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POLICY MANUAL
Policy No. 84-2020
Township of North Dundas
Effective Date: October 1, 2020
Subject: Winter Maintenance and Salt
Management Plan
Revised: December 11, 2023
Purpose:
To establish a policy to provide guidance with respect to the manner in which the
Corporation of the Township of North Dundas will conduct roads winter maintenance
operations in the municipality.
Background:
It is the Township of North Dundas Transportation Services Department's strategy to
develop a Winter Maintenance and Salt Management Plan to achieve the Winter
Maintenance Service objective:
"To deliver an efficient and cost-effective service for the roadways within the Township of
North Dundas, which, so far as is reasonably practicable, enables the safe movement of
all modes of transportation and pedestrian traffic with a minimum of delay throughout the
winter period whilst limiting the environmental impact of the service."
Policy:
The Council of the Corporation of the Township of North Dundas hereby confirms that
the policies set out in Sections 5.5.4, 3.5.1.9, 3.5.2.3 and 3.5.2.8 of the SDG Official
Plan shall constitute the policy as required by Section 270(1)7 of the Municipal Act,
2001 and that Schedule "A" attached hereto constitutes an integral part thereof;
Further, the Township of North Dundas shall strive to provide funding in the annual
municipal budget to support winter maintenance level of service and salt management
in the municipality.
Approved by Council
Date: ____ December 11, 2023__________
Resolution #: ____2023-421________________
P a g e 1 | 29
SCHEDULE A
TRANSPORTATION SERVICES DEPARTMENT
WINTER MAINTENANCE AND SALT MANAGEMENT
PLAN
Effective October 1, 2020
Revised December 11, 2023
~
J~-5'~
-
TOWNSHIP OF -
North Dundas
P a g e 2 | 29
WINTER MAINTENANCE AND SALT MANAGEMENT PLAN
CONTENTS
1.0
Introduction
1.1
Purpose.....................................................................................................
Page 4
1.2
Relevant Legislation.....................................................................................
Page 4
1.3
Activity List......................................................................................................
Page 4
1.4
Winter Maintenance Period......................................................................
Page 4
1.5
Winter Maintenance/Salt Mgmt. Plan Distribution...........................
Page 5
2.0
Policies and Responsibilities
2.1
Service Delivery Responsibilities.............................................................
Page 5
2.2
Decision Making Process and Responsibilities..................................
Page 6
2.3
Responsibilities of the Patrol Foreman or their Designate..........
Page 6
2.4
Operator Responsibilities...........................................................................
Page 7
2.5
Operating Hours...................................................................................
Page 7
2.6
Hours of Work.....................................................................................
Page 8
2.7
Requirements for the Completion of Documents ...........................
Page 8
2.8
List of Township Roads Employees...................................................
Page 8
2.9
Road Closures and Liaison with the Police......................................
Page 9
2.10 Salt Management - Objective..........................................................
Page 9
2.11 Significant Weather Event ................................................................
Page 9
3.0
Quality Control
3.1
Quality Management Regime...........................................................
Page 10
3.2
Information Recording and Analysis...............................................
Page 10
3.3
Budget and Material Monitoring.....................................................
Page 11
4.0
Route Planning
4.1
Route Planning and Treatment Priorities ...................................... .....
Page11
4.2
Township Roads Maintenance Priority Class
& Table 1........................................................................................................
Page 11
4.3
Service Standard 1 - Routine Patrolling & Table 2.........................
Page 12
4.4
Service Standard 2 - Snow Accumulation & Table 3......................
Page 12
4.5
Service Standard 3 - Icy Roadways and Table 4...............................
Page 14
4.6
Winter Maintenance Operational Routes............................................
Page 15
4.7
Allocation of Vehicles, Equipment and Materials.............................
Page 16
4.7.1 Calibration Procedures.................................................................
Page 16
4.7.2 Fuel Stock and Locations.............................................................
Page 16
4.7.3 Material Availability.......................................................................
Page 16
P a g e 3 | 29
5.0
Weather Prediction and Information
5.1
Weather Prediction and Information Support...................................
Page 17
6.0
Operational Procedures
6.1
Township Winter Maintenance Treatment Procedures.................
Page 17
6.2
Standard Township Procedures for Winter Maintenance
Operations.......................................................................................................
Page 17
6.3
Guidelines for Salt...................................................................................
Page 18
6.4
Contract Routes.............................................................................................
Page 19
6.5
Environmentally Sensitive Areas.............................................................
Page 19
7.0
Training
7.1
Training Provided to Winter Operators and Applicable
Roads Staff.......................................................................................................
Page 20
8.0
Continuous Improvement Practices and Strategies
8.1
Monitoring and Updating............................................................................
Page 20
8.2
Performance Measures................................................................................
Page 20
8.3
Level of Services Policy................................................................................
Page 21
8.4
Equipment Calibration and Verification...................................................
Page 21
8.5
Equipment Washing.....................................................................................
Page 21
8.6
Material Delivery and Handling.................................................................
Page 21
8.7
Storm Response...........................................................................................
Page 21
8.8
Technological Review..................................................................................
Page 22
9.0
Conclusion
9.1
Final Statement ............................................................................................
Page 22
10.0 Appendices
10.1
Appendix 'A' - Distribution List .......................................................
Page 23
10.2
Appendix 'B' - Copies of Records/Reports to be Completed by
Patrol Supervisor and/or Operators........................................................ Page 24
P a g e 4 | 29
Winter Maintenance and Salt Management Plan
for the
Township of North Dundas
Transportation Services Department
1.0 Introduction to the Winter Maintenance and Salt Management Plan
1.1 Purpose:
It is the Township of North Dundas Transportation Services Department's strategy to
develop a Winter Maintenance and Salt Management Plan to achieve the Winter
Maintenance Service objective:
"To deliver an efficient and cost-effective service for the roadways within the Township of
North Dundas, which, so far as is reasonably practicable, enables the safe movement of all
modes of transportation and pedestrian traffic with a minimum of delay throughout the
winter period whilst limiting the environmental impact of the service."
