open top transport vehicles) will be subject to a 10% surcharge. - 5.5 Prorating - Loads measured by volume may be prorated if less than 1m3 at the discretion of Landfill staff - 5.6 Right of refusal - The Village reserves the right to refuse to accept any materials that do not meet the requirements set out above at the discretion of Landfill Staff - 5.7 Right to ban - The Village reserves the right to ban a user who is routinely not meeting sorting requirements. - 5.6 Contracts with High-Volume Users - With Councils approval, The Village may enter into agreements with High-Volume Users. High-volume users will be required to meet sorting requirements. Only non-residential landfill users may enter into a disposal agreement with the Village of Haines Junction. The intent of Large-Volume User agreements is to provide Council with the opportunity to negotiate the best outcome for the community through targeted pricing and incentives. Operational considerations may also be included, such as, the provision for monthly billing, as opposed to payment at the gate. ## 6. Tipping Fees - Tipping Fees shall be set by Consolidated Municipal Fees Bylaw #343-19 and subsequent Bylaw Amendments, per the process outlined below in S7. ## Process for Calculating Tipping Fees - 7.1 For reference, the anticipated cost and revenues from operating the landfill in FY2024 are included in Appendix C. - 7.2 For FY 2025, the first-year tipping fees will come into effect at the Haines Junction Landfill, the fee structure will be set according to the principle of cost-recovery and based on an estimate of costs of running the facility and anticipated usage. - 7.3 For all subsequent years, tipping fees will be calculated each year during the budget process, set according to the principle of cost recovery, and will be based on - 7.3.1 The previous year's costs for running the facility and the previous year's revenue generated from the facility. - 7.3.2 If the previous year's revenues exceed expenses, tipping fees will be reduced for the coming year. If previous year expenses exceed revenues, tipping fees will be increased for the coming year. - 7.4 Tipping fees will be posted for a minimum of one month before coming into effect, and will include the calculations upon which the fees are based, using the table in Appendix D. - 7.5 High Volume Users may enter into a contract with the Village. These contracts require Council approval and may include fee structures independent of the Consolidated Fees Bylaw. - 7.5 Council may decide to adopt a tipping fee structure established through an alternative process. ## Fines for Illegal Dumping within the Municipal Boundary ## 8.1 Illegal dumping includes - a) Improper waste disposal - as a person who disposes of solid waste or special waste within the Village of Haines Junction municipal boundary without a permit and/or outside of the designated location for said waste at the Haines Junction landfill. - b) Littering - a form of improper waste disposal, littering may be intentional or unintentional (e.g. resulting from the transporting of unsecured litter). 3. 8.2 Fines will be calculated as follows: - a) Illegal dumping = Cost of cleanup + cost of tipping fee + administrative fee of $400/m? of material - b) Illegal dumping: as calculated in 8.2(a), with a minimum fine of $500 - c) Littering, unsecured transport: as calculated in 8.2(a), with a minimum fine of $300 ( ## 9. Effective Date 10.1 This Bylaw will come into effect on January 1, 2025. ## 10. Readings Read a first time this 14'* day of August, 2024 Read a second time this 25th day of September, 2024 Read a third time and adopted this 25th day of September, 2024  Bul: Bruce Tomlin, Mayor    Appendix B: Summary of Sorting Requirements | Category | Requirements | |--------------------------------------------------------------|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------| | Pryclables | Accepted at no cost providing they are clean and sorted into cardboard, mixed paper, tin cans, | | Compostables | Compostables include food scraps/waste and will be accepted for free once the Village | | Clean fill | | | Yard and grass trimmings and brush | | | Wood chips and sawdust | Must be untreated to be accepted at no cost. | | Mixed waste (by volume) | Mixed waste is defined as more than one category of waste mixed together. Does not include vehicles, oil tanks, concrete, special waste or materials containing asbestos. | | Mixed waste (bagged) | As defined above. Bag tags can be purchased in bulk at a reduced rate at the Village Office. Tagged bags must be less than 50lbs, no larger than 90L, and are encouraged to not include compostables or recyclables. | | Construction/demolition waste | Includes drywall and wood waste, cupboards, countertops, carpet, fixtures, siding, insulation. Must be sorted. Analytical test results showing acceptable contamination levels may be required. | | Grubbing | Grubbing means stumps and roots from clearing operations. | | Stripping | Stripping means topsoil or other organic material and mineral soil that is unsuitable to build upon. | | Concrete | Includes bricks, masonry. Must be broken up into pieces that are no larger than 60cm x 60cm × 30cm to be accepted at the landfill. Not