Port Clements, British Columbia
· No. 484
· adopted 2023-12-18
· summary & facts
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VILLAGE OF PORT CLEMENTS
BY LAW #484, 2023
A BYLAW TO ESTABLISH FEES, RATES AND CHARGES FOR MUNICIPAL
SERVICES, RENTALS AND SALES
WHEREAS the Community Charter gives Council the power to impose a fee payable in
respect of all or part of a service of the municipality, to establish different rates or levels of
fees in relation to different factors, and to establish terms and conditions for payment of a fee,
including discounts, interest and penalties, by bylaw;
NOW THEREFORE the Council of the Village of Port Clements in open meeting assembled
enacts as follows:
TITLE:
This bylaw may be cited as "Fee Bylaw #484, 2023"
BODY:
1. As per the following schedules, attached to and forming part of this bylaw:
a. Fees set for Administrative Services will be as set out in Schedule A
b. Fees set for Public Works Services will be as set out in Schedule B
c. Fees set for Facility Rental Rates will be as set out in Schedule C
d, Fees set for Equipment Rental and Miscellaneous will be as set out in
Schedule D
2. For situations or items not considered or identified within this bylaw or applicable
schedule, staff are delegated the ability to charge or waive a fee to an amount set at
their discretion.
3. The Village of Port Clements "Fee Setting Bylaw #403, 2014"and "Amend Fee Setting
Bylaw #416, 2014" Is hereby repealed.
READ A FIRST TIME THiS 20 DAY OF NOVEMBER, 2023
READ A SECOND TIME THIS 20 DAY OF NOVEMBER, 2023
READ A THIRD TIME THIS 20 DAY OF NOVEMBER, 2023
RECQWSIDERED AND FINALLY ADOPTED THIS 18 DAY OF DECEMBER, 2023
: "TNO, $--
abianca Marjorie Dobson
Mayor Chief Administrative Officer
CERTIFIED A TRUE COPY OF
Fee Bylaw #484 2023
Schedule "A"
Attached to and forming part of Fee Setting Bylaw #484, 2023
ADMINISTRATIVE SERVICES
1. Copies of Minutes or Bylaws $ 0.35 per page
2. Photocopies -- black -- letter & legal $ 0.35 per page
- Tabloid $ 0.70 per page
Color -- letter & legal > 1.00 per page
- Tabloid $ 1.75 per page
Discount for over 20 copies 20%
3. Tax Search Certificates $10.00 per folio per request per third
party
4. Business Licenses Per current Business License Bylaw
5. Commissioner for taking Oaths $ 5.00 per signature
6. Faxes sent& Scanned to email $ 3.00 for 20 pages or less
a. Each additional page $ 0.50 per page over 20 pages
7. Faxes received $ 0.50 per page
8. Historical Information Research Fee $38 per hour (in addition to other fees)
9. FOIPPA Application Fee $10 per application per individual
Schedule "B"
Attached to and forming part of Fee Setting Bylaw #484, 2023
PUBLIC WORKS SERVICES
1. Utilities (monthly user fees) Per current respective utility bylaws
2. Water/Sewer Installations Material+freight+labourt+taxes
Plus 15% administration fee
3. Utilities turned on $50.00 during normal business hours
$50.00 plus wages after working hours
4. Utilities turned off $20.00 during normal business hours
$20.00 plus wages after working hours
5. Public Works Services Material+freight+labourt+taxes
Plus 15% administration fee
6. Culvert Installation Material+freightt+labourttaxes
Plus 15% administration fee
7. Zoning & OCP Amendments Per current Zoning & OCP
Amendment Bylaw
Schedule "C"
Attached to and forming part of Fee Setting Bylaw #484, 2023
FACILITY RENTAL RATES
Facility rental rates are to be charges from time of exclusive use to end of exclusive use. This
includes, but is not limited to, all time required to set up the facility for the intended rental use by
the renter, the time that equipment is left set up in the facility by the renter, and the time clearing
up the facility of equipment by the renter after intended use by the renter.
Damage Deposit may be requested at the discretion of the Village Office Staff.
Damage deposit will be returned upon approval of Village Staff after inspection of the facility
after the conclusion of the rental and the return of any applicable facility key(s) by the renter.
It is understood that the municipal facility rental rates do not prevent Council, by resolution, from
providing access and use of facilities as an in-kind donation(s) as per the Village's Donations
Policy.
The following municipal facility rental rates apply:
SENIORS ROOM, PLAYSCHOOL ROOM, COMMUNITY KITCHEN, COUNCIL CHAMBERS,
SCHOOL GYMNAS!
UM and ST. MARK'S CHURCH for all functions:
$25.00 per hour up to 6 consecutive hours, with a minimum charge of 1 hour
$150.00 Full Day 6 consecutive hours and beyond
$100.00 Damage Deposit
It is understood that the Village of Port Clements Council will not impose a charge to the Port
Clements Tiny Tots Society (or the group recognized as its successor by Council resolution), the
Port Clements Seniors Association, the Board of School Trustees of Schoo! District No.50, Misty
Isles Economic Development Society or Vancouver Island Regional Library with the
understanding between all parties that when there is a potential for revenue that preference will
be given to paying groups. It is also understood that this fee waiver only applies when these
named organizations are directly applying for a rental for their usage of the facility(ies) and does
not extend to third-parties that may be related to these organizations but otherwise legally
separate and applying for rental in the name of their separate organization for their usage of the
facility(ies).
It is understood that the Haida Gwaii Regional Recreation Commission and Haida Gwaii After
School Sports & Arts Initiative are given a reduced rental rate to municipal facilities, excluding
the School Gymnasium where there will be no hourly or daily rental fee imposed:
$5.00 per hour up to 6 consecutive hours, with a minimum charge of 1 hour
$75.00 Full Day of 6 consecutive hours and beyond
$100.00 Damage Deposit
For the following groups using the SENIORS ROOM, PLAYSCHOOL ROOM OR COUNCIL
CHAMBERS the following rental rates will be in effect at the Village Staff's Discretion:
e Registered Charities and Societies (with proof of registration)
e Youth Groups
« Groups Conducting functions open to all age groups
$20.00 Per Hour up to 3 consecutive hours
$75.00 Full day 3 consecutive hours and beyond
$100.00 Damage Deposit
Schedule "D"
Attached to and forming part of Fee Setting Bylaw #484, 2023
EQUIPMENT RENTAL AND MISCELLANEOUS
Tables
| Cotton Candy Machine|___--$0.50/cone| $50 |
ee
souvenirs, supplies, etc | Discretion of Staff Not applicable |
P| ete
$30/day (a day |
being 6 hours or
Audiovisual Equipment more Not applicable