1.2 Relevant Legislation:
.
O. Reg. 239/02 Minimum Maintenance Standards for Municipal Highways
.
Highway Traffic Act
.
Employment Standards Act
.
Occupational Health & Safety Act
1.3 Activity List:
Key activities are needed to provide a full winter maintenance service. The following is a
brief summary:
.
Precautionary salting
.
Precautionary and post storm stone dusting/salting
.
Plowing snow
.
Snow clearance at intersections/junctions
.
Heavy snow operations
.
Reactive Treatments
1.4 Winter Maintenance Period:
1. The Winter Maintenance period will operate from the last Monday in October to the last
Friday in March. During the starting period, the last Monday in October to the 3rd Monday
in December, winter operations staff will work a single shift, typically 7:00 am to 3:30 pm,
P a g e 5 | 29
unless weather conditions dictate a prolonged response/varied shift schedule. From the
3rd Monday in December until the last Friday in March, staff will be assigned to either a Day
Shift from 4:00 am to 3:30 pm, or an Afternoon Shift from 3:30 pm to 4:00 am, to provide
coverage for winter events. Shift start times and responses are subject to change at the
discretion of the Director of Transportation Services or their designate.
Snow-clearing operation (plow trucks/routes) may be limited to once per weekend, if
needed, in case of consistent snow throughout previous week or anticipated following
week, to be within hours-of-service requirements. However, afternoon shift will ensure
snow-clearing operations on Sundays. Whereas, day shift will undertake snow-clearing
operations on Saturdays. The above schedules may change at the discretion of the Director
of Transportation Services.
1.5 Winter Maintenance and Salt Management Plan Distribution:
The Winter Maintenance and Salt Management Plan is a key document and will be issued
to those shown in the distribution list in the Appendices; Appendix "A".
2.0 Policies and Responsibilities
2.1 Service Delivery Responsibilities:
The Transportation Services Department is responsible for providing the Winter
Maintenance Service for the roadway operations within the boundaries of the Township of
North Dundas Road System. This involves:
. Design of the Winter Maintenance and Salt Management Plan
. Annual production and distribution of the Winter Maintenance and Salt Management
Plan
. Establishing treatment priorities for roadways
. Design of treatment routes for roadways
. Ensuring availability of resources, plant, and materials
. Maintenance of operation equipment
. Ensuring availability of weather forecast service and condition monitoring systems
. Monitoring of highway conditions
. Decision making to commence Winter Maintenance operations and activities as
necessary
. Day-to-day direction of operations
. Monitoring performance
. Providing accurate and timely information to relevant parties as required
. Maintaining comprehensive records for Winter Maintenance operations and activities
. Liaise with other Highway Authorities, Emergency Services and Police
. Implementing annual reviews of the service
P a g e 6 | 29
. Providing emergency support, if capacity permits, to assist neighboring municipalities in
their response to winter events.
2.2 Decision Making Process and Responsibilities:
Operational decisions will be made by the Director of Transportation Services and the Patrol
Supervisor or their designate (Lead Hand) with the aid of available forecasting, Minimum
Maintenance Standards, patrolling etc. However, it should be emphasized that decisions
will be subjective and external input, whether in this plan or elsewhere, merely acts as an
aid to that decision making by the Director or Patrol Supervisor or their designate. It is vital
therefore that the Patrol Supervisor records the prevalent conditions and relevant
information when they make a decision.
2.3 Responsibilities of the Patrol Supervisor or their Designate:
The Patrol Supervisor or their designate is responsible for monitoring the road and weather
conditions for reaching an appropriate decision on the treatment for the roadway and for
passing on this decision to the Operators.
The Patrol Supervisor or their designate will be responsible for the timetable to clearly
identify personnel involved in winter maintenance operations to encompass 24-hour
coverage during the entire period. The Patrol Supervisor will ensure the operations proceed
in accordance with safe working procedures, hours of work, time off and on call.
The Patrol Supervisor or their designate will audit the working practices of the winter
maintenance operators to ensure compliance with winter maintenance standards and
material applications rates.
The Patrol Supervisor or their designate will maintain a Daily Log and Patrol Record which
will contain details of phone calls, decisions made and associated times. This log will be
held on file by the Township.
The Director of Transportation Services and Patrol Supervisor or their designate will be
responsible for monitoring the weather as per MMS (Minimum Maintenance Standards).
As an example, the Patrol Supervisor or their designate is responsible for at a minimum the
following documentation:
. Patrol Supervisor's Diary - will be kept up to date on a daily basis and once the diary is
completed it will be retained in accordance with the Township's Records Management
system. The Patrol Supervisor's diary will be made accessible for documentation in the
event of a damage claim. Entries in the diary will be clear, concise and legible.
. Winter Patrol Record - the Patrol Supervisor will complete this record for roads patrolled.
P a g e 7 | 29
This document will provide the date patrolled, roads completed, time, weather and road
conditions, any accidents that are observed, who it was patrolled by and when the patrol
was completed.
. Schedule - the Patrol Supervisor will be responsible for scheduling their Operators.
2.4 Operator Responsibilities:
Central to the success of any plan are the personnel involved. The Transportation Services
Department Winter Maintenance Operators will be responsible for the Winter Maintenance
Operation twenty-four (24) hours per day throughout the winter period.
The Operators at a minimum must complete the following records:
. Vehicle Inspection Report (Circle Check) - (as per the Vehicle Inspection Policy which
applies at all times during the year but referenced here for the purpose of the Winter
Maintenance).
. As per applicable legislation, the Operator must perform a circle check prior to leaving the
yard for each call out event. The Patrol Supervisor will keep this record on file. No Operator
will knowingly leave the yard if their vehicle or equipment has an identified
mechanical/operational failure resulting from the completion of the circle check.
