Recreation Fees and Charges Amendment Bylaw No. 3482, 2021
Prince Rupert, British Columbia
· No. 3482
· summary & facts
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CITY OF PRINCE RUPERT
RECREATION FEES AND CHARGES AMENDMENT BYLAW NO. 3482, 2021
BEING A BYLAW TO REPACE THE RECREATION FEES AND CHARGES BYLAW
NO. 3395, 2016 AND ALL PREVIOUS RECREATION FEES & CHARGES BYLAWS
WHEREAS pursuant to the Local Government Act R.S.B.C. 1996, c. 397, Council may, by
Bylaw, establish fees for administrative costs and services;
AND WHEREAS Council is desirous of setting fees to defray certain administrative costs
and services;
NOW THEREFORE the Council of the City of Prince Rupert, in an open meeting
assembled, ENACTS AS FOLLOWS:
1. THAT the Recreation Fees and Charges Bylaw No. 3482, 2021 be charged out at
the rates outlined in Schedule "'A" attached hereto; and,
2. THAT all fees and charges must be paid in cash, by cheque, by debit or credit
services in advance of the service of the delivery of goods; and,
3. THAT this Bylaw shall be sited for all purposes as the "Recreation Fees and
Charges Amendment Bylaw No. 3482, 2021."
Read a First time this (9 day of DeCeEMpe«, 2021.
Read a Second time this \~_ day of DEecexnber_, 2021.
Read a Third time this this_\o day of December, 2021.
Final Consideration and Adopted this '3 day of PeCamMbex__,
This Bylaw was adopted by
Council. To view the signed
original, contact City Hall
--_ Administration at
(250) 627 0934 or email
[email protected]
Corporate Administrator
SCHEDULE "A"--DEFINITIONS
1.0 Policy Interpretations
1.1. Where there is an established rental fee, no group or individual will be entitled to
use the facility without charge.
1.2 Normal operating hours are the hours and days that recreation facilities are
scheduled to be open for public access.
1.3. All Recreation Rates are subject to the Goods and Services Tax (GST) and
Provincial Sales Tax (PST) where applicable.
2.0 The City of Prince Rupert's Recreation Department Drop-In Access
Drop-In Use is a use characterized by a person or group of persons deciding on a use
by use basis to attend a public session at a recreation facility where the public or a
subset of the public is welcome to attend.
All Drop-In users will abide by all applicable facility rules and regulations.
2.1. Drop-In Admissions Modes of Facility Use
2.1.1 Shower Drop-In Admission rate users are entitled to access only the
appropriate change room and all change room amenities at the Earl Mah
Aquatic Centre for the purpose of showering for a maximum duration of
30 consecutive minutes from time of purchase.
2.1.2 Single Drop-In Admission rate users are entitled to access facilities
throughout the Recreation Complex during normal operating hours,
excluding rental rooms and facilities that are in use/reserved by rental
users or program users, for a maximum duration of three consecutive
hours from time of purchase.
2.1.3 Daily Drop-In Admission rate users are entitled to access facilities
throughout the Recreation Complex during normal operating hours,
excluding rental rooms and facilities that are in use/reserved by rental
users or program users, on the calendar day of purchase.
2.1.4 Casual Gymnasium Drop-In Admission rate users are entitled to access
to the designated gymnasium/auditorium space at the Jim Ciccone Civic
Centre for the duration of the designated Casual Gym Drop-In timeframe.
2.1.5 Economy Ticket Drop-In Admission rate users are entitled to | single
drop-in admission per ticket.
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2.1.6 Pass Holder Drop-In Admission rate users are entitled to unlimited
access to facilities throughout the Recreation Complex during normal
operating hours, excluding rental rooms and facilities that are in
use/reserved by rental users or program users, for the period of their pass-
term (1,3,6, or 12 months) commencing at time of purchase.
2.2 Drop-In Categories of User Groups
2.2.1 Tot admission rates apply to individuals one year of age or under (Free).
2.2.2 Child admission rates apply to individuals 2 - 12 years of age inclusive.
2.2.3 Youth admission rates apply to individuals 13 - 18 years of age inclusive.
2.2.4 Post-Secondary Student admission rates apply to individuals who are 19
years of age or over, and are registered as full-time students at an
accredited institution. Valid student identification is required.