accepted if originated from outside the region. | | Materials containing asbestos | Must be bagged and sealed appropriately. Not accepted if originated from outside the region. | | ty item | Includes couch, recliner, mattress, box spring. | | Winte goods with refrigerant | Includes fridges, freezers, air conditioners. | | White goods without refrigerant | Includes washers, dryers, dishwashers. | | Uncontaminated scrap metal | Includes clean tanks or drums, scrap iron, bicycles, metal furniture. | | Oil tanks | Must be empty. | | Vehicle Tires 24.5" or less, not on rim | Fluids must be drained; tires are off rims and battery removed Accepted at no cost. | | Tires 24.5" or less, on rim | Are accepted at the cost noted in the Consolidate Fees Bylaw | | Automotive batteries | Accepted at no cost. | | Electronic waste | | | | Accepted at no cost. | | landfill outside of regular hours Special waste | If/when public works staff are available Not accepted if originated from outside the region. | | Paint cans | Accepted at no cost. | | Oil/fuel filters | Accepted at no cost. Accepted at no cost. | | Ilb propane bottles | Accepted at no cost. | | Empty oil containers | Accepted at no cost. | | Waste oil up to 10 liters | Accepted at no cost. | | Kitchen oil up to 10 liters | | | Unknown liquids/chemicals | Includes containers without product warning symbols, precautions about use of the product or instructions on proper disposal. | | Hydrocarbon contaminated soil up to 1m?, with prior approval | With prior approval, soil contaminated with hydrocarbons and waste leachate from hydrocarbon contaminated soil may be accepted for transfer to an approved land treatment facility. Analytical test results must be submitted. A consultant's report may also be required to ensure relocation is done correctly. Volumes of material must be less than 1 m' per incident/site. |  ## Appendix C: Anticipated costs and revenues from operating the landfill in FY2024 ## Estimated cost of operating the landfill in FY 2024 | Amount | $61,300 $19,000 | $4,000 | $13.750 | $3,710 | $40,000 | $225,104 $2,900 | n/a | $15,000 $384,764 | |----------|-----------------------------------|------------------------------------|-----------|-----------|------------------------|-------------------------|----------------------------------------------------|----------------------------------------------------------------------------------------------------| | Item | Operating costs Contract services | Equipment and supplies Maintenance | Utilities | Insurance | Recycle funds paid out | Administration Salaries | Training and travel Debt servicing (if applicable) | Transfer to reserve (if applicable) Landfill closure and post-closure costs' TOTAL OPERATING COSTS | ## Anticipated revenues from operating the landfill in FY 2024 ' The total net present value of the estimated total costs for closure and post-closure care at the end of 2023 was $690,680. | TO BE ACCEPTED SOON | FREE | FREE | FREE | FREE | FREE | FREE | | | | |-----------------------------------------------|------------|------------------------------------|------------------------|-------------|-------------------------|----------|--------------------|-------------------------------|------------| | FREE / Refundable | | | | | | FREE | FREER | FREE | (FREE | | Tipping Fee Category Recyclables Compostables | Clean fill | Yard and grass trimmings and brush | Wood chips and sawdust | Mixed waste | Construction/demolition | Grubbing | Stripping Concrete | Materials containing asbestos | Bulky item | | | | | | | | | | | | | | | | $O $0 $0 | $27,880 $48,120 | $70,000 | $6,600 | $55,900 | $208,500 | |--------------------------------------------------------------|----------------------------|-------------|---------|---------------------------------|-----------------------------|-------|---------------------------------------|---------------------------------------------------------------------------|------------|------------------|---------------------|----------------------|-------------------------------------------------------|---------------------------------------------------------|----------------------------------------------------------------------|-------------------------------------------------|---------------------------------------------------|-----------------------------------|----------------| | FRÉE | FREE | FREE FREE R | FREE | YG covers cost of removal | FREE | FREER | YG covers cost of removal | Service not offered YG covers costs for 1 HHW collection day/year | FREE | FREE FREE | FREER | FREE | FREE R | FREER FREER | FREER | | | | | | White goods with refrigerant White goods without refrigerant | Uncontaminated scrap metal | Oil tanks | Vehicle | Tires 24.5" or less, not on rim | Tires 24.5" or less, on rim | | Automotive batteries Electronic waste | Emergency callout to open landfill outside of regular hours Special waste | Paint cans | Oil/fuel filters | 1lb propane bottles | Empty oil containers | Waste oil up to 10 liters Kitchen oil up to 10 liters | Unknown liquids/chemicals Hydrocarbon contaminated soil | Hydrocarbon contaminated water and waste leachate Other O&M revenues | Institutional User Fee Agreements Grant funding | Beverage Container