. Each vehicle and salting winter maintenance equipment will be inspected prior to every
individual call out operation.
. The Operator ensures that their vehicle and salting equipment is cleaned sufficiently after
each individual call-out operation.
. At the request of the Patrol Supervisor, the Lead Hand or employee as designated by the
Patrol Supervisor shall patrol representative roadways and document the patrol completion
in their winter patrol record.
. Record of Duty Status / Hours of Service.
2.5 Operating Hours:
The Township adheres to the Highway Traffic Act, Reg.4/93. Operators are required to track
operating hours and report daily hours of service to their Supervisor to comply with
legislation. Drivers may be sent home for an "off-duty period" prior to working their next
shift.
P a g e 8 | 29
2.6 Hours of Work:
The Township will operate as outlined below:
In case of Storm Event (Patrol/Operators): The regular working hours will begin at
4:00 a.m. and work until 12:30 p.m., Monday through Friday. At the discretion of the
Director, Operators will be able to work thirteen (13) hours until 3:30 p.m., under the
limitation of operating hours. Afternoon shift, if implemented, will start at 3:30 pm and
work until 3:30 am if needed.
In case of clear day (Patrol/Operators): The Operators will work 7:00 a.m. until 3:30
p.m., five (5) days a week, Monday through Friday. This work provides patrolling and
maintenance of roads and vehicles. Afternoon shift, if implemented, will start at 3:30 pm
and work until 12:00 am.
Weekend (Patrol/Operators): The Weekend patrol will be at the discretion of the Patrol
Supervisor or their designate based on forecast and weather conditions. Morning
weekday shift will be called in on Saturday, if needed and afternoon weekday shift will
be called in on Sunday, if needed. In case of only Saturday or Sunday snow clearing
operation, any one of the shifts can be called in at the discretion of the Patrol Supervisor
or Director of Transportation Services.
Emergency (On-Call Operators): During an unexpected event outside regular working
hours (4:00 am to 3:30 pm), On-Call Operators will be called to assist with Road
Maintenance, on an as-needed basis.
2.7 Requirements for the Completion of Documents:
Please note that the forms as per the Winter Maintenance and Salt Management Plan
which are to be completed by the Patrol Supervisor are mandatory.
However, it is duly noted that the Patrol Supervisor/Lead Hand/Operator will not sustain
"personal liability" for recording Township information.
The Township will retain the original copy of documents regardless of their appearance.
Coffee stains or dirt on originals are preferable to copies of original documents.
2.8 List of Township Roads Employees:
The Township Transportation Services Department will create annually a list of all
Township Transportation Services Employees/ Full-time/Part-time/Contract/Casual
assigned to winter operations. Each employee will be asked to "Print" their name as well
as provide a "Written Signature" and their driver's license number. The Township will
perform at a minimum once a year, a license verification, driver's license and CVOR
abstract on each employee operating a Township vehicle for winter operations.
P a g e 9 | 29
After the list has been completed, a signatory form will be completed by additional
persons working for or with the Township Transportation Services Department.
2.9 Road Closures and Liaison with the Police:
When visibility declines to a point that it is hazardous to the driving public or
snowplow operators to be on the roadway, snowplowing or ice control operations may
be suspended. Suspended operations shall be resumed when visibility improves.
When weather conditions have rendered a route or roadway unsafe for use and the
Director of Transportation Services or their designate determines the road must be
closed to all traffic then this decision shall be provided to the Ontario Provincial
Police and Emergency Services.
Routes closed by Township instruction must be
re-opened on Township instruction.
The Director of Transportation Services, Patrol Supervisor, Emergency Services (Fire and
Ambulance), Ontario Provincial Police, Counties, Elected Officials and CAO, must be
informed as soon as possible of roads closed by weather conditions. The Township will
provide "Road Closure" signs and/or barricades to alert the public of the closed road.
If at all possible, detours or diversion routes will be decided upon as a result of such a
closure. In the event that a detour or diversion is not possible or will further endanger
the travelling public by re-routing the traffic from a Township Road to a lesser travelled
road, the Township will be held harmless from any motorist continuing forward on the
"closed road" once so notified. The Township Transportation Services Department will
be responsible for contacting the local media to notify the travelling public of the
closed road(s) and the appropriate staff person to have it posted on the Township
social media at its first available opportunity.
2.10 Salt Management - Objective:
The Township will optimize the use of winter maintenance materials containing
chlorides on all municipal roads while striving to minimize negative impacts to the
environment. The Township staff will strive to provide safe winter road conditions for
vehicular traffic as set out in this document.
2.11 Significant Weather Event:
As per the Ontario Municipal Act, a Municipality/Township may declare a significant
weather event when a weather hazard, either forecasted or occurring, has the
potential to pose a significant danger to users of the roadways in which the
Municipality/Township have authority.
This declaration suspends the standard timelines required for Municipalities/Township
P a g e 10 | 29
to meet their winter maintenance objectives. All roadways are deemed in a state of repair
with respect to snow accumulation and/or ice conditions, until the municipality declares
the significant weather event has ended.
In each case, during the course of a declared significant weather event, the standard for
addressing winter maintenance is to monitor the weather and deploy resources to
address the issue, starting from the time the municipality deems it most appropriate to
do so. When the municipality declares an event has ended, standard timelines for winter
maintenance activities then begin.
Examples of Conditions when a significant weather event may be declared:
. Significant snow accumulation during a twenty-four (24) hour period or back-to-
back continuous events
. Ice formation that occurs without warning from the weather forecast
. High winds leading to blowing snow and large snow drifts
. Freezing temperatures when de-icing operations will not be effective
The declaration of a significant weather event is to notify the public that due to the
forecasted or current weather conditions, caution is to be exercised when travelling on
roadways, and that it may take longer than usual to restore the conditions back to a
normal state of repair.