2.2.5 Adult admission rates apply to individuals 19 - 59 years of age inclusive.
2.2.6 Senior admission rates apply to individuals 60 years of age or over. Proof
of age may be required.
2.2.7 Family admission rates apply to groups of more than one and no more
than 6 individuals, at least one of whom is, and no more than two of whom
are adults, who attend recreation facilities together.
2.2.8 Additional Family Member admission rates apply to individuals who
attend recreation facilities with a Family, but are beyond the inclusive 6
within the family admission rate.
2.2.9 Therapy user rates apply to individuals that have a medical note from a
licensed health practitioner prescribing activity, for medical or health
purposes, which requires the use of recreation facilities. Therapy user
rates may be used for "Earl Mah Aquatic Centre Gym" use (only) without
a medical note.
2.2.10 Caregiver user rates (free of charge) apply to any individual whose
accompaniment is necessary for another individual or group to access or
fully utilize recreation facilities, excluding guardian supervision
requirements.
2.2.11 Employee user rates apply to any individual that is a permanent employee
of the City of Prince Rupert, Prince Rupert Library, or CityWest. Proof
of employment is required.
3.0 The City of Prince Rupert's Recreation Department Rental Access
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Rental Use is a use characterized by an individual or group renting recreational facility
space and/or equipment through a rental contract process and then controlling the uses
and the users of that space during the period of rental.
3.1 All renters must sign an Agreement to License City Facilities Contract and will
adhere to the conditions of the contract. Bookings can be made on a tentative
basis, but cannot be confirmed until such contract is signed.
3.2. A minimum of 14 days is required for notice of cancellation for all facility rentals
in order to be eligible for a refund.
3.3. The City of Prince Rupert reserves the right to require a damage deposit.
3.4 The renter will not exceed the maximum capacity of the facility.
3.5 The renter is responsible for ensuring the facility is vacated at the end of the
scheduled booking.
3.6 Rental fees and charges include the supply of permanent equipment in the
particular premises to be used, during normal operating hours. A charge may be
levied to offset the cost of set up, take down, or the provision of additional
furnishings and equipment required for special set ups.
3.7 Additional charges may be applied to facility rentals in the event of food or music
service to offset costs associated with food licensing or SOCAN fees. =
3.8 If liquor is to be served at a City facility, the renter must acquire a Special
Occasions License, and will adhere to the conditions of such license. Liquor
service must be requested and approved prior to signing an Agreement to License
City Facilities Contract. Approval will be granted by the Director of Recreation
and Community Services or a designated officer.
3.9 Entrance to or use of facilities outside of normal operating hours for activities
such as event set up, take down, etc. must be requested and approved prior to
signing an Agreement to License City Facilities Contract. Approval will be
granted by the Director of Recreation and Community Services or a designated .
officer.
3.10 When a renter requires a facility to be closed to public use for any period
preceding and/or following the actual date of event, there will be a charge to offset
supervision costs.
3.11 A damage/security deposit will be taken for event rentals taking place within the
following spaces:
1. Earl Mah Aquatic Center Full facility or Viewing area
2. Russel Gamble Gymnasium
3. Civic Auditorium
4, Arena
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Deposits will not be taken for sport organizations regular rentals, but all other rentals will
require deposit to confirm booking. Any refundable portion will be returned within 3 weeks
of booking with an itemized list of any deductions.
4.0 Aquatic Centre Rentals
Aquatic Centre rentals relate to the use of the aquatic facilities in the Earl Mah Aquatic
Centre
4.1 Aquatic Centre Rental Modes of Use
4.1.1 Single Lane rental users are entitled to the exclusive use of one 25 metre
swim lane in the Aquatic Centre, as determined by Aquatic Centre
Management, for the duration of a one hour period during normal
operating hours.