Refunds Programs (Food Cycler) | Interim Regionalization Agreement | TOTAL REVENUES |  ## Appendix D: Tipping Fee Calculation Table Anticipated cost of operating the landfill in FY 2025 | Amount | $65,000 | $25,000 $4,000 | $13,860 $4,000 | $40,000 | $235,000 $3,000 | n/a | $100,000 $15,000 | $504,860 | |----------------------|-------------------|------------------------------------|---------------------|------------------------|-------------------------|----------------------------------------------------|---------------------------------------------------------------------------------------|------------| | Item Operating costs | Contract services | Equipment and supplies Maintenance | Utilities Insurance | Recycle funds paid out | Administration Salaries | Training and travel Debt servicing (if applicable) | Transfer to landfill capital/projects reserve Landfill closure and post-closure costs | TOTAL | ## Anticipated revenues from operating the landfill in FY 2025 | Anticipated Revenues | $0 | $0 | $0 $0 | $0 $12,000 | $10,000 $30,000 | $50,000 $26,250 | $37,500 | |-------------------------------------------|-------------------|---------------------|------------|-----------------------------------------------------------|--------------------------------------------------------------|---------------------------------------------------------------|----------------------------------------| | Tipping Fee | FREE / Refundable | TO BE ACCEPTED SOON | FREER FREE | FREER $60/m' | $1/bag $2/bag | $2.50/bag $15/m? | $25/m° | | Estimated Volume of Waste to be Collected | | | | | 200 m? 10,000 bags | 15,000 bags 20,000 bags | 1,750 m' 1,500 m? | | Tipping Fee Category | Recyclables | Compostables | Clean fill | Yard and grass trimmings and brush Wood chips and sawdust | Mixed waste - by volume Mixed waste - prepaid bag tags small | Mixed waste - prepaid bag tags Mixed waste - paid at landfill | Construction/demolition waste Grubbing | | $15,000 $20,000 | $9,000 $2,000 | $2,500 $1,000 $6,000 $1,250 | $18,000 $3,750 | SO | $0 $O | $2,000 $0 | $0 $0 | $0 $0 | $0 $2,500 | $2,500 $875 | | $27,139 $47,784 | $66,312 $111,800 $505,160 | |--------------------|------------------------------------------|---------------------------------------------------------------------------------------------------|-------------------------------------|---------------------------------|---------------------------------------|---------------------------------------------------------------------------|-------------------------------------------------|------------------------------------------------|-------------------------------------------------------|---------------------------------------------------------------------------------|------------------------------------|-------------------------------------------------------------------|--------------------------------------------------| | $10/m3 $200/m3 | $90/m? $20/item | $50/item $20/item $30/m' | $125 each $900/vehicle $50 each | FREE | FREE FREE | $200 FREE | FREE FREE | FREER | FREE FREE | $5/liter or $5,000/m3 $5/liter or $5,000/m3 | $1.75/liter or $350 for 200 liters | | | | 1,500 ml 100 m | 100 m 100 items | 50 items 50 items 200 m | 10 tanks 20 vehicles | 75 tires | 50 batteries | 10 callouts | 100 cans 100 filters 100 bottles | 250 pails/jugs | 1,000 liters 500 liters | 500 liters | 500 liters 500 liters | | | | Stripping Concrete | Materials containing asbestos Bulky item | White goods with refrigerant White goods without refrigerant Uncontaminated scrap metal Oil tanks | Vehicle Tires 24.5" or less, on rim | Tires 24.5" or less, not on rim | Automotive batteries Electronic waste | Emergency callout to open landfill outside of regular hours Special waste | Paint cans Oil/fuel filters 1lb propane bottles | Empty oil containers Waste oil up to 10 liters | Kitchen oil up to 10 liters Unknown liquids/chemicals | Hydrocarbon contaminated soil Hydrocarbon contaminated water and waste leachate | Other O&M revenues | Institutional Agreements Grant funding Beverage Container Refunds | Interim Regionalization Agreement TOTAL REVENUES |  Adjustment required to FY2026 fee schedule based on actual revenue/expenses in FY 2025 | 2025 actual revenue minus actual expenses J Percentage adjustment required to 2026 fee schedule | | |---------------------------------------------------------------------------------------------------|----------------------| | 2026 actual expenses | | | | 2025 actual revenues | ## Tipping fees for FY 2026 | Adjusted Fee 2026 | | |----------------------|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------| | Tipping Fee 2025 | | | Tipping Fee Category | Recyclables Compostables Clean fill Yard and grass trimmings and brush Wood chips and sawdust Mixed waste - by volume Mixed waste - prepaid bag tags Mixed waste - paid at landfill Construction/demolition waste Grubbing Stripping Concrete Materials containing asbestos Bulky item White goods with refrigerant White goods without refrigerant Uncontaminated scrap metal Oil tanks Vehicle Tires 24.5" or less, not on rim Tires 24.5" or less, on rim Automotive batteries Electronic waste Emergency callout to open landfill outside of regular hours Special waste Paint cans Oil/fuel filters |