Notification of a significant weather event:
Significant weather event notifications will be declared by the Chief Administrative
Officer (CAO) and the Director of Transportation Services or their designate, and will be
posted on the Township's website and social media accounts.
3.0 Quality Control
3.1 Quality Management Regime:
Operational records are usually paper-based although where possible the Township of
North Dundas will promote information being recorded electronically in a computerized
system. Throughout the winter maintenance period, roads maintenance staff will
produce and manage various reports as documented below and in the Appendices,
which may be amended from time to time.
Major/minor incidents should be reported as soon as practically possible to the Patrol
Supervisor.
3.2 Information Recording and Analysis:
The Patrol Supervisor completes record of action used and provides this information to
P a g e 11 | 29
the Township's staff.
This information is required for every individual call out operation.
3.3 Budget and Material Monitoring:
Inspection of winter maintenance operations and compu-spread information, if available,
can be provided by the Patrol Supervisor to ensure spreading rates, equipment speed,
and route compliance.
4.0 Route Planning
4.1 Route Planning and Treatment Priorities:
Treatment priorities for the roadways within the Township of North Dundas have been
devised to ensure effective, efficient coverage within the timescales defined in the
Minimum Maintenance Standards. This system of coverage is readily adaptable to
prevailing conditions.
For the purposes of this policy, the highways under the jurisdiction of the Township of
North Dundas are classified according to the Minimum Maintenance Standards.
4.2 Township Roads Maintenance Priority Class Categories:
Table 1 - Priority Class Categories
Based on 2013 traffic volumes, Township roads are classified as class 4 or 5.
Posted Speed (AADT)
Average Daily Traffic
91 - 100
km/h
81 - 90
km/h
71 - 80
km/h
61 - 70
km/h
51 - 60
km/h
41 - 50
km/h
1 - 40
km/h
53,000 or more
1
1
1
1
1
1
1
23,000 - 52,999
1
1
1
2
2
2
2
15,000 - 22,999
1
1
2
2
2
3
3
12,000 - 14,999
1
1
2
2
2
3
3
10,000 - 11,999
1
1
2
2
3
3
3
8,000 - 9,999
1
1
2
3
3
3
3
6,000 - 7,999
1
2
2
3
3
4
4
5,000 - 5,999
1
2
2
3
3
4
4
4,000 - 4,999
1
2
3
3
3
4
4
3,000 - 3,999
1
2
3
3
3
4
4
2,000 - 2,999
1
2
3
3
4
5
5
Posted Speed (AADT)
Average Daily Traffic
91 - 100
km/h
81 - 90
km/h
71 - 80
km/h
61 - 70
km/h
51 - 60
km/h
41 - 50
km/h
1 - 40
km/h
1,000 - 1,999
1
3
3
3
4
5
5
500 - 999
1
3
4
4
4
5
5
200 - 499
1
3
4
4
5
5
6
50 - 199
1
3
4
5
5
6
6
0 - 49
1
3
6
6
6
6
6
P a g e 12 | 29
4.3 Service Standard 1 - Routine Patrolling:
1) The minimum standard for the frequency of patrolling of highways to check for
conditions described in the Regulation is set out in Table 2 to this section.
2) If it is determined by the Township that the weather monitoring referred to in section
3.1 of the Minimum Maintenance Standards indicates that there is a substantial
probability of snow accumulation on roadways, ice formation on roadways or icy
roadways, the minimum standard for patrolling highways is, in addition to that set
out in subsection (1), to patrol highways that the Township selects as representative
of its highways, at intervals deemed necessary by the Township, to check for such
conditions.
3) Patrolling a roadway consists of observing the roadway, either by driving on or by
electronically monitoring the roadway, and may be performed by persons
responsible for patrolling roadways or by persons responsible for or performing
highway maintenance activities.
Table 2 - Patrolling Frequency
Winter Storm Condition
Class
Maximum
Cycle
Desirable
1
3 x every 7 days
2 x per day
2
2 x every 7 days
1 x per day
3
Once every 7 days
1 x per day
4
Once every 14 days
Once every 3 days
5-6
Once every 30 days
Once every 7 days
Township Patrolling of Representative Roads
Minimum patrolling of representative roads is as per table 2. Representative roads are
Patrol Routes.
4.4 Service Standard 2 - Snow Accumulation
1) The Township of North Dundas has adopted the minimum maintenance standards for
addressing snow accumulation as indicated below:
a. after becoming aware of the fact that the snow accumulation on a roadway is
greater than the depth set out in the Table 3 to this section, to deploy resources
as soon as practicable to address the snow accumulation; and
b. after the snow accumulation has ended, to address the snow accumulation so as
to reduce the snow to a depth less than or equal to the depth set out and within
P a g e 13 | 29
the time set out in Table 3,
i.) to provide a minimum lane width of the lesser of three metres for each lane
or the actual lane width, or
ii.) on a Class 4 or Class 5 highway with two lanes, to provide a total width of at
least five metres. O. Reg. 47/13, s. 4.
2) If the depth of snow accumulation on a roadway is less than or equal to the depth
set out in Table 3 to this section, the roadway is deemed to be in a state of repair
with respect to snow accumulation. O. Reg. 47/13, s. 4.
3) For the purposes of this section, the depth of snow accumulation on a roadway may
be determined in accordance with subsection (4) by a municipal employee, agent or
contractor, whose duties or responsibilities include one or more of the following:
1. Patrolling highways.
2. Performing highway maintenance activities.
3. Supervising staff who perform activities described in paragraph 1 or 2. O. Reg.
47/13, s. 4.
4) The depth of snow accumulation on a roadway may be determined by,
a. performing an actual measurement;
b. monitoring the weather; or
c. performing a visual estimate. O. Reg. 47/13, s. 4.