4.1.2 Shallow rental users are entitled to the exclusive use of the shallow
portion of the main pool in the Aquatic Centre for the duration of a one
hour period during, normal operating hours. The shallow portion is
defined by the edge of the deep tank that is closest to the change rooms
(approximately 15m x 15m). This excludes the deep tank and the deep
portion of the main pool.
4.1.3 Deep rental users are entitled to the exclusive use of the deep portion of
the main pool in the Aquatic Centre for the duration of a one hour period,
during normal operating hours. The deep potion is defined by the edge of
the deep tank that is closest to the change rooms (approximately 10m x
15m). This excludes the deep tank and the shallow portion of the main
pool.
4.1.4 Deep Tank rental users are entitled to the exclusive use of the deep tank
in the main pool in the Aquatic Centre for the duration of a one hour
period, during normal operating hours. The deep tank is defined as the
main pool area with a depth greater than 1.5m (approximately 10m x
10m). This excludes the deep portion and the shallow portion of the main
pool.
4.1.5 Shallow L rental users are entitled to the exclusive use of the shallow
portion, plus one 25m lane extending through the deep tank and deep
portion of the main pool in the Aquatic Centre for the duration of a one
hour period, during normal operating hours.
4.1.6 Deep L rental users are entitled to the exclusive use of the deep tank, plus
one 25m lane extending through the shallow portion and deep portion of
the main pool in the Aquatic Centre for the duration of a one hour period,
during normal operating hours.
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4.1.7 Shallow End rental users are entitled to the exclusive use of the shallow
end of the main pool in the Aquatic Centre for the duration of a one hour
period, during normal operating hours. The shallow end includes the
shallow portion and the deep portion of the main pool (approximately
25m x 15m), but excludes the deep tank.
4.1.8 Main Pool rental users are entitled to the exclusive use of the entire main
pool in the Aquatic Centre for the duration of a one hour period, during
normal operating hours. This does not include the Tot Pool, Hot Tub, or
Saunas.
4.1.9 Facility rental users are entitled to the exclusive use of the entire Aquatic
Centre facility, excluding the Fitness Centre, for the duration of a one hour
period during normal operating hours.
4.2 Aquatic Centre Rental User Groups
4.2.1. Minor Organizations rental rates apply to renters that are non-profit
organization, which is organized and operated for the primary purpose of
providing individuals with sport, recreation, and social activities, and
whose membership is comprised of individuals of which at least 75% are
18 years of age or under, or a school group from a recognized primary or
secondary institution.
4.2.2 General Public rental rates apply to all renters that do not meet the
criteria of Clubs, or Commercial renters.
4.2.3 Commercial rental rates apply to individuals, companies, or
organizations engaged in the pursuit of business for profit through the use
of Recreation facilities.
4.2.4 Tournament/Competition rental rates apply to organizations that meet
the Clubs qualifications and are renting the facility for the purpose of
hosting an event where the primary intention is sport and recreation
competition, and the primary intention is not earning profit.
5.0 Arena Rentals
Arena rentals relate to the use of the Jim Ciccone Civic Centre Arena
5.1 Arena Rental Modes of Use
5.1.1 Prime time rental users are entitled to exclusive use of the Jim Ciccone
Civic Centre Arena surface for the duration of a one hour period between
the Prime hours as represented in the table below.
5.1.2 Non-Prime time rental users are entitled to exclusive use of the Jim
Ciccone Civic Centre Arena surface for the duration of a one hour period
during the Non-prime hours as represented in the table below.
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| | Monday-Friday _| Saturday - Sunday _|
5.1.3 Dry floor rental users are entitled to exclusive use of the Jim Ciccone
Civic Centre Arena, while absent of ice, for the duration of a one hour
period.
5.2 Arena Rental User Groups
5.2.1 Minor Organizations rental rates apply to renters that are non-profit
organization, which is organized and operated for the primary purpose of
providing individuals with sport, recreation, and social activities, and
whose membership is comprised of individuals of which at least 75% are
18 years of age or under, or a school group from a recognized primary or
secondary institution.
5.2.2 Youth rental rates apply to renters where at least 75% of the intended
users are 18 years of age or under, and do not meet the Minor
Organizations criteria.
5.2.3 Adult rental rates apply to all renters that do not meet the criteria of Minor
Organizations, Youth, or Commercial renters.
5.2.4 Commercial rental rates apply to individuals, companies, or
organizations engaged in the pursuit of business for profit through the use
of recreation facilities.
5.2.5 Local Events rental rates apply to individuals, companies, or
organizations with a permanent address within the municipal boundaries
of the City of Prince Rupert, and who require use of the Jim Ciccone Civic
Centre Arena surface for a full-day event. A full-day event includes
access to the facility during regular operating hours, and excludes other
potential users from accessing the facility, for a 24 hour period.
Additional fees may be levied for facility access outside of regular
operating hours.
5.2.6 External Events rental rates apply to individuals, companies, or
organizations without a permanent address within the municipal
boundaries of the City of Prince Rupert, and who require use of the Jim
Ciccone Civic Centre Arena surface for a full-day event. A full-day event
includes access to the facility during regular operating hours, and
excludes other potential users from accessing the facility, for a 24 hour
period. Additional fees may be levied for facility access outside of regular
operating hours.
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6.0 Field Rentals
Field rentals relate to the use of the Roosevelt Park, Patullo Field, Charles Hays Field,
Ladies' Ball Diamond, Chris Maguire Field.
6.1 Field Rental Modes of Use
6.1.1. Practice/Game rental rates apply to renters that are using the facilities for
the primary purpose of providing individuals with sport, recreation, and
social activities, and are doing such for the duration of a singular practice
or game.
6.1.2 Tournament rental rates apply to organizations that are renting the
facility for the purpose of hosting an event where the primary intention is
sport and recreation competition, and the primary intention is not earning
profit.
6.2 Field Rental User Groups
6.2.1 Youth rental rates apply to renters when at least 75% of the intended users
are 18 years of age or under.
6.2.2 Adult rental rates apply to renters when less than 75% of the intended
users are 18 years of age or under.
7.0 Space Rentals
Space rentals relate to the use of rental space throughout the Recreation Complex.
7.1 Space Rental Modes of Use
7.1.1 Hourly rental users are entitled to exclusive use of the specified rental
space for the duration of a one hour period. Hourly rental space is priced
according to the space size (ft?).
7.1.2 Daily rental users are entitled to exclusive use of the specified rental space ;
for the duration of a 24 hour period, which includes access to the facility
during regular operating hours, and excludes other potential users from
accessing the facility. Apart from parking lot rentals, additional fees may
be levied for complex access outside of regular operating hours.
7.1.3 Seasonal rental users are entitled to exclusive use of locker space in the
arena for the duration of a period determined to be a "season" by
Recreation Management.
7.1.4 Annual rental users are entitled to exclusive use of the specified rental
space for the duration of a 365 day period, which includes access to the .
facility during regular operating hours, and excludes other potential users
from accessing the facility.
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7.2 Space Rental User Groups
7.2.1 Non-Profit/Public rental rates apply to renters who are not engaged in
the pursuit of business for profit through the use of Recreation facilities.
7.2.2 Commercial rental rates apply to individuals, companies, or
organizations engaged in the pursuit of business for profit through the use
of Recreation facilities.
8.0 Equipment Rentals
Equipment rentals relate to the use of equipment throughout the Recreation Complex.
Additional equipment rentals are available in Schedule C of this bylaw.
8.1 Equipment Rental Modes of Use
8.1.1 Gymnasium Floor Covering (Half) rental users are entitled to the use of
this equipment, which covers half of the gymnasium (extending to the
half-gym curtain), for the duration of a 24 hour period, which can be
accessed during normal operating hours.
8.1.2 Gymnasium Floor Covering (Full) rental users are entitled to the use of
this equipment, which covers the entire gymnasium, for the duration of a
24 hour period, which can be accessed during normal operating hours.