5) For the purposes of this section, addressing snow accumulation on a roadway
includes, but is not limited to,
a. plowing the roadway;
b. salting the roadway;
c. applying abrasive materials to the roadway; or
d. any combination of the methods described in clauses (a), (b) and (c). O. Reg.
47/13, s. 4.
6) This section does not apply to that portion of the roadway designated for parking.
O. Reg. 47/13, s. 4.
a. "Snow accumulation" means the natural accumulation of any of the following
that, alone or together, covers more than half a lane width of a roadway:
. New fallen snow
. Wind-blown snow
. Slush
P a g e 14 | 29
Table 3 - Snow Accumulation
Response to
Snow Accumulation
Surface Condition
Class
Depth
Time
Lag time
Desired
Condition
Minimum
Condition
1
2.5 cm
4 hours
12 hours
Safe &
passable
Safe &
passable
2
5 cm
6 hours
12 hours
Safe &
passable
Safe &
passable
3
8 cm
8 to 12
hours
18 hours
Safe &
passable
Safe &
passable
4
8 cm
12-16 hours
24 hours
Safe &
passable
Safe &
passable
5
10 cm
16-24 hours
24 hours
Safe &
passable
Safe &
passable
Given the Township roads are class 4 or 5, this allows for efficient winter plow operations
and response commencing at 4:00 AM shift, subject to emergencies.
Please note that Safe and passable is defined as there may be some snow remaining but
the surface can be safely travelled if done so in accordance with the conditions.
4.5 Service Standard 3 - Icy Roadways
The Township of North Dundas has adopted the minimum maintenance standards for
treating icy roadways as indicated below:
1) The minimum standard for the prevention of ice formation on roadways is doing the
following in the twenty-four (24) hour period preceding an alleged formation of ice
on a roadway:
1. Monitor the weather in accordance with section 5.1.
2. Patrol in accordance with section 4.
3. If the municipality determines, as a result of its activities under paragraph 1 or 2, that
there is a substantial probability of ice forming on a roadway, treat the roadway to
prevent ice formation within the time set out in the Table to this section, starting
from the time that the municipality determines is the appropriate time to deploy
resources for that purpose. O. Reg. 47/13, s. 5.
2) If the municipality meets the minimum standard set out in subsection (1) and, despite
such compliance, ice forms on a roadway, the roadway is deemed to be in a state of
repair until the earlier of,
a) the time that the municipality becomes aware of the fact that the roadway is icy;
P a g e 15 | 29
or
b) the applicable time set out in the Table to this section for treating the roadway
to prevent ice formation expires. O. Reg. 47/13, s. 5.
3) The minimum standard for treating icy roadways after the municipality becomes
aware of the fact that a roadway is icy is to treat the icy roadway within the time set
out in the Table to this section, and an icy roadway is deemed to be in a state of
repair until the applicable time set out in the Table for treating the icy roadway
expires. O. Reg. 47/13, s. 5.
4) For the purposes of this section, treating a roadway means applying salt to the
roadway. O. Reg. 47/13, s. 5.
TABLE 4 - ICE FORMATION PREVENTION AND ICY ROADWAYS
Class of Highway
Time
1
3 hours
2
4 hours
3
8 hours
4
12 hours
5
16 hours
O. Reg. 47/13, s. 5.
4.6 Winter Maintenance Operational Routes
The Winter Maintenance Routes for Mountain, Hallville, Inkerman, Ormond, Morewood,
Chesterville Winchester Springs and Winchester may be subject to change by the Patrol
Supervisor or their designate in the event of an emergency.
Routes will be reviewed at the end of each winter season to determine whether changes
are warranted.
A route is defined as a full surface.
Winter Routes:
Winter patrolling routes vary depending on weather conditions.
Plow routes are categorized as follows and can change regularly depending on weather conditions:
-
Winchester Town
-
Chesterville Town
-
Hallville Route
P a g e 16 | 29
-
Inkerman Route
-
Mountain Route
-
Winchester Springs Route
-
Ormond Route
-
Morewood Route
4.7 Allocation of Vehicles, Equipment and Materials:
The Township Transportation Services Department will ensure that two (2) plow trucks and
two (2) sidewalk machines will be ready for use by October 15th of each year.
Two additional snow plow trucks will be ready for use on October 31st. The remaining fleet
used for winter maintenance activities will be ready for use November 15th.
4.7.1 Calibration Procedures:
Calibration of the mix/salting equipment (compu-spreads, application rates for mix and
salting equipment, etc.) will be carried out annually before the start of the winter
maintenance season and re-checked as deemed necessary. New equipment calibration
performed by supplier upon delivery. For other equipment, calibration is performed by a
third party and the Shop Foreman at the start of each season.
4.7.2 Fuel Stock and Locations:
The yard at 12715 County Road 43 has mobile re-fueling tank on patrol light duty truck for
diesel fuel. Diesel fuel usage is closely monitored through the diesel fuel stock entries. The
Patrol Supervisor reorders diesel fuel on an as-needed basis. Clear fuel and gas operated
vehicles are filled at local vendor (Guy Fuels) on credit.
4.7.3 Material Availability:
Salt is tendered on a (2) two-year contract with SDG Counties and released early in the season
once the previous winter maintenance season has ended. The successful supplier must supply
the Township on an as-needed basis over the course of the winter season (October through
April). Salt domes are located at 12269 County Road 43, Winchester and filled prior to the
winter period. Salt sheds are monitored closely by staff and usage is documented so that the
facilities may be refilled prior to depletion.
Salt Dome Facility Location:
Yard at 12269 County Road 43 - straight rock salt - Capacity of Dome - 1,100 tonne.
In the event of an emergency or in the event of a shortage, salt may be available from SD&G
Counties or other neighboring Municipalities.
P a g e 17 | 29
5.0 Weather Prediction and Information
5.1 Weather Prediction and Information Support:
The information used in decision making will be a combination of a road weather forecast
and manual road condition checks.