8.1.3 Stage rental users are entitled to the use of this equipment, which is rented
ona per panel (4ft x 6ft) basis, for the duration of a 24 hour period, which
can be accessed during normal operating hours
8.2 Equipment Rental User Groups
8.2.1. Non-Profit/Public rental rates apply to renters who are not engaged in
the pursuit of business for profit through the use of Recreation facilities.
8.2.2. Commercial rental rates apply to individuals, companies, or
organizations engaged in the pursuit of business for profit through the use :
of Recreation facilities.
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September September September September September September
August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
|
aaa
|
ao ea
(all day)
|
Patotckets
|
Po 20Tickets
|
| 2.24 MonthMembership |
|
| 2.33MonthMembership |
|
| 38.16 MonthMembership |
|
| 3.2 AnnualMembership |
September September September September September September
August 31, 2022 | August 31, 2023 August 31, 2024 | August 31,2025 | August 31,2026 | August 31, 2027
|
4.2 General Public and Post- September September September September September September
secondary 1, 2021 -- 1, 2022 -- 1, 2023 -- 1, 2024 -- 1, 2025 -- 1, 2026 --
August 31, 2022 | August 31, 2023 August 31, 2024 | August 31,2025 | August 31,2026 | August 31, 2027
|
September September September September September September
August 31, 2022 | August 31, 2023 August 31, 2024 | August 31,2025 | August 31,2026 | August 31, 2027
|
September September September September September September
August 31, 2022 | August 31, 2023 August 31, 2024 | August 31,2025 | August 31,2026 | August 31, 2027
September September September September September September September
5.1 Ice 1, 2020 - 1, 2021 -- 1, 2022 - 1, 2023 -- 1, 2024 - 1, 2025 -- 1, 2026 --
August 31, 2021 August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
|
1, 2020 - 1, 2021 -- 1, 2022 - 1, 2023 -- 1, 2024 - 1, 2025 -- 1, 2026 --
August 31, 2021 August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
|
1, 2020 - 1, 2021 -- 1, 2022 - 1, 2023 -- 1, 2024 - 1, 2025 -- 1, 2026 --
August 31, 2021 August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
|
1, 2020 - 1, 2021 -- 1, 2022 - 1, 2023 -- 1, 2024 - 1, 2025 -- 1, 2026 --
August 31, 2021 August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
|
5.5 Skate Sharpening September September September September September September September
1, 2020 - 1, 2021 -- 1, 2022 - 1, 2023 -- 1, 2024 - 1, 2025 -- 1, 2026 --
August 31, 2021 August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
|
1, 2020 - 1, 2021 -- 1, 2022 - 1, 2023 -- 1, 2024 - 1, 2025 -- 1, 2026 --
August 31, 2021 August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
September September September September September September September
6.1 Fields 1, 2020 -- 1, 2021 - 1, 2022 -- 1, 2023 -- 1, 2024 --- 1, 2025 -- 1, 2026 --
August 31, 2021 August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
September September September September September September
7.1 RENTALS - SPACE Size (ft?) Rate Category 1, 2021 --- 1, 2022 -- 1, 2023 -- 1, 2024 -- 1, 2025 - 1, 2026 --
August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
Youth Lounge
wi
Training Room
September September September September September September
8.1 Location Size (ft?) Rate Category 1, 2021 --- 1, 2022 -- 1, 2023 -- 1, 2024 -- 1, 2025 - 1, 2026 --
August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
syrmnasium (Full)
| '
Main Basketball Court . -
September September September September September September
9.1 Location Size (ft?) Rate Category 1, 2021 --- 1, 2022 -- 1, 2023 -- 1, 2024 -- 1, 2025 - 1, 2026 --
August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
Pool Viewing Area
Lower Kitchen
September September September September September September
10.1 Item Unit of Measure Rate Category 1, 2021 - 1, 2022 - 1, 2023 - 1, 2024 - 1, 2025 - 1, 2026 -
August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
Half Non-Profit/Public $268.02 $281.42 $295.50 $310.27 $325.78 $342.07
. . $321.63 $337.71 $354.59 $372.32 $390.94 $410.48
Gymnaisum Floor Covering --
cul Non-Profit/Public $536.04 $562.84 $590.98 $620.53 $684.13
$643.25 $675.41 $709.18 $744.64 $781.88 $820.97
stage (per panel) Per Panel Non-Profit/Public $24.56 $27.08 $28.43 $29.85 $31.34
$29.47 $30.95 $32.49 $34.12 $35.83 $37.62
Bleachers Per Day Non Profit/Public Hourly Wage + 10% (2 hours)
Hourly Wage + 25% (2 hours)
September September September September September September
11.1 Item Unit of Measure Rate Category 1, 2021 - 1, 2022 - 1, 2023 - 1, 2024 - 1, 2025 - 1, 2026 -
August 31, 2022 August 31, 2023 August 31, 2024 August 31, 2025 August 31, 2026 August 31, 2027
100 amps Non-Profit/Public $260.95 $273.99 $287.69 $302.08 $317.18 $333.04
Power (per day) p $313.13 $328.79 $345.23 $362.49 $380.61 $399.64
pereay Non-Profit/Public $392.23 $411.84 $432.43 $454.05 $500.59
200 amps
$470.68 $494.22 $518.93 $544.87 $572.12 $600.72
Spider Board (no public off-site Per Da Non-Profit/Public $50.00 $60.78 $63.82
rentals) Y $60.00 $63.00 $66.15 $69.45 $72.93
Projector Per Day Non-Profit/Public $26.80 $28.14 $31.03 $32.58
530.63 $32.16 535.46 $37.23 $39.09
Project Screen Per Day Non-Profit/Public $8.04 $8.44 $8.86 $9.30
59.19 $10.13 $10.64 S117 $1173
Projector & Screen Per Day Non-Profit/Public $31.91 $33.50 $35.18 $36.94 $38.79 $40.73
538.29 S402 $42.22 s4a33 s4a.87
Vicophone verbay [SonProfi/Pubi $6.20
56.12 $6.43
General Audio Set Up (Amp, Mic, Per Da Non-Profit/Public $19.14 $20.10 $21.10 $22.16 $23.27 $24.43
Auxiliary Cord) Y $22.97 $24.12 $25.33 $26.60 $27.93 $29.32
Podium Per Day Non-Profit/Public $13.41 $14.08 $14.78 $16.30
$15.32 $1609 $16.89 $18.62
; ; Non-Profit/Public $6.38
Flip Chart with P. & Mark Per D
i chorewih Paper Markers | Perey se sea $86 s530
Portable Television with HDMI Per Day Non-Profit/Public $2.68 $2.81 $3.10 $3.26
$3.22 5338 $351
Tables (set up for 20 people Non-Profit/Public $8.13 $8.96 $9.41
. Per Day -
ince) sea $0.28 $1023 $11.28
Chairs (set up for 20 people per Da Non-Profit/Public $1.62 $1.88
included) Y S194 $2.04 s2.14
Non-Profit/Public $10.21 $10.72 $11.25 $11.81 $12.41 $13.03
Conf Ph Per D
onference Phone er may $12.25 $12.87 $13.51 $14.18 $14.89 $15.64
12. Other Fees
50% of Daily Rate
Event set-up/tear down
10%
Rental discount (3 full days)
15%
Rental discount (4 full days)
Hourly wage+25% (2 hours min call-out,
Additional staff (administration, clean up, etc.) uny Wag é u ' ut)
. . . $50 Fully refunded if adherence to cancellation policy with no damage or additional staffing charges
Damage/security deposit - non-liquor under 50 people
. . . $200 Fully refunded if adherence to cancellation policy with no damage or additional staffing charges
Damage/security deposit - non-liquor over 50 people
. on $400 Fully refunded if adherence to cancellation policy with no damage or additional staffing charges
Damage/security deposit - liquor
Off-site chair/tabl tal Refundable d it up to 20 chai
site chair/table rental Refundable deposit up to 20 chairs $50 - Refunded upon return (undamaged)
and/or 5 tables
Off-site chair/tabl tal Refundable d it 20 chai
site chair/table rental Refundable deposit over 20 chairs $100 - Refunded upon return (undamaged)
and/or 5 tables