The Patrol Supervisor will discuss possible actions with the Equipment Operators. Further
discussions may ensue should the forecast suggest extreme weather conditions.
The Patrol Supervisor assesses the conditions on a continuing basis with the aid of the
forecast, and upon the completion of each of the routes will consider the potential need for
additional resources and deploy action accordingly.
6.0 Operational Procedures
6.1 Township Winter Maintenance Treatment Procedures:
During periods of adverse weather conditions or forecast predictions and where there may
be uncertainty about the course of action required the Patrol Supervisor or their designate
and the Equipment Operator should consult the following guide:
Background: Each storm has individual characteristics and must be dealt with accordingly.
Therefore, exceptions to this plan may be necessary and shall be made based on best
practices and/or institutional practical knowledge.
While the Township may implement winter maintenance procedures and minimum
maintenance standards it is also the responsibility of the travelling public to acknowledge
adverse weather conditions and drive accordingly.
Motorists should drive their vehicles during adverse weather conditions with additional
caution and watchfulness, especially with respect to reduced traction and/or visibility.
Motorists are advised to reduce their speed substantially below the posted speed limits
during the periods of adverse conditions.
6.2 Standard Township Procedures for Winter Maintenance Operations:
The primary method of snow removal shall be by plowing. Salt may be used to preclude the
formation of ice, enhance snow/ice removal or to improve traction. It can be expected that
snow will be plowed into driveways as a normal part of snow removal operations.
The Township will not be responsible for snow or ice pushed or otherwise placed on the
roadway or shoulders by others (sec. 181, Highway Traffic Act). The Township will not be
responsible for damage to lawns on the Township road right-of-way or for the
deposition of gravel in road ditches unless there are extenuating circumstances. These
areas may be repaired on a case-by-case basis at the discretion of the Director of
P a g e 18 | 29
Transportation Services, or their designate.
A piece of Township snow removal equipment may damage a mailbox located in or
immediately adjacent to the roadway. The Township will not repair damage to items if
the damage is due to the force of the snow being discharged by the snow removal
equipment. The Township may repair/replace personal property damaged by direct
contact by its equipment on a case-by-case basis. Damaged mailboxes will be replaced
with standard, conventional boxes or materials only, as the Township takes no
responsibility for special installations or mailbox designs which are installed on the
Township road right-of-way.
Under no circumstances shall the Township use one of its pieces of equipment to push,
pull or tow stranded, private vehicles from a roadway or ditch except in a life or health
threatening situation. In such cases a Township employee may give brief assistance or
call for emergency response. Likewise, no Township employee may use a Township
vehicle or piece of equipment to perform snow or ice control operations on private or
commercial property.
Sidewalks:
The Transportation Services Department is responsible for maintaining/plowing snow from
sidewalks in Winchester, Chesterville, Morewood, South Mountain, Mountain, Inkerman and
Winchester Springs. The Township may remove the snow accumulated on areas between
the sidewalk and main streets in Winchester and Chesterville on clear days, depending upon
weather conditions and resources. This will be completed as a low priority function, following
the completion of the Township priority work on the driving surface. However, with the
implementation of afternoon shift, regular snow removals may be performed on clear days.
Snow removal in Winchester by the staff will be performed in conjunction with the snow-
clearing contractor.
6.3 Guidelines for Salt
The following material rates are provided as a guideline for winter maintenance operations.
Staff are permitted to vary these rates in order to address area-specific issues based on best
practices.
P a g e 19 | 29
Note: Patrol Supervisor or their designate can make adjustments as necessary based on local climate.
Conventional Salting
.
Two-way salting shall be the Township standard unless weather conditions or
circumstances dictate otherwise.
6.4 Contract Routes:
The Township of North Dundas will review the need for contract truck routes annually. The
contracted routes will be awarded by tender process. Contract trucks will be called out by
the Patrol Supervisor or their designate, if needed, subject to approval of Director of
Transportation Services.
6.5 Environmentally Sensitive Areas
It is necessary to understand the impacts of the Township winter maintenance policies and
practices on environmentally and agriculturally sensitive areas. The following measures are
employed to assist the Township in identifying environmentally sensitive areas within the
Township:
. Identify wetlands, streams and valleys, environmentally sensitive areas, pond, lakes,
reservoirs, woodlands, fish, wildlife, plant habitat, threatened and
endangered species, flood plains and hazard lands, and areas of natural and scientific
interest adjacent to salt storage areas.
Condition
Rate
Some snowpack or ice, no precipitation
65 kg / ln km salt
Mostly snowpack or ice covered or light
precipitation (2 to
5cm)
65 kg / ln km salt
Snow packed or iced over, or heavy
precipitation (5cm or higher)
75 kg / ln km salt
Freezing Rain
75 kg / ln km salt
Gravel Road: Freezing rain
65 kg / ln km - one way
P a g e 20 | 29
.
Attempt to use minimal amounts of road salt inside of sensitive areas while maintaining
the standards as required in the Minimum Maintenance Standards (MMS).
.
Liaise with conservation authorities.
.
Seek guidance from federal/provincial ministries and/or agencies, when necessary.
The Township salt storage and facilities lie outside the ten (10) year capture zone and
environmentally sensitive features, so salt storage is not a significant concern.
7.0 Training
7.1 Training Provided to Winter Operators and Applicable Roads Staff
The Township Public Works Department will endeavor to provide the following training to
its staff:
a)
Full-Time Roads staff will be given the opportunity to receive First Aid/CPR Training.
b)
All Roads staff will be given WHMIS training.
c)
All Roads Staff will be provided with access and knowledge on Occupational Health and
Safety.
d)
Third party snowplow driver training will be provided if deemed necessary.
8.0 Continuous Improvement Practices and Strategies
8.1 Monitoring and Updating
An annual review of the Winter Maintenance and Salt Management Plan by management and
staff will occur at the end of each winter season. As a result of this review the plan will be
updated to include any changes in Department Policy, strategies, and new techniques or
equipment to be used in the upcoming winter season. Changes made to the plan will be
incorporated in the annual fall maintenance session in preparing for the upcoming winter
control season.
8.2 Performance Measures
Consider performance measures to determine whether the objectives of the salt
management plan have been met. Achievement, year-over-year, will be measured against
the benchmark/previous four (4) years average. Some of the indicators may include:
Monitoring the severity of the winter season:
. Total annual cm of snow accumulation
. Total number of days with measurable snowfall
. Total number of days with freezing rain
. Total number of continuous winter event responses
. Total number of spot winter event responses
P a g e 21 | 29
. Total number of winter event hours
Monitoring the salt used
. Tonnes of salt purchased annually
. Percent of applications where discharge rates were exceeded
. Total tonnes of salt applied annually per lane km
Ensuring customer satisfaction
. Total number of complaints received regarding winter operations
. Percent of complaints that resulted in a response
Measuring the success of the plan
. Percent of the goals, if any, set out in the plan that were met.
8.3 Level of Services Policy
The Township currently maintains a winter maintenance level of service as per this document
that meets or exceeds Ontario Regulation 239/02.
8.4 Equipment Calibration and Verification
. Properly calibrated equipment is one of the keys to the effective placement of de-icing
material on municipal roads.
. Applications rates for all materials are outlined in this document and are subject to annual
review.
. Prior to the winter season and each year thereafter, all spreaders will have their calibration
verified and will be calibrated as needed.
8.5 Equipment Washing
Equipment washing is intended to reduce the amount of chlorides, oil, grease and grit that
is discharged back into the environment.
. An oil/water separator is in place at the patrol yards and vehicle washing happens indoors.
8.6 Material Delivery and Handling
In the fall season, salt is delivered and stockpiled.
. Ensure all deliveries of salt are covered while in transport, and schedule deliveries in good
weather if feasible.
. Ensure the loading areas are swept clean following the transfer of the material.
. Ensure proper records are kept that include weigh tickets.
8.7 Storm Response
The Patrol Supervisor has decision-making authority for winter road maintenance during
winter storm events that includes, but is not limited to, combinations of precipitation, air and
P a g e 22 | 29
pavement temperatures, time of day and traffic volume. The patrol staff have the ability to
call in plow operators on an as-needed basis given the current road conditions, factors to be
considered are:
. Type of storm event
. Air and/or pavement temperature during event
. At end or after the storm event; temperature rising, temperature falling
. Time of day; effect of heat gain during daylight hours
. Time of day; traffic volumes assist in breaking the bond of snow/ice with the pavement
. Wind direction
. Drifting conditions; do nothing and let the wind blow the snow across the road
. Frost penetration in the road base contributing to pavement temperature.
8.8 Technological Review
Existing and new technology should be continuously monitored to determine applicability in
the current policy and procedures with a view to altering them for continuous improvement
in response to winter storm events. Technological improvements should be periodically
reviewed for the following aspects of salt management:
. Pre-wetting
. Direct liquid application or anti-icing
. Impact of different liquids on the equipment used for application
. GPS for vehicle locating and data transfer
. Electronic spreader controls with capability for solids, liquids, and data transfer via GPS
. New spreader equipment with liquid capabilities
. Environment protection at snow dumps to prevent discharge of debris and chemicals
directly into a watercourse with the melt water
. Use of RWIS for localized weather and pavement temperature forecasting
. Use of infrared thermometers for measuring pavement temperature
. Use of pavement temperature as a tool in determining when and what material is to be
used.
9.0 Conclusion
9.1 Final Statement:
The Winter Maintenance and Salt Management Plan Policy laid out above is to establish goals
and guidelines for the Township of North Dundas Transportation Services Department
employees regarding winter maintenance of snow and ice control. It is not to be construed
to create any duty to a specific individual or employee but is to act as a guideline for winter
maintenance operations for the Township of North Dundas. The policy can be updated from
time-to-time at the discretion of the Director of Transportation Services in consultation with
the CAO. Updates will be documented and reported to the Council for consideration and
input.
P a g e 23 | 29
10.1
Appendix "A"
Distribution List
Name
Title
Telephone Number
Angela Rutley
CAO
Office: 613-774-2105 ext. 231
[email protected]
Jamie Cheney
Director of
Transportation Services
Office: 613-774-2105 ext. 241
[email protected]
Todd Helmer
Patrol Supervisor
Office: 613-774-2105
[email protected]
Roads Staff
Operators/
Laborer/Administrative
Assistant
Office: 613-774-2105
P a g e 24 | 29
10.2
Appendix "B"
Copies of Records/Reports
to be
Completed by Patrol Supervisor and/or Operators
(See attached)
a.
Routine Patrol Record
b.
Winter Patrol Record
c.
Patrol Supervisor's Diary (typical - not attached)
d.
Samples Record of On-Duty Status as referenced in 2.4, Hours of Work Record and
Highway Traffic Act, Hours of Service
e.
Winter Weather (forecast records, not attached)
f.
Daily Inspection Report
10.2.a. Patrol Record - Township of North Dundas
Weather
Date of Patrol:
Condition Codes
Action Required
Clear
D
Light D
Moderate
Strong a
Wind
I
Blank space =
N/A
Not applicable
Partly Cloudy
D
Direction
No action required
Start of Patrol (Time)
End of Patrol (Time)
Acceptable
-::»
Overcast
D
Visibility
Good D
Fa i r
Poor
Acceptable
No action required
Patrolled by: (Please Print)
Rain
D
M
Marginal - a defect observed, that does
Monitor defect
Air Temperature
not create a hazard
Snow
D
Schedule repair to comply
NS
Observed Defect Needs Service
Signature:
Freezing Rain
D
with MMS or LOS
Fog
D
Patrol Results
Location
Roadways and Bicycle Lanes
Roadside
Bridges
Traffic Signs & Signa ls
J
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Comments
P age 25 I 29
10.2.b. Winter Patrol Record - Township of North Dundas
WINTER PATROL RECORD
Unit#:
Page_of_
Patrolled by: ________
_
Dale:. _________
_
(m mlddlyyyy)
Approved by·
Shift· Starts·
End·
:;;
~ ~========~========t====================t=========~==========t=========
"' 1-----1------1-----------+-----I------+------
~
Time
% P reen.
Tvne
Torm:.
Wind Dir.
Wlnd S n eed
Route
Ol an t c ho d
Com r lolod
Comm ents
"'
z
0 i
0
COMMENTS:
Wealher Abbreviations
c-clcar I R-rain I SN-snow
I F-foo
Hee
0-
dillting
PC-
I FR-
I OC-ovcrcasl
I
par11y
free.zin!)
cloud-i
rain
SL-slush
r:!]
""1,~<l',
North Dund s
WINTER PATROL RECORD
of_
Page __
ROAP OflSf RVbTU?NS & COI/D)JJQNS
.,,,r.ovrc.u:~1t1.,.,,.,¼.,, ,,..,
% - <1 (l-.l.\)ll!, fl -l~""r,:t,_ S,s;',o.19;
7""'?"'-·--rw, -i::
-
.:i.1 11~-,1:cu,,::,,1;11,,,,,.,fT"Tr.Q;{
R o o1d
PC-
par11y
d oud-
T lmu
From
F-foo
To
a:
~
I
'&
u:-
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t
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g
.!! 1
il'
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I.>
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n:
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Page 26 I 29
P a g e 27 | 29
-
10.2.c - Daily Driver Report
DAILY DRIVER REPORT
Date:
M
ID
IY
Driver (Print Name): --------------
StartTime: _____________ AM/PM
Finish Time: ____________ AM/PM
~
J.oi~
~
Hrs between shifts: ____________ _
Hrs Driving: _______________ _
Hrs On Duty: ___________ ___ _
-
TOWNSHIP
OF -
Total Paid Hours: _____________ _
North Dundas
Hrs Off Duty: _ ____________ _
Starting Point (Address): D 12269 County Road 43
D 12715 County Road 43 -
D Other specify: _______ __ _
First Unit
Unit#: ________ _ Lie#: _______ ON
Unit#: ________ _ Lie#:
ON
Finish Odometer: ___ _____ _______ km
Start Odometer:
km
Total for Day:
km
D AM
Vehicle Inspection Time: ---------------==P
'-'M
-'--'
AM
Vehicle Inspection Time: --------------'P
-'-M
-'-'-
Litres of Fuel: _________________ _
Midnight
Second Unit
Unit#: _ _______ _ Lie#: _______ ON
Unit#: ___ _____ _ Lie#:
ON
Finish Odometer: _______________ km
Start Odometer:
km
Total for Day:
km
D AM
Vehicle Inspection Time: ____________
D_P_M_
AM
Vehicle Inspection Time: _ _ _ _ _ _ _ _ _ ___
D_P_M_
Litres of Fuel: _______________ _ _ _
Noon
Midnight
0
1
2
3
4
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Off-Duty
Time
Driving
Time
On-Duty
Time
I
Remacks,
Signature: ___________________
_
(Certified true & correct)
TOTAL
(TOTAL)
CYCLE (1) 70 HRS 7 DAYS
(Driver operating within 160 km of home terminal)
P a g e 28 | 29
10.2.d - Daily Vehicle/Equipment Inspection Report (CVOR)
DAILY VEHICLE INSPECTION REPORT
Date: ____________________ _
Unit#
Unit#
Driver (Print): _________________ _
Driver Signature: ________________ _
~
£ot~
~
Make:
Pre-Trip Time: #1
-
TOWN S H I P
0 F -
km
Start Mileage: ________________
_____c_
North Dundas
#2
D No Defects Found
Location of
Inspection:
D 12269 County Road 43
DIC
Inspection Item
Valid Inspection Decal
Air System Leakage
Park Brake
Brake Performance/Brake Adjustment
Glad Hands
Tires
Wheels/Hubs/Fasteners
Mudflaps
Frame & Cargo Body Suspension
Bumper/Underride Protection
Load/Cargo Securement
REMARKS:
ABOVE DEFECTS CORRECTED
Post Trip:
D 1271 S County Road 43
Other specify:
Driver (D) use an X if item is not satisfactory/ Repair (R) use V when corrected and your initials.
D/C R D/C R Inspection Item
Safety Chains/Cables
Hitch/Couplers/Drawbars
Turntables/Self-Steering Axis
Lamps/Reflectors
Permanently Attached Equipment
Hydraulic Brake
Hydraulic Brake Fluid
Compressor Build Up
Governor Cut Out
Governor Cut In
Low Air Warning
D/C R D/C R Inspection Item
Emergency Brake
Electric Brake
Brake Pedal Reserve & Fade
Tractor Protection
Fuel System
Exhaust System
Power Steering & Fluid Level
Steering Wheel/Lash
Cab& Doors
Driver Controls
Accelerator
ABOVE DEFECTS NEED NOT
BE CORRECTED FOR SAFE
OPERATION OF VEHICLE
AUTHORIZED REPAIRER'S SIGNATURE
DATE
DRIVER'S SIGNATURE
Lie#
ON
Lie#
ON
AM
PM
AM
PM
D/C R Inspection Item
Instrument Lamps
Driver Seat & Seatbelt Security
Glass
Wipers & Washers
Rear View Mirrors
Horn
Heater/Defroster
Emergency Equipment
Safety Devices
Dangerous Good (If Any)
Damage body
Plow/Sander Controls
Sander/Spinner
DATE